S06 36C25524R0108 0003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 17

0003 08/27/2024

657-22-111JC

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25524R0108

08-01-2024

X

X X

N/A

Project 657-22-111JC Prepare Site for New MRI Room A279. The above solicitation is hereby amended as follows:

a. This is an amendment is to promulgate questions 1-78 with responses.

Reminder that Bid Proposal date is September 12, 2024 at 2pm CST.

b. All other terms and conditions remain unchanged.

Cedric Graham Contracting Officer

657-22-111JC, PREPARE SITE FOR NEW MAGNETIC RESONANCE

IMAGING, ROOM A279

Solicitation #36C25524R0108

General RFI Questions:

1. Will the flooring and base be required to be removed and replaced in the control room?

Response: No in Control Room A280.

2. What is the size and thickness of the steel plates that will be embedded in the floor shown on page 01-SF-121?

Response: Contractor to coordinate with equipment vendor.

3. What is the ICRA class rating for this project?

Response: Sheet 01-GJ-003 lists the approved ICRA for this location.

4. Please provide dimensions from existing exam room walls where the new plates will be installed and the location of the existing plates shown in drawing 01-SF-

121.

a. What anchoring system will be required for the new steel plates?

5. Please provide an as built drawing of the existing Cryogen vent installation.

Response: An As-Built drawing does not exist. Contractor to field verify.

6. Will a vibration study be required for this project?

Response: No.

Solicitation #36C25524R0108

7. Drawing note 002-20 says to paint all new and existing piping, conduits, wire mold electrical panels, access panels etc… to match existing. Does this apply to the existing equipment room?

8. 002-63 only one spot for a dumpster at the dock. Is there another location to park a dumpster? If other projects are going on, what is the most effective way to remove debris if a second dumpster is not allowed?

Response: Contractor is not allowed to put a dumpster on VA property or use VA dumpsters. Past contractors have obtained a permit from the city to put a dumpster on a public street.

9. Is there asbestos, lead based paint or any other known environmental hazard associated to, or within the confines of this project?

Response: See hazardous material report in specifications.

10. Has the equipment vendor accepted the existing cryogen vent and it’s installation?

11. May we have as built electrical drawings for this project?

Response: Please reference the bid documents and contractor to field verify.

12. Are the minority participation goals required for this project?

Response: Per the Solicitation 52.222-23.

Solicitation #36C25524R0108

13. Will all of the safety training elements listed be required for this project?

Response: Yes

14. Is a quality control officer with the assigned requirements required for this project?

Response: Yes

15. The construction plan shows the incorrect rooms being affected by this project.

Response: This is a statement, not a question.

16. Will the 10 day objective for starting work after notice of the NTP apply to this project?

Response: Contactor to provide a construction schedule for the VA COR to review.

17. Will the $1500 per day liquidated damages apply to this project?

Response: Per the Solicitation 52.211-12.

18. Will the requirement to provide an environmental record apply to this project?

Response: Yes.

19. (01 00 00-3) Will the GC and subs be required to submit an electronic security memorandum?

20. (01 00 00-4) Will the vehicle authorization request be required?

21. What is the process to be able to work after hours? (01 00 00-5) notes that we can’t use equipment or tools that produce vibrations and noises through the building structure in buildings that are occupied. We have to cut out concrete in a couple of places.

Response: Site Superintendent with proper VA badging is allowed to oversee off hours work unescorted.

22. Will all of the plans listed in the spec book be required for this project?

a. (01-00 00-6) ILSM

b. (01 00 00-10 Warranty management plan

c. (01-32-16.15-1) Critical Path method plan

d. (01-35-26-25) Accident prevention plan

e. (01-35-26-6) Safety and health policy plan

Solicitation #36C25524R0108

f. (01-45-00-2) CQC plan

g. (01-74-19-4) Demolition debris management plan

h. (01-74-19-5) Waste management plan

i. (01-88-13-2) Sustainability action plan

j. Various training plans

k. (26-05-11-5) a site-specific electrical work plan with a peer review.

23. (01 00 00-6) can’t have materials on site that are sufficient for more than 2 workdays. Does this apply to this project?

24. 561 01 00 00-5 States “No” permits shall be issued for

GC and its employees...

Response: This is a statement, not a question.

25. Is off- campus parking secured by the contractor the only parking that is available for this project?

Response: Contractor is not allowed to park on VA Medical Center Property.

26. 01 00 00-6 States No working space or space available for storing materials will be available. All work and storage must be accomplished within the project containment area. Do not store materials and equipment in other than assigned areas. The COR may request items to be relocated at any point.

Is off-campus material storage and laydown secured by the contractor the only parking that will be provided for this project?

Response: Contractor is not allowed store anything outside the construction containment barrier on VA Medical Center Property.

27. (01 00 00-8) Does the contractor remove and store these items. If so is there a place on site to store them?

Response: Contractor is not allowed store anything outside the construction containment barrier on VA Medical Center Property.

28. (01 00 00-12) is a 4 and 9 month post construction warranty meeting on site required for this project?

29. (01 00 00-13) is a pre-warranty conference required for this project?

Solicitation #36C25524R0108

30. (01 00 00-17) Vibrations of units must be eliminated. Does that only apply to new products or to existing elements that might affect this suite?

Response: Only elements that are new or refurbished or altered within this project.

31. (01 00 00-18) Do we have to supply elevator pads/protections on the walls of the elevator. What about other people using the elevator also?

Response: Contractor is to protect VA Medical Center property from any construction activities or potential damage.

32. (01 00 00-19) Brake lining of elevators…who is actually responsible and how is usage determined? Who would be responsible to provide pre and post certification of brake pad wear?

Response: Not required. Contractor is to protect VA Medical Center property from any construction activities or potential damage.

33. (01 00 00-20) Are we to meter the facilities electricity?

Response: Not required.

34. (01 00 00-22) D Balancing mechanical and electrical systems. Applies to entire area systems which must be coordinated together. What all areas will this requirements apply to on this project?

35. (01 00 00-23) Will a course outline be required for the chiller operations, or can a representative just provide on-site instruction?

Solicitation #36C25524R0108

36. (01 00 00-26) Provide a construction sign . Is a construction sign such as shown in the spec book required?

37. (01 00 00-27) Provide a commercial photographer. Is this required for this project?

Response: The VA may ask for quality photographs to document this project.

38. (01 35 26-15) Will we be required to hire a Certified safety Professional to conduct site safety inspections?

39. (01 35 26-23) Will TB testing be required for this project?

40. (01 45 00-6) Will a quality control team that meets the personnel and experience matrix be required for this project? If so…

a. will the team be required to have an on-site office and filing systems?

41. (01 45 00-14) Will a daily report be sufficient for a verification statement?

42. (01-74-19-1) To what extent are we required to fulfill the Waste management sorting, salvaging, recycling, diverting from landfills requirements?

Response: Per the specification and VA TIL requirements.

43. (01 74 19-5) Will a designated manager for a waste management plan be required?

44. (07 01 50.19-3) Will we be required to provide an infrared moisture survey, place it on a DVD etc… to meet the requirements of part 3 execution?

45. (07 60 00-3) It looks like the skylight already has a built in flashing design. Does this flashing section apply to this project?

Response: Yes in case flashing needs to be replaced.

46. (07-84-00-1) Will we be required to hire a QA inspector to meet the requirements of this section?

47. (07-92-00-1) Are we required to hire a specialist to install sealants?

48. (09-05-16-1) are we required to hire a 3rd party inspector and testing

Solicitation #36C25524R0108 agency for the flooring and embed installation?

49. (09-51-00-2) are drawings for the ceiling and other elements of this section required for this project?

50. Will samples be required since we are to match existing?

51. Are the existing ceilings bio-based? If not, are the new ceilings to be bio based…they may not match existing ceilings.

Response: Contractor to field verify.

52. (09-91-00-11) is a painting schedule required for this project?

52. (23-05-12-6) will all motors on this project require an electric insulation resistance test, and a load test and commissioned by a commissioning agent?

53. Will training for personnel be required?

54. Is the hiring of a certified specialist from a 3rd party agency for doing the TAB required on this project?

Solicitation #36C25524R0108

Response: A certified specialist is required.

55. How far does the “total system” for air balancing on this system extend?

56. Is this system tied in to a BMS system?

Response: The Mechanical System is tied to a monitoring system.

57. (26-05-11-6) Will addition Arc Flash studies or updated labels be required?

Response: Updated labels are required.

58. (26-05-33-1) Will the requirements for electrical installations be necessary for this project?

a. Drawings

b. Certification by the manufacturer that the various elements (raceways, conduits, conduit bodies, connectors, etc…) conform to the drawings and specifications.

59. Is the existing lighting fixtures Reduction of Hazardous

Substances Compliant?

Solicitation #36C25524R0108

60. •Drawing 01 – GI – 002

Note # 44 indicates the possibility of piping and mechanical items having existing asbestos located on them, and requiring re-Insulation if found, however in the

July 14, 2022 industrial hygiene report for MRI and equipment room it does not reflect testing the MEP utilities ..only the room envelope.

61. Who is responsible for existing asbestos on MEP? Be advised this may be on the piping that has” not been tested” or the mechanical equipment that has not been tested. These components in this report by precision analysis and design engineering appear to have been not tested.

62. It appears that all construction noise and vibration impact to patients will require off hours work. Will the VA require an on-site VA employee/representative to monitor construction activities alongside the contractor?

63. This could be extensive after hour work. Can the VA be able to meet the weekend and after hours work demands by providing a VA escort…? Or will contractor be able to work independently?

64. Does the existing skylight leak presently or in the past?

Has it been maintained by any particular manufacturer or Glass company?

Is there an existing warranty covering the upkeep?

Response: No leaking has been observed. VA staff maintain.

65. Drawing 01 – AE – 121

Room “schedule finishes” at top of drawing “conflicts with the “renovation notes

“A&B at bottom of life safety floor plan”

We assume MRI ceiling grid to be non-Ferrous and MRI flooring to be static dissipated Confirm, as this means finish schedule is incorrect.

Response: Contractor to field verify and match existing.

66. Drawing 01 – AE – 122

Light fixtures, detail 3 and ACT detail 2 reflect “seismic restraint” requirements

However, MEP utility lines and piping do not reflect seismic bracing. Is seismic bracing required on MEP utilities? Or just Lighting fixtures and ACT?

67. Drawing 01 – AE – 131

Architectural roof plan reflects existing chiller to be removed however it does not match the same chiller as showing on the mechanical drawings 01-EP-131.

Appears architectural drawing has incorrect location thus incorrect chiller to be demoed, please confirm.

Response: Mechanical Drawing is correct.

Solicitation #36C25524R0108

68. Drawing 01 – SF – 121 detail 2

Reflects 2 different SIKA concrete infill products to be used for patching concrete under the plate removal (under table and gantry)

69. Sika quick 1000 as well as Sika Armatec 110 epo cement.

Are these 2 products intended to be used in combination? or is this an error on the prints?

70. 01 – MH – 123 note 7

Shows O2 sensor for control of EEF2

Is this sensor existing or to be provided new by the contractor? If existing …has it been recently calibrated? If existing is it under warranty?

Response: Contractor to field verify and coordinate with equipment vendor.

71. Drawing 01 – MH – 132 note 5 says that “MRI vendor “is responsible for transporting the chiller after deinstallation as it is their property. Contractor interprets this disposal to take place same time as the de-installation. Can the VA confirm with vendor of MRI that they will have adequate transport at that time to include the chiller? Otherwise it will violate the 2-3 days allowed for storage on site.

Solicitation #36C25524R0108

72. Drawing 01 – EG – 503

Please confirm that the UPS provided by the vendor will include “installation and hook up of internal batteries” within the cabinet of the UPS?

Response: Contractor to coordinate with equipment vendor.

73. Drawings 01 – EG – 601 “lighting fixture schedule”

Appears this is for reference only and “does not “relate to the required lighting floor plan as shown on drawing 01 – EL – 121. Is this a correct assumption that these lighting fixtures shown on this schedule “are not requiring this project.”

Confirm intent?

74. Drawing 01 – MG – 601 air cool chiller unit schedule reflects a manufacture model number of a “Jetson AccMO2O-F”

This is not a normally supplied chiller unit for a Siemens, or other MRI vendors

Is this the correct chiller being supplied by vendor? Confirm?

It also requires the ACCU-2 to be monitored by back net. What are the

Solicitation #36C25524R0108 specifications required for BMS?

Are there any temperature.. flow …start? Stop? status requirements required by

BMS

75. What about O2 monitor and exhaust fan? are there monitoring requirements?

76. Is there a chiller remote display at the control room ?so there should be a conduit, which is not shown.

77. Sheet 01-AE-121 room schedule indicates room A280 flooring finish to be SVT-1 Johnsonite but renovation note A indicates Tarkett. Which flooring are we to include for Room A280?

Response: No flooring in Control Room A280.

78. Please verify that the new bid date is September 12, 2024?

Response: Bid Date is due September 12, 2024 at 2pm CST.