36C25618Q0326-002.pdf

STATEMENT OF WORK

Preventive Maintenance and Repair of

Medical Air and Vacuum System (February 13, 2018)

1. INTRODUCTION/BACKGROUND

The Alexandria VA Medical Center (VAMC) currently uses three suction systems and two medical air providing systems. To insure optimum operability of the medical air and medical vacuum system, an annual service/maintenance agreement is necessary.

2. SCOPE OF WORK

2.1 The scope of work for the annual service/maintenance agreement includes all planning, execution, implementation, tools, supplies, equipment, labor, and transportation necessary to maintain and repair government owned equipment listed in the Equipment List (Appendix A).

Service maintenance, preventive maintenance, and repairs shall be in accordance with the procedures recommended by the respective Original Equipment Manufacturer (OEM).

2.2 The contractor shall provide a recall alert, monitoring, and notification service for the equipment listed. The contractor shall provide copies of all field service reports related to the equipment identified in Appendix A. The contractor shall furnish all parts, lubricants, cleaning supplies, special tools, service manuals, hardware, and diagnostic equipment necessary to service, maintain, and certify as recommended by the Original Equipment Manufacturer.

3. PLACE OF PERFORMANCE

The selected vendor for the Annual Service/Maintenance Agreement shall perform maintenance and repairs at the Alexandria VAMC located at 2495 Shreveport Highway, Pineville, Louisiana 71360.

4. WORK REQUIREMENTS

4.1 Service Call Response:

The Engineering Department Contract Officer’s Representative (COR) or his designee will act as the first responder to establish the severity of failures. The Alexandria VAMC will then notify the contractor’s Customer Service Dispatch Office to initiate a service call. The contractor shall respond by phone within 2 hours and the authorized service technician shall arrive at the Alexandria VAMC to start the repair service request within 48 hours, not including weekends or government holidays.

4.2 Preventive Maintenance:

The Contractor shall perform preventive maintenance per the OEM’s recommendations. The contractor shall ensure all equipment listed in this agreement operates safely and is clean and free of corrosion. The contractor shall minimize disruptions and inconveniences to hospital staff while performing service.

4.3 Scheduling:

Two weeks prior to scheduling a visit to the Alexandria VAMC, the contractor shall contact the Biomedical department COR or the COR designee to verify equipment availability for service.

36C256-18-Q-0326 Attachment 1

4.4 Equipment Repair Service:

The contractor shall return the equipment to operational condition within 24 hours (not including weekends or government holidays). The contractor shall notify the COR when any part or parts require replacement. The contractor shall notify the COR of any delays for repairs. If delay time exceeds ten (10) working days, a replacement or loaner of same kind shall be provided by the contractor at the contractor’s expense.

36C256-18-Q-0326 Attachment 1

EQUIPMENT LIST

(As of 2/14/2018)

FREQ = FREQUENCY

M = MONTHLY Q = QUARTERLY

S = SEMIANNUAL A = ANNUALLY

ITEM DESCRIPTION/COVERAGE LOCATION FREQ

NEXT

DUE

0001 Powerex Compressor Model MST1000525 S/N: 5101627-186

Alexandria VAMC 2495 Shreveport Hwy Pineville, LA 71360 Bldg. 7, Room 27

S June

0002 Airstar Compressor Model 70 S/N: 700363

Alexandria VAMC 2495 Shreveport Hwy Pineville, LA 71360 Bldg. 7, Room 2M5

S June

0003 Amico Compressor Model A-SCD-Q-120P-SS-N-050-2083- O

S/N: SMB1730

Alexandria VAMC 2495 Shreveport Hwy Pineville, LA 71360 Bldg. 7, Room 27

S June

0004 Amico Compressor Model A-SCD-Q-120P-SS-N-050-2083- O

S/N: SMB1466

Alexandria VAMC 2495 Shreveport Hwy Pineville, LA 71360 Bldg. 7, Room 27

S June

0005 Amico Compressor Model A-SCD-Q-120P-SS-N-050-2083- O

S/N: SLL9380

Alexandria VAMC 2495 Shreveport Hwy Pineville, LA 71360 Bldg. 7, Room 27

S June

0006 Amico Compressor Model A-SCD-Q-120P-SS-N-050-2083- O

S/N: SLL9360

Alexandria VAMC 2495 Shreveport Hwy Pineville, LA 71360 Bldg. 7, Room 27

S June

0007 Beacon Medeas Vacuum Pump Model LVS-15T-HA200-TA S/N: 180260-2

Alexandria VAMC 2495 Shreveport Hwy Pineville, LA 71360 Bldg. 45, Room 27

S June

36C256-18-Q-0326 Attachment 1 Appendix A

ITEM DESCRIPTION/COVERAGE LOCATION FREQ

NEXT

DUE

0008 Ramvac Suction Pump Model 818E.1050.3

S/N: BN1408140

Alexandria VAMC 2495 Shreveport Hwy Pineville, LA 71360 Bldg. 7, Roof

S June

0009 Ramvac Suction Pump Model 818E.1050.3

S/N: BN1407124

Alexandria VAMC 2495 Shreveport Hwy Pineville, LA 71360 Bldg. 7, Roof

S June

36C256-18-Q-0326 Attachment 1 Appendix A