36C25618Q9623-004.docx

Attachment D: Site Visit

Site Visit A site visit is being added to this solicitation. This site visit is being added for the benefit of all offerors and is not being included/added to accommodate any one offeror for this requirement. The date/time for this site visit was chosen at random and is solely based on site availability and the availability of the facility personnel who will be conducting this site visit. It is recommended (but not required) that all interested and eligible offerors attend this site visit. Site visits can be beneficial to all potential offerors. Therefore, offerors are encouraged to take advantage of this site visit opportunity.

Purpose: The overall purpose and scope of this requirement remains the same. A site visit will be conducted to give interested offerors an opportunity to visually survey the site and requirements listed in the PWS. To better familiarize themselves with Performance Work Statement (PWS) requirements when preparing and submitting their offer in response to this solicitation.

Scope: This site visit is for viewing purposes only and is intended to give potential offerors a “first hand” look of the locations of equipment, the site itself, and the environment in which future services will be conducted. Attendees should not expect a “hands on” experience. Attendees will not be permitted to touch, handle, operate, use, maintain, or service any of the equipment listed above and referenced in this solicitation. Photography is not permitted during the site visit. Training will not be provided or conducted during the site visit. Contractors will also not be given instructions or guidance on how equipment should be serviced or maintained. During the course/conduct of the site visit vendor questions will not be answered or addressed. As all questions, must be submitted in writing site visit attendees are strongly encouraged to write down their questions and then submit these questions immediately following the site visit to the contracting officer or their designee who will be present.

The terms and conditions of this solicitation (to include Performance Work Statement requirements) will remain the same despite an offeror’s inability or unwillingness to attend this site visit when scheduled. An alternate site visit date or an additional site visit opportunity shall not be provided to offerors who can’t/don’t attend the single site visit that is planned for this requirement. Minutes, records, or proceedings to include “I couldn’t attend, what did I miss?” type of information shall also not be provided to any offeror once the site visit has been concluded.

Date: The site visit will be conducted on Friday July 2th, 2018 Location: The location of the site visit is as follows: Southeast Louisiana Veterans Healthcare System, 2400 Canal Street, New Orleans, LA 70119. All the equipment to be maintained is in various areas at this address.

Time: The site visit will begin at 9:00 a.m. Central Time Duration: The site visit is expected to last on or about three (3) hours from 9:00 a.m. (start time) to 12:00 a.m. (end time).

Contractor Meeting Point: On the day of the site visit contractors shall meet at the following location (i.e. the rallying point). The rallying point is located at 2400 Canal Street, New Orleans, LA 70119, at the main front lobby.

It is recommended that attendees be punctual and arrive 10-15 minutes prior to the start time to allow for unexpected delays or occurrences. The site visit is expected to start on time and when scheduled. Special accommodations will not be made for late attendees to include waiting for potential attendees to arrive at the rallying point.

Parking: Parking for site attendees is not guaranteed and may or may not be available depending on mission requirements (patient volume) and/or site availability. Site attendees may park in the following areas:

Visitor/patient parking garage located at Galvez Street on the 5th floor or above. While it is expected that parking will be available, free/no cost parking is not guaranteed and parking fees incurred by site attendees will not be reimbursed.

Site Access (Contractor Responsibilities): Access to the medical facility (to include access to site visit areas) is restricted and is only open to authorized personnel. As the medical facility is not a public building with open and unrestricted access arrangements must be made by site visit coordinators in advance so that proposed attendees can be granted the appropriate accesses to the facility and site areas. Interested contractors who wish to attend the site visit shall provide a by name of list of their attendees to Michelle Bocage at michelle.bocage@va.gov and angela.mckenzie@va.gov no later than Friday June 29th by 3:00 p.m. (CDT) to ensure that such access is granted.

Uniform: The site visit will be conducted in an industrial setting. Formal, semi-formal, business attire and business casual dress is not recommended. While it is not anticipated that attendees will “get dirty” during their participation in the site visit an appropriate attire should be chosen for an industrial setting.

Personal Protective Equipment (PPE): Personal Protective Equipment (PPE) is mandatory for this site visit. The following Personal Protective Equipment (PPE) shall be worn while the site visit is in progress and/or while in site visit areas: Safety Steel Toe Shoes, hard hat, gloves, and safety glasses. Personal Protective Equipment (PPE) shall not be provided by the Government. It is the responsibility of site visit attendees to bring their own Personal Protective Equipment (PPE) if attending the site visit. Site attendees who do not have (or who elect not wear) Personal Protective Equipment (PPE) will not be allowed able to participate.

Additional Information / Site Visit Questions Only: For additional information or clarification regarding this site visit please contact Angela Mckenzie, Office number 504-507-2000 ext 77053 or by e-mail angela.mckenzie@va.gov . Ms. Mckenzie shall be contacted for site visit questions only. Questions about the solicitation or questions that arise during or after the site visit has been completed shall be submitted to Contracting in accordance with submittal instructions and due dates that have been provided in the solicitation.