36C25621R0131 0001.docx
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- Attached to
- Z1DA--Installation of Additional Environmental Monitors Federal contract opportunity
- Solicitation number
- 36C25621R0131
About this file
This document contains a presolicitation notice and request for information from potential offerors for an installation of additional environmental monitors project. The Department of Veterans Affairs Southeast Louisiana Veterans Health Care System is seeking to install additional environmental monitors at its facility located in New Orleans, Louisiana. The project is estimated to cost between $500,000 and $1,000,000. Questions from offerors are due by a specified cutoff date, and only one scheduled site visit will be conducted. The procurement will be set aside 100% for service-disabled veteran-owned small businesses. The successful offeror must perform at least 15% of on-site work with its own employees or those of other eligible SDVOSB firms. The final request for proposals will be issued on or around June 4, 2021 via Beta.SAM.gov.
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36C25621R0131 0001
36C25621R0131 0001
5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:
Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign) (Signature of Contracting Officer) 07/01/2021 629-21-3-6025-0009 629-21-102 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 To all Offerors/Bidders
36C25621R0131 06-10-2021
X X X
PLEASE SEE PAGE 2 OF
THROUGH PAGE
OF
FOR A SUMMARY OF THE CHANGES
WILLIAM A. GEARY
Contracting Officer
NCO1615L3-
A. The purpose of this Amendment is to: (1) provide a list of the RFIs received and the Government’s responses to them; and (2) provide a copy of the Site Visit Sign-In (Attendance) Sheet.
B. The following are the RFIs received and the Government’s responses thereto:
| RFI NO. |
| RFI QUESTION |
| RFI RESPONSE |
| 1 |
| What range of pressure monitors will be acceptable? |
| See Statement of Work. |
| 2 |
| When it comes to installation of items in the stairwells. Can they go on the wall or will they need to be, not visible, behind/inside the wall? |
| Yes, mount on the wall. |
| 3 |
| Where are the temp and humidity sensors being added? And what are the sensors add numbers? Only abbreviations in the rooms. |
| See Drawing (Chart) M11. |
| 4 |
| If the proposal is accepted digitally (e.g., email), will the Government also accept any required bid bond in a digital format? |
| No. Please refer to RFP Section A.5 General Proposal Information, Paragraph 7 Proposal Due Date, for information concerning how the Bid Bond must be submitted. |
| 5 |
| Is this project sales tax exempt? If the project is sales tax exempt, will the Government provide a sales tax exemption certificate? |
| This project is not Sales Tax Exempt. |
| 6 |
| If contractors are provided a VA badge/PIV card, will they be allowed to move throughout the facility without a VA escort? If not, what areas of the facility specifically require VA escorts to enter? |
| Yes. However, the SPS space and CEP control room areas of the facility may require a VA Escort. |
| 7 |
| Will the Government provide contractors with access to locked workspaces (such as mechanical rooms and plumbing closets) via badge/keycard access? |
| If Non-PIV Badges are issued to Key Contractor Site Supervisors, it will allow access to certain locked spaces on campus. For those areas where the Non-PIV Badges do not grant access, or where Keys cannot be checked out, VA Escorts will be required. If the contractor’s schedule accurately relays in advance of when access is required, the Project COR will make the necessary arrangements to allow access to locked spaces on campus. Every attempt will be made to honor the requests for access to locked spaces on campus received in the same working day but an immediate response cannot be guaranteed. It is not anticipated there will be a requirement to access locked spaces. |
| 8 |
| Can the VA describe all tasks that may be required for this project as it relates to infectious control? |
| No, this is something that each prospective offer must determine after reviewing the SOW, Specifications, Drawings, ICRA ILSM, and other documentation provided. |
| 9 |
| What is the level of infectious disease control rating for this project at this facility? |
| Project Class III. Please see RFP Attachment entitled “ICRA ILSM”. |
| 10 |
| Will the Government accept the use of the industry leading Procore Project Management software as the primary submittal and data tracking tool for this project? The software is compatible with the VA’s networks and is currently in use at many VA locations. |
| Yes |
| 11 |
| Will the VA allow a single individual to act as the Quality Control Manager (QCM), Site Safety & Health Officer (SSHO), and on-site Superintendent (Super) for the prime contractor on this project? |
| Yes |
| 12 |
| Where will the designated parking area be for workers accessing the construction site? |
| Per the Statement of Work, Paragraph 3 d), “No parking is guaranteed on site. Parking is as space allows in the Patient Parking Garage on Galvez Street, above Level 5.” |
| 13 |
| Will the VA provide a location to store materials on-site prior to the start of work, and will this location be available for the full length of the project? |
| Per the Statement of Work, Paragraph 3 f), “There will not be made available areas at the VA for contractor storage of materials.” |
| 14 |
| The scope of work consistently refers to the pressure monitor devices being manufactured by “Serta”, but the cut sheets are all “Setra” products. Can you please clarify if this is a misspelling in the SOW? |
| Yes, this is a misspelling in the SOW. The word should be referenced in the SOW as “Setra”. |
| 15 |
| The SOW calls for the room pressure monitors to be “certified by a SERTA factory service professional”. Does this mean that the VA requires a Serta (or Setra) factory rep to be on-site to verify installation & operations of the device? Or does this mean that the manufacturer (Serta or Setra) must provide a factory certification of the product upon delivery? |
| Setra factory rep or a qualified TAB firm designated by Setra needs to certify the correct operation, setpoints and function after installation is complete. |
| 16 |
| Will the VA be able to provide access to locked spaces on campus within the same working day of the request for access? |
| If Non-PIV Badges are issued to Key Contractor Site Supervisors, it will allow access to certain locked spaces on campus. For those areas where the Non-PIV Badges do not grant access, or where Keys cannot be checked out, VA Escorts will be required. If the contractor’s schedule accurately relays in advance of when access is required, the Project COR will make the necessary arrangements to allow access to locked spaces on campus. Every attempt will be made to honor the requests for access to locked spaces on campus received in the same working day but an immediate response cannot be guaranteed. It is not anticipated there will be a requirement to access locked spaces. |
| 17 |
| Will the VA be able to provide access to locked spaces on campus at a specific time if a request for access is delivered to the VA 24 hours in advance? |
| If Non-PIV Badges are issued to Key Contractor Site Supervisors, it will allow access to certain locked spaces on campus. For those areas where the Non-PIV Badges do not grant access, or where Keys cannot be checked out, VA Escorts will be required. If the contractor’s schedule accurately relays in advance of when access is required, the Project COR will make the necessary arrangements to allow access to locked spaces on campus. Every attempt will be made to honor the requests for access to locked spaces on campus received in the same working day but an immediate response cannot be guaranteed. It is not anticipated there will be a requirement to access locked spaces. |
| 18 |
| Most of the new pressure monitors are being installed/relocated to hallways/corridors. Are these monitoring devices intended to monitor the conditions of large open space hallways? |
| Yes. Monitor the pressure at each side of entry to infectious area (that includes the large open space hallways). |
| 19 |
| If the answer to the question above is yes, does the VA currently have any pressure or temperature/humidity requirements for these spaces. Additionally, does the VA intend to include any pressure or temperature/humidity control devices to maintain the requirements at these locations? |
| Yes, the pressure requirements will be given when the set points are ready for input into the new devices for each individual space. This project scope is for room monitors only. |
No, any type of control of air is outside the scope of this requirement.
| 20 |
| The current SOW does not indicate that testing or balancing is included in this work. Can you please define the testing & balancing scope for this project? Please include clarifications of the following items: |
| Air testing and balance of spaces is not required. |
| 20a |
| Is there a requirement to measure any variables (i.e., pressure or temperature/humidity conditions) within the monitored spaces to verify the new monitoring devices are reading accurately? |
A Setra factory rep is to verify the new devices are reading correctly as part of their certification. Their testing would be a part of this scope. A qualified TAB firm designated by Setra may also perform the functional testing and provide certification.
| 20b |
| Will there be a requirement to balance the rooms to meet current facility airflow requirements? |
| No |
| 20c |
| Will there be a requirement to perform air changes in these rooms? |
| No |
| 20d |
| Will the VA provide a list of the flowrate, pressure, or temperature/humidity requirements for each location? |
Flow Rate = No Pressure = Yes Temperature/Humidity = No
Negative or positive pressure ranges only.
| 20e |
| Will any locations require a change or correction to the existing flowrate, pressure conditions, or air change requirement? |
| No |
| 21 |
| There is document reference in SOW that says refer to attached floor plans, M1 thru M10, for environmental monitor locations. Refer to attached Environmental Monitor Room Location List, M11, for required quantity of monitors. Do not see attachment could VA please provide? |
A check of SAM.GOV Contract Opportunities showed the referenced document as available for download. Its title is as follows: CHART M11 Environmental Monitor Room Location List.
| 22 |
| Specification Section 26 05 33 RACEWAY AND BOXES FOR ELECTRICAL SYSTEMS paragraph 3.3.A.2 requires that for Concealed Work Installation Above Furred or Suspended Ceilings and in Walls, “Conduit for Conductors 600 V and Below: Rigid steel, IMC, //rigid aluminum, //or EMT.” This was discussed briefly at the site visit and the government representative confirmed that it was intended that non-flexible conduit be used for conductor installation in the walls to the air pressure monitors. This will result in significant damage to the walls and require significant repairs to patch and paint the walls. The NEC allows the use of flexible conduit up to 6 feet long. Would the government consider allowing the use of up to 6 feet of flexible metal conduit from above the tile ceiling down the wall to minimize damage? |
| No. Provide non-flexible conduit as specified. Paint and dry wall repair are part of scope of work. |
| 23 |
| Could you confirm that surface mounted conduit is acceptable in stairwells? |
Yes, this is Acceptable.
C. Please see the attached copy of the Site Visit Sign-In (Attendance) Sheet.
D. All other terms and conditions remain unchanged.
See attached document: S04 Site Visit Sign-In Sheet (06.17.2021).
End of Document
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