36C25224R0011 0003.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 676-24-500 Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 To all Offerors/Bidders

36C25224R0011 01-19-2024

X X X

X The purpose of this amendment is to:

1) Provide VA responses to Contractor Requests for Information/Clarifications.

2) Provide a revision to the BASE - IDIQ - Scope of Work 676-24-500.

There is no change to the proposal due date/time on February 23, at 1:00PM (CST).

All documents and information within this amendment supersede previous versions.

Continue to monitor SAM.gov for any and all changes to this solicitation.

Steve Helm Contracting Officer

SCOPE OF WORK

Asbestos Containing Materials Testing & Monitoring IDIQ Dated: 12/28/2023

I. TESTING AND MONITORING CONSTRUCTION SERVICES

A. Provide hazardous materials abatement Testing & Monitoring (T&M) services during construction renovation projects. IDIQ T&M Contractor shall act as VA 3rd party agent and provide oversight, inspections, as well as submittal and workplan reviews for abatement operations as provided by the General Contractor, abatement specialty sub-contractor and their T&M oversight specialist. T&M Contractor shall remain onsite during all abatement operations and perform inspections, background tests, daily sampling (as required) and testing, and final clearance reports according to each Task Order SOW.

B. Deliverables include, but are not limited to, Daily Logs (ESRs) showing hours, personnel onsite and work completed and a Final Abatement T&M report. All work will be for the Tomah VA Medical Center, Tomah, Wisconsin. Task orders shall be based on individual projects and may be issued for a period of five (5) calendar years from date of award. Individual task orders shall not exceed a maximum value of $100,000.00 or less than a minimum value of $2,000.00. The minimum guaranteed value of the contract shall be $5,000.00 for the contract period. The total maximum value of the contract is $750,000.00. The Contracting Officer will accomplish appointment of a COR.

C. Issuance of a Task Order shall not be affected until agreement has been reached by the T&M Contractor and the Contracting Officer. Work to be performed shall begin after issuance of the Task Order.

D. The services to be supplied shall include:

1. Cost to be based on salary rates as specified.

2. A statement that Testing & Monitoring (T&M) can be completed during the abatement sub-contractor’s intended schedule.

3. Daily reports shall be submitted to the Contracting Officer’s Representative (COR).

4. Payment shall be based on percentage of work completed for each Task Order.

5. Visits to the site, holding conferences and discussions with the Government representatives, and any other action required to obtain the necessary data.

6. Review of construction drawings, specifications, submittals, RFIs and other pertinent documents prior to work beginning.

7. Preparation deliverables during the construction (abatement) period.

8. The T&M Contractor shall employ professional personnel to perform the services required. No substitution of assigned personnel to be made without the advance written approval of the Contracting Officer.

II. MASTER CONTRACT

A. This is a master contract requiring the T&M Contractor to provide the supplemental input of multi-disciplines per task order for projects.

III. DESCRIPTION OF SERVICES

A. The intent of each Task Order will be to provide standard environmental samplings, inspections, testing, oversight, and monitoring services during the hazardous materials (asbestos) remediation (abatement) performed as part of each renovation construction contract. Professional Industrial Hygienist services meeting this requirement shall be provided during the asbestos remediation contractor’s scheduled abatement work. The work will take place at the Tomah VA Medical Center, Tomah, Wisconsin.

B. T&M tasks are detailed clearly in Section 2.2 of Specification Section 02 82 11.

C. The T&M Contractor shall:

1. Review and recommend to the Government the approval or rejection of shop drawings, samples, work plans, submittals, equipment lists, and data applicable during the abatement period.

2. Report directly to the VA and shall ensure the construction contractor and the construction contractor’s subcontractors adhere to the abatement and testing requirements of the contract.

3. Furnish progress reports of the work daily (i.e. Employee/Vendor Service Report or ESR). Daily Log to include personnel onsite, work completed, inspections, samples taken. Minimum information on ESR shall include:

a. Name of Contractor.

b. Name of Field Service Employee (FSE) who performed services.

c. Contractor service ESR number/log number.

d. Date, time (starting and ending), equipment downtime, and hours on-site.

e. VA purchase order number.

f. Work completed to include location, equipment and materials used.

g. Signatures of the FSE performing the services and the VA employee who witnessed the services described.

4. Closely coordinate work performed with the related work of the General Contractor, abatement sub-contractor, the abatement sub-contractor’s T&M specialist and Government staff personnel (Safety Department, Asbestos-Team).

5. Promptly report to the COR and Contracting Officer any ambiguities or discrepancies found in the project requirements, criteria, or documents, involving T&M Contractor work or the work of the Government.

6. Visit the project sites, hold (telephone) conferences and discussions with the Government representatives, and take such other action as may be necessary to complete the work as detailed in the SOW for each Task Order.

7. Review General Contractor’s abatement reports and final manifests to assist the VA in determining final abatement quantities.

8. Report results from testing activities to the VA according to the below standards:

a. Sample Analysis Air (asbestos): Report in 24-hours or less

b. Verbal Reports shall be provided once T&M Contractor receives results. Written report shall be completed within 7-10 days after results are received.

9. Provide a Final Report, including and incorporating VA Form 0018 “Industrial Hygiene Sampling Data” tabbed in the following format:

a. Executive Summary

b. Purpose/Problem Statement

c. Inspection results and recommendations for contractor to correct or accomplish

d. Sampling and Analytical Methods

e. Sampling Locations and Agents

f. Sampling Results by Location and Individual

g. OSHA, American Association of Government Industrial Hygienists (ACGIH), or National Institute of Occupational Safety and Health (NIOSH) Recommendations, on Exposure Levels

h. Conclusions and Recommendations

D. The T&M Contractor shall familiarize themselves with the contract specifications regarding this project and ensure that abatement and T&M services meet these requirements. VA will provide individual contract documents included hazardous abatement plans, specifications, submittals and RFIs pertinent to the project to the T&M Contractor as part of each Task Order request.

E. The T&M Contractor shall allocate his work effort to fit in with the General Contractor’s (GC) schedule. The GC’s schedule is the limiting factor for the work.

F. The T&M Contractor shall furnish all materials, equipment, and personnel necessary to accomplish this work as defined. This work shall be performed in accordance with Federal, State and Local regulations, Occupational Safety and Health Administration (OSHA) & United States Environmental Protection Agency (EPA) requirements, and VA Guidelines.

G. Minimum Qualifications:

1. The T&M Contractor shall provide at least one (1) qualified Professional Industrial Hygienist (PIH) and the necessary support personnel to perform the requirements of each Task Order.

2. A PIH must meet the minimum qualifications listed below:

i. Meets OSHA's definition of a "competent person" under 29 CFR 1926.1101(b).

ii. Has completed formal training in respiratory protection, waste disposal, hazardous waste management, project management, and performing environmental assessments.

iii. Provide support staff and backup capacity to provided adequate level of support throughout the performance of contract work.

iv. The PIH must have performed a minimum of two (2) environmental assessments, performed abatement construction monitoring for a minimum of two (2) projects, conducted the final inspection and clearance testing for a least two (2) projects.

v. Laboratory testing for PMC's must be done by an AIHA accredited laboratory. Bulk sampling should be done by a NAVLAP approved laboratory

vi. Has completed two specialized EPA approved courses on management and supervision of asbestos abatement projects.

vii. Has a minimum of four projects of similar complexity (within an active medical center) of which at least three projects serving as the supervisory IH.

3. Laboratory testing shall be completed by an AIHA (American Industrial Hygiene Association) accredited laboratory. Bulk sampling (as required by Task Order SOW) shall be completed by a NVLAP (National Voluntary Laboratory Accreditation Program) approved laboratory.

4. The Government reserves the right to approve or disapprove personnel based on the position requirements stated in the proposal.

5. The Government will not exercise any supervision or control over T&M Contractor employees performing work under the contract. Such employees shall be accountable solely to the T&M Contractor, not the Government. The T&M Contractor, in turn shall be accountable to the Government for contractor employees.

6. The T&M Contractor shall not conduct abatement or testing and monitoring services for the General Contractor in the performance of each Task Order.

IV. TASK ORDER PROCEDURE

A. As the need for T&M services covered by this contract may arise, the Government will issue to the T&M Contractor a draft Task Order Statement of Work (SOW) with all necessary documentation or project requirements under cover of a written request for a proposal to perform the required services.

B. The T&M Contractor shall promptly submit a proposal that aligns with the award BASE – IDIQ PRICE SCHEDULE.

C. When agreement has been reached on services to be performed, fee, and time for completion, the parties shall execute a Task Order to this contract, reflecting all terms agreed upon.

D. No work shall be performed on an individual Task Order until the Contracting Officer has signed the Task Order.

E. The Government shall:

1. Furnish a Task Order SOW specifying the specific services to be performed by the T&M Contractor.

2. Provide background information (drawings, specifications, quantities, submittals, RFIs, abatement schedule, contractor contact information [GC, abatement contractor and abatement contractor T&M specialist]) or other information as requested by the T&M Contractor.

3. Review and comment on all material delivered to the Government as part of each Task Order.

4. Obtain bids, award contracts, provide final approvals of materials and submittals, and administer and inspect the construction when required.

5. Plan to issue Task Order Notice to Proceed in conjunction with GC mobilization to not impact the General Contractor’s schedule.

V. REPETITIVE FAILURE TO AGREE

If, in the opinion of the Contracting Officer, the T&M Contractor has unreasonably failed to agree during negotiations on many Task Orders, the Government may terminate the contract, subject to the satisfactory completion of all previously executed Task Orders.

VI. GOVERNMENT NEEDS

The Government is under no obligation to issue Task Orders in connection with this contract, unless the Government subsequently determines a special need for the services of the T&M Contractor. At its own discretion, the Government may perform the services or similar services itself or employ others separately to perform them.

VII. SUBMISSIONS

Each Task Order will establish a schedule for deliverables in the SOW. Failure by the T&M Contractor to diligently prosecute his work to successfully meet the required delivery dates will be sufficient grounds for the Contracting Officer to terminate the contract. The completion dates may be extended in the event performance is delayed due to causes beyond the control and without the fault or negligence of the T&M Contractor as determined by the Contracting Officer.

VIII. SCHEDULING OF WORK

A. Before commencement of work, the Testing & Monitoring contractor shall confer with the COR, the construction contractor, and the hazardous materials abatement contractor to coordinate and agree on a sequence of procedures; delivery of materials and use of approaches; use of corridors, stairways, elevators, and similar means of communications; location of partitions, eating spaces, and restrooms for contractor employees; and the like (as applicable).

B. Contractor's delivery of service/delivery of materials and equipment shall be made with a minimum interference to Government operations and personnel. Abatement and Testing & Monitoring work will be accomplished during normal work hours (7:30 am to 4:30 pm) and during off-shift working hours.

C. The work shall, so far as practicable, be done in definite sections or divisions, and confined to limited areas which shall take all precautions to ensure that no damage will result from his operations to private or public property.

D. The hazardous materials abatement contractor shall be responsible for providing all work site protective barriers and site control devices, and the testing & monitoring contractor shall inspect work site protective barriers. Any proposed traffic control methods shall be submitted to the COR for final approval. No area shall be completely closed to traffic without prior approval from the COR.

E. At the beginning of each working day, the contractors shall notify the COR, by email, of the location(s) of work to be accomplished that day.

IX. HOURS OF OPERATION

A. Normal hours of operation are Monday through Friday from 7:30 am to 4:30 pm, excluding holidays.

B. Federal and National Holidays observed by the VAMC are:

New Year's Day Memorial Day Independence Day Labor Day Thanksgiving Day Christmas Day M L King's Birthday President's Day Juneteenth Columbus Day Veterans Day

C. Also included would be any other day specifically declared by the President of the United States to be a National Holiday.

D. When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

X. KEY PERSONNEL

The T&M Contractor shall employ the required professional personnel to perform the services required under this contract and each Task Order. Work shall not be sub-contracted without prior approval of the Contracting Officer. No substitution will be made without the advance written approval of the Contracting Officer and the T&M Contractor shall provide a written explanation of the necessity for the change. No increase in salary rates will be allowed when personnel substitution is authorized.

XI. FEE AND PAYMENT

Task Order fees are based on the BASE – IDIQ PRICE SCHEDULE for Services and unit costs are based on the Turn Around Time to provide deliverables.

XII. TRAVEL

Travel costs will not be included as separate item in the BASE – IDIQ Price Schedule for Services. Travel required to be performed in connection with a Task Order shall be incorporated into the costs for each item listed in the BASE-IDIQ Price Schedule for Services. No additional travel costs will be reimbursed.

XIII. RELEASE OF INFORMATION

During the performance of this contract, the T&M Contractor shall not disseminate any information concerning the specific Task Orders without prior approval of the Government.

Attachments:

See attached document: S06 - 36C252224R0011 0003_VA Responses to RFIs.

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