36C25618Q9623-0001001.pdf

Solicitation 36C25618Q9623

On site Questions:

1. What does the part rider cover in section 12.0 Materials and Parts?

a. All parts under individual costs of $3500.00 shall be included in the Corrective

Maintenance line item of the contract. This is not covered under the Parts Rider

b. All parts over the individual costs of $3500 shall be covered under the Parts Rider referenced in 12.1.1. A monthly usage report shall be submitted. No purchases that fall under the parts rider can be made without COR concurrence.

i. After further review of the scope, it has been determined that parts rider will not be included in the contract. All purchases under $3500 shall be included in this contract and covered under corrective maintenance portion. Equipment above $3500 that is required for repair shall be quoted and submitted to the contracting officer and COR for consideration. An amendment would be required for the item. The need for the replacement of items due to lack of maintenance or poor maintenance shall be borne by the contractor.

2. Is there additional information concerning infection control?

a. Because work will be done in a “clean” area, the contractor should adhere to standard infraction control requirements. Please see the attached Infection Control Risk Assessment (ICRA). All work in clean room spaces are considered Highest Risk.

b. No carboard packaging may be brought in or used in the “clean” areas.

3. Will areas be readily accessible?

a. The VA will have staff available to escort as needed for emergency services. Because this is a critical system, all effort will be made to prevent any hindrance of access.

b. These systems service functioning operating rooms. Because of this, scheduled work will require additional coordination to ensure there is no disruption to patient care.

Work may be able to be completed during regular working hours, however if there is any work that would render system unusable or out of service, it must be scheduled outside of normal working hours or when procedures are not occurring.

Clarifications:

1. Section 3.0 states that there are two inverter systems in Central Energy Plant (CEP) and eight in in the Building E operating rooms. This is incorrect. There is: one in the CEP, eight in OR E sections, and one in the OR F section. Please refer to Appendix B for room locations.

2. All contractors must sign in with Police services at all times. For any work outside of normal working hours (leaving and coming in), all vendors must sign in with the CEP on floor 3.5.

3. In Section 16.1.2, “supplement services Air Handling Units” should read” supplemental services for Lighting Inverter Systems”.

4. Preventative maintenance shall be planned with monthly, quarterly, semiannual and annual activities. Updated price schedule shall be as follows for each period of performance:

Service Qty Unit Preventative Maintenance (Monthly) 8 Ea

Preventative Maintenance (Quarterly) 2 Ea

Preventative Maintenance (Semi Annual) 1 Ea

Solicitation 36C25618Q9623

Preventative Maintenance (Annual) 1 Ea

Corrective Maintenance 12 Mo

Emergency Call Backs

Hours