36C25621Q1402.docx

36C25621Q1402

GENERAL INFORMATION

Network Contracting Office 16 Michael E. DeBakey VA Medical Center 2002 Holcombe BLVD Houston TX 77030 4298

POINT OF CONTACT*

Damon Ware damon.ware@va.gov

PLACE OF PERFORMANCE

ADDRESS

Michael E. DeBakey VA Medical Center

2002 Holcombe BLVD

Houston TX 77030 4298

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

PLEASE SEE ATTACHED REQUEST FOR QUOTE (RFQ)

Combined Synopsis/Solicitation Notice

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9.

ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE

WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15

CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTA

CHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C25621Q1402 Damon Ware 713-791-1414 07-22-2021

2:00 PM

CDT

Department of Veterans Affairs Network Contracting Office 16 Michael E. DeBakey VA Medical Center 2002 Holcombe BLVD Houston TX 77030 4298 X X 334513 750 Employees N/A X Department of Veterans Affairs Michael E. DeBakey VA Medical Center Receiving Warehouse Building 100 2002 Holcombe BLVD Houston TX 77030-4298 Department of Veterans Affairs Network Contracting Office 16 Michael E. DeBakey VA Medical Center 2002 Holcombe BLVD Houston TX 77030 4298

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically 1-877-489-6135 See CONTINUATION Page THIS RFQ is for a SDVOSB SET-ASIDE Please see attached SOO for a list of REQUIREMENTS.

This request is BRAND NAME (Centrak) OR EQUAL.

IF PROVIDING AN EQUAL PRODUCT PLEASE INDICATE

QUESTIONS are due NLT 15 July 2021 at 12:00pm CST.

Email all questions to Damon.Ware@va.gov . ANSWERS to questions will be forthcoming, and provided accordingly See attached PRODUCT SPECIFICATIONS for details RFQ is due 22 July 2021 at 2:00pm CST. Quotes received past this deadline will not be accepted.

Please include SPECIFICATIONS of Centrak Compatible Environmental Monitoring System d professional installation you will be providing.

See CONTINUATION Page X X Page 1 of Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Department of Veterans Affairs Network Contracting Office 16 Michael E. DeBakey VA Medical Center 2002 Holcombe BLVD Houston TX 77030 4298

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

STATEMENT OF OBJECTIVES (SOO)

Centrak Compatible Environmental Monitoring System Michael E. DeBakey VA Medical Center

1. Program Objective

1.1. Contractor shall provide all equipment, labor, material, hardware, software, licensing, warranty, installation, user training, and supplies necessary install a virtual server and sensors to monitor temperature, humidity, differential air pressure, gas concentration and other parameters utilizing the existing Centrak Real Time Location System infrastructure at the Michael E. DeBakey VA Medical Center (MEDVAMC) located at 2002 Holcombe Blvd., Houston, Texas 77030 and CBOCs. Parameters shall be monitored in spaces (supply rooms, ORs, Labs, etc) or devices (refrigerators, freezers, etc).

2. Scope:

2.1. The contractor shall provide a comprehensive turnkey solution that enables MEDVAMC to monitor environment parameters for multiple use cases, including but not limited to:

2.1.1. Pharmacy - meets all USP 797 and USP 800 Class 5 clean room requirements for differential air pressure and humidity monitoring, steam, and minimum air changes

2.1.2. Vaccines

2.1.3. Laboratory - blood warmers, platelet agitators and motion within platelet agitators having a dry contact connection. It also monitors warm/cold storage units, water baths requiring submersible probes, plasma thawers, and wax vessels

2.1.4. Blood Bank

2.1.5. Sterile Processing

2.1.6. Logistics (supply)

2.1.7. Operating/Procedure Room

2.1.8. Patient room

2.1.9. Food Service

2.1.10. Critical spaces

2.2. Necessary system capabilities are described below:

2.2.1. System shall have warning capabilities for critical issues, such as a refrigerator temperature decline, to decrease or eliminate asset loss.

2.2.2. Complies with all VA security requirements.

2.2.3. MEDVAMC needs a system that is easy to administer and easy to use.

2.2.4. Leverage existing Wi-Fi networks, and can be maintained and managed in a centralized location

2.2.5. Generates compliance reports to satisfy: CAP, TJC, CLIA, FDA/CDC Care and Handling of Vaccines, FACT, HACCP, and AABB

2.2.6. 24/7/365 support

2.2.7. Credentialed support personnel with VA elevated privileges and remote access to work on servers

2.2.8. NIST re-calibration to meet service requirements for the system and certificate storage in the software

2.2.9. measurable results are within +/- .5C from temp ranges -200 to+200C

2.2.10. must have the capability to provide BACnet interface with the current building management system already installed at MEDVAMC

2.2.11. install components to have minimal impact on the business operations of the facility and meet applicable infection control and health and safety requirements such as Joint Commission and Infection Control Risk Assessment (ICRA) findings and standards

2.2.12. support the addition of future applications and the expansion to additional areas (e.g., additional devices and rooms, zones, floors, new buildings, etc.)

2.2.13. able to record what mitigation procedures are followed to correct if a device goes out of range. These mitigation procedures will be able to be seen on the reports

2.2.14. able to communicate with the end user if the device being monitored goes out of range. This communication can be done via text, pager, phone or email.

2.2.15. able to create reports for the end user to verify temperature, humidity and pressure levels for individual sensors, rooms or systems.

2.2.16. leverage the currently installed 900MHz infrastructure for communications

2.2.17. environmental monitoring sensor is within range of both 900MHz and Wi-Fi, the sensor will automatically select the more power efficient 900 MHz to increase battery life of the sensor.

2.2.18. Utilize server architecture which is already deployed, configured and running across VISN 16 sites and on VISN-level servers as part of the VA National RTLS program to the greatest extent possible.

2.2.19. Temperature and environmental monitoring data shall be stored indefinitely

2.2.20. Sensors shall retain at least 30 day memory on board to account for power or network outages and be able to transmit after restoration of communication.

2.2.21. Operating systems shall remain current with OEM (eg Microsoft, Centrak, etc) support life cycle.

2.2.22. standard and customizable reporting is available including MKT, graphing and all alerts are captured and reportable in accordance with FDA 21 CFR Part 11

2.2.23. configurable automatically generated reports at specific times and to specific individuals or groups at specific frequencies (daily, weekly, monthly, quarterly, or annually, etc)

2.2.24. Sensor collection/transmission frequency is configurable based upon department and user requirements

2.2.25. advises users of low battery at 90 and 30 day intervals.

2.3. Deliverables:

2.3.1. Hardware

2.3.1.1. ITD-738F-G, Sensors, probes and buffers/bottles to monitor 375 instruments/devices

2.3.1.1.1. Temperature ranges to be confirmed after survey and design

2.3.1.2. ITD-739-G, Ambient temperature/humidity sensors to monitor ~100 spaces/rooms

2.3.1.3. CENT-HW-1, Differential Air Pressure 100 sensors

2.3.1.4. ITK-103C, Stars for CBOCs, if applicable for optimal design. Estimated up to 20 devices may be needed.

2.3.2. Software

2.3.2.1. CNTRK-SW, CenTrak ConnectTM – upgrade for environment monitoring

2.3.2.2. CNTRK-SW, CenTrak Prism 2.0 ‐ Environmental Monitoring user interface with alerting, reporting modules, and configuration

2.3.3. Services

2.3.3.1. Survey and Design

2.3.3.2. Sensor Deployment – Installation and Commissioning

2.3.3.3. Testing, Configuration and Certification

2.3.3.3.1. conduct testing of the CenTrak solution to evaluate that it complies with all requirements

2.3.3.3.2. provide and install all necessary items, including software interfaces, and designate staff assignments and access, set up reports manager, and install the CenTrak software.

2.3.3.3.3. provide a Test Report to MEDVAMC upon successful completion of testing

2.3.3.4. Training: End User and Maintenance

2.3.3.4.1. Provide training plan as part of proposal

2.3.3.4.2. training will cover all CenTrak dashboards, alert configurations, and user interfaces and provided in video, in person, and virtual formats depending on user type

2.3.3.4.3. Access to Centrak training resources and knowledge base for life of system

2.4. Option Year support (quantities may vary if additional sensors are purchased throughout the life cycle of the system):

Option Year 1 - Sustainment

CENT-NST-1

Option Year 2 - Sustainment

CENT-NST-1

Option Year 3 - Sustainment

CENT-NST-1

Option Year 4 - Sustainment

CENT-NST-1

2.5. DELIVERY, INSTALLATION AND IMPLEMENTATION

2.5.1. DELIVERY

2.5.1.1. Contractor shall deliver all equipment to the basement (BA-200) in the Michael E. DeBakey VA Medical Center, 2002 Holcombe Blvd. Houston, TX 77030.

2.5.1.2. Deliver materials to job in manufacturer's original sealed containers with brand name marked thereon.

2.5.1.3. Package to prevent damage or deterioration during shipment, handling, storage, and installation. Maintain protective covering in place and in good repair until removal is necessary.

2.5.1.4. Deliver specified items only when the site is ready for installation work to proceed.

2.5.1.5. Store products in dry condition inside enclosed facilities.

2.5.1.6. Any government requested delayed delivery up to 120 days after initial award delivery date, shall be at no additional cost to the Government.

2.5.1.7. A pre-delivery meeting will be conducted 30 days prior to initial delivery for verification of delivery and installation dates.

2.5.1.8. Delivery and Installation will be coordinated through the COR.

2.5.2. INSTALLATION AND IMPLEMENTATION

2.5.2.1. The contractor shall provide installation and implementation project management to include site visits for each building to confirm physical installation of the system. Contractors shall provide a final project schedule within 10 days of award.

2.5.2.2. The contractor shall be responsible for all equipment until installed and accepted by the Government.

2.5.2.3. All required equipment shall be fully installed by the Contractor

2.5.2.4. The Contractor shall remove all related shipping debris and cleanup, any construction associated with delivery and installation of the specified items. Contractor shall remove all packaging from the MEDVAMC premises. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect.

2.5.2.5. The contractor shall coordinate all deliveries, staging areas, installations, and parking arrangements with the COR.

2.5.2.6. Upon coordination with COR for installation, the contractor shall inform the Contracting Officer of any problems which may be anticipated about installation or which will affect optimum performance once installation is completed.

3. SITE CONDITIONS

3.1. There shall be no smoking, eating, or drinking inside the hospital at any time unless done so in designated dining areas.

4. PERIOD OF PERFORMANCE:

4.1. The anticipated Period of Performance for overall project is 240 days from award.

4.2. The anticipated period of performance for support services from the warranty is at a minimum 1 year from acceptance. Support services begin when physical installation and final implementation of all buildings are complete. Option Year dates will start from warranty end date.

5. INSPECTION AND ACCEPTANCE

5.1. The Contractor shall conduct a joint inspection with the COR once all equipment had been delivered and installed. The COR shall inspect all phases of delivery and installation and provide a punch list of any and all missing or damaged products.

5.2. Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from the manufacturer(s).

5.3. The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the Contracting Officer.

6. DELIVERABLES

6.1. The contractor shall provide a proposed system design to be approved by the COR.

6.2. Contractor shall provide documentation of the network and include updated maps/drawing (as built) showing installed sensors.

6.3. The Contractor shall provide a Final Schedule that can be imported into Microsoft Project.

6.4. User and Service Manuals

6.4.1. The Contractor shall provide, at no charge, two (2) complete and unabridged printed copies and one (1) electronic version (CD) of operator manuals, service manuals, electronic schematics, troubleshooting guides and parts lists for each model of equipment purchased to the Contracting Officer’s Representative (COR) with delivery of equipment. Additionally the Contractor free of charge shall provide any upgrades to these documents. These manuals will include all components and subassemblies, including those not manufactured by the Contractor. These manuals and documentation shall contain the diagnostic codes, commands, and passwords utilized in maintenance, repair and calibration of the equipment.

7. PROTECTION OF PROPERTY

7.1. Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building(s), grounds and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.

7.2. The Contractor shall perform an inspection of the building(s) and grounds with the COR prior to commencing work. To insure that the Contractor shall be able to repair or replace any items, components, building(s) or grounds damaged due to negligence and/or actions taken by the Contractor. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.

7.3. The Contractor shall be responsible for security of the areas in which the work is being performed prior to completion.

7.4. Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels.

8. PERFORMANCE REQUIREMENTS SUMMARY

8.1. The Contractor shall provide a proposed Performance Requirements Summary (PRS) for review and approval.

9. SECURITY REQUIREMENTS

9.1. Contractor is responsible for notifying COR for escorting duties prior to arriving at the facility. Contractor personnel shall check in with Biomed located in BA-200 upon arrival and departure each day. All contractor personnel must provide one form of valid picture identification at the time of check-in to receive a visitor’s badge. Badges must be worn above the waist and visible at all times while on the jobsite. All contractor personnel will be accompanied by a cleared member of the contractor (PIV cardholder) or MEDVAMC representative at all times while on the jobsite. All contractor personnel must turn-in their badges at the end of each day.

9.2. Contractor is responsible for notifying COR for vehicle parking prior to arriving at the facility. All contractor personnel must provide vehicle insurance, registration and valid driver’s license at the time of check-in to receive a vehicle-parking pass. Vehicle parking passes must be displayed on the front dashboard of the registered vehicle at all times while on MEDVAMC property. Contractor personnel will be allowed to register up to five (5) vehicles only. All contractor personal vehicles will be allowed to park in the designated vehicle parking spaces in the parking lot as advised by the VA Police upon registering the vehicle. All contractor personnel must turn-in their vehicle parking passes at the end of each day.

9.3. If the vendor requires a key, a $100 deposit will be required per key.

9.4. Information System Security/Privacy Language: See Below.

No data, on any type of storage device will be removed from this VA location.

Information technology security requirements: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. The contractor shall comply with all Federal laws and regulations the VA has developed when VA sensitive information is accessed, used, stored, generated, transmitted, or exchanged by and between VA and a contractor. The information made available to the contractor by VA for the performance of this contract will be used only for the purposes of performance under this contract. The certification and accreditation requirements do not apply to this requirement and a security accreditation package is not required.

SECURITY STATEMENT: Sensitive VA information is not contained within the systems covered by this contract.

Biomedical Engineering shall perform virus scans on all removable media prior to use on VA medical equipment. This includes all types of removable media, including media (e.g., USB devices, CDs, dongles, etc.) that has been issued by VA, media not issued by VA, and media brought in by vendors or independent service organizations. Within accordance of VA Directive 6500, Information Security Program, September 2007

The Vendor will not transfer any VA information to a location outside the VA and only to VA locations determined by the VA System Administrator. The information in these systems may be covered by the Privacy Act 1974 which contains criminal penalties of abuse of information.

During onsite service, the Vendor shall be chaperoned by VA Personnel. However, the vendor shall not be issued a UserID/Password.

Non-volatile memory devices, working or non-working, shall NOT be removed from the VA facility until the ISO has certified that the data has been destroyed. For magnetic devices and media, the data destruction will be by degaussing. Other forms of cleansing will be used for non-magnetic media.

The vendor will not have remote access to complete the repair(s) and preventive maintenance.

The vendor shall sign a Business Associate Agreement with the VA.

The COTR or designee is responsible for the actions of the vendor during the repair.

10. RECORDS MANAGEMENT STATEMENT

10.1. All records (administrative and program specific) created during the period of the contract belong to Michael E. Debakey VA Medical Center (MEDVAMC) and must be returned to MEDVAMC at the end of the contract or destroyed in accordance to the VHA Record Control Schedule (RCS)10-1.

10.2. Citations to pertinent laws, codes and regulations such as 44 U.S.C Chapter 21 , 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

10.3. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

10.4. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government ‘IT’ equipment and/or Government records.

10.5. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

10.6. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract or identified in the RCS 10-1.

10.7. The Government Agency owns the rights to all data/records produced as part of this contract.

10.8. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

10.9. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

10.10. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10.11. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

Proposed CLIN Structure:

Billed upon receipt of delivery.

Billed upon receipt of delivery.

Billed upon receipt of delivery.

Billed upon receipt of installation.

Billed upon receipt of delivery.

Installation Services

Billed upon completion

CENT-EM-1

Environmental/Temperature Monitoring Annual SMA

Option Year 1 - Sustainment

Billed Annually upon start of PoP

Billed upon completion

Billed upon completion

Billed upon completion

Option Year 2 - Sustainment

Billed Annually upon start of PoP

Billed upon completion

Billed upon completion

Billed upon completion

Option Year 3 - Sustainment

Billed Annually upon start of PoP

Billed upon completion

Billed upon completion

Billed upon completion

Option Year 4 - Sustainment

Billed Annually upon start of PoP

Billed upon completion

Billed upon completion

Billed upon completion

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Sensor, Probe, Buffer Contract Period: Base POP Begin:

POP End:

LOCAL STOCK NUMBER: ITD-738F-G

Sensor - Ambient

POP Begin:

LOCAL STOCK NUMBER: ITD-739-G

Sensor - Differential Air Pressure

POP Begin:

LOCAL STOCK NUMBER: CENT-HW-1

Software

POP Begin:

LOCAL STOCK NUMBER: CNTRK-SW

SCI Professional Services - Design, Installation, Configuration, Clinical Consulting, Testing, Certification and Go-Live, Project Management

POP Begin:

LOCAL STOCK NUMBER: PRO-SERV

Environmental/Temperature Monitoring Annual SMA

POP Begin:

Option Year 1: Environmental/Temperature Monitoring Annual SMA Contract Period: Option 1

Option Year 1: Sensor, Probe, Buffer - NIST Calibration (every two years)

Option Year 1: Sensor – Ambient - NIST Calibration (every five years)

Sensor - Differential Air Pressure - NIST Calibration (every two years)

Option Year 2: Environmental/Temperature Monitoring Annual SMA Contract Period: Option 2 POP Begin:

LOCAL STOCK NUMBER: \E\

Option Year 2: Sensor, Probe, Buffer - NIST Calibration (every two years)

Option Year 2: Sensor – Ambient - NIST Calibration (every five years)

Option Year 2: Sensor - Differential Air Pressure - NIST Calibration (every two years)

Option Year 3: Environmental/Temperature Monitoring Annual SMA Contract Period: Option 3

Option Year 3: Sensor, Probe, Buffer - NIST Calibration (every two years)

Option Year 3: Sensor – Ambient - NIST Calibration (every five years)

Option Year 3: Sensor - Differential Air Pressure - NIST Calibration (every two years)

Option 4: Environmental/Temperature Monitoring Annual SMA Contract Period: Option 4

Option Year 4: Sensor, Probe, Buffer - NIST Calibration (every two years)

Option Year 4: Sensor – Ambient - NIST Calibration (every five years)

Option Year 4: Sensor - Differential Air Pressure - NIST Calibration (every two years)

B.3 DELIVERY SCHEDULE

Delivery and Installation is required within 60 days after award 36C25621Q1402

Page 1 of Page 1 of Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from through .

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than , the Government is not obligated to purchase, nor is the Contractor…