36C25225B0012 0003.docx

TECHNICAL QUESTIONS AND

RESPONSES TRACKING SHEET

SOLICITATION # 36C25225B0012

PROJECT TITLE: 578-M25114 Building 12 Stairs Exterior

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 04-24-2025 578-25-2-6098-0005 578-M25114 36C252 Department of Veterans Affairs

GLAC (69D)

Great Lakes Acquisition Center (GLAC) 115th South 84th Street Suite 101 Milwaukee WI 53214 36C252 Department of Veterans Affairs

GLAC (69D)

Great Lakes Acquisition Center

(GLAC)

15th South 84th Street Suite 101 Milwaukee WI 53214 To all Offerors/Bidders

36C25225B0012

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 05-15-2025 1:00PM CDT X SOLICITATION 36C25225B0012; Amendment 0003, Project 578-M25114 Building 12 Exterior Stairs Edward Hines Jr. VA Hospital Hines, IL.

The purpose of Amendment 0003 to solicitation 36C25225B0012 is to post responses to Requests For Information, (RFI);

and provide updated Statement of Work.

IFB Bid Opening Due Date extended to May 15,2025, 1:00PM, local time. Location is Great Lakes Acquisition Center (GLAC), 115 South 84th Street, Ste 101, Milwaukee, WI 53214- Conference Rm 206.

SEE ADDITIONAL PAGES FOR DETAILS.

ANDREW HUMULOCK

CONTRACTING OFFICER

Specifically, has the CLIN 4 scope of work been revised to eliminate the installation of the foundation wall and footing along the perimeter of the porch and adjacent portions of the building (originally estimated at approximately 80 linear feet)? If this portion has been removed from the scope, we recommend the VA reconsider its elimination. The proposed aggregate installation will exert lateral shear pressure on the existing masonry wall. Without a properly designed retaining system, this pressure poses a significant risk of structural failure, potentially leading to blowout of the masonry wall.

8. CLIN 4 -Install support wall.

i. The existing 10-inch footings and wall behind the masonry along the perimeter will not be demolished and remain in place. A support wall will be added to the existing footing at the south end of building, approximately 9-foot X 29-foot, 6-inch thick to support the newly poured concrete slab.

STATEMENT OF WORK

578-M25114 Building 12 Exterior Stairs

1. Location of Service The Contractor shall provide all labor, material, tools, travel, management, and equipment necessary for the repair of items described in this document at the Edward Hines Jr. VA Hospital (HINES VAH), 5000 South 5th Avenue, Hines, Illinois 60141.

2. Period of Performance The period of performance shall not exceed one hundred (100) days after contract award. This period reflects the entire contract period to include wait time of materials, administrative time, and contract close out. Actual onsite construction time is not expected to exceed fifty (50) days from initial mobilization. A detailed schedule must be provided to the COR within 7 days after receiving the contract notice to proceed and prior to any onsite work.

3. Background/History/Current Conditions Hines VA is an active medical campus. The contractor must not interfere with patient care or VA staff unless given permission in writing from the COR/CO. Currently, building 12 is a patient care building. The exterior stairs on the south side of the building are failing along with the concrete slab supporting the columns supporting the exterior canopy. There is rebar sticking out and pieces of concrete falling off creating trip hazards on this fire exit route. The failing concrete slab is exposing the columns holding the roof of the exterior patio to the elements. With the weather changing and snow season setting in, it is possible the structural columns may fail causing the roof to collapse with the added weight.

4. Scope of Work Reconstruction of the existing porch and stairs located at the south entrance of Building 12. Complete the repairs and restore the function and safety of the exterior stairs on the main entrance of the east side of building 12, explicitly detailed in line 6 of this document.

5. Deliverables and Tasks

a. CLIN 1 – Secure construction area

i. Secure south building entrance to restrict pedestrians from accidentally entering construction.

ii. Provide temporary fencing around construction area to protect pedestrians from the hazards of ongoing demolition and construction operations.

b. CLIN 2 – Shore existing canopy.

i. Contractor shall install structural support system for existing canopy. Shoring to support roof girder beams to allow existing columns to be modified.

ii. Contractor shall install shoring beams bridging existing porch to NOT obstruct the reconstruction of the existing slab. Existing stairs shall be removed prior to shoring installation.

iii. Contractor shall install shoring on compacted gravel pads.

c. CLIN 3 – Demolition operations.

i. Contractor shall saw, break, and remove existing stairs. Existing stairs shall be removed prior to shoring installation.

ii. Contractor shall remove and dispose of AC and Electrical components in crawl space below patio.

iii. Contractor shall Remove existing iron fence and handrails.

iv. Contractor shall saw, break, and remove the deteriorating existing Portland Cement Concrete porch.

v. Contractor shall clean and grade existing crawl space beneath the porch.

vi. Contractor shall clean all debris shall be removed from the site.

d. CLIN 4 – Eliminate Existing Crawl Space.

i. Contractor shall frame, set rebar, and pour new foundation wall and footing along entire perimeter of porch and building face. Roughly 80 feet.

ii. Contractor shall furnish and install CA7 aggregate in compacted lifts so new PCC porch can be constructed as a slab on grade. Roughly 100 tons of CA7 gravel. Contractor shall furnish and install compacted CA7 aggregate in existing walls and footings so new Portland Cement Concrete (PCC) porch can be constructed as a slab on grade. Roughly 120 tons of CA7 gravel.

CLIN 4 – Install support wall.

The existing 10-inch footings and wall behind the masonry along the perimeter will not be demolished and remain in place. A support wall will be added to the existing footing at the south end of building, approximately 9-foot X 29-foot, 6-inch thick to support the newly poured concrete slab.

e. CLIN 5 –Retrofit existing columns.

i. Contractor shall retrofit existing columns to slab on grade. Column will be set on PCC pad 2-inch above new Portland Cement Concrete porch to deter moisture penetration. Post shall be plated and anchored to porch with galvanized anchors.

ii. Contractor shall trim existing columns to eliminate any impediment into the new PCC porch. Furnish and install new column trim if needed.

f. CLIN 6 – Replace Portland Concrete Cement porch.

i. Contractor shall furnish, frame, and set reinforcing rebar and dowels.

ii. Contractor shall purchase, place, and broom finish 4,000 psi Portland Cement Concrete (PCC) slab.

g. CLIN 7 – Reconstruct stairs.

i. Contractor shall reconstruct the stairs to the following specifications: Minimum Tread Depth 12- inches, Maximum Riser Height 7.75-inches, Stairway Rise approximately 42-inches.

ii. Contractor shall install shoring on compacted gravel pads.

h. CLIN 8 – Fabricate and install new handrails and porch railing.

i. Contractor shall furnish and install two (2) railings and handrails for staircase.

ii. Contractor shall four (4) sections of deck railing between existing columns. All deck railing and handrail posts shall be surface mounted (i.e., no longer be impeded in porch slab). Post shall be welded to 3/8 x 6” x 6” galvanized steel base plates and anchored to the deck with 5/8” x 5” galvanized wedge anchors.

iii. Contractor shall furnish and install horizontal and vertical frames to be 1-1/2 inch square tube with 3/16-inch wall thickness.

iv. Contractor shall furnish and install vertical pickets to be ¾-inch 16-gauge square tubes.

v. Contractor shall furnish and apply black powder coat finish to all railing and handrails.

i. CLIN 9 – Brick veneer restoration.

i. Contractor shall grind and tuckpoint 100% of the existing brick masonry veneer below the concrete porch slab along all elevations.

ii. Contractor shall close existing crawl space vents with matching brick.

iii. Contractor shall furnish and install new bricks where needed.

6. Reports and Documentation

a. The contractor is responsible for submitting a schedule of sufficient detail for approval by the COR/CO.

i. Equipment Lead time. The contractor shall make an informed bid submission by working with suppliers and considering all potential long-lead items involved with the project reasonably known or considered to impact the start, performance, and completion of the project.

ii. The schedule shall be submitted within 7 days of the Contract Notice to Proceed and must be approved prior to any onsite work beginning.

iii. Work outside of the business hours of Monday-Friday 6:00am-5:00pm, or during federal holidays shall be confirmed and approved by COR.

iv. Utility shutdowns that would prevent patient care require minimum 16 calendar day notice.

v. The contractor shall complete the delivery on the specified above. If for any reason the scheduled time for a deliverable cannot be met, the contractor is required to explain why (include the original deliverable due date) in writing to the Contracting Officer (CO), including a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue response in accordance with applicable regulations.

7. Contractor Qualification Criteria

a. Awarded Contractor is responsible for ensuring all work whether subcontracted or self-performed is done by professional, fully qualified personnel.

b. All work on building management system must be performed by a JCI Authorized Building Controls Specialist (ABCS) with documentation from JCI stating that they are in good standing at the time of this proposal. Proof of the Contractor being an ABCS must be provided with their response to this RFP.

c. Contractor shall provide certifications for all personnel performing any welding and shall certify all welds prior to the start-up of any of the units.

d. The Contractor shall have an OSHA certified site superintendent on site whenever any work is being performed.

8. Changes to the Statement of Work

a. Any changes to this SOW shall be authorized only through written correspondence from the Contracting Officer (CO). Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

9. General Requirements

a. Where a conflict exists between the Statement of Work (SOW) requirements and the requirements of other associated contract documents, the SOW requirements shall prevail.

b. This SOW presumes the Contractor will not need access to the Hines LAN or any VA Sensitive Information to execute the contract.

c. The awarded Contractor will adhere to all codes, standards, guidelines, and design requirements found in the VA’s Technical Information Library (TIL) https://www.cfm.va.gov/til/index.asp.

d. Pre-bid site visit: A site walk is encouraged and should be coordinated by the CO. The intent of this walkthrough is to give the Contractor access to the project site so that an accurate evaluation of the project requirements and site assessment can be made.

e. Infection Control Barrier (ICB): To protect the patients and VA staff, any work performed onsite must follow the Infection Control Risk Assessment (ICRA) and the Preconstruction Risk Assessment (PCRA) when applicable. See attachments for details on these requirements.

i. The Contractor shall provide and install a rigid infection control panel system manufactured by Edge Guard out of Bement, Illinois or an approved equal. http://www.edge-guard.com/home.html. Salient details of the infection control barrier are:

ii. Temporary construction partitions shall be smoke-tight and built of noncombustible materials that will not contribute to the development or spread of fire.

iii. Barriers shall not obstruct access to emergency services and for fire, police, and other emergency forces.

iv. The barrier must be water resistant; capable of being cleaned and sanitized.

v. Fire-resistant plastic sheeting may be used to supplement the rigid infection control panel system. COR approval is required.

vi. The Contractor shall submit an RFI requesting approval during the bid period.

f. Wood studs, plywood, OSB, particle board, pressboard, or other flammable materials are not allowed at Hines.

g. Cover all sprinkler heads (daily), signs, data transmitters, and light fixtures. Contractor must prevent the spread of dust and fumes to other areas outside the work zone.

h. The Contractor shall post and maintain the final signed PCRA, ICRA, ILSM and Emergency Contact Information (when issued) at the entrance to the jobsite for the duration of the project. See Attachments for the details of these forms. The Contractor will update the postings when new documents are issued.

i. Hines VA Local Permits: Unless otherwise stated the Contractor shall submit for all required permits fourteen (14) calendar days prior to the event based on the approved project schedule with the COR.

i. Permits include: Crane work, Underground Dig Permit, Above Ceiling Work Permit, Hot Work-Burn Permit

j. Project Pay Applications: Contractor shall email the COR a pdf of the intended invoice and/or pay application prior to uploading to Tungsten/OB10 electronic payment system. The COR must preapprove or payment shall be subject to rejection. All submitted project pay applications require certified payroll and waste report documents to be current with each pay submission.

k. Submittals and Shop Drawings: Unless otherwise stated the Contractor shall provide shop drawings and submittals of all material or equipment being installed for review and approval by the COR a minimum of fourteen (14) calendar days prior to the start of construction.

10. Identification Badging Requirements

a. All personnel who perform work onsite for this contract shall be required to wear a VA issued identification badge and are subject to fingerprinting and background investigations. Badge types include, Daily/Temporary, and Contractor Flash Pass, and shall be applied for as contractor determines necessary through their means and methods. The badging process requires significant time to complete and failure to precisely follow the instructions could lead to delays.

i. Contractor shall fill out a “Fingerprint Request Form”.

ii. Contractor shall coordinate with COR and bring “Fingerprint Request Form” to Mikel Jones (Bldg 2, Rm 119) to coordinate for fingerprints (Ph: 708 202-8387, ext. 21322; Email: mikel.jones@va.gov).

iii. Once approved by Mikel Jones, contractors shall take copies of forms to Human Resources located in Building 17 for fingerprinting (It takes a minimum of 3-5 days for fingerprints clear).

iv. Upon verification the fingerprints have been cleared, the contractor can be sponsored.

At any time if the Contractor or their subcontractors are found working without proper badging, they are subject to immediate removal from the Hines Campus and any costs or work delays shall be the responsibility of the contractor.

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