36C25226Q0005_1.docx

36C25226Q0005

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None 676-26-1-593-0001 36C25226Q0005 07-01-2025 Rogers, Aaron 414-844-4800 X43252 08-04-2025

09:00 AM

CDT

Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 X X 561710 $17.5 Million

NET 30

X N/A X

TOMAH VA MEDICAL CENTER

500 East

VETERANS

Street

TOMAH WI 5660

Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Integrated Pest Control Services for the Tomah VAMC in Tomah WI

RFQ#36C25226Q0005 MUST BE INDICATED ON ALL QUOTES

CONTRACTING OFFICER AARON ROGERS AT aaron.rogers1@va.gov

SERVICE CONTRACT LABOR STANDARDS APPLY

Monroe County WI WD 2015-4929 Rev-27 dated 12.23.2024 See CONTINUATION Page X X

AARON ROGERS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

SAM UEI NO. ____________________________________________

CAGE CODE _____________________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

b. GOVERNMENT: AARON ROGERS

CONTRACTING OFFICER

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures. FAR Part 15 will not be used. The procedures in Part 12 used in conjunction with Part 13 allow the Government to procure services resembling those in the commercial marketplace and streamline the procurement process. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

3. SET-ASIDE (If any): See box 10 of STANDARD FORM 1449

4. SOLICITATION TIMELINE SUMMARY:

A. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR MONDAY JULY 21 ST, 2025 AT 10:00 AM LOCAL TIME. ALL INTERESTED PARTIES TO MEET COR ANDREW MARTIN AT THE MAIN ENTRANCE LOBBY.

B. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer aaron.rogers1@va.gov no later than WEDNESDAY JULY 23RD, AT 7:00 AM LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties

C. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

5. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. INVOICES:

a. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

b. Invoices shall be submitted monthly in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

c. Payments shall be made in arrears upon receipt of a properly prepared invoice

d. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

e. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

f. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

g. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

h. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

i. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

j. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

7. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

a. Contractor is responsible to follow all on site facility policies

b. All VA property is considered Federal property and all Federal laws are applicable.

c. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

d. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

e. All contractor personnel are required to adhere to all VA rules and regulations.

f. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

g. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

h. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

8. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

B.2 STATEMENT OF WORK/PWS

STATEMENT OF WORK

Integrated Pest Management Services

1. General: This is a non-personnel services contract to provide Integrated Pest Management Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

2. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Integrated Pest Management Services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

3. Background: Integrated Pest Management Services (IPM) to be provided at Tomah VA Medical Center 500 East Veterans Street, Tomah, WI.

4. Objectives: To maintain a long-term Integrated Pest Management program with proper disposal as required

5. Scope: The Contractor shall provide all management, licenses, laboratory testing, tools, supplies, equipment, transportation and labor to develop and implement an Integrated Pest Management (IPM) plan for all buildings located on the campus of The VA Medical Center, 500 E. Veterans Street, Tomah, WI 54660 in a manner that will ensure the health and general wellbeing of patients, staff, and visitors. IPM is a process for achieving long term, environmentally sound pest suppression using a wide variety of technological and management practices. Control strategies in an IPM Program extend beyond the application of pesticides to include structural and procedural modifications that reduce the food, water, harborage, and access used by pests. The following types of pests are common on this campus, and their abatement should be specifically addressed in the IPM and used to determine workload:

ANTS, ARACHNIDS, ROACHES, BEDBUGS, WATERBUGS, SILVERFISH, BEETLES, FLEAS, MOSQUITOES, CHIGGERS, FLIES, MOTHS, LICE OR OTHER INSECTS: MICE, GOPHERS, RATS, SKUNKS AND OTHER RODENTS.

It shall be the Contractor’s responsibility to remove and properly dispose of bee and wasp nests as well as providing an adequate number (to control any problems) of devices used to attract and electrocute or trap flying insects that are attracted by light (as well as other flying insects).

The Contractor shall develop an IPM plan for approval. The IPM plan will require approval by the Andrew Martin prior to implementation and is subject to the COR and Contracting Officer’s approval. The Contractor’s IPM plan shall establish the strategy and methods for conducting a safe, effective, and environmentally sound pest management program. Prospective Contractors may review the installation’s historical records of pest activity and abatement actions, and survey facilities and grounds in order to develop a pest management plan. In developing the IPM plan, the Contractor should address continuous monitoring, pest response and removal procedures, record keeping, warranties, pest education and communication to hospital personnel to prevent pests and disease vectors, and to initiate bird control around the campus. The IPM approach should use targeted methods including habitat/facility modification, biological/genetic/cultural control, mechanical/physical control, and where necessary, the judicious use of least hazardous pesticides. The IPM plan shall comply with all applicable Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), and state/local regulatory guidance on pesticide storage, disposal and applications. Contractor shall submit their IPM plan for approval with the signed offer. IPM services plan required of the Contractor shall include but not be limited to the following tasks:

6.0 Tasks

Contractor shall provide the following:

A. Inspect to determine pest management measures are appropriate and required.

B. Recommend environmental sanitation practices that restrict or eliminate food, water or harborage for pests and recommend engineering practices that limit entry of pests.

C. Selection and utilization of non-chemical control methods, which eliminate, exclude or repel pest (i.e.), insect electrocution devices, traps, caulking, air screens, etc. Collection and disposal of all pests collected per non-chemical methods.

D. Selection and use of the most environmentally sound pesticide(s) to affect control when chemical control methods are necessary.

E. Control of general structural arthropod pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, etc.).

F. Control flying insect pests (i.e., housefly, stable fly, blow flies, etc.).

G. Control predatory pests (i.e., lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, etc.)

H. Control of stored product pests (i.e., saw tooth grain beetle, red confused flour beetle, Trogoderma beetles, grain moths etc.)

I. Control of mice and rats (i.e., house mouse, field mouse, roof rat, Norway rats, etc.)

J. Control of pest birds (i.e., pigeons, sparrows, blackbirds, etc.)

K. Control of other vertebrate pests (i.e., dogs, cats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.).

L. Control of wood destroying organisms (i.e., subterranean termites, dry wood termites, fungi, wood boring beetles, etc.).

M. Control of aquatic pests (i.e., mosquito larva/pupae, algae etc.).

N. Evaluation of control measures through follow-up inspections. Consist of all required control methods except fumigation.

O. Provide a pesticide barrier treatment to the campus buildings twice annually on the 3rd week of May and the 2nd week of September.

NOTE: Fumigation treatment may be required as a separate service in a contract negotiated by the local medical facility at the time of need.

7.0 Service Delivery Summary: The following is a list of buildings covered under this service contract: Main Campus Buildings: 400, 401, 402, 403, 404, 405, 406, 407, 408, 424, 425, 455 and all subsequent buildings. Outer Buildings: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 12, 15, 18, 23, 25, 32, 33, 36, 40, 409, 410, 411, 412 and all subsequent buildings.

7.1 Visits: Regular frequency schedule shall be established by the Contractor for all areas with copies of the schedule provided to the Housekeeping Supervisor’s, Building 406, Room 1617 or his/her designee. There will be no limit to the number of visits required of the Contractor or his operators to maintain satisfactory control. The Contractor shall provide services as needed every Tuesday. Other visits as deemed necessary by the Contractor to maintain control may be required and shall be provided at no additional cost to the VA.

7.2 Emergency Call Back: The Contractor shall respond within four (4) hours after receipt of notification by the COR or his/her designee, perform Integrated Pest Management (IPM) Services to correct the emergent condition. This callback service shall be accomplished at no additional cost to the Government.

7.3 Routine Call Back: The Contractor shall within twenty-four (24) hours after receipt of notification by the COR, or his/her designee, and at no additional cost to the Government; re-treat previously treated areas when inadequate control (as per specifications) was outlined. Contractor shall be called back at no additional charge to the Government for the retreatment/continuation of treatment of a previously treated area, in the event of a re-infestation occurring within twenty (20) days of initial treatment.

7.4 Operators: Operators shall report personally to the COR’s or his/her designee, office in Building 406, Room 2602, on scheduled days for any instructions for location of infestation, as called in by wards, clinics, etc. They shall submit a written report of all activities during each visit, with the signature of the VAMC supervisor responsible in each area, signifying that the work was done. These reports shall be brought back to the office of Housekeeping Supervisor, Building 406 Room 1617.

Following each visit, and inspection of a building, the Contractor shall provide a signed and dated notice, in writing, to the point of contact stating the existing conditions and the treatment rendered.

7.5 Service Schedule: Service is to be performed in accordance with the following schedule:

The Contractor shall come every Tuesday of the month unless it falls on a Federal Holiday as described in Paragraph 16.3. Also, see Paragraph 16.4 for Hours of Operation.

Other times as required to maintain control:

Monday – Special call-in requests - 8:00 AM CST until 12:00 PM CST.

7.6 Closed Buildings: Arrangements for treatment of all closed buildings, or unoccupied areas in the listed group of buildings, must be made in advance with the point of contact or his/her designee.

7.7 All Other Areas: All wards, clinics, tunnels, basement, pipe spaces beneath buildings, penthouses, elevator shafts and pits and any other areas at this facility not mentioned, shall be treated using approved and accepted methods, consistent with the highest quality of pest control techniques, in accordance with the latest Environmental Protection Agency (EPA) requirements and limits. The Contractor shall be responsible for TOTAL pest management and agrees to schedule sufficient personnel to maintain the quality of service required by this Hospital. This contract is established for a total Integrated Pest Management Program.

7.8 Restrictions on Pest Control Materials: All rodenticides or traps shall be placed only at times and in the areas approved by the COR, or his/her designee. Rodenticides, and/or traps shall be replaced as necessary and per manufacturer recommendations. No pest control material or trap shall be placed where it may be recovered by patients, nor shall such material be allowed to contact food or cooking utensils. The use of rodenticides shall be used in accordance with the latest EPA rules and regulations, and all applicable codes. A record in duplicate shall be made of the location where each portion of any such rodenticide and/or trap is placed; one copy is to be retained by the Contractor’s operator and one copy is to be left with the COR. The Contractor shall be required to furnish three (3) copies of a listing to the VA prior to the initial application of pesticides and rodent control chemicals. The listing shall include trade names, chemical names, a label showing contents of the chemical, the strength used, the method of application and the antidote thereto, as contained in the Material Safety data Sheet required by the EPA.

The Contractor shall keep this listing updated at all times, showing any and all changes of chemical or products used in the performance of this contract.

This information shall be forwarded to Tomah VAMC for any emergency treatment in the event of ingestion and/or contact with the material by humans.

VHA Directive 1850.02 forbids the use of 2,4 Dichlorophenoxyacetic Acid (2,4-D) at any of its facilities.

7.9 Removal of Dead Rodents: It shall be the Contractor’s responsibility to recover and properly dispose of all dead or dying rodents in a timely/scheduled fashion.

7.10 Storage of Pest Control Materials: No pest control materials or equipment shall be stored or kept at the VAMC when the operator is not working and/or without the written approval of the COR.

8. Reporting Information: All pest management operations on VA property, to include all chemical and non-chemical work, shall be recorded and reported and such records maintained indefinitely. As a minimum, records must show the:

(1) Date of service.

(2) Target pest.

(3) Location of the specific room, area, or building where the work is performed.

(4) Operational activity or function; e.g., baiting, spraying, dusting, trapping, mechanical, structural.

(5) Pesticide used.

(6) EPA registration number of the pesticide.

(7) Percentage of mix used in dilution.

(8) Amount of pesticide used expressed in pounds of active ingredient.

(9) Applicator or operator and the applicator’s certification identity.

This information must be accessible online via web-based system that the Tomah VA Medical Center staff would have access to 24/7. The on-line features should include the following with mandatory reporting of those identified by an *.

Features

· Monthly Customer Service History*

· Monthly Pest Activity Tracking*

· Monthly Pesticide Usage Tracking*

· Quotes / Estimates

· Scheduling

· Accounts Payable

· Billing & Invoicing

· Dispatch Management The Contractor shall be responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances, which pertain to any duties contained in the contract.

9. Performance: Contractor shall respond within twenty-four (24) hours after being called by the COR, or his/her designee. Every effort shall be made to be at the site within that time frame. All work shall be accomplished in accordance with the terms, conditions and specifications of the subject contract. Failure to perform any of the services as set forth in this contract shall constitute grounds for termination.

10. Authority of Operators: Only certified/licensed operators designated by the Contractor may perform required services under this contract. Such operators must bear the Contractor’s signed designation. On each visit, the operator(s) shall report to the COR or his/her designee, prior to performing any work. The Contractor shall be responsible for insuring that his operators are properly identified by badge and uniform insignia, so that their identity and purpose can be readily ascertained when working throughout the VAMC.

11. Authorized Service: Only those services specified within the contract are authorized under this contract. Before performing any services of a non-contract nature, Andrew Martin at 608-372-3971 EXT 61743 or 608-315-0156 must be advised of the reasons for these additional services. If appropriate, the Contracting Officer, or his/her designee, may authorize the additional services under separate purchase or contract modification. Only the Contracting Officer may authorize additional services under this contract and that reimbursement will not be made unless this prior authorization is obtained.

12. Approval of Application: The Contractor is only authorized to apply pesticides or use mechanical/electrical devices approved by the COR as described in the “Best Practices”. The Contractor will furnish the COR’s office, prior to initial application the trade names (if any), and the chemical names of all approved pesticides/chemicals along with appropriate antidote information and current –Safety Data Sheet (SDS). The Contractor shall supply this information as new products are submitted for approval to the COR. This information is required for emergency treatment in the event of exposure by humans. The approved list of pesticide/chemicals will be reviewed by the COR to ensure compliance and accuracy of documents provided semi-annually.

13. General Safety Regulations:

A. All Contractors and Subcontractors performing services for the Government shall comply with all Occupational Safety and Health Administration (OSHA), State, County and Municipal Safety and Occupational Health Standards and any other applicable rules and regulations. Also, all Contractors and Subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract.

B. All ladders, scaffolding, tools, equipment, personal protective equipment, etc. shall be OSHA approved for the work to be performed. Contractor shall use caution signs as required by OSHA Regulations. Caution signs shall be on-site on commencement of Contract.

C. The Contractor shall purchase and issue all chemicals in their original containers. Materials that require precautionary warnings shall have affixed to all containers such labels or markings as are prescribed by law, regulatory agencies or this Contract. Any violation of OSHA may be subject to default action.

D. Contractor shall furnish to the COR two (2) copies of Safety Data Sheets (SDS), for all products proposed for use, a minimum of seven (7) days prior to beginning service, for approval. Contractor must update copies of the SDS on an annual basis. In addition, each time a new chemical product is proposed to be introduced into the facility, a copy of that product's SDS must be provided to the COR for approval, prior to the product being used at the facility.

14. Interference to Normal Function: Contractor personnel are required to interrupt their work at any time so as to not interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts.

i) In the event of an emergency, Contractor services may be stopped and rescheduled on the next business day at no additional cost to the government.

ii) In the event climate or weather conditions become unsuitable for work, treatment may adversely affect patients, visitors or staff, and/may induce an environmental hazard, then the entire work shall be re-scheduled to a date and time satisfactory to the Contractor and the COR. Postponement will not reflect any penalties assessed to the Contractor, nor should there be any additional cost to the Government.

iii) Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas.

iv) If the need to gain access to secured areas is to occur during off hours, prearranged scheduling should be made so that a p.m. supervisor would be available to assist personnel in gaining entry and escorting.

v) Contractor shall by written communication coordinate with the COR to complete the Integrated Pest Management Plan programs according to location and scope of work.

15. Documentation: This facility will require specialized documentation to satisfy the requirements of local state and federal government agencies and independent consultants such as the Joint Commission on Accreditation for Hospitals, as well as for “services rendered” verification for payment of monthly statement. At a minimum, the following information will be provided to the COR upon a successful contract award and throughout the contract as needed:

Proposal/Contract Quality Control Plan Certificate of Liability Insurance Appropriate Business License Pest Management Reports Rodent Control Check-Off sheets and Site Inspection Notes Pest Management Maps Pesticide Usage log or invoicing Sighting log Inspection form SDS/Labels List of Pesticides intended for use in specific areas (see sec. 4c) Manager and Applicator’s state licenses/ certificates

16. General Information

16.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program (QCP) is the means by which he assures himself that his work complies with the requirement of the contract. The contractor shall submit their QCP for approval with the signed offer. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

16.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

16.3 Recognized Holidays: (Not required to perform services on these holidays)

Juneteenth

16.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:00 AM – 4:30 PM, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

16.5 Special Qualifications: The Contractor will have a licensed pest control manager specifically assigned to support this contract, and available within four (4) hours to meet with the COR or a designee. Moreover, all contract employees that apply pesticides must have a Wisconsin pesticide application certificate/license. The Contractor will be responsible to ensure that the licenses/certificates and training of Contractor personnel are kept current. In addition, all mixing and storage of pesticides shall be performed off the VAMC campus. If the Contractor spills or releases any hazardous substances, the Contractor should immediately notify the COR and VAMC Safety Officer.

Certifications: Certified applicators are required in the performance of the work under the contract. Each applicator designated by the Contractor to perform work under the contract will furnish a copy of his/her state certification (showing categories) to the COR prior to reporting to work. All applicators will be provided with pictured identification, which must be visible on their uniform. Their name and the company name will be inserted so they are always easily recognizable. In cases where the Contractor has two or more persons reporting to work under the contract, one of these will be designated as a supervisor and must be fully certified in all pest management categories in which work is to be performed. Only, certified employees may assist the supervisor in the performance of the work as long as they are in immediate contact with and visible to the supervisor. The supervisor will assume all responsibility for their work. On each visit, the applicator(s) shall report to the COR or designee, they shall report to room 1617, Bldg 406 prior to performing any work. Before departure the applicator shall sign off that they have investigated any ongoing concerns and provided the appropriate response.

16.6 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

16.7 Key Personnel: The follow personnel are considered key personnel by the government: Contract manager, designated alternate contract manager, on site supervisor and any licensed applicators used during the life of the contract. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30 p.m. Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below: It is the responsibility of the contractor to ensure all employees are licensed and certified in accordance with all local, state and federal regulations.

16.8 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. On site contractor personnel will be required to obtain and display badges while performing their duty.

PART 17

ATTACHMENT/TECHNICAL EXHIBIT LISTING

Attachment/Technical Exhibit List:

Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

Attachment 2/Technical Exhibit 2 – Deliverables Schedule

Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Method of Surveillance

PRS # 1.

The contractor shall make weekly visits to Tomah VAMC per PWS paragraph 1.4.

The contractor provided weekly site visits Monday thru Friday during the hours of 0800-1630, excluding Federal Holidays per PWS paragraph 1.6.3

-Contractor check-in with COR

PRS # 2

The contractor shall document use of pesticides as necessary using EPA guidelines per PWS paragraph 1.4.4

-Contractor check-in with COR

PRS # 3

Evaluation of control measures thru follow up inspections per PWS paragraph 1.4.14 The contractor provided weekly site visits Monday thru Friday during the hours of 0800-1630, excluding Federal Holidays per PWS paragraph 1.6.3

-Contractor check-in with COR

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

N/A

Web Portal

Web Portal as required per PWS

2 copy-CO

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

52 hr/year

4 hours each

(est) On call as needed 1.5 hr/ea.

(est) On call as needed 6 hr/ea.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Integrated Pest Management in accordance with the Performance Work Statement and the Integrated Pest Management Plan.

Contract Period: Base POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

Integrated Pest Management in accordance with the Performance Work Statement and the Integrated Pest Management Plan.

POP Begin: 10-01-2026 POP End: 09-30-2027

Integrated Pest Management in accordance with the Performance Work Statement and the Integrated Pest Management Plan.

POP Begin: 10-01-2027 POP End: 09-30-2028

Integrated Pest Management in accordance with the Performance Work Statement and the Integrated Pest Management Plan.

POP Begin: 10-01-2028 POP End: 09-30-2029

Integrated Pest Management in accordance with the Performance Work Statement and the Integrated Pest Management Plan.

POP Begin: 10-01-2029 POP End: 09-30-2030

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (NOV2023) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

852.215-71 852.232-72 852.242-71

EVALUATION FACTOR COMMITMENTS

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

ADMINISTRATIVE CONTRACTING OFFICER

OCT 2019

NOV 2018

OCT 2020

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 7 calendar days before contract’s performance period ends. The specified rates under this clause will be those rates in effect under the contract each time an option is exercised under this clause.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 7 calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause) (End of Addendum to 52.212-4) C.5 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

[X] (5) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (6) [Reserved] [] (7) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (8) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (9) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117–328).

[] (10) 52.204–28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) (Pub. L. 115–390, title II).

[X] (11)(i) 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition. (DEC 2023) (Pub. L. 115–390, title II).

[] (ii) Alternate I (DEC 2023) of 52.204–30.

[X] (12) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (31 U.S.C. 6101 note).

[] (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

[] (14) [Reserved] [] (15) 52.219–3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a).

[] (16) 52.219–4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (17) [Reserved] [X] (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-6.

[] (19)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[] (20) 52.219-8, Utilization of Small Business Concerns (JAN 2025) (15 U.S.C. 637(d)(2) and (3)).

[] (21)(i) 52.219–9, Small Business Subcontracting Plan (JAN 2025) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (JAN 2025) of 52.219–9.

[] (v) Alternate IV (JAN 2025) of 52.219–9.

[] (22)(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

[] (ii) Alternate I (MAR 2020) of 52.219-13.

[] (23) 52.219–14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 657s).

[] (24) 52.