S04-Project 589-19-503 Construction Pre-Bid Presentation rev 3.pdf

Project 589-19-503 Correct Deficiencies in BAS for Legionella Prevention

Construction Pre-Bid Meeting June 2, 2020

U.S. Department of Veterans Affairs Facilities Management Services

Kansas City VA Medical Center 4801 Linwood Blvd.

Kansas City, MO 64128

Construction Pre-Bid Meeting June 2, 2020

Agenda: Pre-Bid Meeting

1. General & VA – A/E Introductions (David Sterrett - CO)

2. Role Call (Marcus Stevenson - COR)

3. Solicitation Review and Timeline (CO)

4. Statement of Work Overview (A/E Team)

5. Site Tour and Site Specifics (COR/Engineering)

6. Questions and Answers (Contractors/ A/E/ VA)

Introductions

KCVA Team David Sterrett -Contracting Officer (CO) Marcus Stevenson- Contracting Officer’s Technical Representative (COR) Zach Homan- Backup COR and HVAC Supervisor (COR) Ryan Recker- Plumbing Supervisor

Nagel Architects + Engineers Team Joe Heinowski, Principle Architect Tom King, Principle Engineer Marty Kimball, Mechanical Engineer (plumbing focus)

Project 589-19-503

Construction Pre-Bid Meeting June 2, 2020

Role Call

Solicitation Review and Timeline

(CO)

Project 589-19-503

Project Specific Information

• Set Aside: Service Disabled Veteran Owned Small Business (SDVOSB)

• Project Title: Correct Deficiencies in BAS for Legionella Prevention

• Project Number: 589-19-503

• Solicitation Number: 36C25520R0078

• Location: Kansas City VA Medical Center

4801 Linwood Blvd Kansas City, MO 64128

Project 589-19-503

Project Specific Information (continued)

• Magnitude of Project: $2 to $5 Million

• Type of Construction: General Construction

• NAICS: 236220, Commercial & Institutional Building Construction

• Small Business Size: $39.5 Million

• Period of Performance: 180 Days

• Proposal Due Date: July 2, 2020 2:00 pm CDT

• Technical Question Submittal Date: June 12, 2020 by 2:00pm CDT

Project 589-19-503

Proposal Submittal Instructions

I. Preparation and Submittal of Proposals

– General Information

– The Offer

– Award Based on Initial Offers

– Number of Copies and Document Content

II. Documentation of Acceptability

– Relative Importance of Evaluation Factors

– 5 Factors

Project 589-19-503

Proposal Submittal Instructions (continued)

III. Price Proposal IV. Basis for Award- Best Value with Tradeoff V. Special Factors:

– Substitution of Subcontractors or Key Personnel

– Safety or Environmental Violations and EMR Rate

– Vets 4212, VIP and SAMs Reports- Must be filed and Current

– Self Perform 15% of Work (NAICS Code Dependent)

– Bonds and Insurance- Required

Project 589-19-503

Statement of Work Overview (A/E Team)

Project 589-19-503

Building Automation System (BAS):

Overview I. Temperature Sensors, Flow Meters

A. Buildings 1, 26 and 56 II. Universal Network Controllers

A. Buildings 1, 2, 4, 15, 26 B. Replace with Schneider Electric Automation Servers (AS) C. One for one replacement

III. Connection to the Schneider Electric EcoStruxure A. Both new sensors/meters and the 22 UNCs B. C&C Group currently services the VA control system

TOM SLIDESLIDE

Project 589-19-503

Design Criteria – Electrical:

I. Extend new circuits to serve new control panels II. A new panel in Bldg. 1 on first floor III. Bldg. 26 – re-feed some of the replacement UNCs with power from EM source IV. Provide data drops in select locations

TOM SLIDESLIDE

Project 589-19-503

Design Criteria - Plumbing

I. Temperature Sensors II. Flow Sensors III. Main Risers IV.Branch Taps Offs Temperature Sensors V. Shut Off Valves

MARTY

Project 589-19-503

Commissioning Activities:

I. Commissioning Plan II. Verification

I. Progress visits and Pre-functional checklists III. Integration into BAS

I. Functional checklists IV. Document Deficiencies

I. Work with OAC team on resolutions V. Final Report

TOM

Project 589-19-503

SUMMARY:

I. Buildings 1, 26 and 56.

II. Placement of new flow meters , temperature sensors to provide monitoring/alarm capabilities.

III. Existing Schneider Electric EcoStruxure BAS IV.22 Universal Network Controllers (UNCs) V. Electrical power to new controls from existing or new electrical panelboards.

VI.Minimal patching and abatement VII.Commissioning activities

TOM SLIDE

Project 589-19-503

Design Criteria - Environmental

I. ACM Survey Available II. Lead-Based Paint Survey Available III.Assumption is at 70 locations it will be necessary to abate approximately 3 linear feet of ACM by glove bag methods.

JOE SLIDE

Project 589-19-503

Design Criteria - Phasing

I. a. Building 1, contractor to have no more than 4 shutdowns to install new piping.

II. b. Building 26, contractor to have no more than 3 shutdowns.

III. c. Building 56, only 1 building shutdown.

If you have creative ways to prevent or reduce outages with minimal risk to the hospital, please include such methods in your Bid Submission.

Example: Cryogenics

JOE SLIDE

Project 589-19-503

Site Tour and Site Specifics (COR/Engineering)

Project 589-19-503

JUNE 3, 2020 – Site Tour/Walk-through:

Tour times will (1) 8am to 11am & (2) Noon to 3pm

1.Tour 1: 8am – 11am 1.Group A - Electrical/Controls – Zach Homan 2.Group B - Plumbing – Ryan Recker

2.Tour 2: Noon – 3pm 1.Group A - Electrical/Controls – Zach Homan 2.Group B - Plumbing – Ryan Recker

Project 589-19-503

Parking Garage

Project 589-19-503 Correct Deficiencies in BAS for Legionella Prevention Construction Pre-Bid Meeting June 2, 2020

Hospital Protocol:

• All individuals (employees and patients) entering our buildings are required to wear a barrier mask covering their mouth and nose at all times. Visitors are asked to provide their own mask, but if you do not have one, a mask will be provided. In addition to social distancing and proper hand hygiene, universal barrier masking can help to slow the spread of COVID-19 in our organization and our community.

• Beards - requiring all male employees to remain clean shaven, ready and able to wear an N95 mask as required to meet the duties of their job.

• The use of makeup when using an N95 mask. In order to protect and maintain mask integrity, foundation, facial powder, lipstick and blush are not to be worn when using an N95 mask as required to meet the duties of your job. This memo is in effect until August 31, 2020.

Construction Pre-Bid Meeting June 2, 2020

Questions and Answers Disclaimer Statements:

Remarks and explanations made during today’s meeting or tomorrows site visit walkthrough shall not qualify the terms of the solicitation

Terms of the scope of work, solicitation and specifications remain unchanged unless the solicitation is amended in writing and posted to Beta SAM.gov.

Construction Pre-Bid Meeting June 2, 2020

Questions and Answers Send all Questions to David.Sterrett@va.gov no later than 2pm June 12, 2020

If you have more than one question, please number them 1, 2, 3 in your e-mail.

1. Otherwise, you may not get an answer to each of them.

2. An amendment will be issued to provide the answers to questions as well as to provide a copy of the attendance roster.

3. If any questions warrant an amendment, one will be issued and posted to beta.SAM.gov.

4. All interested contractors are responsible to check the beta.SAM.gov website prior to submitting a proposal to ensure that they have seen and addressed all amendments.