36C25518Q9655-0001002.pdf

Item Number

Deliverable Contract Clause Due Date Complete Date

Fire Alarm System software and hardware updates as they become available.

B4, 1.

Within 30 Calendar Days of Notification of Update by the Manufacturer

If a deficiency exists that is out of the scope of this contract, submit a document to the Electric Shop Supervisor explaining the deficiency and what will need to be done to rectify the deficiency

B4, 2., G. Within one hour of identifying deficiency

Update software for completed construction and renovation projects.

B4, 4.1, D, (1) Within 30 Calendar Days of substantial completion of contractural requirements.

4 Provide a backup copy of software. B4, 4.1, E. Semi-Annually 5 Conduct annual inspections on all devices B4, 5. Annually

Conduct semi-annual inspections on water flow devices

B4, 5. Semi-Annually

7 Prior notification of inspection and testing B4, 5. 14 working days in advance

Critical deficiencies found during testing reported immediately to Engineering Electric Shop and/or COR

B4, 5. Within one hour of identifying deficiency

Immediately repair deficiency found during testing

B4, 5. Within 24 hours of identifying deficiency

Re-test after failed device or other issue has been repaired or replaced

B4, 5.1.1 Immediately upon completion of repair or replacement

Provide documentation of failure and follow-up repair and retesting

B4, 5.1.1 Within 5 business days of completion

Prior notification to the commencement of any scheduled test or task

B4, 5.2, A.

Provide a schedule of what is to be inspected, the sequence of th einspecting, and the time froame of inspecting for each area

B4, 5.2, A.

13 Off hours work must be scheduled in advance B4, 5.2, B. and G. 14 working days in advance

AHU shutdown testing must be scheduled in advance

B4, 6.4, B. 14 working days in advance

Smoke damper work must be scheduled in advance

B4, 6.5, B. 14 working days in advance

Replace all batteries every two years B4, 6.6, B.

Replace Fire Alarm System batteries no more than every two years

B4, 8.

Fire Alarm System Service and Maintenance Contract Deliverables

16 On or about December 15 in even-numbered years

14 working days in advance

Submit required documentation to the COR for a record of compliance that the Central Station Monitoring Company and Auto Dialer (DACT)/ Transmission to the Fire Department has been tested and maintained per the most recent edition of NFPA 72, along with documentation required from the monitoring company per

NFPA

B4, 6.1.8 Annually

Test reports filled out immediately after each test is complete

B4, 7. Within 24 hours of completed testing

19 Submit new master test reports to the COR B4, 7. Within 30 calendar days of Contract Award

Submit field test reports (including documentation that the test method follows NFPA criteria)

B4, 7., B Within 24 hours of completed testing

21 Submit bound copies of test reports B4, 7., C Within 7 business days of completion of testing

Return updated, current set of paper as-built drawings to COR

B4, 7., G At the end of each work shift

Manage and track all Joint Commission Fire and Life Safety standards for all buildings included in the contract, provide customized Joint Commission reports, a documentation managemtn system, and regular Joint Commission Compliance Review Meetings, for all elements of performance, along with providing a binder for all Joint Commission test reports, the annual delivery scheudle, as well as any related documenation and paperwork

B4, 7., H Annually

Submit discrepancy reports to COR summarizing all devices/systems that did not pass testing criteria

B4, 7.1 At the end of each work shift

25 Submit all test reports to the COR B4, 7.2 Within 14 calendar days from the completion of testing

Provide one master test report showing each device and piece of equipment that was tested that year

B4, 7.3 A minimum of 14 calendar days prior to the contract expiration date

Submit a signed letter stating that all equipment included in the contract has been tested according to the contract and to the requirements of the most current edition of

NFPA 72

B4, 7.3 A minimum of 14 calendar days prior to the contract expiration date

28 Submit a PM schedule to the COR for approval B4, 8. Within 14 calendar days of Contract Award

Repair troubles in the system as soon as they are noticed (during testing)

B4, 8.1 Within 24 hours of identifying trouble

Submit report of repair of trouble to the Electric Shop Supervisor (COR)

B4, 8.1 Within 3 business days

Document all maintenance services using a service invoice receipt and submit

B4, 8.1 Within 14 calendar days of completion of the work

Provide a list of recommended spare devices and parts for inventory

B4, 8.2 Within 7 business days of Contract Award

Update as-built drawings for completed construction and renovation projects.

B4, 10., D. Within 30 Calendar Days of substantial completion of project

Update master device list from as-built drawings and keep list up to date

B4, 10., E. On-going basis

35 Provide fully updated set of as-built drawings B4, F. Quarterly

36 Correct malfunctions B4, 11. Within 24 hours of the knowledge of the malfunction

Non-emergency call response, respond and report to the site

B4, 12., A.

Normal business hours. Calls on a Friday may be addressed the following Monday.

VA declared emergency call response, respond and report to the site

B4, 12., B. Within 2 hours of receipt of an emergency call

Provide a list of non-automated phone numbers that will be used to provide notification of emergency service

B4, 12, B. At the time of Contract Award

Fire Alarm System is not out of service for any period greater than 4 hours or more

B4, 12., I. Fire Alarm System is not out of service for 4 or more hours

Provide an itemized list of labor, showing the number of hours, the pre-agreed upon hourly rate, and the parts used where the VA is responsible for charges after any applicable service

B4, 13.

Within 24 hours of service that identifies work for which the VA is responsible for charges (work not under contract)

After completion of any service, report back to Building 6 and furnish a written job sheet report or work ticket of service performed.

Report shall describe the conditions causing the problem and actions taken to make corrections

B4, 13.

At the completion of each test or maintenance service, prior to leaving the site after a service call

Provide written and verbal report to Electric Shop Foreman of any devices or systems that were found to not operate properly. Advise of what device or system is malfunctioning and the location of that device or system which will need to be repaired immediately.

B4, 13.

At the completion of each test or maintenance service, prior to leaving the site after a service call

All contracting personnel have mandatory VA safety training and are badged prior to working at the Medical Center

B4, 15. Employee training and badging completed prior to working on-site

Submit Fire Alarm Systems equipment Operating and Maintenance Manuals to the Electric Shop Supervisor (COR)

B4, 16. Within 30 calendar days of Contract Award

Provide a materials list of system components with the addresses and telephone numbers of the manufacturer and the local supplier for the items

B4, 16. Within 30 calendar days of Contract Award

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