Questions and Responses 36C25621Q1711 - Number 2.pdf

Combined Synopsis/Solicitation 36C25621Q1711 Questions and Responses 2

1. Are there any special requirements with entry and access in the main campus mostly; but the clinics might have security detail too.

(Examples; would there be a need for a VA security guard or VA employee escorting our staff within any departments or areas of the buildings? Or would any of the consoles/roll bins be in a secured area that someone from the VA has to unlock or give us access to?

Reason we ask this is this can slow things down; we experience and run into this often; where we are waiting on others in order to gain access to the units/assets.

Response: No

2. Is there a special area for parking, again, mainly at the main campus, but could be issues at clinics. Is there a designated area to park related to freight/freight elevator? Special area for shipping/receiving that our trucks will be able to park and not run into any issues with security (example: we go at designated time/day and there are multiple freight shipments there from other vendors and no place to park or service and we get turned away from security?

Response: There is no designated areas. There is available parking and we have not had parking issues in the past ten years.

3. Is there a map for the VA hospital main campus that has locations marked by floor or a visual on a map to give as a reference so if a different transport specialist comes to service that may not be there on a regular basis (if someone is out sick or on vacation, etc) and they know where to go and not be lost or miss any consoles/roll bins.

Response: The awardee will receive a pdf for each floor with the locations.

4. Who is the Current Incumbent?

Response: Dependable On-Site Scan & Shred, Inc.

5. When does the current contract end?

Response: September 28, 2021

6. Are any Bridge Contracts in place that extend the current contract?

Response: No

7. What is the last contract award number and total award amount?

Response: Contract number 47QSMA19D08QD, Task Order number 36C25619F0695 was awarded to Dependable On-Site Scan & Shred, Inc. with an effective date of September 29, 2019 for $1,210,152,60 for a base period of 12 months, with four 12-month option periods exercisable at the discretion of the Government.

8. Would you consider extending the offer date to go over answers from submitted questions?

Response: No. It has already been extended to September 10, 2021 at 11:00a.m.

9. Is there a loading dock or area the truck needs to park to perform the shredding services?

Response: Yes.

10. What is the historical volume, prior to COVID, of paper and media monthly and annually?

Response: The historical estimates of volumes are listed in the Performance Work Statement, paragraph F. Certificate of Destruction.

11. Will June 19th be added to the holiday list of days observed and closed?

Response: Yes

12. Is barcoding mandatory or can we provide an alternative source to this?

Response: Barcoding is mandatory. Alternatives will not be accepted.

13. Can 1x per month be on every 4 week schedule, this works best with routing and consistency of destruction?

Response: No

14. Is the federal government required to use FIPS regulation?

Response: The Government is not familiar with the “FIPS” acronym.

15. Destruction Cert Number- Can you please clarify what is needed?

Response: This could be your invoice number.

16. Has this been considered for GSA competition?

Response: An answer to this question is not required to provide a quote.

17. 9g 25. J Certification of Destruction, “The certificate should be ELECTRONICALL delivered to the COR on the 1st and the 15th of each month.”

Will the Final COD at the end of the month satisfy this requirement and be sent once a month instead of 2 times a month?

Response: Yes.

18. The responses to CLIN 0015, etc. has raised more confusion than clarification. To bid, it is necessary to know how many additional service purges are anticipated annually – is it one per the CLIN, or 30 per the question 8 answer, or something in between?

Response: CLIN 0015, 1015, 2015, 3015 and 4015 has been updated on Amendment 0002. This CLIN requires up to 30 purges per year. The frequency of the purge varies. It may be one container, or it may be three containers in one purge based upon the need. The definitive amount will be placed on the fully executed Task Order placed against the requirements contract.