36C25618U0157-0001001.docx

ATTACHMENT 1

36C25618U0157 A0001

1. General Guidance:

Title of Project: PROVIDE POINT TO POINT COMMUNICATION FOR SLVHCS CAMPUSES Scope of Work: The Contractor shall provide all labor, supervision, transportation, equipment, materials, and all other resources required to perform the Point-to-Point security system services for the Southeast Louisiana Veterans Health Care System.

Work Locations:

Baton Rouge South, 7850 Anselmo Lane, Baton Rouge, LA Baton Rouge North, 7968 Essen Park Ave, Baton Rouge, LA Slidell CBOC, 60491 Doss Drive, Slidell, LA (Suites B, C, D) Hammond CBOC, 1131 South Morrison Blvd, Hammond, LA St. John CBOC, 247 Veterans Blvd, Reserve, LA 2400 Canal St., New Orleans, LA (Main Facility - all 3426 Canal St., New Orleans, LA 3434 Canal St., New Orleans, LA 4301 Poche Court West, New Orleans, LA

Background: The camera systems and infrastructure at these locations are currently connected to the main communication center located in New Orleans, LA at the main VA facility, but are not linking the feeds from the community locations to the main New Orleans hospital at 2400 Canal Street. The goal of this project is to develop and install a simulated “point-to-point” communication between these cameras, their associated DVRs and the New Orleans communication center. This system shall be fully compatible with the camera system installed at the Southeast Louisiana Veterans Health Care System, New Orleans Facility at 2400 Canal St. Work shall occur in VA owned facilities and leased facilities. The Contractor will be responsible for coordinating with Contracting Officer Representative (COR) and the owner of the leased properties for all permitting (if necessary) associated with working on nonfederal property.

Performance Period: The Contractor shall complete the work required under this SOW in 90 calendar days or less from date of award, unless otherwise directed by the Contracting Officer (CO). If the Contractor proposes an earlier completion date, and the Government accepts the Contractor’s proposal, the Contractor’s proposed completion date shall prevail. Work at Government sites is permissible on Federal holidays or weekends, but subject to approval by the COR and/or the CO.

Recognized Federal Holidays: New Year’s Day, Martin Luther King Jr. Day, Washington’s Birthday (President’s Day), Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas, and any other day recognized as a holiday by the President of the United States.

Work may be completed between the hours of 7:30 am to 4:00 pm. Should work result in a disruption of services or hinder work flow and patient care, work shall be scheduled outside of normal business hours, which for bidding purposes, can be considered 3:00 pm – 11:30 pm Monday through Thursday and Friday beginning at 3:00 pm through Monday, ending at 6:00 am (weekends).

Type of Contract: This contract shall be a firm-fixed price.

2. Definitions:

Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

VA Project Engineer/Contracting Officer's Representative (COR): The Contracting Officer's authorized representative at the site. The COR is responsible for protecting the Government's interest in the execution of the contract work. His duties include surveillance of all contractor work to assure compliance with the contract documents and coordination of the work being performed.

Contractor: This term, as used herein, refers to the Contractor under this contract and his affiliated subcontractors.

3. Work Requirements:

The Contractor shall complete all items outlined in the Statement of Work (SOW).

Point to Point Network

The Southeast Louisiana Veterans Health Care System, New Orleans facility, at 2400 Canal Street, New Orleans, Louisiana, 70119, utilizes the NICE Hybrid Ready Smart Video Recorder (SVR) Model SVR 9420H and NICE Analog Expansion Board AEB 1016, to maintain a fully functional security camera system for all associated cameras and equipment. Any additional equipment or changes to the existing infrastructure for the off-campus locations shall be BRAND NAME ONLY to the established system located at 2400 Canal Street. See attachment for product information.

The project shall address security concerns through the implementation of more robust security features between the remote sites and the New Orleans Communication Center, 2400 Canal Street, New Orleans, through more complex encryption and password methodologies.

All systems shall be programmed by the Contractor who shall be a certified Qognify VAR, with a minimum of 5 years of experience. Certified technical resources must be available with a 2 hour travel distance of all locations.

At each location, the contractor shall provide and install a new Qognify Video Management System that will accommodate the existing cameras at their respective sites.

At each location, the contractor shall provide and install a viewing workstation meeting the minimum specification of the Qognify VMS.

Each VMS will require a UPS to support 30 minutes power back-up to be provided and installed by the contractor.

Each site shall be required to store a minimum of 30 days recorded video.

All existing analog cameras will require new IP video encoders to be supplied and installed by the contractor.

The Contractor shall be required to supply and install all network cabling at each site to support all necessary IP communications.

Where feasible, the new VMS shall be installed in the IT/Telecommunications closet. Where existing rack mountable space is not available, contractor shall provide and install wall mount enclosures.

All cameras from the remote sites shall be programmed into the existing situational awareness platform at the Main New Orleans hospital at 2400 Canal Street.

Contractor shall provide all necessary licenses and professional services to program the situational awareness platform.

All cameras from remote locations shall be viewable in terms of both live and recorded video.

Floor plans and camera icons from each location shall be programmed into the situational awareness platform. Camera icons shall be linked to live video streaming of their respective cameras.

There are several cameras that are not functioning due to programming updates not being installed. Any camera that does not function after the completion of the programming and updates install shall be replaced by the Contractor. COR and/or CO will need to provide approval for the brand/type of camera utilized to replace any cameras before replacement occurs.

The VA shall be responsible for the provisioning and programming of all WAN/LAN active hardware and telecommunications circuits.

Contractor shall perform site investigation of existing systems detailing current conditions including by not limited to:

4. Changes to the Statement of Work:

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer.

5. Travel:

The Contractor is responsible for providing transportation/travel for all materials, supplies, personnel, and all items necessary for the duration of this contract. Site visits and overall travel to the performance locations shall be wholly provided by the Contractor, including but not limited to: transportation, parking fees, tolls, gas mileage, etc.

6. Government Responsibilities:

The Government shall provide access to the facilities as necessary.

The Government may, at its sole discretion, direct Contractor to remove any Contractor employee from the VA locations detailed in this SOW for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any Contract awarded. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

7. Contractor Personnel Security Requirements:

All contractor personnel must check in with their designated VA Point of Contact, or designee, prior to start of work.

Physical Security and Safety Requirements:

The Contractor’s personnel shall follow all VA policies, standard operating procedures, applicable laws, and regulations while on VA properties. Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

All Contractor personnel shall wear visible identification at all times while on VA properties. The Contractor shall sign in at the VA Police services prior to beginning work each day.

VA does not provide parking spaces at the work site. The Contractor must obtain parking at the work site if needed. It is the responsibility of the Contractor to park in the appropriate designated parking areas. VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

Smoking is prohibited inside/outside any building. Smoking is allowed in designated smoking areas only.

Possession of weapons is prohibited.

The Contractor shall obtain any and all licenses or permits (if needed) to perform the work, with exception of software licenses that need to be procured from a Contractor/Vendor in accordance with requirements documents.

The Contractor shall take all reasonable precautions necessary to protect person and property from injury or damage during the performance of this contract.

All Contractor personnel must be escorted by VA employee or designee when working on VA premises.

8. Protection of Person and Property:

The Contractor expressly undertakes both directly and through its subcontractor(s), to take every precaution at all times for the protection of persons and property, including VA employees and property.

The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work.

The contractor shall continuously maintain adequate protection of all work from damage and shall protect the VA premises/property from injury or loss. The Contractor shall make good any such damage, injury, or loss.

In an emergency affecting the safety or life of individuals, or the work, or of adjoining property, the Contractor, without special instruction or authorization from the COR and/or CO, is permitted to act in their discretion to prevent loss or injury. There will be no additional compensation for additional time worked due to emergency situations.

9. Confidentiality and Nondisclosure:

All associated working documents, application source code, and other material deemed relevant by the VA which have been generated by the Contractor in the performance of this contract, are the exclusive property of the United States Government, and shall be submitted to the CO at the conclusion of the contract (if applicable). No information shall be released by the Contractor without written authorization from the CO. Press releases, marketing material, and/or any other printed or electronic documentation related to this project shall not be publicized without written approval of the CO.

10. Existing CCTV Systems for Locations:

The cameras listed in the chart below must tie into a sub hub located at each location. This sub hub at each location must communicated with the New Orleans facility, 2400 Canal Street, New Orleans, via a secured network.

Cameras

DVR832E

DVR832E

DVRFLEX8E

DVR832E

DVR: 8 Ch.

DVR832E

DVR: 8 Ch.

DVRFLEX8E

11. Spare Parts:

The Contractor shall provide spare parts to be turned over to the VA prior to end of performed work. Spare parts shall be the same manufacturer, model, lot number, software, or later, of the equipment requested in this contract.

In no way, shall these parts be utilized by the contractor to supplement equipment that sustained damage or has proven to be faulty through the installation process. The Contractor shall be responsible for replacing said equipment in addition to providing the VA with spare parts. Spare parts listed below are not for the contractor’s use during warranty and service period services, or maintenance services.

Spare parts include:

12. Warranty:

The contractor shall include warranty for equipment and system installed for one year.

Electronic and physical copy of warranty indicating the commencement date shall be provided to the COR and CO.

Warranty shall cover the following:

13. Training:

Contractor shall provide initial onsite training to VA staff with the operation, minor maintenance, and programming of the equipment system once fully operational. Onsite training to include each site listed in this contract.

Additional training sessions at the request of the VA (limited to three per year, outside of initial training at time of system commissioning)