36C25620Q0018-0001019.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 70

0001 01-07-2020

580-20-1-5129-0001

None

Y 36C256

Department of Veterans Affairs Network Contracting Office 16 Michael E. DeBakey VA Medical Center 2002 Holcombe BLVD, Bldg. 100 Houston TX 77030 4298

Y 36C256

Department of Veterans Affairs Network Contracting Office 16 Michael E. DeBakey VA Medical Center 2002 Holcombe BLVD, Bldg. 100 Houston TX 77030 4298

To all Offerors/Bidders

36C25620Q0018

11-05-2019

X

X x x 1

The purpose of this Amendment is to replace the previous RFQ 36C25620Q0018 in it's entirety with the attached version.

The Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside is dissolved and is now a Total Small Business Set- Aside. RFQ 36C25620Q0018 has been modified and therefore the contractor is required to utilize the attached amended RFQ

The contractor SHALL return a signed copy of this amendment with their Technical Quote to be considered for award.

Failure to return a signed copy of this Amendment may result in the contractor being deemed non-compliant.

See attached: 36C25620Q0018/A0001, Attachment A: Relevant Experience Form, Attachment B: Past Performance Questionnaire Exhibit 1: Equipment Physics Imaging Inventory; Attachment: Wage Determination - Harris County

Jeneice McClinton Contracting Officer

36C25620Q0018_0001

AMENDMENT TO PREVIOUS COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information Document Type: Combined Synopsis/Solicitation Solicitation Number: 36C25620Q0018 Annual Physics Survey Imaging

Equipment | MEDVAMC Houston, Texas Posted Date: January 7, 2020 Response Date (NLT): January 17, 2020 Response Time (NLT): 9:00a.m. (Central Time) Product or Service Code: H158 – Quality Control – Communication, Detection, and

Coherent Radiation Equipment Set Aside: Small Business NAICS Code: 541690 (Other Scientific and Technical Consulting

Services) Point of Contact: Only electronic offers will be accepted: Jeneice McClinton, Contracting Officer; Email: jeneice.mcclinton@va.gov Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This combined synopsis/solicitation is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2020-03 (effective 12/13/2019). The associated North American Industrial Classification System (NAICS) code for this procurement is 541690, with a small business size standard of $16.5 million. This procurement is a 100% Total Small Business Set-Aside and all eligible quoters are encouraged to submit quotes. To be eligible for award quoter must be registered in the System for Award Management (SAM) at the time of award and/or verifiable in the Vendor Information Pages (VIP) (https://www.vip.vetbiz.gov at the time of award. Quotes will be considered non-responsive and rejected if the Contracting Officer is not able to verify and view contractor registrations.

The VHA Regional Procurement Office, Network Contracting Office-16 intends to award a single firm-fixed price contract to provide all necessary travel, labor, material, supplies, tools, equipment, documentation, and qualified personnel to provide annual inspection of all radiographic equipment at the Michael E. DeBakey VA Medical Center in Houston, Texas as outlined in the performance work statement (PWS).

Quote shall be valid 30 days from the close of this RFQ. Questions shall be sent to point of contact listed above by January 13, 2019 at 11:00 a.m., Central Time. An amendment to the combined synopsis/solicitation will be posted with all questions and answers. Quotes are due no later than January 17, 2019 by 9:00a.m., Central Time.

Period of performance is for one year with four (4), additional one (1)-year option periods to be exercised at the government’s discretion.

All interested companies shall provide quotation(s) for and complete the following:

Section B.1 Contract Administration, Page 3 Section B.2 Price/Cost Schedule, Page 4 ATTACHMENT A Relevant Experience Form E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS, Page 48 E.10 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERICAL ITEMS (OCT 2018)

See attached document: 36C25620Q0018_0001 Annual Physics Survey Imaging Equipment.

See attached document: ATTACHMENT A Relevant Experience Form - 36C25620Q0018 See attached document: ATTACHMENT B Past Performance Worksheet -36C25620Q0018 See attached document: P07 Wage Determination - Harris County.

mailto:jeneice.mcclinton@va.gov https://www.vip.vetbiz.gov/

SECTION B

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

ADDRESS:

PHONE:

EMAIL ADDRESS:

DUNS:

TAX ID (TIN)#:

b. GOVERNMENT: Contracting Officer 36C256 Jeneice McClinton jeneice.mcclinton@va.gov VHA Regional Procurement Office Network Contracting Office (NCO)-16 2002 Holcombe Blvd., Bldg.

Houston, TX 77030 4298

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award

Management

3. INVOICES: Invoices shall be submitted in arrears:

Payment for services provided under the terms of this order will be made monthly in arrears within thirty

(30) days after completion of service and upon receipt of a properly executed invoice. Invoice(s) shall be submitted within ten (10) days after performance and acceptance of services.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, Vendor Electronic Invoice Submission Methods. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

• VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten,to transition vendors from paper to electronic invoice submission.

Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge. • A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org).

mailto:jeneice.mcclinton@va.gov mailto:jeneice.mcclinton@va.gov http://www.tungsten-network.com/US/en/veterans-affairs/

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001 50.00 EA

Contractor shall furnish all labor, tools, phantoms, and equipment to perform annual inspections, tests and calibrations, for annual performance evaluation and quality assurance survey on radiographic x-ray machines.

Contract Period: Base POP Begin: 02-01-2019 POP End: 01-31-2020

0002 14.00 EA

Contractor shall furnish all labor, tools, phantoms, and equipment to perform annual inspections, tests and calibrations, and perform evaluations on newly installed/repaired X-Ray machines.

Contract Period: Base

0003 11.00 EA

Contractor shall furnish all labor tools, phantoms, and equipment to perform annual inspections, tests and calibrations to perform evaluation and quality assurance surveys of radiographic x-ray units located at VA Outpatient Clinics located as follows: Beaumont, Lufkin, Richmond, Texas City, Tomball, Katy, Conroe and Lake Jackson.

Contract Period: Base

0004 27.00 EA

perform annual inspections, tests and calibrations, evaluation and quality assurance survey for combination radiographic/fluoroscopic X-Ray units.

Contract Period: Base

0005 10.00 EA

perform annual inspections, tests and calibrations, performance evaluations and quality assurance survey on Computed Tomography (CT) machines.

Contract Period: Base

0006 1.00 EA

Contractor shall provide preventative maintenance check on CT simulator machine.

0007 5.00 EA

perform annual inspections, tests and calibrations, quality assurance check and physics inspection on Magnetic Resonance Imager machine

(MRI).

Contract Period: Base

0008 7.00 EA

perform annual inspections, tests and calibrations, performance evaluations and quality assurance survey and radiation survey for Nuclear Medicine Cameras including 4 SPECT/CT units and one PET/CT.

Contract Period: Base

0009 1.00 JB

Contractor shall review MEDVAMC quality assurance program for Radiology X-Ray and submit recommendations.

Contract Period: Base

0010 4.00 EA

Contractor shall provide Radiation Safety survey of DEXA units in Nuclear Medicine and Research.

Contract Period: Base

0011 20.00 EA

Contractor shall provide radiation shielding design analysis for rooms that X-ray machines and nuclear medicine cameras will occupy.

0012 20.00 EA

Contractor shall provide post construction shielding integrity analysis in rooms in which x-ray machines and nuclear medicine cameras reside.

Contract Period: Base

0013 10.00 EA

Contractor shall provide computed radiography reader quality assurance testing.

0014 2.00 EA

Contractor shall provide annual physics evaluation of mammography X- Ray units.

Contract Period: Base

0015 4.00 EA

Contractor shall provide annual physics performance evaluation of mammography ultrasound unit.

Contract Period: Base

BASE YEAR TOTAL AMOUNT:

1001 50.00 EA

OPTION PERIOD 1:

Contractor shall furnish all labor, tools, phantoms, and equipment to perform annual inspections, tests and calibrations, for annual performance evaluation and quality assurance survey on radiographic x-ray machines.

Contract Period: Option 1 POP Begin: 02-01-2020 POP End: 01-31-2021

1002 14.00 EA

OPTION PERIOD 1:

Contractor shall furnish all labor, tools, phantoms, and equipment to perform annual inspections, tests and calibrations, and perform evaluations on newly installed/repaired X-Ray machines.

Contract Period: Option 1

1003 11.00 EA

Contractor shall furnish all labor tools, phantoms, and equipment to perform annual inspections, tests and calibrations to perform evaluation and quality assurance surveys of radiographic x-ray units located at VA Outpatient Clinics located as follows: Beaumont, Lufkin, Richmond, Texas City, Tomball, Katy, Conroe and Lake Jackson.

Contract Period: Option 1

1004 27.00 EA

Contractor shall furnish all labor tools, phantoms, and equipment to perform annual inspections, tests and calibrations, evaluation and quality assurance survey for combination radiographic/fluoroscopic X-Ray units.

Contract Period: Option 1

1005 10.00 EA

Contractor shall furnish all labor tools, phantoms, and equipment to perform annual inspections, tests and calibrations, performance evaluations and quality assurance survey on Computed Tomography (CT) machines.

Contract Period: Option 1

1006 1.00 EA

Contract Period: Option 1

1007 5.00 EA

Contractor shall furnish all labor tools, phantoms, and equipment to perform annual inspections, tests and calibrations, quality assurance check and physics inspection on Magnetic Resonance Imager machine

(MRI).

Contract Period: Option 1

1008 7.00 EA

Contractor shall furnish all labor tools, phantoms, and equipment to perform annual inspections, tests and calibrations, performance evaluations and quality assurance survey and radiation survey for Nuclear Medicine Cameras including 4 SPECT/CT units and one PET/CT.

Contract Period: Option 1

1009 1.00 JB

Contractor shall review MEDVAMC quality assurance program for Radiology X-Ray and submit recommendations.

Contract Period: Option 1

1010 4.00 EA

Contractor shall provide Radiation Safety survey of DEXA units in Nuclear Medicine and Research.

Contract Period: Option 1

1011 20.00 EA

Contractor shall provide radiation shielding design analysis for rooms that X-ray machines and nuclear medicine cameras will occupy.

Contract Period: Option 1

1012 20.00 EA

Contractor shall provide post construction shielding integrity analysis in rooms in which x-ray machines and nuclear medicine cameras reside.

Contract Period: Option 1 POP Begin: 02-01-2020 POP End: 01-31-2021

1013 10.00 EA

OPTION PERIOD 1:

Contractor shall provide computed radiography reader quality assurance testing.

Contract Period: Option 1

1014 2.00 EA

Contractor shall provide annual physics evaluation of mammography X- Ray units.

Contract Period: Option 1

1015 4.00 EA

Contractor shall provide annual physics performance evaluation of mammography ultrasound unit.

Contract Period: Option 1

OPTION YEAR 1 TOTAL AMOUNT:

2001 50.00 EA

OPTION PERIOD 2:

Contractor shall furnish all labor, tools, phantoms, and equipment to perform annual inspections, tests and calibrations, for annual performance evaluation and quality assurance survey on radiographic x-ray machines.

Contract Period: Option 2 POP Begin: 02-01-2021 POP End: 01-31-2022

2002 14.00 EA

OPTION PERIOD 2:

Contractor shall furnish all labor, tools, phantoms, and equipment to perform annual inspections, tests and calibrations, and perform evaluations on newly installed/repaired X-Ray machines.

Contract Period: Option 2 POP Begin: 02-01-2021 POP End: 01-31-2022

2003 11.00 EA

OPTION PERIOD 2:

Contractor shall furnish all labor tools, phantoms, and equipment to perform annual inspections, tests and calibrations to perform evaluation and quality assurance surveys of radiographic x-ray units located at VA Outpatient Clinics located as follows: Beaumont, Lufkin, Richmond, Texas City, Tomball, Katy, Conroe and Lake Jackson.

Contract Period: Option 2

2004 27.00 EA

Contractor shall furnish all labor tools, phantoms, and equipment to perform annual inspections, tests and calibrations, evaluation and quality assurance survey for combination radiographic/fluoroscopic X-Ray units.

Contract Period: Option 2

2005 10.00 EA

Contractor shall furnish all labor tools, phantoms, and equipment to perform annual inspections, tests and calibrations, performance evaluations and quality assurance survey on Computed Tomography (CT) machines.

Contract Period: Option 2

2006 1.00 EA

2007 5.00 EA

perform annual inspections, tests and calibrations, quality assurance check and physics inspection on Magnetic Resonance Imager machine

(MRI).

Contract Period: Option 2 POP Begin: 02-01-2021 POP End: 01-31-2022

2008 7.00 EA

OPTION PERIOD 2:

Contractor shall furnish all labor tools, phantoms, and equipment to perform annual inspections, tests and calibrations, performance evaluations and quality assurance survey and radiation survey for Nuclear Medicine Cameras including 4 SPECT/CT units and one PET/CT.

Contract Period: Option 2

2009 1.00 JB

Contractor shall review MEDVAMC quality assurance program for Radiology X-Ray and submit recommendations.

Contract Period: Option 2

2010 4.00 EA

Contractor shall provide Radiation Safety survey of DEXA units in Nuclear Medicine and Research.

Contract Period: Option 2

2011 20.00 EA

Contractor shall provide radiation shielding design analysis for rooms that X-ray machines and nuclear medicine cameras will occupy.

Contract Period: Option 2

2012 20.00 EA

Contractor shall provide post construction shielding integrity analysis in rooms in which x-ray machines and nuclear medicine cameras reside.

Contract Period: Option 2

2013 10.00 EA

2014 2.00 EA

Contractor shall provide annual physics evaluation of mammography X- Ray units.

Contract Period: Option 2

2015 4.00 EA

Contractor shall provide annual physics performance evaluation of mammography ultrasound unit.

Contract Period: Option 2

OPTION YEAR 2 TOTAL AMOUNT:

3001 50.00 EA

OPTION PERIOD 3:

Contractor shall furnish all labor, tools, phantoms, and equipment to perform annual inspections, tests and calibrations, for annual performance evaluation and quality assurance survey on radiographic x-ray machines.

Contract Period: Option 3 POP Begin: 02-01-2022 POP End: 01-31-2023

3002 14.00 EA

OPTION PERIOD 3:

Contractor shall furnish all labor, tools, phantoms, and equipment to perform annual inspections, tests and calibrations, and perform evaluations on newly installed/repaired X-Ray machines.

Contract Period: Option 3

3003 11.00 EA

OPTION PERIOD 3:

Contractor shall furnish all labor tools, phantoms, and equipment to perform annual inspections, tests and calibrations to perform evaluation and quality assurance surveys of radiographic x-ray units located at VA Outpatient Clinics located as follows: Beaumont, Lufkin, Richmond, Texas City, Tomball, Katy, Conroe and Lake Jackson.

Contract Period: Option 3

3004 27.00 EA

Contractor shall furnish all labor tools, phantoms, and equipment to perform annual inspections, tests and calibrations, evaluation and quality assurance survey for combination radiographic/fluoroscopic X-Ray units.

Contract Period: Option 3

3005 10.00 EA

Contractor shall furnish all labor tools, phantoms, and equipment to perform annual inspections, tests and calibrations, performance evaluations and quality assurance survey on Computed Tomography (CT) machines.

Contract Period: Option 3

3006 1.00 EA

3007 5.00 EA

Contractor shall furnish all labor tools, phantoms, and equipment to perform annual inspections, tests and calibrations, quality assurance check and physics inspection on Magnetic Resonance Imager machine

(MRI).

3008 7.00 EA

OPTION PERIOD 3:

Contractor shall furnish all labor tools, phantoms, and equipment to perform annual inspections, tests and calibrations, performance evaluations and quality assurance survey and radiation survey for Nuclear Medicine Cameras including 4 SPECT/CT units and one PET/CT.

Contract Period: Option 3

3009 1.00 JB

Contractor shall review MEDVAMC quality assurance program for Radiology X-Ray and submit recommendations.

Contract Period: Option 3

3010 4.00 EA

Contractor shall provide Radiation Safety survey of DEXA units in Nuclear Medicine and Research.

Contract Period: Option 3

3011 20.00 EA

Contractor shall provide radiation shielding design analysis for rooms that X-ray machines and nuclear medicine cameras will occupy.

Contract Period: Option 3

3012 20.00 EA

Contractor shall provide post construction shielding integrity analysis in rooms in which x-ray machines and nuclear medicine cameras reside.

Contract Period: Option 3

3013 10.00 EA

POP End: 01-31-2023

3014 2.00 EA

OPTION PERIOD 3:

Contractor shall provide annual physics evaluation of mammography X- Ray units.

Contract Period: Option 3

3015 4.00 EA

Contractor shall provide annual physics performance evaluation of mammography ultrasound unit.

Contract Period: Option 3

OPTION YEAR 3 TOTAL AMOUNT:

4001 50.00 EA

OPTION PERIOD 4:

Contractor shall furnish all labor, tools, phantoms, and equipment to perform annual inspections, tests and calibrations, for annual performance evaluation and quality assurance survey on radiographic x-ray machines.

Contract Period: Option 4 POP Begin: 02-01-2023 POP End: 01-31-2024

4002 14.00 EA

OPTION PERIOD 4:

Contractor shall furnish all labor, tools, phantoms, and equipment to perform annual inspections, tests and calibrations, and perform evaluations on newly installed/repaired X-Ray machines.

Contract Period: Option 4

4003 11.00 EA

perform annual inspections, tests and calibrations to perform evaluation and quality assurance surveys of radiographic x-ray units located at VA Outpatient Clinics located as follows: Beaumont, Lufkin, Richmond, Texas City, Tomball, Katy, Conroe and Lake Jackson.

Contract Period: Option 4 POP Begin: 02-01-2023 POP End: 01-31-2024

4004 27.00 EA

OPTION PERIOD 4:

Contractor shall furnish all labor tools, phantoms, and equipment to perform annual inspections, tests and calibrations, evaluation and quality assurance survey for combination radiographic/fluoroscopic X-Ray units.

Contract Period: Option 4

4005 10.00 EA

Contractor shall furnish all labor tools, phantoms, and equipment to perform annual inspections, tests and calibrations, performance evaluations and quality assurance survey on Computed Tomography (CT) machines.

Contract Period: Option 4

4006 1.00 EA

Contract Period: Option 4

4007 5.00 EA

Contractor shall furnish all labor tools, phantoms, and equipment to perform annual inspections, tests and calibrations, quality assurance check and physics inspection on Magnetic Resonance Imager machine

(MRI).

Contract Period: Option 4

4008 7.00 EA

Contractor shall furnish all labor tools, phantoms, and equipment to perform annual inspections, tests and calibrations, performance evaluations and quality assurance survey and radiation survey for Nuclear Medicine Cameras including 4 SPECT/CT units and one PET/CT.

Contract Period: Option 4

4009 1.00 JB

Contractor shall review MEDVAMC quality assurance program for Radiology X-Ray and submit recommendations.

Contract Period: Option 4

4010 4.00 EA

Contractor shall provide Radiation Safety survey of DEXA units in Nuclear Medicine and Research.

4011 20.00 EA

Contractor shall provide radiation shielding design analysis for rooms that X-ray machines and nuclear medicine cameras will occupy.

4012 20.00 EA

Contractor shall provide post construction shielding integrity analysis in rooms in which x-ray machines and nuclear medicine cameras reside.

4013 10.00 EA

POP End: 01-31-2024

4014 2.00 EA

OPTION PERIOD 4:

Contractor shall provide annual physics evaluation of mammography X- Ray units.

Contract Period: Option 4

4015 4.00 EA

Contractor shall provide annual physics performance evaluation of mammography ultrasound unit.

Contract Period: Option 4

OPTION YEAR 4 TOTAL AMOUNT:

GRAND TOTAL

“Evaluations of Options (July 1990) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by using the prices offered for the last option period to determine the price for a 6-month option period, which will be added to the base and other option years to arrive at the total price. Evaluation of options will not obligate the Government to exercise the option(s).”

B.3 PERFORMANCE WORK STATEMENT

1. General Information

1.1 Contractor to furnish annual inspection of all radiographic equipment and physics surveys of diagnostic imaging equipment identified in section 19 of this performance work statement (PWS) as required by Veteran Affairs (VA) National Health Physics Program, Texas Regulations for Control of Radiation, and U.S. Food and Drug Administration (FDA) at the Michael E. DeBakey VA Medical Center in Houston, Texas and VA outpatient clinics.

2. The following laws, regulations, policies, and procedures, including all subsequent changes or updates apply:

FAR Federal Acquisition Regulation

VAAR Veterans Administration Acquisition Regulation

Standards All applicable Federal, State, Local and Industry: Laws, Policies and Standards as applicable to the proper performance of afore and hereafter described.

Glossary. Acronyms used in this Performance Work Statement (PWS) are listed below:

COR Contracting Officer’s Representative

PWS Performance Work Statement

MEDVAMC Michael E. DeBakey VA Medical Center

FDA U.S. Food and Drug Administration (FDA)

MQSA Mammography Quality Standards Act

RSO Radiation Safety Officer

QMP Qualified Medical Physicist

3. Type of Contract: Firm-Fixed-Price

4. Performance Period: Contract period of performance is for a base one-year period beginning February 01, 2020 to January 31, 2021 with four (4), additional one (1) year option periods to be exercised at the government discretion.

Option Period 1: February 01, 2021 to January 31, 2022

Option Period 2: February 01, 2022 to January 31, 2023

Option Period 3: February 01, 2023 to January 31, 2024

Option Period 4: February 01, 2024 to January 31, 2025

Place of Performance: The Michael E DeBakey VA Medical Center (MEDVAMC) located at 2002 Holcombe Blvd., Bldg 100., Houston, Texas 77030, VA Outpatient Clinics in Beaumont, Lufkin, Richmond, Texas City, Tomball, Katy, Conroe and Lake Jackson. As well as any other current or future Community Based Outpatient Clinics (CBOC).

4.1 The current locations of the clinics are as follows:

Katy VA Outpatient Clinic

750 Westgreen Blvd, Katy, TX 77450

Richmond VA Outpatient Clinic

22001 Southwest Freeway, Suite 200, Richmond, TX 77469

Conroe VA Outpatient Clinic

800 Riverwood Ct Ste 100, Conroe, TX 77304

Lake Jackson VA Outpatient Clinic

208 Oak Drive South, Lake Jackson, TX 77566

Tomball VA Outpatient Clinic

1200 W. Main Street, Tomball, TX 77375

Texas City VA Outpatient Clinic

9300 Emmett F.

Lowry Expressway, Suite 206, Texas City, TX 77591

Galveston VA Outpatient Clinic

3828 Avenue N, Galveston, TX 77550

Beaumont VA Outpatient Clinic

3420 Veterans Circle, Beaumont, TX 77707

VA Charles Wilson Clinic Outpatient Clinic

2206 N John Redditt Dr., Lufkin, TX 75904

5. Work Hours: Monday through Friday 8:00a.m. - 4:30p.m., excluding federal holidays, and unless other times are arranged in advance and approved in writing by the government point of contact.

5.1 Federal Holidays: The ten holidays observed by the Federal Government are:

Federal Holiday Date

New Year’s Day January 01

Martin Luther King’s Birthday

Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day July 04

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

5.2 If the holiday falls on a Sunday, the following Monday will be observed as a National holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any other day specifically declared by the President of the United States.

6. Contractor Experience Requirements:

Contractors shall have at least five (5) years of experience working as a qualified medical physicist (QMP) and shall have all the state licenses or approved, and have certification required by local, state, and Federal regulations. A QMP is a person who is certified by the American Board of Radiology, American Board of Medical Physics, American Board of Health Physics, the Canadian College of Physicists in Medicine, or state licensure.

• Contractor shall be certified in the appropriate area by one of the following boards: The American Board of Radiology (ABR), The American Board of Medical Physics (ABMP), The American Board of Science in Nuclear Medicine (ABSNM), The Canadian College of Physicists in Medicine (CCPM) or The American Board of Health Physics (ABHP).

The Contractor shall submit a copy of proof with their technical quote of state license or approved, and certification required by local, state, and Federal regulations to perform work under this contract. Failure to submit a copy of proof with the technical quote of state license or approved, and certification required by local, state, and Federal regulations shall result in a non-responsive technical quote.

7. General Requirements:

7.1 The Contractor shall furnish all labor, tools, phantoms, equipment, documentation, and qualified personnel to perform on-site diagnostic medical physics support and/or services, annual inspections, tests, and calibrations according to the specifications as required by VA National Health Physics Program, Texas Regulations for Control of Radiation, and FDA. All inspection services must be in conformance to the manufacturer guidelines and/or the following industry standards, as applicable, whichever is more stringent:

a. Code of Federal Regulations (CFR). CFR-Code of Federal Regulations Title 21;

b. Mammography Quality Standards Act (MQSA) (Public Law 102-539)

7.2 A designated government point of contact shall be assigned to this procurement. Written notification shall be provided to the Contractor after award.

7.3 Travel: The contractor is responsible for providing transportation/travel for all materials, supplies, personnel and all items needed for the duration of this contract unless stated otherwise elsewhere.

7.4 Before making any inspections, the Contractor shall submit a schedule and sample documentation sheets for the designated Contracting Officer Representative (COR) or MEDVAMC government point of contact approval. The Contractor shall arrange scheduling through the designated government point of contact or COR. The contractor shall provide annual inspections of specific equipment. NOTE:

Equipment inspection dates vary throughout the year and are on an established schedule.

7.5 The Contractor shall document and complete all work according to the state of Texas, American

Association of Physicists in Medicine, FDA, and American College of Radiology requirements/guidelines.

7.6 The Contractor shall schedule and test all x-ray, computed tomography (CT), and nuclear medicine units with the government point of contact or COR during fiscal year 2020. Awarded option years shall be scheduled with the designated COR or MEDVAMC government point of contact and shall not exceed 14 months past the previous survey.

7.7 The Contractor (QMP) shall annually inspect x-ray, CT, MRI, mammography, ultrasound, and nuclear medicine equipment.

7.8 The Contractor (QMP) shall inspect x-ray, CT, MRI, ultrasound, and nuclear medicine equipment prior to first clinical use for new or relocated systems within a 21-day time frame, post notification by the designated COR or MEDVAMC government point of contact.

7.9 The Contractor (QMP) shall inspect mammography equipment prior to first clinical use for new or relocated systems within a 48-hour time frame post notification by the designated COR or MEDVAMC government point of contact.

7.10 The Contractor (QMP) shall inspect x-ray equipment after major repairs or replacement of a major certified component (e.g., tube change, detector replacement, or generator repair) no later than 30 days post notification by the designated COR or MEDVAMC government point of contact.

7.11 The Contractor (QMP) shall annually inspect CR readers.

7.12 The Contractor (QMP) shall perform pre-construction shielding analysis of x-ray rooms at the request of the designated government point of contact or COR.

7.13 The Contractor (QMP) shall perform post-construction shielding surveys on x-ray rooms at the request of the designated government point of contact or COR.

7.14 The Contractor (QMP) shall annually review technical quality assurance (QA) program for x-ray imaging.

8. Reporting Requirements:

8.1 The Contractor shall provide a detailed report of findings within 30 days of completed inspection to the designated COR or MEDVAMC government point of contact facility Radiation Safety Officer (RSO).

8.2 The Contractor shall provide written reports on equipment returned to service after repair that involve radiation output within 24 hours of inspection to the designated COR or MEDVAMC government point of contact.

8.3 The Contractor shall electronically submit reports of each inspection/test/calibration no later than three

(3) weeks after the completion of the testing to the designated COR or MEDVAMC government point of contact.

8.4 The Contractor shall provide a report listing each device (including model and serial number) and system tested as well as results of the test and shall include a detailed list of deficiencies and recommendations. The contractor shall list described methods of how the results were obtained in the document report.

8.5 The Contractor shall provide a summary for all devices in a brief, executive summary format listing deficiencies and recommendations.

8.6 The Contractor shall sign and place stickers on each device or system documenting the annual testing, including the maximum and standard exposure rates for fluoroscopy.

8.7 The Contractor (QMP) shall be available to answer any questions or concerns the designated COR or government point of contact may have during the equipment being tested and/or inspected.

8.8 The Contractor shall validate the specifications of new equipment;

8.9 The Contractor shall provide supervision of acceptance testing and performance verification.

8.10 The Contractor shall provide supervision of calibration, preventive maintenance, and documentation of all relevant information.

8.11 The Contractor shall provide determination of shielding required for new or renovated equipment rooms for ionizing radiation and for radiofrequency and magnetic fields.

8.12 The Contractor shall provide inspections on equipment prior to it being put back into service after it has been taken down for repairs that affect the imaging quality or radiation output. The Contractor shall provide the required data and report to the Radiation Safety Officer (RSO) within the next business day to utilize functional equipment for patient care.

8.13 The Contractor shall immediately notify the designated COR or government point of contact for fluoroscopy units, should the maximum exposure rate, measured in accordance with 21CFR1020.32(d)(3) and TAC 289.227(m)(3)(B)(iii)(IV), is greater than 10 R/min in any mode prior to departure from the inspection site.

8.14 The Contractor shall document reports for fluoroscopy units as follows:

a. Confirm cumulative fluoro time and cumulative air kerma are displayed on the in-room monitor.

b. Confirm “last image hold” functions.

c. Verify the x-ray beam is completely blocked by the image receptor.

9. Parts:

9.1 Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical services contract for maintenance of medical equipment (i.e., replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

9.2 The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies.

10. Deliverables:

10.1 The contractor shall complete the annual inspections per established schedules throughout the year to assure that regulations and requirements are met.

10.2 Final reports shall be delivered to the RSO within 30 days of inspection, any delay in reports, the contractor is required to explain the reason for the delay in writing to the designated COR or government point of contact including a firm commitment of when the work shall be completed. This notice will be provided to the CO and become a part of the contract file, reason for delay, and the impact on the overall project. The CO will then review the facts and issue a response in accordance with applicable regulations.

10.3 Final reports on inspection of equipment for repair shall be delivered within 24 hours of inspection to prevent delays in patient care.

11. Quality Assurance Surveillance Plan (QASP) Title: Annual Physics Survey Imaging Equipment (MEDVAMC)

11.1 Introduction

This Quality Assurance Surveillance Plan has been developed to evaluate Contractor performance while implementing and executing Performance Work Statement (PWS) tasks for this requirement. It is designed to provide an effective surveillance method for monitoring and evaluating the Contractor’s performance for the requirements listed in the Performance Work Statement (PWS).

This QASP does not detail how the Contractor will accomplish the work that is required by the PWS. Rather, this QASP has been created with the premise that the Contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis to ensure that the QASP remains a valid, useful, and enforceable document. However, the Government will coordinate changes with the Contractor (if changes are required). Copies of the original QASP and revisions will be provided to the Contractor and Government officials implementing surveillance activities.

11.2 Objective

The foundation of this Quality Assurance Surveillance Plan (QASP) is derived from the Objective of this requirement which is the following: The overall purpose is to provide chemical treatment, service, complete preventative maintenance (hereafter called PM Service), routine repair service, emergency repair service and on-the-job training for Government owned equipment (listed in the table below).

11.3 Government Roles and Responsibilities

The following Government personnel are responsible for overseeing and coordinating surveillance activities.

Contracting Officer Representative (COR) - The COR is responsible for technical administration of the contract and is responsible for ensuring proper Government surveillance of the Contractor’s performance. The COR is responsible for keeping a quality assurance file and after the contract, or when requested by the CO, providing corresponding documentation to the CO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The Contractor shall refer any changes they deem may affect contract price, terms, or conditions to the CO for action.

Contracting Officer (CO) - The CO is responsible for ensuring performance of all necessary actions for effective contracting, ensuring compliance with the contract terms, and safeguarding the interests of the United States in the contractual relationship. The CO is responsible for ensuring that the Contractor receives impartial, fair, and equitable treatment under this contract.

The CO is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

Upon award or before the performance period start date of the contract the individuals who will be involved in the execution of this Quality Assurance Surveillance Plan (QASP) shall be identified.

12. Performance Standards and Quality Measurement:

12.1 The designated government point of contact shall be responsible for monitoring the Contractor’s performance. Performance deficiencies or poor performance identified during the term of the contract shall be documented by the government and reported to the Contractor. Upon notification of deficiencies or poor performance, the Contractor shall be given 5 days’ time to take corrective action. If determined appropriate, the Contracting Officer and/or other VHA Regional Contracting Office-16 staff members shall meet with representatives of the Contractor to review performance and resolve issues. All deficiencies or poor performance shall be documented and must be corrected within the timeframe specified by the government. The Contractor shall notify the contracting officer when corrections(s) have been made. If the appropriate correction is not made within the timeframe specified, the government shall have the right to terminate the contract in its entirety.

12.2 Nothing in this section is intended to modify or waive the government’s rights outlined in 52.212-

4.

12.3 Contractor Performance Assessment Reporting System (CPARS)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Department of Veterans Affairs (VA) has implemented Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract. Each person granted access will have the ability to provide comments in the Contractors portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS are available at http://www.cpars.csd.disa.mil/. The CPARS User Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) The Assessing Official will complete an interim or final past performance evaluation and the report will be accessible at http://www.cpars.csd.disa.mil/. The Contractor Representative has the option to provide comments on the evaluation, indicate if they concur or do not concur with the evaluation, sign, and then return the evaluation to the Assessing Official. The Contractor Representative has a total of 60 days following the Assessing Official’s evaluation signature date to send comments. If the Contractor Representative sends comments within the first 14 days following the Assessing Official’s signature date and the Assessing Official or Reviewing Official closes the evaluation, the evaluation will become available in PPIRS-RC within 1 day. On day 15 following the Assessing Official’s evaluation signature date, the evaluation will become available in PPIRS-RC with or without Contractor Representative comments and whether or not it has been closed by the Assessing Official or Reviewing Official. If no Contractor Representative comments have been sent and the evaluation has not been closed, it will be marked as “Pending” in PPIRS-RC. If the Contractor Representative sends comments at any time prior to 61 days following the Assessing Official’s evaluation signature date, those http://www.cpars.csd.disa.mil/ http://www.cpars.csd.disa.mil/ comments will be reflected in PPIRS-RC within 1 day. On day 61 following the Assessing Official’s evaluation signature date, the Contractor Representative will be “locked out” of the evaluation and may no longer send comments.

(f) The following guidelines apply concerning Contractor Representative use of the past performance evaluation:

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

12.4 Performance Standards Requirements Summary Matrix

PWS

Para

Performance Objective

Performance Standard

Acceptable Quality Level (AQL)

Surveillance Method

Compliance

9.0 Perform on-

site annual inspections of all radiographic equipment (see section 20), diagnostic medical physics support and/or services, tests, and calibrations.

All work shall be completed according to the specifications as required by VA National Health Physics Program, Texas Regulations for Control of Radiation, and U.S.

Food and Drug Administratio n (FDA).

100% performanc e level

Quality audits of contractor records, areas and inspections reports.

Re performance at no additional cost to the Government

Positive: Acceptable performance rating in Contractor Performance Assessment Reporting System

(CPARS).

Negative: May result in adverse CPARS and/or reperformance of work. Below AQL, non-acceptance of services.

A contract discrepancy report (CDR), will be issued for performance below the AQL.

10.0 The

Contractor shall submit inspection

Accurate reports are delivered to designated

Documents and reports are accurate

Quality audits of contractor records, Positive: Acceptable performance rating in Contractor Performance Assessment Reporting System and test reports as per the

PWS.

government point of contact, RSO and/or COR.

95% of the time.

areas and inspections reports.

(CPARS).

Negative: May result in adverse CPARS and/or reperformance of work. Below AQL, non-acceptance of services.

A contract discrepancy report (CDR), will be issued for performance below the AQL.

13. Government Responsibilities:

The Government shall ensure all equipment is readily available for inspection.

14. Confidentiality and Nondisclosure:

It is agreed that: The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order are the exclusive property of the U.S.

Government and shall be submitted to the RSO who will provide a copy to the CO at the conclusion of the task order. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the Contracting Officer.

15. Contractor Personnel Security Requirements: Background Investigation – The level of background investigation commensurate with the required level of access is minimum background investigation.

16. Parking: All contractors are required to park in the contracting parking lot, located behind building 122 near the Holcombe Blvd., entrance. Personal or company vehicles left unattended in areas not approved for contractor parking, will be subject to ticketing and towing at the owner’s expense.

17. Insurance:

(a) Workers' compensation and employer’s liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes.

(b) General Liability: Contractors are required to have Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000.00 per occurrence.

(c) Property Damage Liability: Contractors are required to have Property Damage Liability insurance coverage of at least $500,000.00.

18. Changes to Performance Work Statement: Any changes to this PWS shall be authorized and…