S02 RFQ - 36C25226Q0163.pdf

Combined Synopsis/Solicitation Notice

SUBJECT* CAT 255

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 53214-1476

SOLICITATION NUMBER*

RESPONSE DATE/TIME/ZONE

ARCHIVE

RECOVERY ACT FUNDS

SET-ASIDE

PRODUCT SERVICE CODE*

NAICS CODE*

CONTRACTING OFFICE ADDRESS

POINT OF CONTACT*

36C25226Q0163

01-07-2026 10:00 CENTRAL TIME, CHICAGO,

USA

60 DAYS AFTER THE RESPONSE DATE

N

SDVOSBC

333924

Department of Veterans Affairs

36C252

115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

Contracting Officer

Jennifer Mead

Jennifer.Mead@va.gov

Combined Synopsis/Solicitation Notice

DESCRIPTION

RFQ 36C25226Q0163 Brand Name and / or Equal CAT 255 Compact Track Loader

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.

This solicitation is SDVOSB Set Aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333924 – Industrial Truck, Tractor, Tailer, and Stacker Machinery Manufacturing.

The FSC/PSC is 3805 – Earth Moving and Excavating Equipment.

The Great Lakes Acquisition Center, on behalf of the Oscar G. Johnson VA Medical Center, Iron Mountain, MI is seeking a Brand Name or Equal CAT 255 Compact Track Loader. All interested companies shall provide quotations for the following items. Please note additional submission instruction found beginning on page 3 of this combined synopsis / solicitation.

Brand Name

Part Number Description Quantity List

Price Net

Price

644-6339 255 CTL DCA4A 1 EA

0P-9001 LANE 1 ORDER

586-0092 GUARDING / SEALING PKG, (HD1) 1 EA

594-1466 TRACK,RUBBER,400MM(15.7 IN)BAR 1 EA

605-5791 FUEL, MANUAL PRIMING

579-2323 PRODUCT LINK, CELLULAR PL243

585-9582 INSTRUCTIONS, ANSI, USA

421-8926 SERIALIZED TECHNICAL MEDIA KIT

643-1302 CORROSION INHIBITOR

642-8875 KIT,FIRE EXTINGUISHER MOUNTING 1 EA

640-5909 KIT, COUNTERWEIGHT 1 EA

Combined Synopsis-Solicitation for Commercial Products and Commercial Services

0P-8428 255 MISCELLANEOUS MATERIALS

0P-0210 PACK, DOMESTIC TRUCK

0P-1176 CAROLINA CDC - AVAILABILITY

0P-2162 PACKING, KIT

0P-0096 *SKID STEER LOADER WORK TOOLS

219-7706

AUGER, A41, SSL

A41 (old A19B) has a torque of 4100Nm Single reduction planetary drive unit with 2" hex output shaft. Hydraulic flow range: 42- 83 l/min (11-22 gpm) Hydraulic pressure range: 145-235 bar (2,100 - 3,400 psi) INCLUDES: 230-5578 Drive Grp, 211- 5044 Mounting Grp, 161-5858 Line Grp REQUIRES: Standard Flow Hydraulics

1 EA

153-4086 BIT, AUGER 18" 1 EA

153-4092

TREE BIT, AUGER 24"

Tapered bit, INCLUDES: 5 teeth on 24" (610mm) width, 4 teeth on 12" (305mm) width and pilot point.

1 EA

217-3192 EXTENSION, AUGER 24" 24" (610mm) length HEX shaft 1 EA

195-8545

FORK, PAL C2, 48" X 4" X 1.6" 1 x Class 2 Fork/Tine. Requires a Class 2 Carriage.

Order QTY- 2 Length x Width x Thickness:

1220mm (48") x 100 (4") x 40 (1.5")

1 EA

351-9371

CARRIAGE, PAL C2, 46", SSL

Pallet Carriage Class 2, excluding 2 forks/tines, please order loose Overall Carriage width step, 1270mm (50") REQUIRES: 2 Forks/Tines NOT included

1 EA

479-8115

SNOW PUSH, (96") 8FT, SSL, RUBBER

Width 2.44m (8ft), with bolt -on skids on the side 1 piece RUBBER trip edge, height:

119mm (4.7") incl 4 adjustable trip springs, Overall, Height 994mm (39")

1 EA

279-5377

BUCKET-GP, 80", BOCE

Width over base edge 2036mm (80"), 0.48 m3 (0.62 yd3) Heaped Capacity INCLUDES: 1 piece Bolt-on cutting edge

1 EA

Discounts are encouraged Total List Price

Brand Name or Equal: Specifications for Compact Track Loader Machine Type: Track Loader

• Usage: Snow removal, grounds maintenance, landscaping, earth moving.

• Engine and Performance:

Engine Power: Minimum 74 horsepower (HP) or equivalent.

• Engine Technology: Must meet Tier 4 Final emissions standards.

• Operational Weight: Approximately 8,500 - 10,000 lbs.

• Fuel Capacity: Minimum 20 gallons to ensure extended operational periods without frequent refueling.

• Hydraulic Flow: High flow of a minimum of 30 gallons per minute (GPM).

Operational Capabilities:

• Track Type: Rubber tracks provide optimal traction in various conditions, including snow, mud, and uneven terrain.

• Track Width: Minimum 16 inches to ensure stability and reduce ground pressure.

• Ground Clearance: Minimum of 8 inches to navigate through rough terrain and debris effectively.

• Lift Capacity: Minimum rated operating capacity of 3,500 lbs.

• Bucket Size: Standard bucket size of 66 inches with hydraulic quick-attach system for easy swapping of attachments such as snow blowers, plows, and forks.

Operator Comfort and Safety:

• Cab Features: Enclosed ROPS/FOPS cab with heating and air conditioning for operator comfort in extreme weather conditions.

• Controls: Ergonomic joystick controls for ease of operation and reduced operator fatigue.

• Visibility: Large windows and a rearview camera for enhanced visibility and safety.

• Seating: Adjustable air-ride seat to provide operator comfort during prolonged periods of use.

• Lighting: LED work lights for improved visibility during low-light conditions (e.g., early morning or late evening operations).

Technology and Support:

• Display and Interface: Integrated display for machine diagnostics, performance monitoring, and maintenance reminders.

• Telematics: Compatible with telematics systems for remote monitoring and data collection.

• Warranty: Minimum one-year full-machine warranty with the option to extend.

• Operator Training and Support: Availability of comprehensive operator training and technical support from the dealer or manufacturer.

Additional Features:

• Attachment Compatibility: Ability to support and interchange with multiple attachments including buckets, forks, snowplows, and snow blowers.

• Maintenance Access: Easy access to the engine, fluids, filters, and other maintenance points for routine serviceability.

• Noise Levels: Must comply with industry standards for noise emissions to ensure a safe working environment.

• These specifications should help ensure that any alternative product considered meets the necessary performance and functional requirements for efficiently supporting snow removal and ground maintenance tasks.

• Touchscreen monitor with backup camera and advanced joysticks AM/FM radio Options required:

• BIT, AUGER 18”

• TREE BIT, AUGER 24”

• EXTENSION, AUGER 24”

• AUGER, A41

• FORKS 48"

• SNOW PUSH, (96”) 8-FT SSL RUBBER

• BUCKET-GP, 80” BOCE

Period of Performance 90 Day ARO

Place of Delivery Oscar G. Johnson VA Medical Center 325 East H. Street Iron Mountain, MI 49801

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (OCT 2025) - Refer to Attachment 1 ADDENDUM to FAR 52.212-1 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part- 52#FAR_52_252_1 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (DEVIATION OCT 2025) FAR 52.204-7, “System for Award Management” (Deviation NOV 2025) FAR 52.225-2 Buy American Certificate (OCT 2022) – Refer to Attachment FAR 52.229-11 Tax on Certain Foreign Procurements – Notice and Representation (JUN 2020) VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) VAAR 852.273-70 Late Offers (NOV 2021) http://acquisition.gov/comp/far/index.html https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 http://www.va.gov/oal/library/vaar/index.asp

The following contract clauses apply to this acquisition:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (Deviation AUG 2025) FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part 52#FAR_52_252_2 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) FAR 52.203-17, Contractor Employee Whistleblower Rights. (NOV 2023) FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.(JAN 2017) FAR 52.204-13, “System for Award Management Maintenance” (DEVIATION NOV 2025) FAR 52.222-3 Convict Labor.(JUN 2003) FAR 52.222-19 Equal Opportunity for Veterans.(DEVIATION DATE) FAR 52.222-36 Equal Opportunity for Workers with Disabilities.(DEVIATION DATE) FAR 52.225-50 Combating Trafficking in Persons.(DEVIATION OCT 2025) FAR 52.225-1 Buy American-Supplies ((DEVIATION NOV 2025) FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.(MAY 2024) FAR 52.229-12 Tax on Certain Foreign Procurements.(DEVIATION SEP 2025)[Solicitations that contain FAR 52.232-34 Payment by Electronic Funds Transfer-System for Award Management.(OCT 2018) FAR 52.233-3 Protest after Award.(DEVIATION NOV 2025) FAR 52.233-4 Applicable Law for Breach of Contract Claim.(DEVIATION NOV 2025) VAAR 852.203-70, Commercial Advertising (MAY 2018) VAAR 852.222-71 Compliance with Executive Order 13899(DEVIATION)(APR 2025) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018) VAAR 852.242-71 Administrative Contracting Officer (OCT 2020) VAAR 852.246-71 Rejected Goods (OCT 2018)

All quoters shall submit the following:

1. Quotation in accordance with addendum to FAR 52.212-1, Instructions to Offerors, Attachment Tailored FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services

2. Authorization letter or other documents from the OEM verifying offeror is an authorized dealer, distributor, or reseller.

3. Authorization letter or other documentation from the OEM for the or equal product.

4. A completed copy of certificate of compliance for supplies and products at Veterans

Affairs Acquisition Regulation (VAAR) 852.219-78, VA Notice of Limitations on Subcontracting – Certificate of Compliance for Supplies and Products

5. Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part%2052#FAR_52_252_2 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part%2052#FAR_52_252_2 http://www.va.gov/oal/library/vaar/index.asp

All quotes shall be sent by Email to the GLAC, Contract Specialist Jennifer Mead at Jennifer.Mead@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

Price Discount, if available Technical Veterans’ Involvement

The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 10:00 a.m. Central Standard Time on January 7, 2026. Responses should be sent to the contract specialist Jennifer Mead at Jennifer.Mead@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212- 1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Jennifer Mead Contracting Officer Network Contracting Office 12 Jennifer.Mead@va.gov.

mailto:Jennifer.Mead@va.gov

Attachments:

• FAR 52.212-1 - Instructions to Offerors

• FAR 52.212-2 – Evaluation of Offerors

• FAR 52.225-1 – Buy American Certificate