SOL 36C25522Q0129_AMENDMENT 0005.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7

N/A

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25522Q0129

06-24-2022

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 11:00 a.m. CDT on 10 August 2022

X 1

Screening & Escort Services | Kansas City VAMC | Solicitation Amendment 0005

The purpose of this Amendment is as follows:

1. To add Questions and Answers (see Continuation page).

2. To extend the Quote due date from 05 August 2022, to 10 August 2022 by 11:00 a.m. CDT.

3. Questions and Answers session is now closed as of 05 August 2022.

Questions and Answers

1. Question:

Please provide clarification. Amendment 4, page 9, 4(d)(a)(i) states "1. 0730 -

1500 = 3 staff" and "2. 1500 - 0730 = 2 staff". Is the requirement for a total of 3 staff for both Outpatient Escort and Screening or 3 staff members for Outpatient

Escort and 3 staff for Screening? Additionally, Is the requirement for a total of 2 staff for both Outpatient Escort and Screening or 2 staff members for Outpatient

Escort and 2 staff for Screening?

Answer:

IT would be a total of 3 staff 0730-1500 and a total 2 staff 1500-0730. (e.g. 3 staff from 0730-1500 would provide both screening and outpatient escort). The

KCVA is not so much “screening” but really just ensuring compliance with masking and sanitizing hands which is why we feel it appropriate to combine the two services so as long as one person remains at the door to ensure masking and sanitizing the other(s) can provide outpatient escort.

2. Question:

Please provide clarification. Amendment 4, page 9, 4(d)(b), states "Inpatient and ED Escort". Are these departments considered one in the same or are the individuals? Additionally, are the staff numbers required combined, and will cover both departments, or are these staff numbers for each department.

Inpatient and ED are both under the same service line here at the KCVA so the staff required would be the total number providing escort for both the inpatient units and the ED. (e.g., Monday-Friday excluding holidays 0900-1900 4 staff would provide escort for both inpatient units and ED)

3. Question:

In the new price table in Amendment 0004, the new manhours in green have strike-through markings just like the red hours do. We assume this is a typo and we should ignore the strikethrough, but other bidders might be confused.

Yes the Green strike-thru was by mistake and has been corrected in the following pages.

4. Question:

Amendment 0004 contains only the change pages for the SF 1449 document. To be compliant, should bidders fill in both the original SF 1449 in its entirety minus the old pricing table plus all of the fill-ins in Amendment 0004, or should bidders only fill in the pricing table in Amendment 0004 and then ignore the rest of the original SF 1449 pages?

Use the Section B.2 PRICE/COST SCHEDULE in this Amendment 0005 as the fill-in for your quote amounts.

The Statement of Work “SOW” has changes made in Amendment 0004 but there are no fill-ins in any of the SOW pieces. You will be sending in all of the Amendments, signed/dated, which shall contain all pages for each Amendment so the most updated SOW will be present with your quote.

You will continue to use the original SF1449 and fill out all Offeror required “Fill-ins”.

There is no need to fill in Section B.2 on the original SF1449 document as you will use Section B.2 from this Amendment 0005.

5. Question:

The contract calls for a supervisor to be on site during all hours of operation. The total number of work hours in a week is 24 x 7 = 168 hours. There is no overtime on the contract, so workers can only work 8 hours per day. When you divide the 168 hours by 8, you get a total of 21 supervisors needed. This means the total number of supervisors called for in the RFQ Amendment 0004--five (5) of them, as it still states in the table in Amendment 0004--is not enough to meet the requirement that a supervisor always be on site during operations. Should bidders just ignore this fact for now and simply quote the number of supervisor manhours shown in the new price table?

Answer:

This would be 168 hours divided by 40 hours = 4.2 FTEs for supervisors needed, not 21 as supervisors would be working 40 hours/wk, not 8 hours/wk.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMB

ER

DESCRIPTION

OF

SUPPLIES/SER

VICES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

10,400.00 HR ____________ ______________

Screening & Escort Services: Task 1 Supervisor. The

Contractor shall provide for 5 Supervisors in accordance with the SOW and this contract.

Contract Period: Base POP Begin: 08-01-2022 POP End: 07-31-2023 PRINCIPAL NAICS CODE: 621399 - Offices of All Other Miscellaneous Health Practitioners PRODUCT/SERVICE CODE: Q403 - Medical - Evaluation/Screening

41,600.00 44,440.00

HR ____________ ______________

Screening & Escort Services: Task 2 Screener/Escort. The Contractor shall provide for 20 Screener/Escorts in accordance with the SOW and this contract.

Contract Period: Base POP Begin: 08-01-2022 POP End: 07-31-2023 PRINCIPAL NAICS CODE: 621399 - Offices of All Other Miscellaneous Health Practitioners

Contractor shall provide for 5 Supervisors in accordance with the SOW and this contract.

Contract Period: Option 1 POP Begin: 08-01-2023 POP End: 07-31-2024 PRINCIPAL NAICS CODE: 621399 - Offices of All Other Miscellaneous Health Practitioners

HR ____________ ______________

Screening & Escort Services: Task 2 Screener/Escort. The Contractor shall provide for 20 Screener/Escorts in accordance with the SOW and this contract.

Contract Period: Option 1 POP Begin: 08-01-2023 POP End: 07-31-2024 PRINCIPAL NAICS CODE: 621399 - Offices of All Other Miscellaneous Health Practitioners

Contractor shall provide for 5 Supervisors in accordance with the SOW and this contract.

Contract Period: Option 2 POP Begin: 08-01-2024 POP End: 07-31-2025 PRINCIPAL NAICS CODE: 621399 - Offices of All Other Miscellaneous Health Practitioners

HR ____________ ______________

Screening & Escort Services: Task 2 Screener/Escort. The Contractor shall provide for 20 Screener/Escorts in accordance with the SOW and this contract.

Contract Period: Option 2 POP Begin: 08-01-2024 POP End: 07-31-2025 PRINCIPAL NAICS CODE: 621399 - Offices of All Other Miscellaneous Health Practitioners

Screening & Escort Services: Task 2

Screener/Escort. The Contractor shall provide for 20 Screener/Escorts in accordance with the SOW and this contract.

Contract Period: Option 3 POP Begin: 08-01-2025 POP End: 07-31-2026 PRINCIPAL NAICS CODE: 621399 - Offices of All Other Miscellaneous Health Practitioners PRODUCT/SERVICE CODE: Q403 - Medical -

HR ____________ ______________

Screening & Escort Services: Task 2 Screener/Escort. The Contractor shall provide for 20 Screener/Escorts in accordance with the SOW and this contract.

Contract Period: Option 3 POP Begin: 08-01-2025 POP End: 07-31-2026 PRINCIPAL NAICS CODE: 621399 - Offices of All Other Miscellaneous Health Practitioners

Contractor shall provide for 5 Supervisors in accordance with the SOW and this contract.

Contract Period: Option 4 POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 621399 - Offices of All Other Miscellaneous Health Practitioners

HR ____________ _______________

Screening & Escort Services: Task 2 Screener/Escort. The Contractor shall provide for 20 Screener/Escorts in accordance with the SOW and this contract.

Contract Period: Option 4 POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 621399 - Offices of All Other Miscellaneous Health Practitioners

GRAND

TOTAL