36C25526Q0362 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7

0002 06-30-2026

657-26-3-1528-0195

None

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25526Q0362

X

X X

X One (1)

The purpose of this amendment is to provide the Government's response to questions received for solicitation 36C25526Q0362.

1. See attached Questions and Answers.

Buchanan, Lisa A Contracting Officer

QUESTIONS AND ANSWERS

Q1. Is there an incumbent, and if so, what is the contract number, value, and the name of the company?

A1. The information requested is not applicable to this solicitation.

Q2. Can you extend the due date?

A2. No. Due to the urgency of the requirement, the due date cannot be extended.

Q3. Is there going to be a scheduled site visit?

A3. No. A site visit will not be scheduled for this requirement.

Q4. How do you want your proposal submitted?

A4. Please refer to Addendum 52.212-1, Instructions to Offerors.

Q5. We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.

A5. The information requested is not applicable to this solicitation.

Q6. Is a site visit available for interested vendors prior to quote submission?

A6. No. A site visit will not be scheduled for this requirement.

Q7. Can the Government provide estimated acreage by mowing zone or maintenance area?

A7. See B.4 Performance Work Statement

Q8. Is there historical incumbent pricing available?

A.8 The information requested is not applicable to this solicitation.

Q9. Approximately how many mowing cycles were performed annually under the current contract?

A9. See B.4 Performance Work Statement for mowing frequency

Q10. Are fertilization, seeding, and mulch applications expected to be included in the monthly fixed price?

A10. Yes

Q11. Are there any known areas requiring specialized equipment or restricted access?

A11. One location that is not “restricted”, but difficult to access is courtyard between buildings 54 and 53. Service can be performed by using weed trimmers.

Q12. Can the Government provide the current Quality Assurance Surveillance Plan (QASP)?

A12. See Attachment A

Q13. What has been the annual average expenditure for emergency or unscheduled services?

A13. There is no statistical data to provide a response to this question.

Q14. Are there any special security or badging requirements for contractor personnel?

A14. See Performance Work Statement

Q15. Can the Government identify the current contractor performing these services?

A15. Currently, there is no contractor providing these services

Q16. Is there any on-site equipment storage permitted?

A16. No, there is no on-site equipment storage permitted.

Q17. Is there a map available that shows the property lines?

A17. See below:

Attachment of map that identifies the boundaries of the Jefferson Barracks VA Medical Center.

There is a property at the Southwest corner of the property (Located at the west bound I255 exit ramp and Koch Road) that is not included in the VA’s scope which is the Driver Testing Center operated by the Missouri State Highway Patrol. On the ground, JB VAMC’s property is clearly identified by fencing throughout the entirety of the perimeter.

2 areas that are not part of the contract,

1. B51 mental health courtyard (fenced in area for patients to go outside supervised)

2. 255 lot (Gravel lot)

Q18. Are there any landscape areas that have restricted access? i.e. gates, internal courtyards, etc?

A18. No.

Q19. Is there a green roof at this hospital? If so, is the green roof landscape part of the scope of work?

A19. There are green roofs, but they are not included in the PWS.

Q20. What is the performance requirement for turf management applications such as:

Are there specific insects you want to target such as grub worms?

A20. General pests/insects that are commonly found in this region to include grub worms

Q21. What is the performance requirement for turf management applications such as:

Is there a fertilizer rate requirement:

A21. A minimum of twice per year or as needed.

Q22. What is the performance requirement for turf management applications such as:

Targeted weeds to be controlled and acceptable population thresholds?

A22. Weeds targeted should be all invasive weed species common to the St. Louis Region.

Ideally, we would like to minimize most weed growth, however, a gradual and controlled approach to this goal is acceptable.

Q23. What is the performance requirement for turf management applications such as:

Are soil tests expected?

A23. No.

Q24. If the clippings that are blown off of hard surfaces do not accumulate or clump, are we able to recycle back into the turf?

A24. Yes.

Q25. If the clippings that are blown off of hard surfaces do not accumulate or clump, are we able to recycle back into the turf?

A25. Yes.

Q26. Is there a site map showing boundaries between hospital and cemetery property?

A26. Yes. See below

Q27. B.4 Performance of Work Statement, 2. Scope, Grounds Maintenance Section on Non- Growing Season Services (November 1 – March 31).

• Perform mowing, leaf removal, and debris removal (such as sticks, leaves, and trash that must be cleared prior to mowing) on an as needed basis during non-growing season and only when directed by the COR.

Items during the non-growing season are only to be performed when directed by the COR.

Since there is no way to know what is needed to be able to price these months does that mean that services during the non-growing months fall under the unscheduled requirements and we do not provide pricing for these months until the time the COR orders the service? Is there a site map showing boundaries between hospital and cemetery property?

A27. These items are considered “unscheduled”. The COR will request these unscheduled services based on need during the non-growing season followed by a quote for services needed by the contractor and task order will be issued.

Q28.If the answer above is no and the government is requesting pricing at this time, please provide more information so we know what we are pricing. Specifically, how often services above the above services are required during the non-growing months?

A28. See above answer the Government is not requesting pricing at this time.

Q29. How often is trash pick-up to be performed during the non-growing months?

A29. Trash removal from the grounds will not be required on a recurring basis during the non-growing season. Trash/debris removal will be required if the contractor is requested by the COR prior to performing mowing services as described above during unscheduled requests. (Note:

whether mowing is performed during scheduled maintenance in growing season or the non-growing season, trash/debris removal shall be performed prior to mowing).

Q30. B.4 Performance of Work Statement, 2. Scope, Grounds Maintenance Section on Growing Season Services (April 1 – October 31).

Q&A 10 stated mulch and seeding is expected to be included in the monthly fixed price however there is no Scope of Work for them under Growing Season Items. Please provide a statement of work for these items or clarify if we should/should not include pricing for these items. If included, please provide scope for what is expected. (i.e. what type of mulch, how often the beds are to be mulched and to what depth, what type of seed is required and at what rate is it to be applied and if it is overseeding to the turf or what kind of seeding it is exactly, and how often it is to occur per season).

A30. Mulching is not required (covered by another contract). Seeding / overseeding shall be performed at a minimum of two times per year during the spring and fall seasons (methods based on expert knowledge and experience of the contractor). Preferred grass seed shall be tall fescue. Fertilizing shall be performed at a minimum of two times per year during the spring and fall seasons. The contractor shall use fertilizers and/or “weed & feed” based on expert knowledge and experience as related to common products utilized in the Missouri / St. Louis region.