36C25526Q0524 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7

0002 08-07-2026

589-26-2-7311-0063

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25526Q0524

07-21-2026

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 08-18-2026 4:00PM CDT

See CONTINUATION Page

X 1

Ophthalmic Equipment | Columbia VAMC

The purpose of this amendment to solicitation 36C25526Q0524 is to:

1. Update the Statement of Requirement, the Price Cost Schedule, and Delivery Schedule. All other parts of the original solicitation remains unchanged. See attached Price Cost Schedule and Delivery Schedule for updates.

2. Extend the Q&A period to 08/11/2026 at 4:00PM CT.

3. Extend the end date of this solicitation to 08/18/2026 at 4:00PM CT.

Amanda E. Williams Contracting Officer

STATEMENT OF REQUIREMENT

Ophthalmic Equipment

OBJECTIVE

The Harry S. Truman VA Medical Center requires an Optical Biometer for the new Multi- Specialty Community-Based Outpatient Clinic (CBOC) in Rolla, MO.

TECHNICAL REQUIREMENTS

1. Optical Biometer.

a. Corneal topography/pachymetry system.

b. Provides a full-length OCT image showing anatomical details on a longitudinal cut through the entire eye.

c. Axial length measurement 14 to38mm, corneal radii 5 to11mm, anterior chamber depth 0.7 to 8mm, white to white 8 to16mm.

d. IOL calculation formulas (Haigis formula, the Haigis-L formula for post-

LVC cases, and the new Haigis-T for toric) via SWEPT Source Biometry with 2,000 scans per second. (Haigis formula, the Haigis-L formula for post-LVC cases, and the new Haigis-T for toric)

e. IOL Data interface for electronic medical record (EMR) / patient management systems (PMS) that is compliant with current and future

VA EHR

f. Data exports to USB storage media.

g. FORUM compatible

h. Ethernet port for network connection and network printer.

i. Imaging Modes:

i. True Color (with Red, Green and Blue channel split)

ii. Fluorescein Angiography

iii. Autofluorescence-Green

iv. Autofluorescence-Blue

v. Infrared reflectance

vi. External eye image (ocular surface)

vii. Stereo

j. Field of view:

i. Widefield of one image: 133 degrees

ii. Ultra-widefield of two images: 200 degrees

iii. Montage up to six images: up to 267 degrees

k. Resolution at least 7.3 micrometers

l. Minimum pupil diameter: 2.5 mm

m. Working Distance: 25 mm

n. Compensation for ametropia: - 24 D to + 20 D continuous

o. Light Sources:

i. Red LED: 585 to 640 nm

ii. Green LED: 500 to 585 nm

iii. Blue LED: 435 to 500 nm

iv. Infrared laser diode: 785 nm

p. Automatic Operations:

i. Auto-focus: Auto Montage

ii. Auto-gain: Auto-laterality

q. Acquisition speed:

i. Live IR Preview: 10 frames/second

ii. Image Capture: less than or equal to 0.2 seconds

r. Must include monitor.

2. Software Interface

a. Must be FORUM compatible.

b. Meets current and future EHR requirements.

c. Meets all federal cybersecurity requirements.

DELIVERABLES

CLIN 0001 – Optical Biometer

QTY: 1 EA

• In accordance with Statement of Requirement – Technical Requirements

• Manufacturer’s two-year standard warranty

• Two (2) sets of user manuals and technical manuals

CLIN 0002 – Software

QTY: 1 EA

• In accordance with Statement of Requirement – Technical Requirements

CLIN 0003 – Installation – White Glove Service

QTY: 1 JB

• NLT January 31, 2027

CLIN 0004 – Training

QTY: 1 JB

• Completed within 45 days after final installation of equipment

• Training is to be recorded, and an electronic copy provided to VA Point of

Contact for use in training additional personnel.

DELIVERY SCHEDULE

90 days after Receipt of Order

DELIVERY LOCATION

Harry S Truman Memorial Veterans Hospital Multi-Specialty CBOC – Rolla 2701 Vandiver Dr.

Columbia, MO 65202

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes Department of Veterans Affairs records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their Department of Veterans Affairs contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. The Department of Veterans Affairs and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of the Department of Veterans Affairs or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to the Department of Veterans Affairs. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to the Department of Veterans Affairs control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and Department of Veterans Affairs guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Department of Veterans Affairs policy.

8. The Contractor shall not create or maintain any records containing any non-public Department of Veterans Affairs information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Department of Veterans Affairs owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which the Department of Veterans Affairs shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take Department of Veterans Affairs-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Optical Biometer In accordance with Statement of Requirement - Technical Requirements

PSC: 6515

1 EA $____________ $____________

Software In accordance with Statement of Requirement - Technical Requirements

PSC: 6515

1 EA $____________ $____________

Installation - White Glove Service

PSC: 6515

1 JB $____________ $____________

0004 Training

PSC: 6515 1 JB $____________ $____________

GRAND TOTAL $____________