36C25222Q0559 0003.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 To all Offerors/Bidders

36C25222Q0559 05-20-2022

X X X Monday 6/6/2022 @ 10:00 AM Local Time X The purpose of Solicitation 36C25222Q0559 Amendment 0003 is to extend due date for offers to 10:00 AM Local Time on 06/06/2022, to provide facility responses to received questions and requests for clarifications., and to add CLIN the Base Year Schedule.

See Attachment 1 for specific questions and corresponding answers/clarifications.

No other changes to the solicitation via Amendment 0003.

Erika Cannaday Contracting Officer

ATTACHMENT 1

Questions & Answers/Clarifications

· B.3 Section 2 - Please confirm from the SOW that full certificate validation is required.

· CLIN 0018 added to the Base Year Price/Cost Schedule in support of full certificate validation.

· Walkthrough - The existing boards provided in pictures are all the mercury green boards. Only the newer version red boards will meet the design intent on a Lenel or any other Mercury based platform. As we weren’t able to see every board in the system are we to assume that all must be replaced?

· Yes, due to the age of the current install.

· Walkthrough - During the walkthrough it was discussed that this project is best value and technical evaluations and speed of installation would be strongly considered in addition to price is that correct?

· Speed is not a factor as supply lines are not the vendors fault.

· Section E.5 - The solicitation is listed as small business set aside with preference to a SDVOSB or VOSB only if the price is lower than a competing technically acceptable offer. Is this the extent of the..

· Last sentence in Section E.5. states “Preference shall be applied when all other factors (price, technical capability and experience) are equal.”

· Walkthrough – All cabinets appear to be keyed the same. It was expressed that rekeying the cabinets as well would be needed for new and those to be reused. Please confirm.

· Yes Rekey existing cabinets.

· Walkthrough – Will the new and reused cabinets need to be tied in with tamper alarms when they are opened?

· Yes

· Walkthrough – Almost all of the existing locks and readers are integrated into the door with request to exit and door position status tied in.

· There is not a FIPS 201-2 compliant reader for the all in one readers/lever sets installed now. Does the government approve rewiring these doors with a traditional wall mount reader, door position switch, PIR request to exit, and electric strike where needed?

· Yes

· If yes above will a blank plate on each side of the door that matches the metal kick plates existing to the doors be approved to cover the holes after removing these readers of does the government want to abandon in place?

· Preferred is remove and cover.

· Walkthrough – Drawings were not available and we were not able to access each controller box across the entire system. Given that each new controller needed will handle 8 FIPS 201-2 compliant doors, would the government update the spreadsheet to include head end controller counts? Without drawings contractors cant simply divide by 8 to get the correct number of controllers in some of the larger buildings where risers are unknown.

· Estimated Controller count (58) and locations are attached in the updated PACS Appendix A Clean spreadsheet (Doors tab).

· What is the average wire run for n new doors and network connections?

· 30 to 300 feet

· Walkthrough – The water bugs lists as one for the under floor monitoring. In the room we looked at the appropriate number would be around 8-10 given it’s size. Would the government tell us how many total they would like? Or how many in each room for proper estimating?

· See attached PACS Appendix A Clean for square foot for each locations. (Water Bugs tab)

· Mercury panels have a lead time of 3-6 months. HID has largely stopped giving lead times and we have seen 6-12 months for the readers needed. If there is another solution on the GSA APL with readers in stock allowing the integrator to actually meet the timeline would that give a higher score in the technical evaluations rather than waiting 6-12 months to start this project with Lenel?

· Proper equipment is required not speed.

· Under the GSA APL there is the 13.01 topology and 13.02. Does the government have a preference?

· No

· Will the government provide all switches, patch panels, and building interconnects over the network as needed?

· Yes

· Is there a preferred color scheme for new PACS cabling being run for this IT group system?

· No

· Do any of the readers require contact readers for level 1, 2, or 3? Or does two factor in the SOW only mean swipe and pin?

· 2F = Swipe and PIN

· Can a prime contractor submit a bid with two different solution and pricing options, or two separate proposals?

· Vendor may submit an additional bid.

· General Floor Plan Can the customer provide a floor plan with equipment locations for this task?

· File available upon request via Contract Specialist, Richard Ruffin, richard.ruffin@va.gov

· General Existing System What is the manufacturer and model numbers for the existing system?

· Lenel, LNL-2220, LNL-1320 (Dual Interface), Onboard Reader (pulled from the system report)

· General System Integration Will the new PACS be required to integrate with any third party systems?

· No

· General Preferred System Page 27 mentions Lenel under Item Number 0002 and 0003. Is Lenel OnGuard the preferred ACS?

· As long as all requirements are met

· Solicitation - B.4 Item Number 0001 – Annual Software Maintenance Support Can the customer clarify what cost is to be covered under this Item Number? Is this intended to only cover the Manufacturer's annual support agreement?

· This should include Security patches and annual support agreement. If a version upgrade is required, that would need to be reported.

· Solicitation - B.4 Item Number 0004 - Replace, reprogram existing doors/install controllers Can the customer clarify what cost is to be covered under this Item Number? Is this intended to only cover the ACS installation under Phase 1, 2, and 3?

· If the existing equipment is fully functional then the reprogramming is required. If the existing equipment does not work or will not work with the new configuration, then replacement will be required.

· Solicitation - B.4 Item Number 0005 - Install/program new door controllers, readers Can the customer clarify what cost is to be covered under this Item Number? Is this intended to only cover the ACS installation under Phase 4?

· If the existing equipment is fully functional then the reprogramming is required. If the existing equipment does not work or will not work with the new configuration, then replacement will be required.

· Solicitation - B.4 Item Number 0009 - Additional Door Install/Program (New or Replacement) The quantity for this Item Number is 4 but the Appendix A identifies 5 new doors for Phase 5. Should this Item Number be updated to a quantity of 5?

· 5 is the estimated number of doors to repair or new installs for a average year.

· Solicitation - B.4 Item Number 0010 - Installation Labor Can the customer clarify this Item Number? Is labor only to be included here and not for any of the other Item Numbers?

· Labor quote in support of base year CLINs. Option Year CLINs where labor is involved should be included in the pricing.

· Solicitation - B.4 Item Number 0011 – Project Manager Can the customer clarify this Item Number? Is Project Manager hour only to be included here and not for any of the other Item Numbers?

· Believe this is the design phase only.

· Solicitation - B.4 Item Number 0012 – Checkout Can the customer clarify this Item Number? There is not enough of a description and "Checkout" isnt mentioned anywhere else in the RFP.

· Believe this is testing and acceptance

· Solicitation - B.4 Item Number 0013 - Professional Services Can the customer clarify this Item Number? There is not enough of a description and "Professional Services" isn’t mentioned anywhere else in the RFP.

· Believe this is testing and acceptance

· Solicitation - B.3 On-Site will require working with VA staff to be granted access to a Site workstation Is the contractor expected to provide a workstation for this installation or will that also be provided by the site?

· VA Network workstation will be provided for onsite work. Once VPN is established Vendor will need to provide their own equipment.

· General Due Date Would the customer consider extending the due date for this RFP to allow time for the questions to be answered and the proposal teams to address any amendments?

· Due date for quotes is revised to 6/6/2022 @ 10:00 AM Local Time via this amendment.

· Is there a current VAR of record/maintenance contract in place for the facilities? If so, may we have the information of the current incumbent providing the support?

· No, any maintenance that is needed on the Facility system is contracted out on a per instance bases.

· Is the current installed physical access control equipment able to read the v8.1 credentials that the VA will be issuing through the USAccess program?

· Yes, it is also able to read DoD CAC.

· Does the existing system have an Authority to Operate on the network? If not, will that be a requirement?

· The equipment is considered part of the Special Purpose System group and will be included in the ATO for that group. The software and equipment is scanned for vulnerabilities and reports are provide to the IT staff. Those reports will be provided to the Vendor to remediate, and will have a expected completion date.

· Certain access control system platform that you prefer or if you’re open to recommendations?”

· As long all requirements are met.

· Are Scaled Drawings available, if so please post.

· Drawings are available, but do not have a defined scale.

· Are Ceilings Suspended? Or Hard Lid?

· Most Comm rooms have open ceilings, the Data Centers have dropped ceilings.

· Are there existing Cable Trays for wiring above ceilings?

· In some locations, otherwise you will need to use J hooks.

· 4 .Can Existing Wiring be utilized?

· Yes.

· Is a “UPS” required? If so, What Time/Power Duration is required?

· No, but emergency power will be available, in locations where it exists.

· Are “Or Equal” Equipment substitutions allowed?

· Yes, as long as all doors are covered with the same system.

· Is “Plenum Wire” acceptable?

· Yes, but not required, except one building (1st floor building 4)

· Is “After Hours Access” for said work, available to contractor at no add’l cost to the Gov’t?

· The main hospital is a 24/7 operation so yes. All other locations will need to be done during normal working hours.

· What is the height of Exterior Cameras? (If any)

· None

· Please provide/post other “Q & A” requests.

· Q&A is provided via this amendment 0003.

· 11.Please provide a list of equipment to be installed.

· Location of needed support is listed in the submitted package, any added equipment to meet the requirements will be identified by the bidder.

See attached document: PACS Appendix A Clean.