36C25618Q0326-00003001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

00003 03-15-2018

36C256

Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 N. Keystone Crossing Fayetteville AR 72703

36C256

Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 N. Keystone Crossing Fayetteville AR 72703

To all Offerors/Bidders

36C25618Q0326

03-06-2018

X

X X

10:00AM / 03-20-2018

X 1

THE SOLICITATION IDENTIFIED IN BLOCK 9A ABOVE IS HEREBY AMENDED TO PROVIDE A LIST OF QUESTIONS SUBMITTED IN RESPONSE TO SOLICITATION (WITH ANSWERS) TO CORRECT EXHIBIT A, AND TO EXTEND THE RESPONSE DUE DATE. BY:

a. The list of questions, with answers, is included on pages 2 through 4 of this amendment. And,

b. Exhibit A is replaced with the attached Exhibit A, Revision 1. And,

c. The "Response Due Date" is changed to 10:00AM on 03-20-2018, as reflected in Block 11 above.

James Hunt

Contracting Officer

36C256-18-Q-0326-00003 Solicitation Questions & Answers

No. Question Answer 1 Is there a list of required monthly, quarterly, bi-annual and annual PMs required by JCHO /

AWE?

Only the requirements identified in the solicitation apply

2 Is there a required format for the reports? If it is the field service report identified in paragraph 2.2 of the SOW, there is no formal report format. The reports must include, as a minimum, the date, the piece of equipment serviced, what service was performed, any issues identified, and the corrective action(s) taken/needed.

3 On the pricing sheet the VAMC is looking for a monthly unit cost only. We are not to multiply the monthly cost by the quantity of 60?

Correct

4 The VAMC wants the awardee to invoice monthly but the equipment will only be serviced annually per the statement of work?

Per Appendix A to the Statement of Work, the equipment is to be serviced semi-annually (every six months) with the next service currently being due in June. However, this requirement is all-inclusive (I.e., is to cover all preventive maintenance & repairs, schedule & unscheduled.

5 All equipment listed on the pricing sheet will be serviced at the same time, one time- annually

Although all equipment is due service in the same month, there is no requirement that it all be serviced at the same time. Only within the required month. Note, service is required

SEMI-ANNUALLY.

6 The Amico compressor (line items 3-6) appear to be one piece of equipment with 4 compressors. All 4 compressors will need to be serviced at one time also in its entirety?

Cannot confirm “one piece of equipment”.

Although they all have the same model number, this does not imply they are all associated with the same piece of equipment. Also cannot confirm that all compressors will need to be serviced at the same time. In fact, the Contracting Officer’s Representative (COR) may prohibit all units being shut down for service at the same time.

All work will need to be closely coordinated with the COR.

7 If a piece of equipment has a critical failure and is deemed non-repairable, does the maintenance provider have to replace the compressor?

Yes, this is an all-inclusive contract, and should be quoted as such.

No. Question Answer 8 How is Corrective Maintenance going to be covered? With change orders or what?

As stated above, this is an all-inclusive contract.

All corrective actions are to be included in the contract pricing.

9 How many pieces of equipment (i.e.

compressors and vacuum pumps) can be shut down in one day?

This will have to be coordinated with the Contracting Officer’s Representative when scheduling services.

10 How do call outs get paid? As stated in 7 & 8 above, this is an all-inclusive service contract. Payment shall be in accordance with Section B.1 (Price Schedule).

Monthly prices should include all services and repairs.

11 Is the resulting contract going to be a multiple-year contract with option years or multi-year contract with a firm 5 year ordering period?

Per the clause at C.3 (FAR 52.216-22) this is to be an Indefinite Quantity contract with a minimum guaranteed order amount of $1,000.00 [see note (2) to Section B.1]. Orders may be placed for various line items, and for various quantities at any time throughout the specified ordering period, within the limitations specified in the clause at C.2 (FAR 52.216-19).

12 The price schedule doesn't appear to allow escalated pricing for the out years of the contract. May we submit escelated pricing for the out years?

You may submit separate pricing for separate ordering periods. However, it is requested that each separate ordering period be no less than 12 months. To do this, simply duplicate Section B.1 (Price Schedule) for as many separate ordering periods as you wish, and identify the ordering period and number of months covered for each price change.

13 The unit in the price schedule doesn't match the frequency of service in the SOW Attachment 1, Appendix A. The price schedule unit is "month" but the frequency of service in the SOW is "semi-annual". How are we to price the service?

The frequency of service identified in Appendix A to Attachment 1, identifies the scheduled preventive maintenance services required.

However, as specified in Paragraph 2.1 of the SOW, this contract is to cover all preventive maintenance and REPAIRS, [scheduled, and unscheduled (all-inclusive)]. Therefore, a monthly price is requested.

No. Question Answer 14 Exhibit A, Requirement 5, doesn't match the current limitation on subcontracting detailed in Class Deviation VFCP 2016 and 13 CFR 125- 6, which bases the calculation on total contract payments instead of costs for personnel. By checking "yes" on this item, are we agreeing to meeting the current requirement of the class deviation and CFR 125-6?

Requirement 5 of Exhibit A should read … “(IAW FAR 52.219-27)”. And, the reference to “51%” should read “50%”. Please use Exhibit A, Revision 1, attached to this amendment.

See attached document: Exhibit A, Revision 1 - Technical Acceptability Questionnaire.

36C256-18-Q-0326 Exhibit A Revision 1

TECHNICAL ACCEPTABILITY QUESTIONAIRE

Please mark the appropriate response to each question as it relates to your ability to meet the requirements of the Statement of Work (Solicitation Attachment 1). All references are to specific paragraphs of the Statement of Work or Solicitation Clause/Provision numbers:

Requirement Ref. Agree

YES NO

1 All service/repairs will be in accordance with OEM recommendations

2.1

2 Contractor will respond, by phone within 2 hours of repair service requests

4.1

3 Contractor will notify the COR 2 weeks prior to scheduled service visits

4.3

4 Contractor will provide loaner equipment of same kind when repairs are expected to exceed 10 days

4.4

5 At least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other service-disabled veteran-owned small business concerns (IAW FAR 52.219-27)

C.9(b)(21)