36C25518Q9655-001.docx

36C25518Q9655

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1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C25518Q9655 08-10 -2018 Murphy, Michael michael.murphy7@va.gov 913-946-1991 08-30-2018 16:00 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 X X 561621 $20.5 Million X N/A X Department of Veterans Affairs Kansas City VA Medical Center 4801 Linwood Blvd Kansas City MO 64128 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin TX 877-353-9791 512-460-5429 Provide fire system testing, maintenance and repair services to the Kansas City VAMC in accordance with the performance work statement. (see continuation pages) Offeror must be certified by the system manufacture Honeywell Notifier in order to be considered.

Site Visit will be conducted on August 22, 2018 9:00 am CST.

X X X One( 1) William Webb Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

(a). CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin TX ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.1 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

B.2 SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Contract Period: Base POP Begin:

POP End:

Contract Period: Option 1 POP Begin:

POP End:

Contract Period: Option 2 POP Begin:

POP End:

Contract Period: Option 4 POP Begin:

POP End:

IN ACCORDANCE WITH FAR 52.217-8.

PROVIDE ALL LABOR, TOOLS, MATERIALS, EQUIPMENT, TECHNOLOGY AND SUPERVISION TO PERFORM PREVENTATIVE MAINTENANCE, TESTING AND REPAIRS AS OUTLINED IN THE STATEMENT OF WORK.

B.4 STATEMENT OF WORK

1. GENERAL REQUIREMENTS:

This service contract requires the furnishing of all labor, material, equipment, supervision, management, tools, transportation, and supplies for the complete testing, documentation, preventive maintenance and repairs of the Fire Alarm System for the Kansas City VA Medical Center. This will include software and hardware updates as they become available. The requirements for testing, documentation, preventive maintenance, and repairs of the systems components are as stated below. The complete Fire Alarm System and all of its’ associated equipment will be tested.

This is a non-personal services contract to provide fire alarm maintenance testing services, maintenance and repairs. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers (sub-contractors) shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. QUALITY AND PERFORMANCE STANDARDS:

All performance under this contract must be of high standards and must conform to good trade practices. All work shall be done in a neat and workmanlike manner. All service under this contract shall be rendered promptly and efficiently upon receipt of an official order. All work to be performed under this contract is subject to inspection by the VA to ensure compliance with all terms and conditions of this contract.

1.2. FIRE ALARM, SYSTEM GENERAL OVERVIEW:

The Fire Alarm System at the Kansas City, VAMC is a Notifier by Honeywell system and was installed in 2007- 2008. There are seven NFS2-3030 panels located throughout the Medical Center, and listed below. There are backup batteries at each panel. There is an Onyx work station in Building 6, room 6-233; an NCS work station in the basement of Building 1 and off line work station in the Building 6. The work stations in Building 6 use the Notifier Onyxworks and Verifier Tools software. Fiber optic cable is run between the buildings and to the annunciators. The network control annunciators are model NCA-2s. The operations and maintenance manuals for the equipment are available for review at the VA. The Contractor will provide total preventive maintenance and repairs, and required testing, to all Fire Alarm Systems and devices at the Kansas City, VA Medical Center; this will include software and hardware updates throughout the Fire Alarm System.

A. Location of panels and support equipment are reflected in the table below.

Bldg. 1 Node 10 Basement of Bldg. 1 C27 NFS2 3030 w/ 5 LCM’s & 5 LEM’s DVC EM w/ 30 DAA’s Node 11 AMPS24 Power Supply Charger 120 Has computer with Notifier Tools software.

Bldg. 2 Node 80 Main Floor Electrical Room NFS2 3030 w/ 1 LCM & 1 LEM DVC EM w/ 2 DAA’s Node 81 AMPS24 Power Supply Bldg. 3 Node 60 Basement of Building NFS2 3030 w/ 1 LCM DVC EM w/ 2 DAA’s Node 61 AMPS24 Power Supply

Bldg. 4 Node 40 Boiler Plant Office NFS2 3030 w/ 1 LCM DVC EM w/ 2 DAA’s Node 41 NCA2 Node 45 This Building also feeds fire alarm service to Buildings 5 and 40.

Bldg. 26 Node 20 Basement Main Electrical Room NFS2 3030 w/ 3LCM’s & 3LEM’s DVC EM w/ 10 DAA’s Node 21 AMPS24 Power Supply Charger 120 Bldg. 26 Rm 675 (Police Dispatch) 2 NCA2 Node 5 Node 7 DVC EM w/ 2 DAA’s Node 6 AMPS24 Power Supply 1 Remote Annunciator and F/A Control Panel

Bldg. 6 Rm 233 (Mechanical & Electrical Office) 1 NCS Computer 1ONYX Works.

Bldg. 1 Rm 220 (PBX) 500 Panel Used as a Pre-action Panel Radiation Therapy Main Electrical Room NFS2 3030 w/ 1 LCM DVC EM w/ 1 DAA AMPS24 Power Supply

Bldg. 6 Node 50 Lower Level Freight Elevator Lobby NFS2 3030 w/ 1 LCM & 1 LEM DVC EM w/ 2 DAA’s Node 51 NCA Node 55 AMPS24 Power Supply

Bldg. 15 Node 30 Basement by Electrical Switch Gear NFS2 3030 w/ 1 LCM & 1 LEM DVC EM w/ 18 DAA’s Node 31 AMPS24 Power Supply AMPS24 Power Supply Honor Annex 1st Floor Electrical Room NFS2 3030 w/ 1 LCM Node 70 DVC EM 1 DAA Node 71 AMPS24 Power Supply

TR Building System 5000 Panel Unknown Zone Count Building 56 (Liberty)

NFS2 640

B. The system includes, but is not limited to, the following devices: control panels, annunciator panels, pull stations, water flow switches, smoke detectors, duct detectors, duct detector shutdown modules, heat detectors, chimes, tamper switches, post indicator valves, batteries, door hold open devices, alarm bells, alarm lights, alarm strobe lights, horns, elevator recall, Central Processing Unit (CPU), printers, initiating devices for the wet chemical suppression systems (kitchen hoods), initiating devices for the fire and jockey pumps, fireman’s phone system, lightning protection devices (surge arrestor), module monitor panels, relays to activate electromechanical devices, pre-action system, and auto-dialers for the Remote Central Station Monitoring System.

C. The buildings covered by this statement of work are reflected in the table below.

2. GENERAL INTENTIONS:

A. Furnish all labor, materials, tools, equipment and supervision for normal, routine and emergency maintenance and repair 24 hours a day, 365 days a year.

B. This contract is for the testing and maintenance of the entire Fire Alarm System. Maintaining testing schedules and record keeping that are compliant with NFPA and Joint Commission requirements. This includes but is not limited to all connected electromechanical devices such as: magnetic locks; smoke dampers, smoke detectors; heat detectors, door holders; air handling unit shutdowns; elevator recall; wet and dry chemical fire suppression devices; fire alarm panels; computers and software.

C. All monitoring and testing of all devices for the fire suppression systems (wet and dry chemical) that interface with the Fire Alarm System, such as: flow switches; tamper switches and the status of the Fire Pumps are included. Also included are all components of the 2 (two) dry chemical fire extinguishing systems; one, being in the main kitchen and the other being in the Canteen. The contractor is required to supply the services of a certified contractor to perform all fire alarm testing for the fire suppression system components. The contractor will make sure all required functions for dry chemical testing are compliant with current standards.

D. All materials used for any repairs, testing and inspections will be supplied by the contractor, to include ladders and carts. All parts will be provided and replaced as necessary at no additional charge, unless specifically described elsewhere in the contract. All replacement parts must be new, OEM and must be approved for use on our Notifier system. Refurbished parts may be used for replacement of defective or worn parts if approved by the Contracting Officer Representative (COR) and only for extenuating circumstances. If refurbished parts are authorized, they will be replaced with new parts as soon as they become available.

E. It is the Contractors responsibility, prior to award of the contract, to do a site visit and inspect the components included in this contract. Failure to do so will not relieve the contractor from performing in accordance with the contract requirements.

F. Quantity of devices to be tested. The VA will provide a set of As-Built construction drawings, in AutoCAD format. The contractor will verify that the Fire Alarm As-Built drawings are correct and accurate. The contractor will notify the COR or the Electric Shop Supervisor of any discrepancies between the As-Built drawings and the existing system in the Medical Center.

G. The contractor will make sure that the Fire Alarm System is compliant with all codes and standards. If a deficiency exists that is out of the scope of this contract; the contractor will submit, to the Electric Shop Supervisor a document explaining the deficiency and what will need to be done to rectify the deficiency.

H. The contractor shall continually monitor, schedule and communicate: all testing and re-testing; inspection and re-inspection as well as all maintenance and repair activities for the Fire Alarm System. Upon award of the contract, the contractor will submit a proposed schedule for all required maintenance and testing of the Fire Alarm System to the VA. Upon approval of the schedule, the contractor will obtain all materials, tools and personnel needed to complete the required tasks. It will be incumbent on the contractor to effectively communicate with the VA, at least two weeks in advance, when any upcoming tasks are going to be performed. Excluding any emergency calls for service, the VA will not call and remind the contractor that any test, inspecting or system maintenance is due. The VA reserves the right to approve or disapprove any schedule submitted by the contractor that does or does not satisfy the compliance requirements for the VA.

2.1. GENERAL REGULATIONS:

A. The contractor must supply all materials, tools labor and supervision equipment for testing, maintenance and repairs of the Fire Alarm System. This includes but is not limited to, ladders, carts, cleaning equipment, test equipment, simulated smoke, two-way radios and hoses to drain sprinklers. The contractor must keep his/her work area clean and they shall immediately clean up any dust, debris or liquids occurring from his work. The contractor must have with them a broom, dust mop, dust pan, etc., for cleaning purposes. Work creating a lot of dust may require: a spray bottle with water; the installation of floor to ceiling plastic dust barriers which must be provided and constructed by the contractor. The contractor will remove any wire trimmings, materials and all other debris created above the ceiling during the performance of maintenance and repairs under this contract. The contractor must perform work activities in a safe manner for himself and/or herself as well as others in the Medical Center. When working in an occupied area the contractor must provide a clear separation between his work area and the surrounding occupied area. This will consist of placing safety cones, tape or other temporary barriers between the work area and the surrounding occupied area.

B. The contractor shall use a set of paper fire alarm drawings, supplied by the VA, when performing any testing of devices. This requirement is to ensure that no device(s) have been missed while performing any inspections or testing. Going off memory while doing testing or inspecting will not be acceptable. As soon as a device has been inspected or tested, the inspector, will use a pen, with red ink, to neatly write their initials and date, at each device symbol.

At the end of each day, the contractor will return the working drawings to the main Fire Alarm Computer in Building 6. At no time, will the marked-up drawings leave the VA main campus, nor will they be left unattended during any daily testing and inspecting. When any testing or inspecting needs to be done at remote locations, a separate drawing will be brought to the location to record the testing or inspecting procedure.

C. The contractor will provide sufficient manpower and supervision to perform all testing and inspecting activities in a reasonable time frame. The contractor will schedule ample time to thoroughly perform all contract activities. Inspections and testing will not be rushed just because sufficient manpower wasn’t provided for the scheduled testing.

3. APPLICABLE PUBLICATIONS:

The publications listed below form a part of this specification to the extent referenced. The publications are referred to by the basic designation only. The most current edition of these standards shall be applicable.

3.1 National Fire Protection Association (NFPA)

A. NFPA 13 Automatic Sprinkler Systems B. NFPA 25 Water Based Fire Protection Systems C. NFPA 70 National Electric Code D. NFPA 72 National Fire Alarm Code E. NFPA 90A Installation of Air Conditioning and Ventilation Systems F. NFPA 96 Ventilation Control and Fire Protection of Commercial Cooking Operations G. NFPA 101 Life Safety Code

3.2 Factory Mutual Engineering Corp. (FM):

Factory Mutual Approved Guide

3.3 Underwriters’ Laboratories, Inc. (UL):

Fire Protection Equipment Directory

3.4 The Joint Commission (JC) Environment of Care Manual

3.5 Occupational Safety and Health Administration (OSHA)

4. TESTING, MAINTENANCE AND REPAIR PERSONNEL:

Along with the contract proposal the contractor must submit the documentation which will show that the service technicians and the awarded vendor that will work on this contract meet the qualifications specified herein.

A. The contractor must be a Notifier Engineered Systems Company (NESCO). The Fire Alarm service technicians shall have a thorough knowledge of and experience with the type of Notifier Fire Alarm System in use at the Kansas City, VA Medical Center. Technicians shall have attended one or more of the Notifier Fire Alarm equipment manufacturer maintenance/service training classes and the training certificates shall be provided to the VA. The Contractor shall furnish the names of technicians who will perform work on these systems, the years of experience and locations where they maintained and repaired these systems.

B. Technicians that will act as the on-site supervisors shall have current/up-to-date Notifier Training Certificates for the Notifier Onyx series NFS-3030, the ONYXWorks Workstation, the Noti-Fire-Net Network, and be authorized within the local territory of the facility. The contractor must provide the VA the name(s) of the on-site supervisors along with a copy of the certificates with the contract proposal for review by the VA. The Training Certificates must remain current during the service contract period.

C. The same on-site supervisor(s) shall also be certified by the National Institute for the Certification in Engineering Technologies (NICET) at Level II or higher for Fire Alarm. The contractor must provide the VA with a copy of the certificates with the contract proposal for review by the VA. A copy of this certificate will be submitted with the contract proposal for review by the VA.

4.1. PROPRIETARY AND NON-PROPRIETARY SOFTWARE:

A. The main computer workstation is in the Electric Shop of Building 6 and is the ONYXWorks workstation by Notifier. Besides ONYXWorks the workstation is also using “Verifier Tools” software as an integral part of the Notifier Fire Alarm System. These systems are proprietary to Notifier and the contractor must be able to work on this system to: make changes in the software after devices are added, deleted or relocated; make changes to the graphics as needed to accommodate device or system changes; import new AutoCAD floor plans into the graphics system; and other tasks as necessary for a fully functioning and up to date system.

B. The contractor must have the passwords from Notifier to make software changes to this system. Maintenance of this workstation and the software in the workstation and the panels is fully included in this contract. The contractor must provide a copy of written proof from Notifier that the contractor has the passwords required.

C. The contractor must have the passwords from Notifier to make software changes to this system. Maintenance of this workstation and the software in the workstation and the panels is fully included in this contract. The contractor must provide a copy of written proof from Notifier that the contractor has the passwords required.

D. Updates to the hardware, firmware AND software for the Fire Alarm System shall be part of this contract and shall be installed/updated by the contractor as they become available. The contractor is required to make sure that both computers, currently on the fire alarm system, including the back-up work station are upgraded to the most current operating system.

E. Updating software for completed construction and renovation projects: The contractor will be required to update, program and modify the software as necessary to include all changes to the Fire Alarm System that was done as part of a separate construction or renovation project. The construction contractor will be required to provide the VA the documentation necessary to update, program and modify the Fire Alarm software to accommodate all changes made by the construction project. This will include AutoCAD drawings and any other pertinent information. The VA will provide this information to the Fire Alarm testing & maintenance contractor who will make the modifications required. Updating the floor plans and device locations on these plans in the software is also required. This work appears as a separate line item in the price/cost sheet attached with this scope of work. The contractor shall provide one cost per construction project and tentatively plan for 6 construction projects per contract year.

F. At least twice a year, the contractor will provide a backup copy of the Fire Alarm System software for the Medical Center Fire Alarm System on a compact disk and give it to the VA COR. In the absence of the COR, the copy will be given to the Mechanical & Electrical Supervisor.

4.2. FIRE SUPRESSION TECHNICIAN/CONTRACTOR:

The contractor is required to provide an independent Fire Sprinkler Contractor, who is a licensed fire sprinkler installer for wet systems and processes a State of Missouri and Kansas Fire Sprinkler Contractor’s license. Copies of licenses must be given to the VA. This technician will be responsible to actuate all fire alarm devices/components on the fire suppression system during inspections, testing, and maintenance. This technician shall be fully familiar with the types of systems at the VAMC.

The contractor is also required to provide the services of a licensed and qualified Hood Suppression System contractor for the annual and semi-annual testing and certification.

5. TESTING AND INSPECTIONS: The Contractor will conduct annual inspections on all devices of the fire protection system at the Kansas City VA in accordance with the most recent edition of NFPA 72 for frequency and methods except for water flow devices, which will be tested semi-annually. The inspections will be performed for each device type within 30 days of the one-year anniversary of the previous inspection. The inspections of each device type will be completed in its entirety and before the inspection of a different device type is started. Testing of each device type will not be split into quarterly inspections; they will all be tested in the same process and at the same time. The contractor will notify the VA, no less than fourteen (14) working days prior to commencement of each inspection and test. Any critical deficiencies found shall be reported immediately to Engineering Electric Shop Foreman and/or the COR. The contractor shall immediately repair and then re-test the deficiency, unless otherwise specified in this contract.

5.1. VA TESTING COMPLIANCE REQUIRMENT:

By the end of the fourth quarter of each year, every device requiring annual testing will have been tested once and every water flow device will have been tested twice. Contractor shall verify the correct operation and will make all repairs to the system. All test methods will follow the most current editions of: NFPA 72, 25, 96, 17A or other applicable NFPA section and shall be documented.

5.1.1. RE- TESTING REQUIRMENT:

Any device that fails testing or inspection requirements shall be immediately re-tested by the contractor after the failed device or other issue has been repaired or replaced. Documentation of the failure as well as the follow-up repair and re-testing will be submitted to the KC VAMC within 5 business days of completion.

5.2. AFTER HOURS WORK:

A. Activation of the audio and audio-visual (A-V) devices for any reason in Building 1 and 26 must be done during daytime hours on a weekend so as not to interfere with certain VA-patient interactions. The activation of the A-V for the remainder of the campus will be coordinated with the VA.

The A-V testing in Buildings 1, 15 and 26 must be split into sections so that no more than one floor is activated at a time. Testing by smoke zones is also acceptable. No area of the facility can have the alarms sound for more than any 5-minute period. The contractor must staff this test appropriately for completion. The VA may have an Electronics Technician or an Electrician accompany the contractor for any service; to include after hour service. The Contractor will notify the VA at least fourteen (14) working days prior to the commencement of any scheduled test or task. At that time, the contractor will also provide a schedule of the devices to be inspected; the sequence of the inspecting and the time frame of the inspecting for each area.

B. All Air Handling Units can be tested during normal business hours, except for the OR which must be done during off-hours and when there are no patients having procedure(s). As area functions change in the facility, other air handlers may be added to this list. Off hours work must be scheduled with the VA COR (Mechanical & Electrical Supervisor) at least 14 working days in advance.

C. Elevator Recall and Shunt Trip Function: The elevators in Buildings 1 and 26 must be tested during off hours. The remainder of the facility elevators can be tested during normal business hours as coordinated with the VA. The contractor must staff this test appropriately to efficiently test and return elevators back into service. At least one VA Electronics Technician or Electrician and Elevator Technician must be with the contractor during this test.

D. Other work may be required to be completed during other than normal working hours such as: very noisy work and items that may negatively impact patient care or important hospital function. It may be necessary for some Emergency repairs to be done after normal working hours.

E. Verification of release of door hold-open devices will be done afterhours (weekends).

F. Verification of release of magnetic door locks must be done from 6:00pm to 12:00am on weekday evenings. The contractor will coordinate with the VA’s existing security system maintenance contractor who will escort the contractor to the doors with magnetic locks.

G. All work that is anticipated for other than normal hours will be scheduled at least 14 working days ahead of time when possible.

6. LOCAL BUILDING FIRE ALARM INSPECTION AND TESTING:

This list may not be inclusive of all devices requiring testing: refer to the rest of this scope of work; attachments; drawings and the most recent edition of the NFPA. All tests, inspections and verifications must be documented as described elsewhere in this scope of work and per NFPA. All tests and inspections will follow the requirements of the most recent edition of the appropriate NFPA section whether specifically described or not. See NFPA 72 and other appropriate NFPA sections for testing frequency and methods. The contractor will use the current Fire Alarm drawings while performing any scheduled testing. The date of the test for each device will be neatly written on the drawings next to each device. At the end of the scheduled testing, there will be a hand-written date next to each device symbol on the drawings to show that that device has been tested. The VA will use this set of drawings with the dates recorded as an official documentation of record. The VA’s Electronics Technician or Electrician shall witness all testing.

6.1. FLOW AND TAMPER SWITCHES:

A. Run water through flow switches and verify all codes are clear and correct.

B. Check the time delay on all flow switches. The time delay should not exceed the limit indicted in the most recent edition of the NFPA C. Close valve to initiate tamper switch.

6.2. SUPERVISORY SIGNALS:

A. Open Fire Alarm device circuit to verify that trouble signal actuates a minimum of one device per circuit in each building.

B. Check operation of all supervisory controls on all sprinkler/standpipe shut-off valves. Closing valves shall give a trouble signal.

6.3. SMOKE DETECTORS, DUCT SMOKE DETECTORS, AND HEAT DETECTORS:

A. Activate smoke and duct detectors by using manufacturer recommended device for testing smoke detectors.

B. Activate heat detectors with heating device that will not damage the detector or test by other code approved method.

C. Verify and document correct operation of HVAC equipment. Coordinate the testing schedule with the COR for the contract.

D. Perform a sensitivity test per NFPA 72 in the 2nd contract year (or Option Year No. 1).

6.4. AIR HANDLING UNIT (AHU OR AC):

A. Fan shut down when appropriate devices are activated. Duct detectors shall shut down the Air Handling Unit to which it is connected. If it doesn’t shut down the Air Handler, report it to the COR immediately. Determine if the problem is with the Fire Alarm circuit or the Air Handler control circuit.

B. AHU shutdown testing must be scheduled at least 14 working days in advance with the COR. Some AHUs will have to be shut down during evening or weekends only.

6.5. SMOKE DAMPERS:

A. A smoke damper shall be verified to close when the associated duct or smoke detector is activated. Document and report all failures. For a failure; determine if the problem is with the Fire Alarm circuit (relay module is receiving the signal and operating properly) or the damper control circuit. Contractor shall identify location of all smoke dampers on the test reports.

B. Coordinate work with the COR. Work shall be scheduled with the COR at least 14 working days in advance. Some dampers may have to be shut down only during evenings or weekends.

C. 25 Stairwell Dampers will be tested to verify that the dampers open when the smoke detector in the stairwell goes into alarm.

6.6. FIRE ALARM PANELS, ANNUNCIATOR PANELS, CONTROL PANELS:

A. Verify panel operation for alarms and trouble.

B. Test batteries per NFPA 72. Replace all batteries every two (2) years. See section 8.

C. Verify Ground Fault detection is functioning.

D. Check fuses; replace if needed.

E. Remote Annunciator Panels.

6.7. ALL AUDIBLE AND VISUAL DEVICES VERIFY PROPER OPERATION:

A. See 5.2 After Hours Work.

6.1.8. CENTRAL STATION MONITORING COMPANY AND AUTO DIALER (DACT)/TRANSMISSION TO FIRE DEPARTMENT:

A. Test and maintain per the most recent edition of NFPA 72. (The monitoring service shall be included as part of this contract). Documentation is required from the monitoring company per NFPA. Submit the documents to the COR for a record of compliance.

6.1.9 PRE-ACTION SYSTEM:

A. Test and maintain according to the most recent edition of NFPA 25 and the manufacturer. Coordinate with the COR before testing.

6.10. ELECTROMAGNETIC DOOR LOCKS:

A. Verify release upon Fire Alarm activation of the floor and building. The electronic security system is a C-Cure software system and maintained by a different contractor. Panels are located in various locations in most buildings. Coordinate with the VA COR, VA Police and the current VA security system maintenance contractor before testing.

B. If the door does not unlock when tested the contractor shall verify that the problem is not with the Fire Alarm System. Repair of the security system is not part of this contract.

C. The drawings that show the location of the existing electromagnetic door locks will not be provided to the contractor for security reasons. The existing VA security system maintenance contractor will escort the Fire Alarm contractor to the doors with magnetic locks for this testing. The testing will be done on weekday evenings between 6:00pm and 12:00am. Coordinate as described above.

D. The approximate quantity of doors with magnetic locks to be tested is 6. This quantity shall be assumed to be correct +/- 2 magnetic locks. The contractor should note that this quantity grows by approximately 5% every year.

6.11. ELECTROMAGNETIC DOOR HOLDERS:

A. Verify correct operation (release) of all door holders when alarm condition exists. All smoke doors shall close on the floor in which the alarm was initiated. The approximate quantity of door holders to be tested is 80. This quantity shall be assumed to be correct to within + or – 10%. The contractor should note that this quantity grows by approximately 5% every year, and growth should be factored into the pricing.

6.12. ELEVATORS: TWELVE ELEVATORS MAIN CAMPUS AND TWO ELEVATORS HONOR ANNEX

A. Recall: Verify and document correct operation of elevator recall when lobby smoke detectors are activated. These tests will be conducted on weekends or holidays.

B. Elevator shall function in accordance with the most recent editions of ANSI A17.1 and NFPA codes. Repairs required on the elevator equipment itself are not covered in this contract.

C. Shunt Trip: All elevators have a shunt trip system to trip the main breakers upon activation of the heat detectors in the elevator mechanical rooms of each building (after the smoke detectors bring the cars to the first floor). Coordinate with VA COR and the Electrical Shop.

D. Maintenance of the proper Fire Alarm signal to the elevator controllers is required.

6.13. CONDUCTORS; INCLUDING FIBER OPTIC CABLE.

A. The contractor shall be responsible to identify and diagnose any problems with the Fiber Optic backbone and its’ associated equipment.

B. Contractor will make recommendations to the Kansas City VA for any corrections needed.

6.14. FIREMAN’S PHONE SYSTEM:

A. Install a phone handset in each of the fireman’s jacks and verify proper voice communication.

7. TEST REPORTS:

The contractor must develop test reports in accordance with NFPA, VA and Joint Commission standards. The test reports must be done in spreadsheet form in MS Excel or MS Word format. These master reports should be populated from the As-Built drawings, previous test reports and the contractor’s own site work. The reports shall be filled out immediately after each test is completed and they will coincide with the contractor’s own test sheets. These spreadsheets shall show all of the existing peripheral devices and Fire Alarm equipment tested and maintained in this contract. These reports shall be grouped by device type. Coordinate exact method with VA. The sheets must show: the date of test, whether the device failed or passed and if the necessary repairs have been completed. The purpose of the grid is to maintain consistency in the reporting of the device/equipment tested in order to assure testing of all devices at the specified frequency. All systems/devices tested shall be shown on these master test sheets. The new master test reports must be submitted to the COR within 30 calendar days of contract award. These spreadsheets shall also act as a master inventory for all devices and must be updated upon completion of each test; to include any additions or deletions to the system and must include all testing and inspection dates from the previous year.

A. Test reports from the previous year will be provided at the contractor’s request. Note that these shall not be considered 100% correct and up to date.

B. The contractor’s own field test reports (i.e. sprinkler tests, panel tests, etc.) must also be provided indicating the testing performed, results (pass/fail), date and signature of person doing the testing. Whether on the master test reports or on the contractor’s own field reports – proof that the test method followed the NFPA criteria must be included.

C. Within 7 business days of the completion of the first testing, the contractor shall provide to the COR for the contract, at least 2 (two) three ring binders, that are professionally labeled that have the first testing results already inserted. These binders will be big enough to hold all of testing documentation for the remaining contract year. Each contract option year will have binders that have the same format and style as the binders of previous years. The contractor shall place all of the documents from the testing and inspections into the binder(s) in the order of testing and by each device type.

D. The test reports for each quarter shall be in paper and in an electronic format. These can be delivered via email, hand delivery or by post.

E. The contractor shall add or remove devices from the master testing list throughout the contract as devices are added or removed through renovations or other changes. The master list will be spot checked against Fire Alarm devices that are in-service in the facility to verify accuracy. If multiple discrepancies are found, the contractor will re verify and certify the entire master list.

F. Provide new test reports for the testing and maintenance of the equipment not properly shown in previous reports; including, but not limited to: electromagnetic door locks, door holders, air handling units, smoke dampers, Central Station Monitoring, DACT, conductors and elevators.

G. Contractor shall manage and track all reporting requirements for the Joint Commission Fire and Life Safety standard (EC02.03.05) for all buildings included in this contract. Contractor shall provide customized Joint Commission reports, a documentation management system and regular Joint Commission Compliance Review Meetings. Contractor shall provide this service for all Elements of Performance. All Joint Commission test reports, the annual delivery schedule as well as any related documentation and paperwork shall be filed in this binder, which will serve as an important reference tool during review meetings and audits.

7.1. TESTING DISCREPANCY AND PROBLEM REPORTS:

The contractor shall provide discrepancy reports summarizing all devices/systems that did not pass testing criteria. The report must indicate the device, label, location and problem. It must also leave a space for the description of the corrective action and whether this action is the responsibility of the contractor or the VA. When the corrective action is completed it shall be indicated on the report. This report must be in MS Word or MS Excel and submitted to the COR both electronically and in hardcopy.

7.2. REPORT FREQUENCY:

All test reports are due to the COR within 14 calendar days from the completion of the testing.

7.3. END OF CONTRACT YEAR CERTIFICATION AND REPORT:

At the end of each contract year the contractor must provide one master test report showing each device and piece of equipment that was tested that year and the date that it was tested. The report must be organized by device type: that is, all smoke detectors will be listed together showing the location of each, all smoke dampers shall be listed together showing location of each, etc. All devices will be listed on the report by The Joint Commission (TJC) and Element of Performance (EP). This is to assist outside inspectors to verify that every device of a certain type has been tested that year. The contractor must also provide a signed letter to the VA stating that all equipment included in this contract has been tested according to this contract and to the requirements of the most current edition of NFPA 72.

8. PREVENTIVE MAINTENANCE (PM) AND BATTERY REPLACEMENT:

The contractor shall be responsible for total preventive maintenance of the entire Fire Alarm System and associated electromechanical devices, wet chemical extinguishing system controls, and sprinkler pre-action system. This includes the inside and outside cleaning (VACUUMING AND D of all Panels, Battery Cabinets and Remote Annunciators. The preventive maintenance will be done according to the manufacturer’s recommendations and the most current edition of the appropriate NFPA Codes. The contractor will provide a PM schedule to the COR for approval. This schedule will show the types and level of each PM task as well as the date and location of each PM. All Fire Alarm System batteries will be replaced no more than every 2 years. The contractor shall replace all system batteries in the fourth quarters of contract Option Year #1 and Option Year #3.

The KC VAMC will not stock batteries in inventory. All replacement batteries will be recently purchased and will not have been idly sitting on a shelf. Prior to replacement, each battery shall be tested and clearly and legibly dated.

8.1. REPAIRS:

The contractor shall diagnose and repair any troubles and failures within the Fire Alarm System. This will include all devices, wiring and hardware/software.