36C25226Q0128.docx

Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

POINT OF CONTACT*

Contract Specialist Jennifer Mead Jennifer.Mead@va.gov

DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Brand Name or Equal Solicitation

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.2, Solicitation, Evaluation, and Award as supplemented with additional information included in this notice. This announcement constitutes only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.

This solicitation is Unrestricted.

The associated North American Industrial Classification System (NAICS) code for this procurement is 532490 – Other Commercial and Industrial Machinery and Equipment Rental and Leasing

The FSC/PSC is W065 – Lease or Rental Equipment – Medical Dental, and Veterinary Equipment Lease.

The Great Lakes Acquisition Center, on behalf of the Captain James A. Lovell FHCC, 3001 Green Bay Rd, North Chicago, IL 60064 is seeking a Brand Name or Equal GI Scope Lease with Service.

All interested companies shall provide quotations for the following items. Please note additional submission instruction found beginning on page 3 of this combined synopsis / solicitation.

Statement of Work Overview:

Rollover of existing KARL STORZ equipment from the previous leases, with the addition of new KARL STORZ equipment and instruments to meet increased clinical demand. Procurement and installation of two additional KARL STORZ NEO AIR systems that are compatible with the existing installed NEO AIR systems.

Brand Name or Equal will need to replace the existing Karl Storz equipment.

Equipment:

Equipment from the existing KARL STORZ lease, including surgery, Urology Clinic, and ENT Clinic instruments and systems, will be included in this contract. Additionally, the scope covers upgrades of older technology, as well as the procurement of additional equipment, scopes, and instruments required to meet increased clinical demand. The contract also includes the installation of additional integrated suites in OR rooms that currently lack integration.

Deliverables and Technical Requirements:

· All equipment and systems must be compatible with existing KARL STORZ equipment, scopes, and integrate with the KARL STORZ StreamConnect image management system.

· Ensure seamless integration with the hospital's existing systems and workflows.

· Provide installation, testing, and commissioning of all equipment and upgrades.

· Deliver comprehensive training and detailed documentation for all new and upgraded systems.

· Complete all tasks within the specified project timelines and budget, minimizing disruption to clinical operations.

· All work must meet VA standards, infection control protocols, and regulatory guidelines.

KARL STORZ Image1 S ICG Camera Head and Camera Connect/Modules

· 4K platform for camera heads and connect/modules; true 4K-UHD with fluorescence imaging (near infrared) for indocyanine green visualization.

· Modular design for future expandability: 3D, NIR/ICG, flexible digital endoscopes, etc.

· Integrated Chroma and Clara enhancements for vessel visibility and dark area elimination.

· On-screen Pointer and Grid visualization features.

· Screen saver for monitor burn-in protection.

· Dashboard display showing warnings and system information.

· Built-in PIP (Picture-in-Picture) functionality.

· 20 programmable presets for quick setup.

· ICG Camera Head must be one piece with integrated digital zoom; must be compatible with existing KARL STORZ camera heads and flexible scopes.

4K Technology & Design

· Entire system (Camera Connect Unit, Camera Head, and Monitor) must support 4K resolution: 3840x2160 at 60Hz, providing four times the resolution of 1080p HD.

· Dual CMOS chips for white light and NIR/ICG modes, supporting overlay, monochromatic, and intensity map modes.

· Modular architecture to enable front and backward compatibility, future 3D and NIR/ICG expandability.

· Compatibility with existing KARL STORZ systems.

Power LED Rubina Light Source

· Laser-free LED with white and NIR capabilities; bulb life of 30,000 hours.

· Independent device control and environmental compliance (no mercury or lead).

· Light intensity display; auto-adjustment to safe levels.

· Minimizes tissue burn risk; high intensity with low power, intelligent cooling.

Saphira Image1 S Video Processor / CCU

· 12G / 3G-SDI and HD DVI-D outputs; CF format, defibrillator resistant.

· Modular for upgradeability and expandability.

· Incorporates Saphira Technology for BLCC, Chroma, and Clara enhancements.

· Burn-in screen saver feature.

· Includes pointer and grid visualization features for team communication.

· Supports 4K, HD, 3D, and multiple video inputs with high color depth, latency support (≤110ms), and dual channel 4K recording.

· Integrates with DICOM and HL7 standards; AES 256 encryption.

· Remote support and voice-controlled image capture.

· Compatibility with existing KARL STORZ conduits and infrastructure.

· Full ecosystem support with certified full system warranty of 5 years.

KARL STORZ Power LED Saphira D-Light PDD Light Source

· Dual LED for white and PDD blue light modes, with excitation filter.

· Simple switchover; 30,000-hour lifespan; no hazardous materials.

· Adjustable light intensity with safety features.

· Fully controllable via system with integrated SCB module.

Telepack+ All-In-One HD Video System

· Compact, portable HD video system with integrated, network-expandable architecture.

· 18.5” touchscreen, full HD resolution, supports rigid and flexible endoscopes.

· Integrated HD camera control, LED light source, and recording.

· Supports cybersecurity standards and encrypted data storage.

HD Digital Flexible Nasopharyngoscopes & Digital Flexible Video Nasopharyngoscopes

· 0° direction view, 70° field of view, 5-50mm depth of field.

· Tip deflection: 180° upward/downward for nasopharyngoscopes; 140° for flexible nasopharyngoscopes.

· Outer diameters: 3.5mm, working lengths: 30cm.

· Compatible with TelePack+; integrated LED illumination.

· CMOS sensor technology with no external light cords.

Flexible Cystoscopes

· 15 Fr outer diameter, beveled tip, 7.0 Fr working channel.

· Working length of 37cm; 100° view angle.

· Continuous flow with suction

· Tip deflection: 210° upward, 140° downward.

System Control & Integration

· Utilizes existing KARL STORZ conduit and infrastructure.

· Supports scope-to-screen latency ≤110ms.

· Supports 4K, 3D, HD inputs, 10-bit color, and all video signals at 3840x2160 @ 60Hz.

· Supports all inputs including 3D technology, PIP, dual recording, voice control, DICOM export, HL7, AES 256 encryption.

· Remote troubleshooting capability.

· Supports virtual connection, workflow optimization, and full control of devices from user touch panels.

· Certification: DoD ATO, VAHA TRM/ERA.

· Provide a 1-year on initial sale and 5-year warranty on parts and labor of core components.

Or Equal Salient Characteristics will need to replace the existing Karl Storz equipment.

1. Scope Technology:

· Full Flexible and articulating scopes capable of performing complete diagnostic and operative procedures in urology and gynecology.

· Articulation range of at least (XXX degrees) to allow access to difficult anatomical areas.

· Both rigid and flexible scope options are available.

2. Disposable Scope Options

· Disposable cystoscopes available in multiple sizes (17Fr, 22Fr, 25Fr).

· Disposable ureteroscopes available in multiple sizes (7Fr for ureteroscopy and uretero-renoscopy).

· Full functionality including video stroboscopy capability.

3. Video Documentation and Streaming

· Integrated video capture and documentation capability

· Export capability to existing institutional HER (Oracle Cerner EHRM/CAMM/PACS).

· Native integration or pre-built integration pathway (not requiring custom development).

· Real-time video streaming capability in OR and clinic.

4. Image Server and Management

· Proprietary or commercially available image server for content management.

· Storage for endoscopic image with indexing and retrieval capability.

· Encryption and HIPAA-compliant security.

5. Light Source and Visualization

· High-intensity light source (LED or comparable technology).

· 4K or comparable high-resolution visualization capability.

· Compatibility with existing OR display systems.

6. Service and Support

· CRITICAL: 24-hour emergency replacement capability for damaged scopes.

· On-site service technician availability (or equivalent rapid response).

· Parts availability and stock management.

· Staff training and technical.

7. Integration with Existing Infrastructure

· Compatibility with existing OR mounting systems (or vendor-provided conversion).

· Compatibility with existing display systems and video distribution infrastructure.

· Minimal facility infrastructure modification required (or cost quantified).

8. Clinical Performance Equivalent to Karl Storz

· Full articulation and flexibility equivalent to Karl Storz Hopkins technology.

· Visualization clarity and light transmission equivalent to Karl Storz Hopkins optics.

· Instrument compatibility and working channel sizing standard for urology / gynecology.

Supplies/Services Table:

Period of Performance Base Year: December 23, 2025 – December 31, 2025 Option Year One: January 1, 2026 - September 30, 2026 Option Year Two: October 1, 2026 – September 30, 2027 Option Year Three: October 1, 2027 – September 30, 2028

Place of Delivery Captain James A. Lovell, FHCC 3001 Green Bay Rd North Chicago, IL 60064

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial Services” (AUG 2025) - Refer to Attachment 1 ADDENDUM to FAR 52.212-1 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (DEVIATION AUG 2025) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. (SEP 2024) FAR 52.204-7, “System for Award Management” (Deviation NOV 2025) FAR 52.222-10, Certification Regarding Knowledge of Child Labor for Listed End Products.(FEB 2021) FAR 52.225-2 Buy American Certificate (OCT 2022) – Refer to Attachment FAR 52.225-6 Trade Agreements Certificate (FEB 2021) – Refer to Attachment FAR 52.229-11 Tax on Certain Foreign Procurements – Notice and Representation (JUN 2020)

The following contract clauses apply to this acquisition:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (Deviation AUG 2025) FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part 52#FAR_52_252_2 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) FAR 52.203-17, Contractor Employee Whistleblower Rights. (NOV 2023) FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.(JAN 2017) FAR 52.204-13, “System for Award Management Maintenance” (DEVIATION NOV 2025) FAR 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters.(DEVIATION NOV 2025) FAR 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (DEVIATION NOV 2025) FAR 52.217-8 Option to Extend Services (NOV 1999) FAR 52.217-9 Option to Extend the Term of the Contract. (MAR 2000) FAR 52.222-3 Convict Labor.(JUN 2003) FAR 52.222-19 Equal Opportunity for Veterans.(DEVIATION DATE) FAR 52.222-36 Equal Opportunity for Workers with Disabilities.(DEVIATION DATE) FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act.(DEC 2010) FAR 52.225-50 Combating Trafficking in Persons.(DEVIATION OCT 2025) FAR 52.225-5 Trade Agreements.(NOV 2023) FAR 52.229-12 Tax on Certain Foreign Procurements.(DEVIATION SEP 2025)[Solicitations that contain FAR 52.232-34 Payment by Electronic Funds Transfer-System for Award Management.(OCT 2018) FAR 52.233-3 Protest after Award.(DEVIATION NOV 2025) FAR 52.233-4 Applicable Law for Breach of Contract Claim.(DEVIATION NOV 2025) VAAR 852.201-70 Contracting Officer’s Representative (DEC 2022) VAAR 852.203-70, Commercial Advertising (MAY 2018) VAAR 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JAN 2023) VAAR 852.215-71 Evaluation Factor Commitments (OCT 2019) VAAR 852.222-71 Compliance with Executive Order 13899(DEVIATION)(APR 2025) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018) VAAR 852.242-71 Administrative Contracting Officer (OCT 2020) VAAR 852.246-71 Rejected Goods (OCT 2018)

All quoters shall submit the following:

1. Quotation in accordance with addendum to FAR 52.212-1, Instructions to Offerors, Attachment Tailored FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services

2. Completed FAR 52.225-2 Buy American Certificate and 52.225-6 Trade Agreements Certificate if required.

3. Authorization letter or other documents from the OEM verifying offeror is an authorized dealer, distributor, or reseller.

4. A completed copy of certificate of compliance for supplies and products at Veterans Affairs Acquisition Regulation (VAAR) 852.219-75, VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction.

5. Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

All quotes shall be sent by Email to the GLAC, Contract Specialist Jennifer Mead at Jennifer.Mead@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

Technical Veterans’ Involvement Price

The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 10:00 a.m. Central Standard Time on December 16, 2025. Responses should be sent to the contract specialist Jennifer Mead at Jennifer.Mead@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Jennifer Mead Contract Specialist Network Contracting Office 12 Jennifer.Mead@va.gov.

Steven MacDonald Contracting Officer Network Contracting Office 12 Steven.MacDonald@va.gov.

Attachments:

Tailored FAR 52.212-1 - Instructions to Offerors Tailored 52.212-2 – Evaluation of Offerors FAR 52.217-8 – Option to Extend Services FAR 52.217-9 – Option to Extend the Term of the Contract FAR 52.225-2 – Buy American Certificate FAR 52.225-6 – Trade Agreements Certificate

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