S02_36C25525Q0049_Amendment_0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE 1 OF 10 PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

0001 11-15-2024

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway CO: Greg McMillan Sr.

Leavenworth KS 66048 Email: Gregory.McMillan@va.gov Phone: 913-758-9919

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway CO: Greg McMillan Sr.

Leavenworth KS 66048

To all Offerors/Bidders

36C25525Q0049

11-01-2024

X

X X

HOUR & DATE for Receipt of Offers is EXTENDED to: 11-27-24

2020242024 11:00 CST

See CONTINUATION Page N/A

X 1

The purpose of this solicitation amendment 0001 is to:

1. Extend the solicitation RFQ due date to 11/27/2024 at 11:00 CST.

2. Provide an updated Statement of Work document as of 11/15/2024.

3. Provide an contractor's Q&A document as of 11/15/2024.

4. Provide Site Visit date and time schedule 11/21/2024 at 9:00 a.m. (LV) and at 1:00 p.m. at (TO) See SOW section 15 There are no other changes to the solicitation terms and conditions.

Greg McMillan Sr.

Contracting Officer

ATTACHMENTS

STATEMENT OF WORK:

1. Contractor will provide a new water purification system at Dwight D. Eisenhower VA Medical Center (Leavenworth, KS) and Colmery-O’Neil VA Medical Center (Topeka, KS) The awardee shall replace the system currently in place and provide installation, provide monitoring services, and maintain the critical water system capable of producing water that meets all AAMI ST108 standards for critical and utility water utilized in SPS, following all applicable tables in ST108 (2,4,5,6) Note: the Topeka VAMC will require a sand prefilter with back flush installed before the water purification system.

2. Contractor will ensure water samples are completed within the first seven days of the month and that results are returned via e-mail within 30 days after samples have been taken.

3. Contractor will provide a monthly written report showing continued compliance with AAMI ST108 standards to the COR at each campus, Topeka, and Leavenworth.

4. The contractor must respond by telephone for diagnostic response within two (2) hours after notification and must respond on the premises of the VA Eastern Kansas Health Care Systems (EKHCS) campuses (both Leavenworth and Topeka VA Medical Centers) within one (1) business day when required for on-site service call as requested by the Contracting Officer Representative (COR) or a designee.

5. Tables (2,4,5,6)

Table 4:

6. All repair parts used must be new or factory rebuilt for that model and type of device.

In-house Engineering employees will provide first look response to all trouble calls and will notify contractor when services are needed. The contractor must respond by telephone for diagnostic response within two (2) hours after notification and must respond on the premises of the VA Eastern Kansas Health Care Systems (EKHCS) campuses (both Leavenworth and Topeka VA Medical Centers) within one (1) business day when required for on-site service call as requested by the COR or a designee.

7. All services for this contract must meet manufacturers’ performance and technical specifications, ISO standards, Federal Regulations, FDA device certification and other specifications that may apply such as National Electric Code (NEC), Life Safety Code (LSC), the Joint Commission (JC), and VA Regulations. Also, Contractor must provide the appropriate service documentation at no additional expense. Contractor shall provide hardcopy proof, upon request by COR, that contracting entity is a certified manufacturer service provider and that technicians are current in device certification training. Contractor service representative shall report to the Engineering Offices upon arrival on station to be issued a temporary VA Contractors ID badge and shall wear the VA issued ID badge above the waistline at all times while on the premises.

8. “The C&A requirements do not apply, and that a Security Accreditation Package is not required.” The devices do not have any computer or VPN access. This system does not link into the VISTA computer network thus the contractor shall not have access to the VISTA computer network, nor shall the contractor access any PHI and or PII (electronic or hardcopy) at any time.

9. The contractor shall ONLY respond to service calls placed from COR or designee.

The Contracting Officer Representative (COR) for this contract is. The COR for Topeka will be identified at time of award.

10. Contractor shall not perform any service that will result in additional charges without prior approval from the VISN Contracting Officer. Contractor shall include all hardware and software, updates, patches, and revisions, and licenses to already purchased devices and options at no additional charge to the VA EKHCS campus.

11. There is potential for exposure to blood borne or other infectious material with equipment throughout the hospital. All maintenance persons must use “Universal Precautions” (i.e. decontamination of medical equipment, wearing protective gloves, aprons and goggles) during cleaning and maintenance /repair procedures required by this contract.

12. Payment will be made monthly, in arrears, upon each site’s (Leavenworth or Topeka) COR’s receipt of a properly prepared invoice, referencing the period for which payment is due, contract number and /or purchase order number assigned.

13. Preventive maintenance inspections shall be performed in accordance with manufacturer’s literature on a regular basis and must be prescheduled to avoid equipment access conflicts. Preventive maintenance inspections shall be performed in a manner which clearly demonstrates that all equipment meet or exceed all manufacturer’s technical performance specifications for preventive maintenance. Each preventive maintenance inspection shall include all items outlined in the manufacturer’s manual.

14. Business Hours: The contractor shall provide services during the hours of operation Monday -Friday 0730am – 430pm CST Weekends and Holidays are excluded unless preapproved by Contracting Officer (CO) or COR for emergency repairs.

FEDERAL HOLIDAYS: The following holidays are observed by the Department of Veteran Affairs:

New Year’s Day Washington’s Birthday Martin Luther King’s Birthday Memorial Day Juneteenth

Independence Day

Labor Day Columbus Day Veterans Day Thanksgiving Christmas

Any day specifically declared by the President of the United States to be a national holiday.

15. Site Visit: A site visit date of 11/21/2024 Leavenworth at 0900AM CST location at loading dock by main entrance of hospital. Topeka at 100PM CST location BLDG 3 Room C33. It will be beneficial to attend as it is the responsibility of the offeror to capture measurements and photos of the space for the system. Only Questions and Answers will be provided at www.sam.gov posted with the solicitation as an attachment.

16. Current Equipment to be Replaced by this contract includes:

a. Leavenworth Campus:

i. Nomenclature: RO Water Purification System

ii. Manufacturer: AmeriWater

iii. VA ID# 589 EE147582

iv. Serial#50095

v. Model# HC-2046

vi. And all sub-components

b. Topeka Campus:

i. Nomenclature: RO Water Purification System

ii. Manufacturer: AmeriWater

iii. VA ID# 589 EE207248

iv. Serial# 50119

v. Model# HCRO2

vi. And all sub-components

c. Topeka Campus:

i. DI Water for SPS Steam Generator o 12” Carbon Filter 17 per year o 12” Cation/Anion/Mixed Bed (Tribed) per year o 12” Mixed Bed Post o Shop Supplies

Note: the current system does not have flow meters installed to provide any data regarding flow.

END OF STATEMENT OF WORK

36C25525Q0049 INITIAL ONLINE Q&A

QUESTION: Do the AmeriWater RO Water Purification Systems already exist? Since it has the VA ID# and serial # I am assuming this equipment is already installed.

RESPONSE: We have a RO unit now but we need a complete new system, both sites.

QUESTION: If we are providing that hardware, do you have a contact at AmeriWater so I do not have to start from scratch?

RESPONSE: We are not providing the hardware.

QUESTION: Would you be open to an alternative RO system? We manufacture RO system right here in Kansas City. If so, I can quote our system that would comply with the project.

RESPONSE: yes

QUESTION: D.1. Statement of work #2 said “It may be advisable to install a sand type filter in the system at the Topeka site.” Since this is a bid with strict specifications, I don’t want to add a system and then be overpriced. Should I add a sand system or not?

RESPONSE: The incoming water is very different in Topeka than in Leavenworth. The system we have now is burning through the charcoal and resin filters at a much higher rate in Topeka than Leavenworth. The sand filter may help to reduce that. I just want everyone to know that there is a big difference in the incoming water between the sites

QUESTION: Currently water testing is only performed at the beginning and end or the loop while ST108 requires additional testing at beginning and end of the loop but also at each point of use location within the SPS system. All new equipment will address the additional test locations.

In order to properly size the SPS system we need to know:

1. Total Flow rate and pressure requirements for the loop to service the existing equipment and any planned additional SPS equipment for both locations?

2. Total Flow rate for the return loop to storage tanks for both locations?

3. Current SPS equipment along with model numbers should be included to support the sizing of the water treatment system for these devices for both locations?

RESPONSE: 1. No planned additional SPS equipment for both locations.

2. No flow rate to the storage tank, no monitoring for both locations.

3. See revised Statement of Work

QUESTION: Is there going to be a site visit for both locations?

RESPONSE: There is a schedule site visit for both VA locations:

1. Leavenworth, KS: Thursday, 11/21/2024 at 9:00 a.m. CST at loading dock by main entrance of the hospital.

2. Topeka, KS: Thursday, 11/21/2024 at 1:00 p.m. CST BLDG #3, room C33.

END OF SOLICITATION INITIAL ONLINE Q&A