Questions and Responses 36C25621Q1711.pdf

Combined Synopsis/Solicitation 36C25621Q1711 Questions and Responses

1. Who is the incumbent contractor

Response: Contract number 47QSMA19D08QD, Task Order number 36C25619F0695 was awarded to Dependable On-Site Scan & Shred, Inc. with an effective date of September 29, 20219 for $1,210,152,60 for a base period of 12 months, with four 12-month option periods exercisable at the discretion of the Government.

2. What is the current obligation number

Response: I can provide the award information of the last contract. Contract number 47QSMA19D08QD, Task Order number 36C25619F0695 was awarded to Dependable On-Site Scan & Shred, Inc. with an effective date of September 29, 20219 for $1,210,152,60 for a base period of 12 months, with four 12-month option periods exercisable at the discretion of the Government.

3. Is there a site visit scheduled

Response: This requirement does not offer a site visit.

4. All shredding must be done on site, is there a shred size requirement

Response: No

5. What is the change over timeframe if a new vendor is selected

Response: 5 Days

6. The 30 (96 gl) toters for the purge are those kept onsite continuously or brought in just for the purge?

Response: The Purge is 30 per year not all at once. There is space designated on site to store 96 gal toters.

7. How large are the quarterly purges? Are they 30 (96 gallons totters)?

Response: The quarterly purge is separate than the 30 additional Purges. Two separate line itmes.

8. Will the price for the purges be broken up into equal payments throughout the year? Or will we bill for those the months they are completed?

Response: The 30 additional Purges will be through out the year.

9. During the quarterly purge requirement, it lists pallets. What are the dimensions and weight associated with a single pallet.

Response: I do not know the weight. The dimensions in the past have been 48”X40”X48”.

10. What is the thought process of the 3 year requirement if you are a licensed and certified shredding company with other VA and government contracts with a proven track record.

Response: A response to this question is not required to provide a quote. The solicitation is clear on its face.

11. What federal regulation requires 3 years of experience? Versus a company who is certified by NAID like most other VA contracts?

Response: A response to this question is not required to provide a quote. The solicitation is clear on its face.

12. If a company owns a shredding company does that subsidiary’s experience count?

Response: If a company owns a company, the technical experience from the company they own does count towards their technical experience. However, this solicitation is a Service-Disabled Veteran Owned Small Business set-aside. If you are quoting with another company, please review the Teaming Agreements section for the proper percentages in regard to business size.

13. How large is a pallet? A pallet can vary depending on how tall it’s stacked. We normally measure in banker boxes or 96 gallon totters.

Response: The dimensions in the past have been 48”X40”X48.

14. The annual value of the current contract at these facilities

Response: We are not able to provide this information. We can only provide the total contract amount of the last contract. Contract number 47QSMA19D08QD, Task Order number 36C25619F0695 was awarded to Dependable On-Site Scan & Shred, Inc. with an effective date of September 29, 20219 for $1,210,152,60 for a base period of 12 months, with four 12-month option periods exercisable at the discretion of the Government.

15. Name of the current contractor performing the work

Response: Dependable On-Site Scan & Shred, Inc.

16. Are there any factors other than the current contract expiration that are perhaps forcing the government/agency to seek a new contract?

Response: This information is not required to provide a quote. The solicitation requirements are clear on its face.

17. P. 4, Price Schedule.

Can the monthly services be changed to every 4 weeks? This results in a more consistent interval between pickups throughout the course of a year and is easier to schedule.

Response: No

18. CLIN 0001 – this quantity shows a range, should pricing be entered for 360 containers?

Response: Yes

19. CLIN 0014 – please confirm if the price for just one 95-gallon bin should be entered here. If not, please explain how this CLIN should be bid.

Response: This CLIN is for the Quarterly Purge not the individual 95-gal Toter.

20. P. 21, A. 2. “bulk containers” and “bins” usually refer to 64/65-gallon and 95/96-gallon rolling bins rather than consoles. Please confirm that with the exception of Houston Downtown the provided containers are all to be consoles.

Response: The bulk containers refer to the 96-gal toters.

21. P. 22, C. Given that the award will likely not to be announced until the week of the 13th, and ordering/shipping the consoles can take 2-3 weeks, is there a plan in place to extend the current contract (if necessary) in order to assure no lapse in service?

Response: Yes

22. P. 22, D. For security reasons a mobile shred truck’s doors cannot be opened while on a job site or when moving between job sites, so the normal method of providing a shred sample is via mail or via the driver. Is that acceptable? If not, what is the alternate plan since trucks must remain locked?

Response: Yes, sample via mail or Driver acceptable.

23. P. 24, 11. This states an average amount of 25 pallets of paper annually for the quarterly purges – please clarify how much material is on each pallet. For example is it in boxes set on the pallets and if so approximately how many boxes per pallet?

Response: The dimensions in the past have been 48”X40”X48.”

24. Is the quarterly purge needed only at the main hospital or is it also needed at each location each quarter? If so, on average how much material does each location present per purge (e.g. number of bankers boxes)?

Response: Main Hospital only

25. P. 25, 13. What type of insurance is this referencing?

Response: See Section: C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

26. P. 25, J. Delivering the COD on the 1st and 15th of each month does not match the PRS requirement on page 36, which calls for CODs being presented within 5 working days from the day of onsite shredding. Typically a COD is presented onsite at the end of each service, and the monthly invoice contains a master COD for the previous month’s services. Will that be satisfactory?

Response: The monthly invoice with all correct information will be satisfactory.

27. P. 34. Are the personnel resumes for the driver technicians? What would the Agency like to see in the resume?

Response: Resumes for the all personnel handling the account.

28. How often are task orders anticipated to be issued?

Response: This depends on the Government Requirements.

29. Accessibility For the main campus, how far apart are the buildings where service is needed?

Response: The Campus size is 118 ac.

30. For all locations, will any bins be located above/below the ground floor? If so, are freight elevators available to move bins to/from ground level?

Response: Elevators are present at all locations needed.

31. Please confirm the type of entrance to the various locations, e.g. loading dock, standard office doors? Does any location have a loading dock, and if so is there a ramp to the ground?

Response: Some locations have loading docks with ramps. Others are ground entrance from parking lots.

32. Is there sufficient and appropriate parking for our truck at each location/building for the time it will take to accomplish the work?

Response: Yes

33. Incumbent Is there a current contract for the work being solicited?

Response: Contract number 47QSMA19D08QD, Task Order number 36C25619F0695 was awarded to Dependable On-Site Scan & Shred, Inc. with an effective date of September 29, 20219 for $1,210,152,60 for a base period of 12 months, with four 12-month option periods exercisable at the discretion of the Government.

34. If so, please provide that awarded contract number or task order number (not the incumbent GSA contractor number).

Response: Contract number 47QSMA19D08QD, Task Order number 36C25619F0695 was awarded to Dependable On-Site Scan & Shred, Inc. with an effective date of September 29, 20219 for $1,210,152,60 for a base period of 12 months, with four 12-month option periods exercisable at the discretion of the Government.

35. Please provide the name of the incumbent contractor and when the contract is ending.

Response: The name is Dependable On-Site Scan & Shred, Inc. The period of performance ends on September 28, 2021.

36. Please provide the annual contract amount.

Response: We cannot provide this information. I can only provide the total awarded contract. See number 34.

37. Is the level of effort being performed under the current contract fundamentally the same as what will be required to fulfill the new contract? If not, please explain how the work will be different, for example more locations or less frequent service.

Response: The solicitation is clear on its face. The current solicitation lists the full estimates and locations in detail.