SOLICITATION 36C25621R0020_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25621R0020 X 02-02-2021 564-21-1-609-0001 564-14-124 00502

ALEXANDRIA VA HEALTH CARE SYSTEM

NETWORK CONTRACTING OFFICE 16

ALEXANDRIA VA HEALTH CARE SYSTEM

PO BOX 69004

ALEXANDRIA LA 71306-9004

DEPARTMENT OF VETERANS AFFAIRS

SEE INSTRUCTIONS TO OFFERORS

FELICIA LOVELADY

318-466-2912 Note: Any reference contained herein concerning "bid" or "bidder" means "offer" or "offeror".

This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under Public Law (PL) 109-461. Offerors must be verified as a SDVOSB in the VetBiz Vendor Information Pages (VIP at http://www.vetbiz.va.gov.

Offers received from contractors who are not SDVOSB verified in VetBiz will not be considered for award.

Federal Acquistion Regulations require that federal contractors register in the System For Award Management (SAM) database at https://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting a proposal.

Project: 564-14-124 Install Boiler Plant Catwalks & Piping Contractor shall provide all labor, materials and equipment necessary to install catwalks and replace piping at the Boiler Plant of Veterans Healthcare System of the Ozarks, Fayetteville, AR.

SITE VISIT: Please see information in solicitation provision FAR 52.236-27 SITE VISIT (CONSTRUCTION) ALTERNATE I.

Forward all questions to the Contracting Officer within 7 days after the Site Visit. All Q&A's will be posted by amendment within 7 days after the due date of questions.

MAGNITUDE OF CONSTRUCTION PROJECT: In accordance with FAR 36.204 and VAAR 836.204 DISCLOSURE OF THE MAGNITUDE OF CONSTRUCTION PROJECTS, the above described project falls between the following price range:

Between $2,000,000 and $5,000,000

NAICS CODE: 238220 SMALL BUSINESS SIZE STANDARD:$16.5M

GEOGRAPHICAL AREA WHERE WORK IS TO BE PERFORMED: Fayetteville, Arkansas

****NOTE****OFFERORS MUST SUBMIT EXHIBIT A CONTRACTOR EVALUATION FORM CONSTRUCTION SAFETY AS A PART OF THE OFFER PACKAGE

IAW FAR 52.232-18, award is contingent upon the availability of appropriated funds. The Government does not compensate for proposal development and submission.

X X 52.211-10 X 2:00P

CST

03- -2021 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Alexandria VA Medical Center 2495 Shreveport Hwy 71N Pineville LA 71360 Department of Veterans Affairs Financial Services Center (667) PO Box 149971 Austin TX 78714-9971

Table of Contents

SCHEDULE OF OFFER ITEMS

The Base Offer for CLIN 0001 includes all materials, labor, equipment and supervision to install catwalks and upgrade piping at the Veteran Healthcare System of the Ozarks (VHSO) boiler plant located in Fayetteville, AR. Work includes, but is not limited to, installation of catwalks, doors, windows, finishes, lead and asbestos abatement, upgrade piping systems to include piping, valves, pipe hangers, supports, and insulation, and hook up temporary boilers on existing steam distribution system. All work shall meet code and be performed in accordance with the contract and any applicable drawings and specifications. Bidders shall submit bids for all CLINs.

The government intends to make a single award on the Base Bid, CLIN 0001 without discussions to the offeror whose proposal conforms to the solicitation requirements and is determined to provide the "Best Value" to the Government in accordance with Federal Acquisition Regulation (FAR) Part 15. In the event the highest ranked offer exceeds the funds available, the price proposal for CLIN 0002 will be evaluated. The Government reserves the right to cancel this action is in its entirety or to reject any or all offers if such action is in the Government's best interest.

PERIOD OF PERFORMANCE – 365 CALENDAR DAYS AFTER RECEIPT OF NOTICE TO PROCEED.

CLIN 0001: BASE OFFER ITEM - GENERAL CONSTRUCTION: The Contractor shall provide all necessary tools, labor, materials, equipment, permits, license, and supervision for “Install Boiler Plant Catwalks & Replace Piping,” Project Number 564-14-124, located at the Veterans Healthcare System of the Ozarks in Fayetteville, AR, in accordance with the drawings and specifications. Work includes, but is not limited to, preparing the site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for the replacement of all piping systems within the boiler plant, new catwalks, provide temporary boilers, new LED lighting as required by drawings and specifications. This includes general construction, alterations, roads, walks, grading, drainage, necessary removal of existing structures and construction and certain other items.

CLIN 0001, Base Bid – General Construction: $______________________________ ** Offeror shall complete a price breakdown by Specification Divisions as shown below for CLIN 0001

CLIN 0002: ALTERNATE NO. 1– Trace out all circuiting within the existing ¾” and 1” conduits in the boiler plant to determine if the wiring is still active. Should inactive circuiting or empty conduits be found during this process, conduit and wiring to be demolished back to source.

Contractor to trace approximately 100 conduits, or 10,000 feet of conduit. The undersigned hereby agrees to deduct from the Base Bid the sum of:

$ ___________________________ (New Total Amount: $___________________________)

Page 1 of

Page 1 of Page 1 of Page 1 of Page 1 of

CONTINUATION OF SF 1442 BLOCK # 17 CONTINUED

Project: 564-14-124 – INSTALL BOILER PLANT CATWALKS & PIPING

Date:

SUBTOTAL COST:

GENERAL LIABILITY / INSURANCE:

OVERHEAD & PROFIT:

BOND:

PROJECT TOTAL COST:

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) All offer materials will be posted on https://beta.sam.gov/ (System for Award Management). No hard copies will be available.

(b) An offer guarantee is required in an amount not less than 20 percent of the offer price but shall not exceed $3,000,000. Failure to furnish the required offer guarantee in the proper form and amount, by the time set for opening of offers, will require rejection of the offer in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The offeror to whom award is made will be required to furnish two bonds, a Performance Bond, SF 25, and a Payment Bond, SF 25A, each in the penal sum of 100% of the award amount.

(End of Clause)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

GENERAL PROPOSAL INFORMATION

GENERAL PROPOSAL INFORMATION

Project: 564-14-124 Install Boiler Plant Catwalks & Piping Issuing Office: NCO 16 Location of Project: Veterans Healthcare System of the Ozarks, Fayetteville, AR Point of Contact: Felicia Lovelady, Contract Specialist, NCO 16 – Pineville, LA E-mail: Felicia.lovelady@va.gov

a. Service-Disabled Veteran-Owned Small Business Verification: This action is a 100% set aside for verified Service Disabled Veteran Owned Small Businesses (SDVOSB). The award of this solicitation shall not be delayed due to loss of SDVOSB verification. Proposals submitted by non-verified SDVOSB shall be excluded from award consideration. Offerors must be registered and verified as a SDVOSB in the VetBiz.gov Vendor Information Pages (VIP) at http://www.vetbiz.gov/. Offerors received from contractors who are not verified as a SDVOSB in VetBiz at the time of offer submission and at the time of contract award will be considered non-responsive and will not be considered for award.

b. SYSTEM FOR AWARD MANAGEMENT (SAM): SAM has replaced the Central Contractor Registration (CCR), Online Representations and Certifications Application (ORCA) and the Excluded Parties List System (EPLS). Federal Acquisition Regulations require that federal contractors register in the SAM database at https://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their bid. Completion of Representations and Certifications shall consist of completion of annual representations and certifications electronically via SAM. It is not necessary to complete and return as a part of the offer package FAR 52.204-8, Annual Representations and Certifications, contained in this solicitation unless offeror identifies changes in FAR 52.204-8(d).

c. VETS-4212: Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. This VETS-4212 report can be submitted per the instructions at https://www.dol.gov/agencies/vets/programs/vets4212. For assistance contact VETS-4212 customer support at 1-866-237-0275 or vets4212-customersupport@dolncc.dol.gov. For procurement awards in excess of $150,000, this report must be completed and accepted prior to any Federal contract award. Therefore, all potential contractors are encouraged to file every year.

d. Past Safety Record: VHA DIRECTIVE 2011-036 SAFETY AND HEALTH DURING CONSTRUCTION requires that Contracting Officers evaluate and consider past safety records of prospective contractors in awarding contracts. OFFERORS SHALL SUBMIT EXHIBIT C CONTRACTOR EVALUATION FORM CONSTRUCTION SAFETY AS A PART OF THE OFFER PACKAGE.

All offerors shall submit information pertaining to their past Safety and Environmental record using EXHIBIT C. The information must show that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA violation(s) in the past three years. If those totals are exceeded, the offeror shall attach an explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an offeror’s EMR is above 1.0, offeror must attach a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the offeror lacks insurance history, offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead, and include a letter from the NCCI indicating that is has assigned offeror a Unity Rating of 1.0.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

OFFERORS WHO FAIL TO SUBMIT EXHIBIT C AND THE ADDITIONAL REQUIRED INFORMATION AS A PART OF THEIR PROPOSAL PACKAGE WILL BE EXCLUDED FROM AWARD CONSIDERATION IF AWARD IS MADE WITHOUT DISCUSSIONS.

e. Site Visit: An organized site visit is scheduled as shown in clause 52.236-27. Only one site visit will be conducted. Attendance at the site visit is not mandatory, but highly suggested for proper proposal preparation. Information provided at the site visit shall not alter the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

f. Requests for Information (RFIs): RFI’s are due no later than (NLT) 2:00 PM CST Time 19 February 2021 or as amended and will not be accepted after this date. RFI’s should be submitted by email to the Contract Specialist, Felicia Lovelady at felicia.lovelady@va.gov. Responses will be provided by amendment to the solicitation in a question and answer format within 7 days of RFI submission due date. Example: Subject Line of the RFI e-mail should be as follows: Company Name, RFI #1, 36C256-21-R-0020 and Project Title.

g. Proposal Due Date: Proposals are due NLT the date/time shown in Block 13a of Standard Form (SF) 1442. All proposals will be submitted by email to felicia.lovelady@va.gov

h. Magnitude of Construction: Pursuant to VAAR 836.204 the magnitude of construction is between $2,000,000.00 and $5,000,000.00.

i. North American Industry Classification (NAICS) code: The applicable NAICS code for this procurement is 238220 Plumbing, Heating, and Air-Conditioning Contractors. The Small Business size standard is $16.5 Million.

j. Wage Determination (WD): The applicable Davis Bacon WD for this solicitation is incorporated as an attachment to this solicitation.

k. Period of Performance: The successful offeror shall begin performance within 10 calendar days after receiving the notice to proceed and complete all work within the time specified in the award. All punch list items must be completed during the established period of performance.

l. Funding: Award is contingent upon the availability of appropriated funds. The Government does not compensate vendors for proposal development and submission.

m. Superintendence: The offeror shall provide, from his own staff, a competent 30 hour OSHA certified superintendent. This individual shall be 100% full time dedicated to supervision and assigned to this project while work is being performed on site. The offeror shall not divide or split up their superintendence duties among multiple projects at the same facility. Each project stands alone and requires a dedicated superintendent to be allocated and funded to that particular project.

n. Holidays: The following federal holidays are observed:

Any other holiday proclaimed by the President as a Federal Holiday.

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by U.S. Government agencies.

o. Contractor Performance Assessment Reporting System (CPARS):

Upon completion of contract performance and annually if performance is longer than 365 days, the Contracting officer will evaluate contractor performance for use in future contract award decisions. The Contractor shall be provided an opportunity to comment on the contracting officer’s evaluation. If you wish to familiarize yourself with this system, you can find it at https://www.cpars.gov/.

The government retains the evaluations, contractor responses, and review comments, if any, as part of the contract file. The evaluations are available for Federal Agencies for support of future award decisions through CPARS.

The contractor must provide the contracting officer with the name and email address of the contractor CPARS POC. This is the person responsible for responding to these evaluations. This person will be granted access to CPARS during the award and assigned the system role of contractor representative (CR).

36C25621R0020

Statement of Work (SOW) Install Catwalks and Upgrade Piping System in Building-10 (B-10) 564-14-124 Veterans Health Care System of the Ozarks (VHSO) Fayetteville, Arkansas The Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, parts, and related services, in accordance with the Contract, including but not limited to, SOW, drawings, and specifications to install catwalks, doors, windows, finishes, lead and asbestos abatement, upgrade piping system(s) to include but not limited to piping, valves, pipe hangers, supports, and insulation, and hook up temporary boilers on existing steam distribution system in B-10. Electronic copies of drawings and specifications to this work will be furnished by VA. Hard copies of SOW, drawings, and specifications must be the Contractor’s responsibility and expense. Contractor is responsible to verify existing and new dimensions, locations, and quantities to complete this project in B-10 located on the VHSO Main Campus 1100 N. College Avenue, Fayetteville, AR 72703.

I. General A. If a conflict between the SOW, drawings, and specifications arises, contractor shall follow the most stringent specifications. All other provisions or partial provisions of the Contract drawings, specifications, documents, or requirements must remain in full force and effect.

B. Information technology (IT) security requirements Certification and Accreditation (authorization) (C&A) of the Contractor system: The C & A requirements do not apply, and a Security Accreditation Package is not required.

C. This project must be a turn-key operation for the work as described in this contract, including but not limited to; SOW, drawings, and specifications to be a complete and working system.

D. VHSO facility must continue to operate during the Period of Performance (365 calendar days) of this contract, including but not limited to, the mechanical and electrical systems.

E. Contractor’s work must be conducted in a manner and at times which would present the least amount of disruption to the VHSO facility.

F. Contractor must submit to the Contracting Officer (CO) and Contracting Officer Representative (COR) all submittals no later than 45 calendar days after Notice to Proceed (NTP) for COR written approval.

G. Prior to the start of job site activities, the Contractor and COR must conduct a site survey to identify and review specific work and site conditions.

H. Recommended Period of Performance: 365 calendar days.

I. VHSO utilities and work areas may not be immediately available. The Contractor must account for this and be flexible in the project schedule without additional cost to the Government. The contractor should consider this when including Period of Performance in the proposal.

J. Contractor materials, equipment, tools, supplies, and parts must not be left unattended within the work area. When working in common areas, there must be a minimum of 2 contractor employees present to ensure that building materials, equipment, tools, and supplies are not accessible to others.

K. Warranty: Contractor must guarantee workmanship for a period of one (1) year after COR written acceptance of work. Contractor must furnish a minimum one (1) -year parts and labor warranty on equipment, components, and materials furnished plus any manufacturer’s warranty greater than one (1) year.

L. Emergency Service: Contractor emergency service must be available 24 hours per day. Contractor must respond on-site to emergency service calls within two (2) hours of notification. Contractor must have the issue(s) corrected or a plan in place (awaiting parts) within four (4) hours of arrival at job site. Any temporary repairs must have prior written approval by the Chief, Engineering Service or their designated representative.

II. Scope of Work:

A. In accordance with Contract, including but not limited to; Drawings and Specifications, Contractor except as noted otherwise must:

1. Remove and properly dispose:

a) Portion of East wall, windows, doors, and railings.

2. Furnish equipment and materials, and install:

a) Two (2) temporary 350HP Mobile Steam Boilers, including but not limited to, dual fuel (Natural Gas and No.2 Fuel Oil), Condensate return receiver and pumps, feed water pumps, deaerator(s), water treatment systems, fuel oil pumps. Steam must be delivered at 120 PSIG minimum.

b) Temporary fence around construction site.

c) Temporary Pipe supports.

d) Piping and valves to connect temporary boiler systems to existing piping.

e) Duplex condensate return units to return condensate to the temporary boilers.

(1) One to return condensate from Buildings 1 & 4.

(2) One to return condensate from Buildings 9 & 40.

f) Overhead rolling doors and overhead rolling grill doors.

g) New brick wall, sawtooth with existing wall.

h) Platforms and Catwalks, to include but not limited to, stairs, ladders, railings, support posts, and anchorage to finished floor.

i) Temporary and permanent life safety devices.

j) New window(s).

k) Anchorages on three (3) boilers.

3. Furnish labor and materials to:

a) Certify Welders with certificates.

b) X-ray steam piping weld joints.

c) Lead abatement.

d) Asbestos abatement.

e) Test asbestos concentration of material to be removed, including but not limited to pipe insulation.

f) Test lead concentration of materials, including but not limited to, windows and paint, before abatement.

g) Monitor air for asbestos prior to removal, during removal, after removal both inside and outside the containment area as well as personal sampling of those removing the asbestos.

h) Remove temporary apparatus, including but not limited to, pipe supports and fencing after construction.

III. Specifications Index:

IV. DRAWINGS INDEX:

GENERAL

CIVIL

GC301

MECHANICAL

GENERAL

ELECTRICAL

V. Wiring:

A. Wiring must be installed in accordance to the latest edition of the National Electric Code (NEC), drawings, and specifications at the time of installation.

B. Wiring except fixture whips must be enclosed in EMT conduit. Fixture whips and conduit must be installed properly per NEC with compression fittings.

C. Electrical termination(s) must be in accordance to manufacturer’s installation instructions and as noted herein.

VI. Contractor Access and Activities:

A. Safety: Contractor shall emphasize and prioritize safety at all times. Contractor work must be in accordance with Federal, State, Local OSHA codes, regulations, latest edition of NEC, latest edition of NFPA 70E, and 01 35 26 Safety Requirements specification. Contractor must furnish required safety items including but not be limited to, safety signage, cones, barricades, and must furnish and wear required Personal Protective Equipment (PPE). Contractor must be prohibited to work without proper safety items and PPE and will be asked to leave job site in absence of same.

B. Site Supervision: Contractor shall submit written qualifications of proposed site superintendent(s) to the CO and COR for consideration prior to issuance of notice to proceed and approval must be received from CO prior to commencement of work. Contractor shall furnish superintendent(s) with written COR approval to continuously supervise on site contract activities. Any replacement superintendents must also go through the approval process prior to commencing work. Contractor superintendent(s) must not engage in any direct trades’ labor.

C. Security: Contractor must comply with the VHSO security management program which shall be coordinated with the VA Police and the COR. The contractor shall also comply with COVID -19 policies in place at VHSO at all times. These policies follow CDC and local recommendations and are subject to change. Contractors must also follow any requirements specific to a department or area of the hospital such as ICU, Patient Rooms, ED, etc. and should coordinate with COR for guidance prior to entering such areas.

D. Badging: Contractor must not enter the work site without VHSO issued identity Badge. Contractor can be subject to inspection of personal effects when entering or leaving the project site and VHSO property. Contractor site superintendent must escort Contractor employees to Engineering (Building 7-A) to obtain badge(s). Contractor must maintain a Badge Log with Employee Names, Badge ID Numbers, Start Date(s), Departure Date(s), ID Lost Date(s), and ID Return Date(s). Contractor must update Badge Log and furnish to the COR weekly or as directed in writing by COR. Contractor must report lost Badge(s) immediately to the COR and document on Badge Log. Contractor must return Badge(s) immediately on day of departure of employee from project to COR and document on Badge Log. Contractor must return remaining Badge(s) at project closeout to COR. Contractor must reimburse the Government a $100.00 fee for each lost or unreturned Badge.

E. Key Access: Contractor site superintendent may check out a key to access mechanical and electrical rooms as project requires. Contractor site superintendent must check out and return a key at Engineering (Building 7-A) daily and the key must not leave VHSO property. Contractor site superintendent must notify the COR when a key is lost. Contractor must reimburse the Government a $3,500.00 fee for each lost or unreturned key(s).

F. Property Access Work Hours:

Regular Business Hours: VA’s Normal Working Hours are 7:00 am to 4:30 p.m., Monday through Friday. The Pathology, Radiology, Emergency, Sleep Lab, Inpatient, and Laboratory Departments are a 24/7 operation. Contractor shall coordinate work with the COR in order to not disrupt the end user’s operations which may include work earlier or later in the day and on weekends or federal holidays at no additional cost to the VA. Noise disturbances and utility shutdowns/tie-ins shall be coordinated with the COR and not interfere with VA daily operations. Outside Regular Business Hours: Work that must be scheduled outside the Regular Business Hours to avoid or minimize interference with Medical Center (MC) operations or for Contractor’s convenience must have written approval by COR or CO.

G. Contractor shall not leave unattended out-of-service any utility, fire protection, life safety system, or security system without written permission of the COR. If a utility, fire protection, life safety system or security system is not functioning at the end of a work period without written permission of the COR, then the Contractor shall restore the system(s) to working order prior to leaving the job site or must furnish an around-the-clock watch until the system is functioning properly. In the event of noncompliance, the contractor may be liable for any costs associated to correct system deficiencies, including but not limited to costs incurred by the VHSO to furnish around-the-clock watch and or repair the system(s).

H. Parking: Contractor on-site parking is limited to availability of designated Contractor parking lots located behind Quarters 5 and 7 and near the water tower. Contractor must have prior COR written approval of on-site Contractor parking.

I. Vehicles and Construction Equipment: Contractors’ key(s) to unattended vehicle(s) and construction equipment must be removed and vehicle(s) locked.

J. Unloading and Loading: Contractor must unload and load materials including but not limited to, equipment, tools, supplies, parts, and construction debris at the loading dock. Contractor must not leave vehicle(s) or construction equipment unattended at the loading dock. No materials including but not limited to, equipment, tools, supplies, parts, and construction debris are permitted through the front entry.

K. Storage and Staging: Contractor storage and staging is limited to availability of designated on-site Contactor storage and staging. Contractor must submit a written request for storage or staging to the COR for consideration a minimum of seven (7) business days prior to the storage or staging. Contractor must have prior COR written approval of on-site Contractor storage and staging. Contractor must relocate or remove on-site storage and staging including but not limited to, Contractor’s office trailer(s), dumpster(s), storage container(s) and construction materials a maximum of seven (7) business days after written notification by the COR without additional expense to the Government.

L. Contractor must furnish to COR electronic copies of “As Built” drawings, in latest edition of AutoCAD including, but not limited to, electrical, mechanical, and architectural prior to closeout.

M. Equipment and Tools: Contractor must furnish construction equipment and power and hand tools, including but not limited to ladders, scaffolds, lifts, backhoes, and forklifts to complete Contractor’s work.

N. Radios and Mobile Devices: Contractor must use mobile devices at low volume or outside. Contractor must not carry on conversations in hallways or near any patient areas. AM/FM radios and other media producing devices must not be used on VHSO property.

O. Noise: Contractor must coordinate and schedule with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) Business days prior to activity. Contractor must have COR written approval to proceed.

P. Dust Proofing and Cleaning: Contractor must cover furnishings and equipment with white plastic, fire retardant polyethylene, antistatic, minimum 6 mil thickness, imprinted with fire retardant labeling or clean drop cloth. Contractor must furnish HEPA vacuum cleaner(s), cleaning tools, and tacky mats at job site entrances. Contractor must not use broom(s).

Q. Fire Alarm: Contractor must coordinate and schedule with COR. Contractor must submit to the COR for consideration and written approval a minimum of seven (7) Business days prior to activity. Contractor must have COR written approval to proceed three business days prior to activity. Contractor must submit written fire watch plan to CO and COR for consideration NLT 45 days after NTP. Contractor must be responsible for fire watch in the areas where coverage is removed or disabled. Contractor must be responsible to coordinate with the COR for the removal and restoration of fire protection coverage. After hours supervision of the fire alarm panel is required at the Contractor’s expense. The Contractor must be responsible for completion and submission of a written Fire Alarm Bypass Request. The Contractors’ written request must be submitted for COR approval and if approved by COR, then the COR must furnish a written approval to proceed three (3) business days in advance of any proposed work activity. If the fire alarm system requires any deactivation, it must be reactivated the same day before the Contractor leaves the job site to ensure that the fire alarm system is functioning properly. If the fire alarm system is not functioning properly, the Contractor must restore the fire alarm system to working order prior to leaving the site or must furnish an around-the-clock fire watch until the fire alarm system is functioning properly. The Contractor must be liable for any costs incurred by the VHSO to furnish the fire watch and or to repair the fire alarm system.

R. Hot Work: Contractor must perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Contractor must coordinate and schedule with COR. Contractor must submit to the COR for consideration and written approval a minimum of forty-eight (48) hours prior to activity for any work or operation involving open flame or producing heat or sparks, burning, welding, or a similar operation that is capable of initiating fires or explosions. Hot work includes, but is not limited to processes such as arc welding, oxygen-fuel gas welding, open-flame soldering, brazing, thermal spraying, oxygen cutting, arc cutting, chipping, grinding, heat treating, sand blasting, torch-applied roofing, and chemical welding. Contractor must obtain Hot work permit(s) from COR prior to activity.

S. Fire and Smoke Barrier Penetration: Contractor must perform, maintain, and safeguard the integrity of smoke and fire barriers in accordance with NFPA 101, NFPA 80, and NFPA 90A. Contractor penetrations in barriers must be repaired in an approved manner (filled with the designated and approved flame retardant filler) as soon as feasible after the work has been completed.

T. Energized Circuit Work: Contractor must perform, maintain, and safeguard the integrity of the VHSO electrical systems and must follow procedures around energized equipment in accordance with NFPA 70E standards including proper PPE. Contractor must coordinate and schedule with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) Business days prior to activity. Contractor must have COR written approval to proceed three (3) business days prior to activity. VHSO electrician or electrical engineer must monitor work. Contractor must use safety equipment to include but not be limited to 12 calorie arc flash suits with hoods and 5KV gloves. No exits will be blocked. Personnel without proper PPE must be prohibited within the working area around live electrical panels with the cover removed. Contractor must have COR written approval to proceed three (3) business days prior to activity.

U. Utility interruption: Contractor must coordinate and schedule with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) Business days prior to activity. Work must be planned in advance to give as much time as possible to schedule a utility interruption. There may be times when a utility interruption request is denied because of insufficient lead-time or interference with ongoing VHSO activities and must be rescheduled at no additional expense to the Government. Contractor must have COR written approval to proceed three (3) business days prior to activity.

V. Disposal: Contractor must coordinate and schedule with COR. Contractor must have COR written approval to proceed three (3) business days prior to activity. Contractor must submit a written request to dispose of any government owned materials, equipment, or property in advance to the COR for COR written approval. Contractor must remove and properly dispose construction debris, materials, equipment, and substances from this project and the VHSO property daily into the Contractor supplied containers. Construction debris created from the project must not be disposed of in VHSO dumpsters or on VHSO property. Disposal of construction debris, materials, equipment, and substances from the project must be in accordance with applicable Federal, State, and Local laws, rules, and regulations. The Contractor must ensure and furnish appropriate documentation to the CO and COR that all hazardous waste handlers, haulers, and disposal facilities are properly licensed. The Contractor must furnish shipping manifest and documentation of disposal of construction debris, materials, equipment, and substances from the project prior to final payment.

W. Fumes: Contractor must coordinate and schedule with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) Business days prior to activity. The Contractor must schedule fume producing work activities, including but not limited to, painting or heat produced fumes after regular business hours. Contractor must be responsible for ventilation necessary to exhaust and prevent fumes from entering adjoining areas, outside air intake ductwork, and re-entering the VHSO healthcare facilities at no additional expense to the Government. Contractor must have COR written approval to proceed three (3) business days prior to activity.

X. Training: Training must be included to applicable VHSO personnel. The Contractor must furnish training for users of installed system(s). Training must include an agenda and instruction manual in electronic form. Contractor must furnish user and administrator training to VHSO officials and VHSO Engineering personnel, with a minimum of four (4) to eight (8) hours of on-site training. Coordination and scheduling for the training must be determined after contract award. Training must include hands-on training and demonstrations.

Y. Photography: Contractor must coordinate and schedule with COR. Contractor must be escorted by VHSO personnel to take job site related photos. Contractor must not photograph any patients, personnel, visitors, and others on VHSO property.

Z. Project Meetings:

1. At a minimum, every two weeks the contractor shall hold a progress meeting to review progress to date and to resolve all questions for the upcoming week. The progress meeting shall include at a minimum, the Project Manager and the Superintendent representing the Contractor, the COR and the CO representing the Government. Technical supervisor (foreman), sub-contractors, suppliers, etc. shall attend when requested by the Contracting Officer. The meeting shall be same day, time, and place each week.

2. Meeting Minutes - The contractor shall take minutes of all meetings held relative to this project. The format must be acceptable to the Contracting Officer (CO). Minutes must include the meeting date and time; agenda; meeting location; list of participants with their affiliations, and telephone numbers; be fully descriptive of issues, problems and decisions made; and action items with names of responsible parties and deadlines. In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The contractor shall provide, via e-mail, complete copies of all minutes to all attendees within 72 hours of the meeting.