36C25219Q0065-002.docx

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

695-19-2-6093-0020 36C25219Q0065 11-26-2018 Pasholk,Susan 414-844-4846 12-12-2018

NOON CENTRAL

Department of Veterans Affairs

GLAC (69D)

115 S 84TH STREET

Milwaukee WI 53214-1476 X X 325998 500 Employees X N/A X

CLEMENT J. ZABLOCKI VA MEDICAL CENTER

5000 W NATIONAL AVENUE

MILWAUKEE WI 53295-1000

Department of Veterans Affairs

GLAC (69D)

115 S 84TH STREET

Milwaukee WI 53295-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page

BOILER/CHILLER WATER MAINTENANCE TO INCLUDE CHEMCIALS

AT MILWAUKEE VAMC PER STATEMENT OF WORK

SERVICE CONTRACT LABOR STANDARDS APPLY

DOL WD 15-4899(REV-6)7.31.18 APPLIES AND IS ATTACHED

100% SDVOSB SET ASIDE

VA POC ADAM KREGER 414-384-2000 X44773

CO SUSAN PASHOLK 414-844-4846

695-3690162-6093-854100-2543 010050190 X X x

SUSAN PASHOLK

CONTRACTING OFFICER

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All task order administration matters will be handled by the following individuals:

a. CONTRACTOR: ______________________________________ (Contractor’s Name) ______________________________________ (Address) ______________________________________ (City-State-Zip) ______________________________________ (Point of Contact/Title)

PHONE NUMBER ______________________________________

FAX NUMBER ______________________________________

E-MAIL ADDRESS ______________________________________

DUNS NUMBER NO. ______________________________________

b. GOVERNMENT: SUSAN PASHOLK, CONTRACTING OFFICER

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

52.232-34 -- Payment by Electronic Funds Transfer--Other Than System for Award Management.

3. INVOICES: Invoices shall be submitted in arrears in accordance with:

a. 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

b. Monthly in arrears.

4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF SUBMISSION FOR PAYMENT REQUESTS.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://ob10.com/us/en/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@ob10.com <http://VA.Registration@ob10.com/>

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov <http://va.gov/>

INVOICES:

Payments shall be made monthly in arrears upon receipt of a properly prepared invoice.

In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@ob10.com or calling 1-877-752-0900 option 2 for Enrollment.

Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.ob10.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

All invoices shall reference the vendor name and address, customer name, task order number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

Offers may be submitted electronically to the following email address: susan.pasholk@va.gov. However, a signed, dated and scanned 1449 must be included along with all other information requested herein by the due date and time. Offers may also be submitted through the regular mail and must be received by the date and time specified in Block 8. CAUTION - LATE Submissions, Modifications, and Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of this solicitation.

SPECIAL NOTES

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer susan.pasholk@va.gov no later than THURSDAY DECEMBER 6, 2018 AT 8:00 AM CENTRAL. Contracting will issue a consolidated response via solicitation amendment to www.fbo.gov within 2 business days to all parties.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this task order. The Contractor shall communicate with the Contracting Officer on all matters pertaining to task order administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this task order. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the task order price to cover any increase in cost incurred thereof.

AUTHORITY

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. See 52.212-2 Evaluation – Commercial Items (Section E) for a description of the factors in addition to price that the Government will use to evaluate offers. Prospective contractors must furnish the information listed herein with their quotations to ensure they receive full consideration.

SITE VISIT

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed in no case shall failure to inspect the campus constitute grounds for a claim after task order award. SITE VISIT IS SCHEDULED FOR TUESDAY DECEMBER 4, 2018 AT 9:00 AM CENTRAL. INTERESTED PARTIES TO MEET COR ADAM KREGER (414-384-2000 X44773) AT GRAPICS BUILDING.

LIMITATIONS ON SUBCONTRACTING – MONITORING AND COMPLIANCE

This solicitation includes 852.219-10. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

BOILER/CHILLER WATER MAINTENANCE

SERVICES PRICES/COSTS

The Contractor shall provide all labor, material, tools, management, travel, and equipment necessary for the installation of replacement, maintenance, and testing of the Chiller Plant and Boiler Plant make up water, Buildings 111 and 102 closed glycol loops and associated out building locations at the Clement J. Zablocki Medical Center, Milwaukee, WI.

BASE YEAR: DATES OF AWARD THROUGH DECEMBER 31, 2019

DESCRIPTION QTY UNIT UNIT TOTAL

PRICE PRICE

CLIN 1001

The Contractor shall provide all labor, material, tools, management, travel, and maintenance, and testing of the Chiller Plant, Boiler Plant make up water, CLC Hydronic System and associated out building locations at the Clement J. Zablocki Medical Center, Milwaukee, WI as defined in the Statement of Work. 12 MO $___________ $___________

CLIN 1002

Building 111 and 102 Closed Loop Testing and Maintenance as defined in Statement of Work. 2 EA $___________ $___________

TOTAL BASE YEAR $____________________

OPTION YEAR 1: JANUARY 1, 2020 THROUGH DECEMBER 31, 2020

DESCRIPTION QTY UNIT UNIT TOTAL

PRICE PRICE

CLIN 1001

The Contractor shall provide all labor, material, tools, management, travel, and maintenance, and testing of the Chiller Plant, Boiler Plant make up water, CLC Hydronic System and associated out building locations at the Clement J. Zablocki Medical Center, Milwaukee, WI as defined in the Statement of Work. 12 MO $___________ $___________

CLIN 1002

Building 111 and 102 Closed Loop Testing and Maintenance as defined in Statement of Work. 2 EA $___________ $___________

TOTAL OPTION YEAR 1 $____________________

OPTION YEAR 2: JANUARY 1, 2021 THROUGH DECEMBER 31, 2021

DESCRIPTION QTY UNIT UNIT TOTAL

PRICE PRICE

CLIN 2001

The Contractor shall provide all labor, material, tools, management, travel, and maintenance, and testing of the Chiller Plant, Boiler Plant make up water, CLC Hydronic System and associated out building locations at the Clement J. Zablocki Medical Center, Milwaukee, WI as defined in the Statement of Work. 12 MO $___________ $___________

CLIN 2002

Building 111 and 102 Closed Loop Testing and Maintenance as defined in Statement of Work. 2 EA $___________ $___________

TOTAL OPTION YEAR 2 $____________________

OPTION YEAR 3: JANUARY 1, 2022 THROUGH DECEMBER 31, 2022

DESCRIPTION QTY UNIT UNIT TOTAL

PRICE PRICE

CLIN 3001

The Contractor shall provide all labor, material, tools, management, travel, and maintenance, and testing of the Chiller Plant, Boiler Plant make up water, CLC Hydronic System and associated out building locations at the Clement J. Zablocki Medical Center, Milwaukee, WI as defined in the Statement of Work. 12 MO $___________ $___________

CLIN 3002

Building 111 and 102 Closed Loop Testing and Maintenance as defined in Statement of Work. 2 EA $___________ $___________

TOTAL OPTION YEAR 3 $____________________

OPTION YEAR 4: JANUARY 1, 2023 THROUGH DECEMBER 31, 2023

DESCRIPTION QTY UNIT UNIT TOTAL

PRICE PRICE

CLIN 4001

The Contractor shall provide all labor, material, tools, management, travel, and maintenance, and testing of the Chiller Plant, Boiler Plant make up water, CLC Hydronic System and associated out building locations at the Clement J. Zablocki Medical Center, Milwaukee, WI as defined in the Statement of Work. 12 MO $___________ $___________

CLIN 4002

Building 111 and 102 Closed Loop Testing and Maintenance as defined in Statement of Work. 2 EA $___________ $___________

TOTAL OPTION YEAR 4 $____________________

TOTAL BASE PLUS ALL OPTION YEARS $____________________________

SCOPE OF WORK/SPECIFICATIONS

1.0 DESCRIPTION OF SERVICES

The Contractor shall provide all labor, material, tools, management, travel, and equipment necessary for the installation of replacement, maintenance, and testing of the Chiller Plant and Boiler Plant make up water, Buildings 111 and 102 closed glycol loops and associated out building locations at the Clement J. Zablocki Medical Center, Milwaukee, WI.

2.0 SAFETY DATA SHEETS

Prior to commencement of services, the Contractor shall provide Safety Data Sheets to the COR in accordance with VA and OSHA regulations.

3.0 GENERAL REQUIREMENTS

Contractor shall provide services as outlined below:

Provide chemicals, maintain, and test all make up water supply system to include, but not limited to automated chemical feeder systems and associated make up water equipment such as cooling tower, boiler plant and out building make up water units and closed glycol loops. The vendor is responsible to supply factory-trained technicians from a local service branch to replace, upgrade, and maintain the system and to respond to and repair in the event of unit failure in a rapid manner. This is to ensure that repairs/chemicals can be completed within two (2) business days.

VA required neat chemical delivery. Contractor shall ensure that all chemical barrels are immediately removed and no chemicals are left onsite unless chemicals are in containment vessel. Chemicals shall be transferred immediately to storage tanks; empty barrels shall be removed immediately.

Expected frequency of routine service is weekly under water numbers are stable and then monthly.

Total of sixteen (16) boilers need to be treated. Boilers have operating pressure of 100 pounds. Boilers are manufactured by Nebraska, English, Fulton and Mach. Boiler Horsepower ratings are 3-30,000#, 2-20,000#/hr. Boiler are water tube, one Fulton Pulse at 5PSI and 10 hot water boilers using glycol. Steam is used for humidification. Steam produced is 30-40K# per month with estimated condensate return of 85-90%. During cooling season, operation is 7 days per week, 24 hours per day. Cycles on concentration run at 3.5 to 4. Two (2) cooling towers are used.

Contractor shall perform monthly site visits to monitor seven (7) oxidant panels to check calibration and proper operations of all sensors, perform necessary maintenance and sensor rebuilds, and communicate results to the COR. Site visits shall be coordinated in advance with COR. All consumable parts for the sensors are included in this service to include membranes, calibration solutions, O-rings, and seals. Equipment not covered includes recirculation pump, pressure reducing valves, entire sensor assemblies, and controller.

Contractor shall maintain onsite chemical levels per the chart below:

4.0 CHEMICAL FED UNIT PART 1

The Contractor shall provide equipment and water treatment by a single water treatment firm approved by the COR. Contractor shall install equipment by task order effective date (expected to be January 1, 2019). Installation will need to be coordinated per the needs of the Government, when system can be taken off line.

4.1 Current Equipment/Chemical Requirements

Boiler Feed Systems

A. Deaerator Chemical Feed System

1. One (1) 65-gallon polyethylene Double Containment Storage Tank. The Chemical Feed tank shall be housed within a 72-gallon Containment. Each tank needs to have its own tank level gauge.

2. Oxygen scavenger Feed Pump: One (1) positive displacement chemical feed pump shall be supplied by contractor for Oxygen Scavenger feed. The pump materials of construction shall be compatible with the product to be applied. Both stroke length and stroke frequency shall be adjustable. . The pump discharge line shall be installed to feed the chemical into the injection quill in the Deaerator Storage Chemical Feed Manifold. The field representative shall assist the contractor in determining the exact feed location and sequence.

B. Chemical Feeding and Control Equipment- Steam Boiler System

1. One (1) 65-gallon polyethylene Double Containment Storage Tank for each Boiler Treatment Chemical. The Chemical Feed tank shall be housed within a 72-gallon Containment. Each tank system shall be equipped with a Liquid Level Gauge. Two (2) 65-gallon ChemFeed Tanks, total shall be supplied by contractor.

2. Boiler inhibitor Feed Pumps: One (1) positive displacement chemical feed pump shall be supplied by contractor for inhibitor feed. Both stroke length and stroke frequency shall be adjustable and controlled by a 4-20 mA signal. The pump discharge line shall be installed to feed the chemical into the injection quill in the Deaerator Storage Chemical Feed Manifold. The field representative shall assist the contractor in determining the exact feed location and sequence.

3. One (1) 65-gallon polyethylene Double Containment Storage Tank for the Boiler Treatment Chemical. The Chemical Feed tank shall be housed within 72-gallon Containment. Each tank system shall be a equipped with a Liquid Level Gauge.

4. Condensate Corrosion Inhibitor Feed Pump: One (1) positive displacement chemical feed pump shall be supplied by contractor for inhibitor feed. Both stroke length and stroke frequency shall be adjustable. . The pump discharge line shall be installed to feed the chemical into the injection quill in the Deaerator Storage Chemical Feed Manifold. The field representative shall assist the contractor in determining the exact feed location and sequence.

5. The Pumps shall be wired as directed by the manufacturer.

C. Boiler Surface Blowdown Control

1. One surface blowdown controller shall be supplied by contractor for each boiler. The controller shall operate with an input voltage range of 95-135 V AC, ambient temperature rating of between -40° and 140° F, and will be operational with 0-100% relative humidity. It shall capable of operating a motorized valve.

2. Per C.1 above, the controller shall be equipped with an in-line electrode, in a one-inch forged steel cross, it shall have a pressure rating of 300 PSI with a steam temperature maximum level of 500° F.

3. The blowdown assembly for each boiler shall have a shut off valve, normally closed motorized valve, and a throttling valve all rated for the system operating pressure.

D. Chemical Requirements -Steam Boiler Systems

1. A liquid oxygen scavenger shall be used for the prevention of oxygen corrosion attack of the steam boiler and condensate system. The product shall be bisulfite based and have a neutral pH.

2. A liquid synthetic organic polymer blend shall be used as the primary deposit inhibitor on the steam boiler surfaces. The product shall be fed into the Chemical Feed Manifold.

3. A liquid blend of volatile amines shall be used for the protection of the steam and condensate system against the corrosive effects of oxygen and carbonic acid. The product shall contain amines, which are approved for use in a public healthcare facility. The product shall be fed into the Chemical Feed Manifold.

4. The use of an approved caustic shall be used to control the alkalinity of the boilers.

5. All chemicals must be in accordance with the Federal Code of Regulations for boiler water additives.

E. Glycol Closed Loop Systems Chemicals required for maintenance of Closed Loop System will be paid separately from this contract.

1.Testing semi-annually of glycol in the closed loop systems of building 111 and 102 as well as each system’s bulk holding tank.

2. Maintain the integrity of the glycol for quality and a freeze point of -20 degrees Fahrenheit.

3. Ensure storage tanks maintain a level of no less than 20 percent of the total closed loop capacity.

4.Contractor shall provide proof of ability to obtain bulk glycol with neat delivery.

5.Provide a semi-annual report of tested sample results and recommended corrective action.

4.2 Installation

A. The Contractor shall install a complete system in accordance with manufacturers' requirements. Provide all piping and tubing materials for interconnection of components with leak test results.

B. Contractor shall be responsible for coordinating all electrical interlock wiring for the chemical treatment systems with the VA Electrical employee with respect to the approved manufacturer's recommended wiring diagrams.

5.0 WATER TREATMENT FOR CLOSED HYDRONIC SYSTEMS

A. Contractor shall provide a water treatment system for the closed chilled and hot water systems as specified herein to include monthly testing of the sytem. Systems to be manufactured by a company approved by the COR. Provide water treatment system start-up and adjustment.

B. Contractor shall maintain PAR level supply of water treatment chemicals and systems pre-cleaning chemicals per Section 3.

C. Submit complete water treatment systems drawing and specifications for approval. (Upon award of contract, subject to coordination with COR.)

D. All chilled, and hot water piping and related equipment shall be thoroughly flushed out with pre-cleaning chemicals designed to remove deposition such as pipe dope, oils, loose rust, mill scale and other extraneous materials. Recommended dosages of pre-cleaner chemical products shall be furnished by the contractor, added, and circulated throughout the water systems. The water systems shall then be drained, refilled and flushed thoroughly until no foreign matter is observed and total alkalinity of the rinse water is equal to that of the make-up water.

5.1 Current Equipment/Chemical Requirements

CLOSED CHILLED AND HOT WATER TREATMENT SYSTEMS

The Contractor will provide a one-time chemical feeder of 5-gallon capacity and minimum 125 PSI working pressure for each closed water system. Feeder to be complete with funnel with fill valve, and inlet, outlet and drain connections.

5.2 Installation

Install and place complete water treatment systems in proper operating condition in accordance with manufacturer drawings, specifications, and manufacturer’s published installation instructions.

6.0 WATER TREATMENT FOR OPEN HYDRONIC SYSTEMS

A. The Contractor will provide a complete water treatment system for cooling tower condenser water system. System will be tested when in use, testing not required in off season. Off season will be determined by COR and my change from year to year.

B. Systems to be manufactured by a company approved by the COR. Provide water treatment system start-up and adjustment.

C. Contractor shall maintain PAR level supply of water treatment chemicals and systems pre-cleaning chemicals per Section 3.

D. Submit complete water treatment systems for approval.

E. All condenser, water piping, and related equipment shall be thoroughly flushed out with pre cleaning chemicals designed to remove deposition such as pipe dope, oils, loose rust, mill scale, and other extraneous materials. Recommended dosages of pre-cleaner chemical products shall be furnished by water treatment supplier, added, and circulated throughout the water systems. The water systems shall then be drained, refilled and flushed thoroughly until no foreign matter is observed and total alkalinity of the rinse water is equal to that of the make-up water.

6.1 Current Equipment/Chemical Requirements

6.1.1 Contractor Equipment Requirements

A. Open Water Treatment Systems: Provide a microprocessor controller for controlling conductivity and chemical treatment in each of the two (2) cooling tower water system, which shall continuously monitor and control the cooling water cycles of concentration, inhibitor feed, and micro biocide feed to all of the cooling towers. I. The controller shall have the following features and capabilities:

1. Key Pad Control: All measurements, set points, calibration adjustments, program data and real clock time shall be accessed through the chemical resistant membrane key pad.

2. LCD Display: All measurements, set point, and program data accessed through the key pad shall be digitally indicated on a liquid crystal display (LCD). Individual screens of information shall be displayed for the following functions with menu prompts/commands prompting the operator to change set points and access the program operating data. Individual screens of information shall be provided for nominal operation, conductivity set points, alarm status, feed limit timers, calibration, temperature set points, drum levels, real clock time, and digital inputs.

3. Conductivity Monitor shall provide linear, temperature compensated measurements over the full minimum range of 0-5,000 micromhos. Accuracy shall be 1% of reading with a hysteresis of± 40 micromhos over a temperature compensated range of 5-60 degrees.

4. All equipment installed for treatment of water and glycol systems must be calibrated monthly to ensure their proper operation.

B. Display resolution shall be 10 micromhos. Sampling rate shall be once per hour. Control set points shall be adjustable. Bleed-off shall be controlled in the following manner:

1.Standard Operation: Conductivity controller actuates solenoid bleed-off valve when cooling tower water system dissolved solids level reaches or exceeds the set point.

2.Biocide Operation: A secondary bleed-off set point will be used to lower system conductivity levels prior to biocide feed. This circuitry will ensure increased bleed-off prior to biocide feed so that the dissolved solids levels will not rise above standard operation set point during biocide feed, when bleed-off lockout timer is activated.

3.In both operating modes, an independent bleed limit timer with alarm shall safeguard against excessive bleed-off.

C. The pH monitor shall provide linear, temperature compensated measurements over the full range of 0-14 pH. Accuracy shall be 0.1 pH units with a hysteresis of± 0.15 over a temperature compensated range of 5-60 degrees C. Display resolution shall be 0.05 pH units. Sampling rate shall be once per hour. Control set points shall be adjustable. High set point for acid feed, low set point for caustic feed. Provide bleed lockout on pH.

D. Chemical Feed Controls: Each of the three chemical feeds for each controller shall be capable of operating in one of the following modes and shall be independently field programmable:

1.Traced Chemical Technology: Chemical is fed based on input from probe reading real-time chemical levels

2.Percentage Timer: Chemical is fed on an adjustable time-proportioning basis initiated by bleed-off.

3.Counter/Timer: Chemical is fed proportional to make-up water rate. A water meter with an electric contractor shall pulse a solid-state reset counter with an adjustable range of 0-99 counts. Completion of counter cycle will initiate solid-state reset timer for chemical feed with an adjustable range of 0-10 minutes.

4.Clock Timer: Chemical feed is programmed by a 24-hour timer with 1-, 7-, or 28-day repeating cycle. Each chemical feed interval will be programmed for start time and duration with up to 16 intervals per function.

5.Acid and/or caustic feed from pH control with 90-minute feed limit.

E. Digital Inputs: Four digital input channels shall be available for water flow interlock, water meters, and others.

F. Security Code: Controller programming changes shall be accessed only by entering an authorized security code.

G. Alarms: Controller shall alarm high and low conductivity, bleed limit, chemical feed limit, no flow, chemical drum empty, and low battery. Controller shall provide emergency stop to stop all chemical feeds; flash "emergency stop" display, sound keypad buzzer, and close common alarm relay dry contacts to provide remote alarm at Building Automation System (BAS).

H. Operating Data History: Controller shall retain in memory all operating data for the following parameters.

1.The minimum, maximum, and average of all analog input data shall be recorded each hour for the previous 24 hours and each day for the previous seven days.

2.The first and last occurrence of each alarm condition shall be recorded including the day and time of each occurrence for the previous seven days.

3.The daily total running time in hours and minutes shall be recorded for bleed-off and all chemical feeds. The water flow volume in gallons of water through the water meters shall be recorded on both a daily and cumulative basis.

I. Drum Level Monitoring: Each chemical drum used shall be monitored by an electronic drum level sensor or with a manual float.

J. Power Outage Protection: The control system shall have two forms of power outage protection:

1.A lithium cell battery shall provide power for real time clock/calendar up to two years.

2.Set points, calibrations, feed schedules and all other user option inputs and software shall not require battery backup and shall be maintained in the control system without power.

K. Provide communication software to: Hardwire the Microprocessor controller communication output to Building Automation System (BAS) PC serial port to provide control, alarm, and operating data history retrieval, reporting and Archiving at the remote BAS PC system.

L. Each unit shall be shipped from the factory pretested and calibrated. Each unit shall also be preprogrammed to "default" set points to prevent overfeeds prior to user program mg.

6.1.2 Provide the following separate components for each cooling tower water system:

A. Water meter complete with electric contacting register sized to meter twice the volume of the maximum water rate of the system.

B. One pre-piped bleed-off piping assembly consisting of inlet shut-off valve, WYE strainer, flush valve, throttling valve and 0 PSI differential brass solenoid valve. Bleed-off piping assembly shall be sized to bleed twice the maximum bleed-off rate of the system.

6.2 Installation

Equipment installed remains the property of the Contractor; Contractor shall be responsible for all costs to repair and or replace Contractor owned equipment.

A. The Contractor shall install and place complete water treatment systems in proper operating condition in accordance with drawings, specifications, and manufacturer's published installation instructions. Provide communication link between water treatment microprocessor and Building Automation System PC.

B. Water treatment equipment manufacturers’ representative to supervise systems pre-cleaning, water treatment systems installation and start-up, and train owners’ representatives a minimum of 8 hours concerning proper feeding and control techniques. Provide two copies of water treatment systems operating and maintenance manuals to Designer.

C. The Contractor will conduct a Pre-startup Cleaning of Condenser Water System

1. The condenser water system shall be cleaned and flushed for removing construction dirt, oil, and grease prior to final filling of the systems.

2. Immediately following the cleaning and flushing, the Condenser Water system shall be inspected by water treatment vendor for cleanliness and the initial dosages of protective treatment shall be applied.

7.0 PREVENTATIVE MAINTENANCE INSPECTION (PMI) PLAN

The contractor shall develop a PMI plan that includes all of the necessary inspections, tests, services, and repair of the water system(s) addressed in this contract. The completed PMI plan shall be submitted for approval within 30 days after contract award. Once approved, the contractor shall follow the schedule. Schedule changes must be approved by the COR.

8.0 PREVENTIVE MAINTENANCE

Corrective maintenance includes adjustments, service, or repair to treated water system(s), closed loop system and equipment to proper operation. When possible, equipment and system deficiencies shall be corrected along with preventive maintenance work. Records or reports shall be maintained that document all corrective and preventive maintenance tasks accomplished and shall reflect the status of the water treatment system(s) after work is completed. The contractor shall make every effort to prevent water contamination from infiltration, chemical feeder failure, or low product levels.

9.0 RESPONSE TIME

All routine maintenance not initiated by a service call from the COR shall be scheduled 24 hours ahead of time with the COR.

10.0 PARTS FOR REPLACEMENT

The Contractor shall furnish and replace parts to meet uptime requirements of 90%. All parts relating to preventive maintenance are included in the contract price. The Contractor shall have ready access to all parts, including unique and/or high mortality replacement parts. All parts supplied by contractor shall be compatible with existing equipment. The contractor shall use new or rebuilt parts. All parts shall be of current manufacture and have compatibility with the presently installed equipment. All parts shall perform identically to the original equipment specifications. Rebuilt parts, used parts or those removed from another system shall not be installed without specific approval from the CO or COR.

Contractor shall be responsible for all parts for repair and or replacement on Contractor owned equipment.

PLEASE NOTE: any charges claimed must be approved before service has begun. Any additional work performed or parts replaced, if applicable, without the written approval of the CO will be performed or furnished at the Contractor’s expense.

11.0 REPORTS

A mutually agreed upon format work order form must be completed after each site visit. This must be electronically submitted. The report shall include a detailed description of the process used including a complete list of acceptable cleaning agents, actual readings taken and any corrective action needed. Reports must be submitted in original copy. No carbon copies will be accepted.

See Section E. Glycol Closed Loop System for reporting requirements.

The Contractor shall immediately, but no later than twenty-four (24) consecutive hours after the discovery of, notify the COR in writing of the existence or the development of any defects in, or repairs required, to the government owned equipment, which is not covered under terms of this task order and is the responsibility of the government for repair.

12.0 HOURS OF OPERATION

12.1 Normal hours of operation are Monday through Friday from 7:00 am to 3:30 pm, excluding holidays.

12.2 Federal and National Holidays observed by the VAMC are:

New Year's Day Labor Day Independence Day Memorial Day Thanksgiving Day Christmas Day M L King's Birthday Columbus Day President's Day Veterans Day Independence Day

12.2.1 Also included would be any other day specifically declared by the President of the United States to be a National Holiday.

12.2.2 When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

13.0 SECURITY REQUIREMENTS

13.1 Identification

The Contractor’s employees and/or subcontractors approved by the COR shall wear visible identification at all times while on the premises of the VAMC. Identification shall include but not limited to, a company identification card, which shall include the company name, employee name, title, and a photograph of the employee. All employees of the Contractor or subcontractor providing services to the Government must wear a company uniform identified with the company name and/or logo. Uniforms must be neat and clean at all times while working on the VA premises and will be approved by the COR. The contractor’s personnel may be required to possess and wear a VA issued identification card in addition to the above requirements.

13.2 Parking

It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAMC will not validate or reimburse for parking violations from the Contractor under any conditions.

13.3 Smoking, Weapons, and VA Regulations

Smoking is prohibited inside any building at the VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of the VA regulations may result in citation answerable to the United States (Federal) District Court, not a local district, State, or Municipal court.

13.4 The Contractor agrees that none of its officers or employees shall use any research, statistical, medical, patient specific, or security information obtained in the performance of the work without written consent of the government.

13.5 Contractor employees performing service under this contract shall be subject to SAC background investigations.

14.0 PROTECTION OF GOVERNMENT PROPERTY

During work execution, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces. Accidental splashes shall be removed immediately. Damage resulting from the Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement, if necessary, at no additional cost to the Government. The Contractor shall be responsible to meet OSHA/Safety requirements in the performance of the work. This shall include, but not limited to, taking all the necessary precautions to protect the patients, visitors, and/or staff at each location. The Contractor shall be held responsible for any injuries and /or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.

14.1 Damage

Extreme caution shall be exercised to prevent damage to the building and its contents. Any damage must be reported to the COR immediately for appropriate action. Any damage caused by the contractor will be repaired and/or replaced to the satisfaction of the VA at the Contractor’s expense.

15.0 FACILITY CHECK-IN REQUIREMENTS

The Contractor shall be required to report to the Facilities Management Office, Bldg 70, Wing E or the Graphics Center, Bldg 113 to log in for services performed under this task order. This check in is mandatory. The FSE shall also be required to log out with the above or as specified by the COR.

Telephone Number & Extension:

414-384-2000 ext. 44773

Contractor – Provide telephone number(s) to call for your service:

Provide name(s) of authorized contact person(s)

16.0 DEFINITIONS/ACRONYMS

Acceptance Signature – VA employee who is authorized to sign-off on the ESR, which indicates that the PM has been concluded or is still pending completion, or that the Emergency Repair has been accomplished or is still in a pending status.

Authorization Signature – the COR’s signature; indicates that the COR accepts work status as stated on the ESR.

CO – Contracting Officer

COR – Contracting Officer’s Representative

ESR – Employee/Vendor Service Report – A documentation of the services rendered for each incidence of work performance under the terms and conditions of the task order.

FSE – Field Service Employee - A person who is authorized by the Contractor to perform services on the VAMC premises.

VAMC – Department of Veterans Affairs Medical Center

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This task order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm C.2 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (MAY 2015) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS:

C.3 The following clauses are incorporated by reference:

POSTCONSUMER FIBER CONTENT PAPER

52.232-40 PROVIDING ACCELERATED PAYMENT TO DEC 2013

SMALL BUSINESS SUBCONTRACTORS

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days prior to the contract expiration.

(End of Clause)

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days prior to the contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days prior to contract expiration. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed FIVE (5) years.

(End of Clause)

C.6 52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective --

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

(End of Clause)

C.7 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employer’s liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.8 52.236-9 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984) The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

(End of Clause)

C.9 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.

(End of Clause)

C.10 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).

(3) Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats…