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Special Notice Special Notice
| SUBJECT* |
| CHARGING STATION, EK, 36C255-25-AP-0208, 589-25-1-2764-0003, (VA-25-00017962) |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 66048 |
| SOLICITATION NUMBER* |
| 36C25525Q0097 |
| RESPONSE DATE/TIME/ZONE |
| 02-14-2025 12:00pm CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| PRODUCT SERVICE CODE* |
| J025 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway
Leavenworth KS 66048
POINT OF CONTACT*
Contract Specialist Albert(Al) Cheeks Albert.CheeksJr@va.gov
(913) 946-1991
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov |
| URL DESCRIPTION |
| Department of Veterans Affairs |
| AGENCY CONTACT’S EMAIL ADDRESS |
| Albert.CheeksJr@va.gov |
| EMAIL DESCRIPTION |
| Albert(Al) Cheeks, Contract Specialist |
DESCRIPTION
This is an INTENT TO SOLE SOURCE NOTICE only.
This Special Notice from the Department of Veterans Affairs Network Contracting Office (NCO) 15 intends to issue a sole source contract under authority 41 U.S.C. 253 c (1)- FAR 6.302-1 (only one responsible source and no other supplies or services will satisfy agency requirements), to Beam Global, 5560 Eastgate Drive, San Diego, CA 92121. Services will be from 03/30/2025 to 03/29/2026 with four (4) twelve (12) month option periods under NAICS 811210, Electronic and Precision Equipment Repair and Maintenance. The vendor will provide maintenance and repair services for three (3) existing BEAM Electric Vehicle ARC Units by the Heartland VA HealthCare System. This action will result in a firm-fixed-price service contract. Clause 52.217-8, Option to Extend Services, and Clause 52.217-9, Option to Extend the Term of the Contract applies.
This notice of intent is not a request for quotations; interested parties may express their interest by providing a capabilities statement not later than February 14, 2025 at 12:00 pm CST, to Albert.CheeksJr@va.gov. When responding to this announcement, respondents should refer to “RFQ 36C25525Q0097, EV Equipment Maintenance” in the subject line. The capabilities statement must provide clear and unambiguous evidence to substantiate the capabilities of the party to provide the required services. Responding as an interested party under the www.fbo.gov website does not constitute convincing evidence of capabilities. A determination not to compete this proposed contract upon responses to this notice is solely within the discretion of the Government. Verbal and Faxed responses are not acceptable and will not be considered. All interested parties are reminded to be registered with the System for Award Management (SAM) at https://sam.gov/SAM/ in order to be eligible for award of Government contracts. No telephone calls will be accepted. If after February 14, 2025, no viable responses have been received in response to this announcement, NCO 15 shall negotiate with BEAM Global.
STATEMENT OF WORK
(3) BEAM EVARC Charging Stations and Data Subscription
EKHCS VAMC (LEAVENWORTH, KS AND TOPEKA, KS VAMCS)
| I. | Scope: Maintenance and repair for the BEAM EVARC units maintenance/service of the units. BEAM EVARC unit information: |
| PowerView access for monitoring the EVARC Units. Includes Parts and Labor Warranty, Remote Technical Support, On-Site Repairs when needed, Unlimited Configuration Changes, and Reporting, with an additional four (4) annual option years. Response time from initial notification for repairs/service is a minimum of two (2) business days to restore or provide a solution (repair parts on order) to restore full system utilization. |
Vendor will provide a contact method and will only respond to the Agency’s designated POCs for calls/request for service.
II. Period of Agreement: Unless otherwise specified, this contract will be for the period of one (1) year with four (4) additional option years.
III. Special Consideration: Contract personnel while on VA property cannot smoke or use tobacco. There is no expectation to interact with patients or enter any patient care only areas, no special access requirements are expected.
IV. Current Equipment:
| Station #1Name: (15 character limit) |
| ARC 667 |
| Address (street, city, state and zip) |
| 3819 Franklin Ave, Leavenworth, KS 66048 |
| LocationDescription (bldg. no., garage level, etc.) |
| Leavenworth VAMC, north of Building 21 |
| MACAddress, Serial Number or ID |
| 0024:B100:0009:EE30 |
| Station #1Name: (15 character limit) |
| ARC 668 |
| Address (street, city, state and zip) |
| 2200 SW Gage Blvd, Topeka, KS 66622 |
| LocationDescription (bldg. no., garage level, etc.) |
| Topeka VAMC, Parking Lot #14 |
| MACAddress, Serial Number or ID |
| 0024:B100:0009:EE0A |
| Station #1Name: (15 character limit) |
| ARC 669 |
| Address (street, city, state and zip) |
| 2200 SW Gage Blvd, Topeka, KS 66622 |
| LocationDescription (bldg. no., garage level, etc.) |
| Topeka VAMC, Parking Lot #14 |
| MACAddress, Serial Number or ID |
| 0024:B100:000A:56F5 |
See attached document: 2 - P02 - Attachment 1 Single Source Justification MPT to SAT.
| *= Required Field |
| Special Notice |
Special Notice
