36C25523R0084_1.docx

36C25523R0084

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25523R0084 X

TBD

657-503 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth

KS

66048 Y Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth

KS

66048 Hoover, Maria 913-946-1127 The Department of Veteran Affairs, NCO-15, intends to award a Construction Contract for project 657-503, Construct Primary Care and Women's Health Building at Marion VA Medical Center in Marion, Illinois.

This project is being solicited as a Service-Disabled Veteran Owned Small Business (SDVOSB) set aside.

Proposals received in response to this solicitation will be evaluated in accordance with the procedures outlined in the Federal Acquisition Regulation (FAR) Part 15.101-1, Best Value - Trade Off Source Selection Process.

See Basis for Contract Award explanation in Proposal Submittal Instructions.

Those offerors not providing the documentation outlined in the "Instructions to Offerors" will not be considered The NAICS Code for this project is 236220 - Commercial and institutional Building Construction, the size standard of $45.0 million.

SAM UID#_____________________________________

Estimate of the construction magnitude for this project is between $10,000,000.00 to $20,000,000.00.

There will be one site visit for this project. The site visit is scheduled for May 18, 2023 at 9:30 AM CDT in at the Engineering Office, Marion VA Medical Center, 2401 W. Main St., Marion, IL. All questions pertaining to this project are due by 12:00 PM CDT, May 22, 2023. All questions shall be emailed to the Contracting Officer at jeanette.mathena@va.gov and CONTRACTORS WILL BE REQUIRED TO ELECTRONICALLY SUBMIT PROPOSAL BY EMAIL TO THE CONTRACTING OFFICER, JEANETTE MATHENA, Contracting Officer's email: Jeanette.Mathena@va.gov, phone 913-946-1129 and Contracting Specialist, Maria Hoover at maria.hoover@va.gov phone: 913-946-1127.

It is the contractor's responsibility to make sure the proposal is received by the contracting officer.

Contractors working on this project are exempt from state sales tax, and a project tax exemption certificate will be issued upon award of this contract.

Bid Bond shall be included in emailed proposal and hard copy mailed to address in block 8 by proposal closing date.

Award will be made on line item 0001. However, should offer exceed the funds available, award will be made on line items 0002-00015 within the available funding limits.

All contractors and Joint Ventures must be registered in Sam.gov. All SDVOSB contractors must also be certified in SBA Veteran Small Business Certification Program (VetCert) portal @ https://veterans.certify.sba.gov by proposal due date in order to be eligible for award.

NOTICE: Clause 52.222-37 Employment Reports on Disabled Veterans and Veterans is incorporated by reference in this solicitation. Public Law (P.L. 105-339), Section 1354 provides that no agency may enter into a contract with a contractor who has not filed a VETS-4212 report for the preceding fiscal year under Title 38 Section 4212(d).

Proposals submitted by teaming arrangements other than VA SDVOSB Joint Ventures will not be considered.

If submitting as a Joint Venture, you are required to submit a copy of the Joint Venture agreement with proposal.

Period of Performance for this project is 425 calendar days.

x 52.211-10 X zero 2:00 pm

CDT

06-15-2023 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

see specification section 01 00 00, para 1.3) Price to be submitted on pages 7 - 11 of this solicitation.

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth

KS

66048 36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin

TX

877-353-9791 512-460-5429 X Jeanette G. Mathena Contracting Officer

A.3 SCOPE OF WORK

657-503-Construct Women’s health and Primary Care Building Scope of Work: This project will construct a new, approximately 22,600 SF, Primary Care and Women's Health Building that will provide a Primary Care Clinic and Women's Health Clinic on our main campus. This new building is the first step in correcting our existing space gap in women's health. Access to specialty and same day ancillary services will be improved, efficiencies gained, and logistical services improved due to Primary Care and Women's Health being brought back onto the main campus. The project will provide a PACT compliant building that will also reduce the facilities current PACT compliant gap. Integrated mental health services, pain management and opioid safety will be services provided to veterans at this Primary Care facility. Safety and Security needs will also be improved as physical security measures will be address with the new construction as well as emergency preparedness, and compliance to building standards and codes. The new building will provide an improved veteran and family experience as well as provide an improved work environment for our employees.

Deliverable: The construction contractor will do all work in accordance with the contract drawings and specifications related to project number 657-503, Construct Women’s health and primary care building to provide the Marion, IL. VAMC with a new Women’s Health and primary care clinic.

Table of Contents

A.4 PRICE/COST SCHEDULE

ITEM INFORMATION

GENERAL CONSTRUCTION/ELECTRICAL WORK/MECHANICAL WORK: Work includes general construction, alterations, roads, walks, grading, drainage, infrastructure extension and all other necessary removal of existing structures and construction and certain other items to provide a fully functioning building. Work includes all labor, material, equipment, and supervision to perform the required electrical construction work on this project including, but not limited to, medium voltage extension, transformers, lighting, normal and emergency power distribution and an emergency generator. Work includes all labor, material, equipment, and supervision to perform the required mechanical construction work on this project including, but not limited to, installation of chillers, boilers, air handling units, natural gas, pumps, fans and all associated distribution means.

Construction Duration: 425 calendar days.

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

All the work in Bid Item I above except Shell Women’s Health Space. Refer to drawings for area of shell space. Interior partitions, interior doors, ceilings, and window treatments shall be eliminated. Extend perimeter partitions at corridors to enclose shell space. Perimeter doors shall remain. Concrete slab on grade shall not be provided. Vapor barrier shall extend a sufficient distance into the shell area to allow for lapping/taping of future vapor barrier. The smoke partition within the shell space shall be eliminated, the smoke partition shall continue plan east along the south side of rooms 102 Men’s Toilet and 101 Women’s Toilet.

All the work in Bid Item II above except Eliminate roof screen.

Construction Duration: No Change.

All the work in Bid Item III above except Eliminate staff parking. Replace with grass area.

All the work in Bid Item IV above except Eliminate landscaping.

All the work in Bid Item V above except Eliminate central oxygen distribution and provide local oxygen tanks instead.

All the work in Bid Item VI above except Reduce wall protection. Eliminate rigid sheet protection but maintain hand/crash rails.

All the work in Bid Item VII above except Eliminate perforated vertical metal panels.

All the work in Bid Item VIII above except revise rooms 111-119; 122B & 109 to Open/Storage Space. Eliminate the fit out/finish of rooms 111-1119, 122B and 109. Change gyp ceilings to act. Reduce HVAC systems from serving multiple spaces to serving one open space. Reduce Electrical devices and lighting from serving multiple spaces to serving one open space.

Construction Duration: No change.

All the work in Bid Item IX above except Revise material finish (to either concealed A-12 or exposed E8-40) at exterior metal panel over precast.

All the work in Bid Item X above except Eliminate metal panel over precast.

All the work in Bid Item XI above except Replace LVT with VCT.

All the work in Bid Item XII above except Eliminate stainless steel covers at site bollards.

All the work in Bid Item XIII above except Eliminate generator and add emergency light inverter and panel with UPS for door locks/security (bldg. to have only code required life safety).

All the work in Bid Item XIV above except Eliminate roof walk pads.

Page 1 of Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1.1 INSTRUCTION TO OFFERORS

PROPOSAL SUBMITTAL INSTRUCTIONS

FOR BEST VALUE – TRADE OFF PROCESS

SOLICITATION: 36C25523R0084

PROJECT: CONSTRUCT PRIMARY CARE AND WOMEN’S HEALTH BUILDING, Project # 657-503 LOCATION: Marion VA Medical Center, Illinois

1. PREPARATION AND SUBMITTAL OF PROPOSALS

a. GENERAL INFORMATION.

Selection of an offeror for contract award will be made on the basis of an assessment of each offeror’s response to the Request for Proposal (RFP). As a Request for Proposal (RFP) based on Best Value – Trade Off Source Selection Process, in accordance with Federal Acquisition Regulation (FAR) Part 15.101-1, the VA will make the award based on the technically acceptable proposals meeting or exceeding the acceptability standards for non-price factors and price. All non-price evaluation factors, when combined, are significantly more important than price.

The six (6) evaluation factors for determination of technical acceptability consist of:

1. Relevant Construction Experience of the Prime Contractor (Non-price)

2. Project Execution (Non-Price)

3. Technical Qualifications and Experience of Proposed Staffing (Non-price)

4. Past Performance (Non-price)

5. Technical Experience of Mechanical Subcontractor (Non-price)

6. Prime Contractor’s Safety Plan (Non-price)

NOTE: Failure to comply with the RFP requirements may be grounds to eliminate the proposal from further consideration for contract award. A rating of Unacceptable for any factor makes the offeror ineligible for award.

b. THE OFFER.

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including the Plans & Specifications for the construction of this project. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

c. AWARD BASED ON INITIAL OFFERS.

Pursuant to clause 52.215-1 (included by reference), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price, and technical qualifications standpoint. The VA reserves the right to conduct discussions if the Contracting Officer later determines such discussions to be necessary.

d. NUMBER OF COPIES TO SUBMIT. OFFERORS WILL BE REQUIRED TO ELECTRONICALLY SUBMIT PROPOSAL BY EMAIL TO THE CONTRACTING OFFICER, Jeanette Mathena and Contract Specialist: Maria Hoover. Documents must be submitted as pdf attachments to the email.

Contracting Officer email: jeanette.mathena@va.gov and Contract Specialist: maria.hoover@va.gov (CONTRACTOR WILL BE REQUIRED TO VERIFY THAT THE EMAIL HAS BEEN RECEIVED WITH ATTACHED PROPOSAL DOCUMENTS BY THE CONTRACTING SPECIALIST AT 913-946-1127.)

Submit one pdf document for Volume 1 Technical Proposal, One pdf document for Volume 2 Price Proposal and one pdf document for Volume 3 Bid Bond.

Marked: ORIGINAL - RESPONSE TO RFP – 36C25523R0084 Project # 657-503, Construct Primary Care & Women’s Health Building These documents are to contain the signed original copy of the documents listed below:

2. DOCUMENTS TO SUBMIT.

The original documents to be included in the document identified above consist of:

Appendix 1- Price Breakdown Calculation of Self Performed and Subcontracted work for each bid item shall be included in volume 2. Appendix 2- Safety or Environmental Violation and Experience Modification Rate document shall be included in volume 2.

The significant Evaluation Factors to be used as the basis for determining Technical Acceptability is indicated in paragraph 1a above.

NOTE: There is a realistic possibility that some offerors may choose to submit the same construction project as a qualifying example for both the past performance and the technical experience evaluation factors. This is not prohibited, but the supporting documentation must demonstrate that the submitted projects absolutely do comply with the specific minimal requirements, identified below, for each separate evaluation factor.

FACTOR 1: Relevant Construction Experience of the Prime Contractor (Non-price).

To be evaluated under this factor, Offerors shall submit a minimum of two (2) and maximum of five (5) construction project examples for the Prime Contractor that best demonstrates recent and relevant experience by the Prime Contractor on projects that are similar in size, scope, and complexity to the RFP requirements. Subcontractor work cannot be substituted and shall not be accepted. The projects must demonstrate an Offeror’s construction experience as a prime construction contractor directly responsible to the project owner and managing multiple subcontractors.

The offeror shall provide a short description of the project examples and state what work fulfilled the relevant experience areas for construction of new buildings including but not limited to: modification and relocation of the site utilities, new building construction and additions to existing buildings, modifications to existing utilities, physical security construction, storm drain and sewer updates, phased construction, fire alarm and sprinkler system updates with integration into existing systems, updating of controls and auxiliary systems, updating communications, and electrical service to multiple hospital or commercial buildings.

Project(s) shall have a minimum value of $7,500,000.00.

Projects submitted by the Offeror shall be completed within the past five (5) years from the date of issuance of this RFP. If the contract/work is incomplete or was completed more than five years prior to the date of submitting this proposal, it will not be deemed relevant and shall not be considered. Projects which are similar in size, scope, and complexity and were at an active Hospital, Medical Center, or project site with 24-hour day operations are preferred and will be rated higher.

A project is defined as a construction project performed under a single task order or contract. For multiple award and indefinite delivery/indefinite quantity type contracts, the contract as a whole shall not be submitted as a project; rather Offerors shall submit the work performed under a task order as a project.

Offeror’s submission should include at a minimum:

· Provide the Project Title and Description, Project Location (Physical Address); Contract Type (Example: Design Build, Design Bid Build).

· Provide the project owner name, and telephone number and email of the owner’s contact person.

· Provide a description of the scope of work, to include the work performed by the prime contractor. Scope of work includes information on subcontractors managed during the project.

· Provide project statistics that include start and completion dates (original and actual) and project cost (original and actual). If original and actual completion dates and project cost differ, provide an explanation as to why they differ.

If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects shall be submitted for each Joint Venture partner. Offerors who fail to submit experience for all Joint Venture partners may be rated lower.

(Note: Proposals submitted by teaming arrangements other than VA SDVOSB Joint Ventures will not be considered.)

FACTOR 2: PROJECT SCHEDULE.

To be evaluated under this factor, offerors must:

Provide a Draft Project Schedule:

Prepare and submit a practicable construction schedule showing all necessary work elements to complete the project identified under this solicitation within the time frame specified on the SF1442. The schedule must be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given date during the performance period. The submitted schedule must be developed using project scheduling software such as MS Project, Primavera, or any other comparable form.

Each Offeror's construction schedule must address the following:

· Order of work elements to include project phasing, Submittals, Mobilization, Demolition, Construction, Equipment Deliveries and Lead Time, Installation of new Equipment, Punch List, De-Mobilization.

· Number of days for each work element

· Identification of long lead time materials

· Identification of separate work elements

· The VA’s review and approval of RFI’s, Submittals and other pertinent documents.

· Interruption of VA Facilities utilities, delivery of Government furnished equipment, rough-in drawings, project phasing and any other specification requirements.

The proposed schedule must include the activities which are consistent with those described within the project specifications and drawings and must not exceed the Government's maximum allowable performance period, as noted in Block 11 of the SF 1442. The project will start at the issuance of the Notice to Proceed. For scheduling purposes, assume the Notice to Proceed will be issued less than fifteen (15) calendar days after the award date. (Note that there is no guarantee the Notice to Proceed will be issued within this timeframe.)

*The schedule submitted with the offer shall not be construed as the agreed upon schedule as per FAR 52.236-15. The awarded contractor shall, within five (5) days after receiving the Notice to Proceed, submit a revised schedule which will supersede the proposed schedule. The revised schedule will be subject to VA approval and must show the project being accomplished within the time frame specified on the SF 1442.

Provide Narrative for Project Challenges:

Describe in a written narrative, the challenges identified for this project and a plan for addressing these challenges. This plan shall include contractor’s plan to minimize the disruption of patient care to the greatest extent possible.

FACTOR 3: TECHNICAL QUALIFICATIONS AND EXPERIENCE OF PROPOSED STAFFING.

To be evaluated under this factor, qualified offerors must submit a detailed resume of each key individual on the Prime contractor’s staff for his project. To promote maximum continuity on this project, key staffing positions must not to be subcontracted out. This factor will be evaluated to determine if contractor’s key personnel have the appropriate technical training and or previous construction experience to meet the technical requirements of the key staffing positions for a project of this nature.

Note: No one individual can perform more than two of the key staffing positions below. The project manager and superintendent cannot be the same person. If references cannot be verified for any of the key personnel you identify, then Factor 3 will receive a rating of less than acceptable (i.e. marginal if one reference can’t be verified). It is the offeror’s responsibility to make sure the references provided know that they may be contacted by VA for a reference and that if the reference doesn’t timely respond to VA, that it may have an adverse impact on the offeror’s rating under this factor.

a) Project Manager – Must have a minimum of 5 years of experience as a project manager must provide a minimum of 3 projects with similar scope to this project. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, and the final contract amount, in dollars; A brief description of the construction contract scope of work; Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable). Project Manager will be required to attend weekly project meetings in person at the station facilities office. If references cannot be verified, then Factor 3 will receive a rating less than acceptable.

(b) On-Site Superintendent – Must have a minimum of 5 years of experience as a site superintendent and must have OSHA 30 training (Must provide certificate). Provide at least 3 projects as a site superintendent with similar scope of this project. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, and the final contract amount, in dollars; A brief description of the construction contract scope of work; and Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable). Superintendent will be required to attend weekly project meetings in person at the station facilities office.

If references cannot be verified, then Factor 3 will receive a rating less than acceptable.

(c) Quality Control Manager – Must have a minimum of 5 years of experience as a project manager. Provide a minimum of 2 projects with similar scope of this project that they have acted as the QC manager. Provide the name of the construction contract, and the contract ID number; the name of the contracting agency or organization the contract was awarded by; and the date of the construction contract award. A brief description of the construction contract scope of work and the QC program that was implemented.; Identify at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

To be considered for evaluation, the 2 projects must have been performed within the last five years and valid contact information must be provided.

If references cannot be verified, then Factor 3 will receive a rating less than acceptable.

(d) Safety Officer – Must have a minimum of 5 years of experience as a safety Officer Must provide an OSHA 30 Certificate and a list of safety training that at a minimum includes “life safety, excavation safety, scaffold safety, fall protection training, crane/rigging safety”. Provide references (that can be contacted) for a minimum of 2 projects with similar scope to this project. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; Provide a brief description of the construction contract scope of work and how the safety program was implemented; Identify at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

To be considered for evaluation the 2 projects must have been performed within the last five years and valid contact information must be provided.

If references cannot be verified, then Factor 3 will receive a rating less than acceptable.

Special Note 1: Only submit information for personnel that will perform on resulting contract. Any substitutions after award must be determined equally or more qualified by the Contracting Officer.

Special Note 2: During the period of performance of the Contract, the Contractor shall make NO substitutions of the Staffing unless the substitution is necessitated by illness, death, or termination of employment. The contractor shall notify the contracting officer and Contracting Officer’s Representative (COR), in writing within five (5) calendar days after the occurrence of any of these events. Any replacement of Staffing shall have equal or better qualifications, subject to the approval by the contracting officer.

FACTOR 4: PAST PERFORMANCE

To be evaluated under this factor, Prime Contractor shall provide current and relevant information regarding the Prime Contractor’s actions under previously awarded contracts referenced under Factor 1, “RELEVANT EXPERIENCE OF THE PRIME CONTRACTOR”. If a completed past performance evaluation is available in CPARS, it shall be submitted with the proposal for each project referenced in Factor 1, “RELEVANT EXPERIENCE OF THE PRIME CONTRACTOR”. If there is not a completed past performance evaluation available in CPARS, then the Prime Contractor shall submit Past Performance Questionnaires (PPQ) (reference ATTACHMENT 5) for each project referenced in Factor 1, Construction Experience. The Prime Contractor shall notify their client/reference that the PPQ shall be submitted by the reference via email to the Government’s point of contact maria.hoover@va.gov. If the Prime Contractor is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Prime Contractor shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, Offerors should follow-up with clients/references to help ensure timely submittal of questionnaires.

The Government reserves the right to contact references for verification or additional information.

SPECIAL NOTE 1: For Prime Contractors That May Lack Past Performance Information: In accordance with FAR Part 15.305(a)(2), in the case of a Prime Contractor that is without a record of relevant past performance, or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Such offerors may submit relevant past performance information regarding: predecessor companies; key personnel who have relevant experience; or subcontractors that will be performing major or critical aspects of this requirement; provided that such information is relevant to the construction in this solicitation.

SPECIAL NOTE 2: For Prime Contractors that have Past Performance: Prime Contractors may provide information on problems encountered on the identified contracts and the offeror’s corrective actions. The government also reserves the right to consider past performance information from all available sources, in addition to any information submitted by offerors.

FACTOR 5: TECHNICAL EXPERIENCE OF MECHANICAL SUBCONTRACTOR

To be evaluated under factor 5, Offerors must provide evidence of technical experience of Plumbing/HVAC work if self-performed or provide subcontractor technical qualifications and experience needed to meet the technical performance requirements of this project. To be evaluated as Technical Experience, the information submitted by offerors must involve the following:

A. Work under the NAICS Code 238220 (Plumbing, Heating, and Air- Conditioning Contractors) B. Ability to meet the technical requirements of Plumbing, Heating, and Air Conditioning specification Division 23 requirements. Residential experience does not qualify.

C. Products or services of proposed manufacturer, suppliers and installers of Division 23 specifications as follows:

1. Mechanical contractor is currently and regularly engaged in fabrication, and installation of plumbing, heating, and air conditioning systems for hospitals and/or medical centers. Residential plumbing, heating and air conditioning systems do not qualify. Provide a list of two or more hospital and/or medical center installations where service-related fabrication & installation of plumbing, heating, and air conditioning systems, within the past five years. Include the names and addresses of the hospital and/or medical center and the point of contact.

2. Mechanical contractor has technical qualifications of at least five years of experience. Provide certifications and Company Resume/Bio of trained supervisory personnel, installation personnel, and facilities used to complete installation of mechanical systems as required by contract documents.

3. Submit a list of two or more prior, related hospital and/or medical center installations where the mechanical contractors work has performed satisfactorily together under conditions of normal use. The list shall include projects that have been in operation for a period of not less than two years preceding the date of this solicitation. Include the names and addresses of the hospital and/or medical center and the point of contact. Also included shall be project cost of mechanical installation and project completion date.

If references cannot be verified, then Factor 5 will receive a rating less than acceptable (i.e. marginal if one reference can’t be verified). It is the offeror’s responsibility to make sure the references provided know that they may be contacted by VA for a reference and that if the reference doesn’t timely respond to VA, that it may have an adverse impact on the offeror’s rating under this factor.

FACTOR 6: PRIME CONTRACTOR’S SAFETY PLAN.

To be evaluated under this factor, the Prime Contractor shall provide a construction safety plan that is deemed acceptable, at a minimum, and meets the following requirements:

a. The contractor's Safety Plan shall be evaluated for their compliance with local/State/Federal rules and regulations and the company's consideration of safety of its employees and the general public. The contractor's Safety Plan at the minimum shall address their safety policy, commitment to safety, detailed disciplinary action to be taken with respect to employees violating safety requirements, personnel safety responsibilities, personnel safety training, personal protective equipment, accident / incident reporting procedure and investigations, emergency procedures guidelines.

b. The contractor’s Safety Plan shall address their plan for completing all contract work on and around an active hospital without impacting patient care and completing all work in accordance with all construction documents and all local/State/Federal rules and regulations.

If the safety plan does not address the requirements listed above (a and b), the proposal will be deemed unacceptable and not receive further consideration for award.

3. BASIS OF AWARD.

VA will make the award based on the Best Value – Trade Off between proposals meeting or exceeding the acceptability standards for non-price factors. Note that the offers which receive an Unacceptable rating under any factor will not be eligible for award. Using the tradeoff process under best value, it may be in the Government’s best interest to consider award to other than the lowest price Offeror. All non-price evaluation factors, when combined, are significantly more important than price.

4. SPECIAL CONTRACT REQUIREMENTS.

A. SUBSTITUTIONS OF SUBCONTRACTORS AND / OR KEY PERSONNEL

(1) When an offeror submits its proposal in response to this Request for Proposals, and key personnel who are proposed to work on the project are required to be submitted, those personnel who are offered must be the same personnel who will actually perform on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute personnel for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute employee. The Contracting Officer shall have the right to review the qualifications of the proposed substitute employee and to approve or disapprove his or her qualifications. If the proposed substitute employee's qualifications are disapproved by the Contracting Officer, the contractor will propose another employee who does possess equivalent qualifications.

(2). When an offeror submits its proposal in response to this Request for Proposals, and the name and experience of a specific subcontractor is a required evaluation factor, then that subcontractor who is offered must be the same subcontractor who will actually perform the specified work on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute a subcontractor for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute subcontractor. The Contracting Officer shall have the right to review the qualifications of the proposed substitute subcontractor and to approve or disapprove its qualifications. If the proposed substitute subcontractor's qualifications are disapproved by the Contracting Officer, the contractor will propose another subcontractor who does possess equivalent qualifications.

5. PRIME CONTRACTOR SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATE

1.) All Bidders/Offerors shall submit the required information pertaining to their past Safety and Environmental record, see Appendix 2. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

2.) All Bidders/Offerors shall submit information documenting that their current Experience Modification Rate (EMR) is equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead. Bidders/Offerors with an EMR greater than 1.0 will be considered “Unacceptable” Failure to affirm being within these guidelines or submit this information will result in a determination of unacceptability and the Bidder/Offeror will be ineligible for award.

3.) Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines above or submit this information will result in a determination of “Non-Responsibility” for the bidder/offeror. NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility will make the bidder/offeror ineligible for award.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

END OF PROPOSAL SUBMITTAL INSTRUCTIONS.

1.2 Appendix 1-PRICE BREAKDOWN

PRICE BREAKDOWN AND CALCULATION OF SELF PERFORMED SUBCONTRACTED WORK Appendix 1

Offerors for General Construction (NAICS code 236220) must provide at least 15 percent (25% for NAICS codes 238210 & 238220) of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran owned-small business concerns. Provide a breakdown of material and personnel costs, by specification division listed for the project. Home Office overhead, profit/fee and bond costs shall be added after a subtotal of personnel and material/Equipment costs has been calculated. Clearly identify the personnel costs you will be performing, and the personnel costs of other eligible service-disabled veteran owned-small business concerns. Below is the required format.

(THIS DOCUMENT MUST BE COMPLETED FOR EACH BID ITEM.)

Division 01

Division 02

Division 03

Division 05

Division 06

Division 07

Division 08

Division 09

Division 10

Division 11

Division 14

Division 21

Division 22

Division 23

Division 26

Division 27

Division 28

Calculation of self-performed personnel costs:

1. Total personnel costs ** both prime and all subcontractors: $________________

2. Subtract all subcontractor personnel costs** that are not SDVOSB companies that will perform work on this contract: $________________

3. Remainder is ‘Total amount of work to be self-performed under the Contract’: $________________

4. Self-performed work = Line 3/Line 1 x 100 = __________%

I certify the above representations are true and correct to the best of my knowledge.

(Title of Authorized Representative)

1.3 APPENDIX 2 - Pre-Award Contractor Safety and Environmental Record Evaluation Form

APPENDIX 2 - Pre-Award Contractor Safety and Environmental Record Evaluation Form

Information provided below is current and applicable to Solicitation 36C25523R0084:

Company Name: ______________________________________________ Address: _____________________________________________________ Telephone: ______________________ Fax: ________________________ Email: _______________________________________________________ Contact: ______________________________________________________

1. Utilizing your OSHA 300 Forms, please complete the following information:

Number of man hours (jobsite and office).

Number of cases involving days away from work, restricted activity, or both (Column H and I of OSHA 300).

Days away, restricted, or transferred rate (# of days away,…