36C25525Q0143_1 0001 RFQ Amendment 1_QA.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

0001 03-17-2025 None

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048 Aubrey Visocsky, Contracting Officer Aubrey.Visocsky@va.gov

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25525Q0143

03-04-2025

X

X X

X ONE

The purpose of this amendment is to clarify questions regarding Legionella Water Testing Services - Robert J. Dole VA Medical Center located in Wichita, KS in the attached Questions & Answers page pertaining to RFQ 36C25525!0143_1.

All other terms and conditions remain the same.

Aubrey Visocsky Contracting Officer

Questions and Answers

1. Will all 60 quarterly Legionella samples be shipped together? If not, how many shipments would be sent quarterly?

o No, there will be two shipments per quarter of Legionella samples. Shipping needs to be overnight because the samples need to be in the lab within 24hrs.

2. Will all 28 quarterly dental water samples be shipped together? If not, how many shipments would be sent quarterly?

o Yes, the 28 dental samples will be in one shipment per quarter. Shipping needs to be overnight because the samples need to be in the lab within 24hrs.

3. What is the collection volume for Legionella samples?

o Minimum of 125mL.

4. What is the collection volume for dental water samples?

o Minimum of 50mL.

5. Will the pH and temperature be measured on site since these parameters change during shipping? If measured on site, is the laboratory required to add these results to their report?

o Yes, it will be recorded and included on the chain of custody when the samples are shipped.

They are required to be included with the lab report. Shipping needs to be overnight because the samples need to be in the lab within 24hrs.

6. Page 29 Instructions Part 3 – Document Submissions calls for “Copy of 2020 VETS-4212 or Filing Verification.” Can you clarify the “2020” reference? Do you want filing verification for the year 2020?

o The “2020” part is a clerical error as that pertains to the last update to the form, which is 2024 not 2020, not the filing verification year. The filing verification year needs to be a current validation. The VETS-4212 PDF form can be found at the following link.

https://www.dol.gov/agencies/vets/programs/vets4212#blankForms – PDF Form https://www.dol.gov/agencies/vets/programs/vets4212#verify – VETS 4212 Website for instructions

7. SF 1449 Box 10 shows NAICS 562910. This NAICS is for Remediation Services. The Performance Work Statement calls for laboratory testing of water samples. Can the government update the NAICS to 541620 Environmental Testing as was listed on the Sources Sought notice or 541380 Testing Laboratories as this is also relevant to the solicitation?

o No, vendors do not have to be registered under the NAICS code to respond to the solicitation. If treatment of legionella is part of the solicitation and/or contract, then the remediation NAICS is used since legionella is a biological contaminant. That being said, getting rid of biological contaminant is what makes this requirement remediation.

8. SOW Scope 1.4.1 - To achieve the 60 samples collection per quarter, how many quarterly collection events can be expected and how many samples collected per event?

o Two events per quarter. 40 samples in one event and 20 in the other.

9. SOW Scope 1.4.1 - Of the 60 quarterly Legionella samples, how many will be from ice machines?

o One per event, Total of two samples per quarter.

10. SOW Scope 1.4.1 - Does the VA collect the water used to make the ice or do they collect actual ice and require larger bottles?

o We collect the water used to make the ice prior to freezing.

11. SOW Scope 1.4.1 - Historically, how many re-collection events are expected each quarter and how many samples are typically recollected for each event?

o We have been averaging one to two re-collection events per quarter, with an average of 6 re-samples per quarter.

12. SOW Scope 1.4.2 - Can the government provide the EPA approved method required for the dental water line sampling for heterotrophic plate count? Generally, substrate methods report as MPN (most probably number)/mL and there is not a direct correlation between CFU/mL and MPN/mL and the VHA dental standard requires results reported as CFU/mL.

o The EPA regulatory standards for drinking water is ≤ 500 CFU/mL. Process samples using Standard Methods 9215C (spread plate method) or SOP-034 (Characterization of Water Samples by Heterotrophic Plate Count).

13. SOW Scope 1.4.2 - Does the dental clinical collect all 28 samples at one time such that all samples are submitted in a single shipment? If not, how many samples are typically collected per event?

o Yes, the 28 samples are submitted in a single shipment.

14. SOW Scope 1.6.2 - Can the government indicate historically how often Saturday receipt of samples has been required?

o We make ever effort to have the samples delivered to the laboratory between Mondays and

Fridays. To date, there have been zero Saturday receipt of samples.

15. Permit Requirement: Does the VA hold any permits related to water testing at this facility that should be referenced for this contract?

o No, we do not hold any permits that need to be referenced.

16. Previous Analytical Reports: Are there past Legionella and DUWL testing reports available for review?

The lab would like to confirm test methods, detection limits, and any other relevant specifications to ensure compliance with VA expectations.

o We have included a redacted copy of the most recent test reports for reference.

17. We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

o The existing contract number is 36C25520D0033. It is set to expire on March 25, 2025.

18. This shows NAICS code 562910 Remediation Services. Is that correct?

o Yes, see response to question 7 above.

19. pH and Biocide Residual Testing – These measurements are best taken at the time of sample collection. Should the contractor include test kits for pH and biocide residual levels in the quote?

o The facility will have their own test kit and will not need any type of test kit.

20. Biocide Residual Measurement – What specific biocide residual is required to be collected and reported?

o The facility will collect and report the biocide residual levels.

21. Water Temperature Measurement – Should the contractor provide a thermometer for on-site water temperature readings at the time of collection?

o The facility will report temperatures when collecting samples.

22. Quarterly Sampling Schedule – Will all quarterly samples be collected and shipped on the same day, or will shipments be staggered over multiple days?

o The shipments will be staggered. In a quarter. Usually, 40 then 20. We are not able to collect all

60 samples in one day.

23. Sample Collection Materials- Should the offeror provide pre-paid shipping labels for transporting sample collection materials to the Robert J. Dole VAMC?

o Yes. Shipping needs to be overnight because the samples need to be in the lab within 24hrs.

24. Collected Water Samples - Should the offeror include pre-paid shipping labels in the quote for transporting the collected water samples to the laboratory for analysis?

o Yes. Shipping needs to be overnight because the samples need to be in the lab within 24hrs.