36C25218B0884-002.docx

36C25218B0884

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25218B0884 X 06-06-2018 537-18-3-6985-0201 537-18-145 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 3001 Green Bay Road Building 1, Room 329 North Chicago IL 60064-3048 Department of Veteran Affairs Great Lakes Acquisition Center (GLAC) 3001 Green Bay Road Building 1, Room 329 North Chicago IL 60064-3048 Angella Sterling 224-610-3650 Food and Nutrition Site Preparation at Jesse Brown VA Medical Center (JBVAMC), Chicago, IL 60612

The Department of Veterans Affairs (VA) Veterans Health Administration (VHA) Great Lakes Acquisition Center (GLAC/NCO12) requires a Contractor to provide labor, materials, tools, equipment, transportation, and qualified supervision to execute work on Project 537-18-145: Food and Nutrition Site Preparation. The work includes but is not limited to replacement of the dish machine and dish conveyor and any areas disturbed by the installation; prepping steam condensate and cold water lines, ductwork insulation, and updating power supply. Work will be performed in Building Rooms 3495A, 3495, 3445, 2457, 2455, and the 3rd Floor roof.

This procurement is a 100% set-aside for CVE-verified Service-Disabled Veteran-Owned Small Business (SDVOSB) firms per the authority of U.S.C. 8127 (Public Law 109-461). In accordance with VAAR 819.7003(b), at the time of bid submission, the bidder must represent that it is a SDVOSB concern, a small business concern under the NAICS code assigned to the acquisition, and is CVE-verified for eligibility in the Vendor Information Pages (VIP) database.

Project Magnitude Range: between $250,00.00 and $500,000.00.

NAICS Code: 238210 - Electrical Contractors and Other Wiring Installation Contractors SBA Size Standards: $15 Million

See 52.236-27 SITE VISIT for information on organized site visit.

Davis-Bacon Wage Rate Requirements as outlined in IL20170020 apply to this solicitation.

If submitting a joint venture, offerors must include a copy of the joint venture agreement with their bid.

All bidders are responsible for monitoring and downloading any amendments from the FedBizOpps website at https: //www.fbo.gov.

Award will be made to the responsible bidder who submits the lowest responsive bid. A single award will be made, subject to the availability of funds.

X X 52.211-10 X 3:00 pm, CST 07-10-2018 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

00537

537-3680162-6985-854200-3220 23NRNR000

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 3001 Green Bay Road Building 1, Room 329 North Chicago IL 60064-3048 Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540

Table of Contents

A.1 CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individual(s):

Contact Person: _____________________ Telephone #: _____________________ Fax #: _____________________ e-Mail Address: ___________________ Tax Identification Number: _____________________ DUNS Number: _____________________

b. GOVERNMENT: Contracting Officer (36C252/90C) Department of Veterans Affairs, Great Lakes Acquisition Center (NCO 12) Capt. James A. Lovell Federal Health Care Center 3001 Green Bay Rd., Bldg. 1, Rm 329 North Chicago, IL 60064-3048

2. CONTRACTOR REMITTANCE ADDRESS: Effective January 1, 1999 all payments by the Government to the contractor will be made in accordance with Federal Acquisition Regulation (FAR) Clause 52.232-34, Payment by Electronic Funds Transfer. Contractor must be registered in the System for Award Management (SAM) database in accordance with FAR Clause 52.212-1(k).

3. INVOICES: Invoices shall be submitted within ten (10) business days after performance and acceptance of services and must include the VA Contract Number, Project Number, Purchase Obligation Number and Detailed description of the services provided. Payment for services provided under the terms of this contract will be made in arrears, within thirty (30) calendar days, upon receipt of properly executed invoice(s) in accordance with:

· 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

· UPON ACCEPTANCE OF SERVICES

· In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with OB10 e-Invoicing network, for submissions of all electronic invoices to VA. OB10 electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with OB10 by submitting an email to VA.Registration@ob10.com or calling 1-877-752-0900 option 2 for Enrollment.

· Contractor shall submit an electronic invoice within ten (10) business days after performance and acceptance of services to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.tungsten-network.com/Login.aspxhttps://portal.tungsten-network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, OB10 customer service may be contacted at 1-877-489-6135.

· All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity provided, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

· For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov

4. GOVERNMENT INVOICE ADDRESS: All invoices from the Contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 “Electronic Submission of Payment Requests.” to the following web address: http://www.ob10.com/us/en/#&panel1-1.

FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF SUBMISSION FOR PAYMENT REQUESTS.

For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@ob10.com <http://VA.Registration@ob10.com/>

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov <http://va.gov/>

5. CONTRACT AUTHORITY: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this request. The Contractor shall communicate with the Contracting Officer on all matters pertaining to Contract Administration. Only the Contracting Officer is authorized to make commitments or issue changes that affect pricing, quantities or quality of performance of this contract.

6. SUBMITTAL OF OFFERS: All bids/offers must be submitted to the attention of the Contracting Officer identified No Later Than the date/time specified. Bids/Offers will be received at: Contracting Officer – (36C252/90C), Department of Veterans Affairs, Great Lakes Acquisition Center (NCO 12), Capt. James A. Lovell Federal Health Care Center, 3001 Green Bay Rd., Bldg. 1, Rm 329, North Chicago, IL 60064-3048 until the date and time specified.

NO FAX/ FACSIMILE SUBMITTED BIDS WILL BE ACCEPTED.

All transmittal envelopes or other packaging shall be clearly marked with the solicitation number, offeror’s company name and return address. All offers shall be subject to all terms and conditions of this solicitation.

7. QUESTIONS: Requests for Information (RFI) to solicitation documents should be submitted in writing to the Contract Specialist at: angella.sterling@va.gov by June 20, 2018 at 5:00 pm, CST. No telephone responses will be accepted. NOTE: All questions must reference the Project #, the IFB # and the Description of the project in the Header or Opening Statement.

8. All offers must be submitted to the attention of the Contracting Officer identified and listed on the Standard Form 1442, Block 9a and to the address identified on the Standard Form 1442, Block 13.

For instructions on filling out his solicitation request, see include pages “FAR 52.212-1 Instructions to Offerors—Commercial Items (JUNE 2008)”.

A.2 STATEMENT OF WORK

Project Name: Site Preparation for Replacement of Nutrition & Food Service Equipment Project Number: 537-18-145

820 S. Damen Avenue Chicago, IL 60612 Part 1: Project Scope of Work Overview:

Contractor shall provide all materials, labor, tools, and supervision to prepare existing space for installation of a new Dish Machine, Tray Conveyor, and upgraded electrical service to Inductive Plate Warmers, in the JBVAMC In-Patient Kitchen area.

Part 2: Period of Performance (POP):

Contractor shall complete all work including submittals, reviews and quality control within the calendar days from Notice to Proceed (NTP) as shown below.

PERIOD OF PERFORMANCE CHART (IN CALENDAR DAYS AFTER NTP)

The Contractor shall accommodate the Period of Performance by adjusting crew sizes and/or performing tasks simultaneously.

Exhibits:

Exhibit 1: 3rd Floor Work Plan (General overall plan A 3rd Floor Damen Building) Exhibit 2: 2nd Floor Work Area (shows floor below the Dish Machine/Tray Conveyor work area; piping is from the mechanical room 2455 and 2457) Exhibits 3 & 4 (combined onto one page): Barriers, Electrical, and Ceiling Work (shows dimensioned area of work for the Dish Machine, Tray Conveyor, and the Triple Basin Sink; shows outline of the barrier locations) Exhibit 5: Induction Plate Heaters and Cart Wash Work (shows location of electrical work for the plate heaters, and the vinyl strip curtain location) Exhibit 6: Dish Machine data sheet Exhibit 7: Dish Machine line drawing Exhibit 8: Sequential Work Activities list Part 3: Detailed Project Scope of Work:

It is important to note that the tasks listed below are expected to be performed in a sequential manner, per Exhibit 8. However, delivery of the Tray Conveyor may result in those activities being accelerated, and may cause some of those tasks to become inserted into, or be made concurrent with, other tasks in the Sequential Work Activities list.

The Contractor shall provide the following:

1. Task 1 Dish Machine Replacement

a. Work for this task is located in Damen Building Rooms 3495A, 3445, 3495, 2455 and 2457 and on the 3rd floor roof.

i. The water and steam services originate from the second floor. Cut and patch the hard ceilings in room 2457 and 2457A during nights 8:30 pm–4:30 am. No weekend work will be allowed.

b. Coordinate with the VA-COR to minimize down time to the Nutrition & Food Service. During the time the Dish Machine is being replaced, the Nutrition & Food Service will use paper service.

i. The west and south construction barriers are to follow the soffit line. This is the area of work for the flooring and ceiling replacement.

ii. The location of the east construction barrier is to be coordinated with the VA-COR to allow the Triple Basin Sink to remain in service during Kitchen operation hours (5:00 am–8:00 pm) while allowing construction traffic and materials clear access during construction hours (8:30 pm–4:30 am). No weekend work will be allowed.

iii. Meet with the VA-COR and coordinate the location of the new equipment. Mark the floor as necessary for VA approval of the layout, leaving space for the subsequent installation of the new Tray Conveyor.

c. Construct temporary barriers/walls in Room 3495 to enclose the work area for the Dish Machine and the Tray Conveyor replacement. Provide negative air machines and vent to the outside. All work within the work area, including construction of the barriers, shall be performed nights from 8:30 pm–4:30 am. No weekend work will be allowed.

i. The Triple Basin Sink must remain accessible and remain in service while the Dish Machine is being replaced.

ii. Configure the temporary partition, lighting and power surrounding the Triple Basin Sink to allow the Triple Basin Sink to be accessible and remain in service during the work.

iii. Once the Dish Machine has been installed, reposition the east barrier surrounding the Triple Basin Sink in order to complete the remaining flooring and ceiling work while the Dish Machine is in operation for use by the VA. (See Item i.vii below)

d. VA will shut off local electrical, steam, and water utilities providing service to the existing Dish Machine and Tray Conveyor at the start of the work.

e. Contractor shall disconnect local electrical, steam, and water utilities providing service to the existing Dish Machine. Contractor shall disconnect the exhaust ductwork above the roof line, and temporarily seal the opening.

f. Contractor shall disconnect local electrical, steam, and water utilities providing service to the existing Tray Conveyor.

g. Contractor shall disassemble, remove, and dispose of the existing Tray Conveyor.

h. The Dish Machine supplier will disassemble, remove, and dispose of the existing Dish Machine upon completion of preceding work.

i. For existing floor tiles in the area of work, the Contractor shall:

i. Power steam clean the floor;

ii. Acid wash the floor;

iii. Remove existing grout between tiles;

iv. Replace 100 square feet of cracked or damaged floor tiles:

1. Coordinate inspection and selection with the VA-COR. Tiles are ½” thick red and brown ceramic type. Coordinate with VA-COR and use a commercial tile that is most near matching in each color. It is understood by VA that the colors may not exactly match.

v. Install new grout;

vi. Seal new grout.

vii. Special considerations for the Triple Basin Sink, which must remain in operation during the Dish Machine replacement:

1. After the Dish Machine installation has been completed, the immediate, unaddressed area associated with the Triple Basin Sink must have the ceiling and floor work completed.

2. Relocate the temporary construction barrier or provide a new construction barrier to accommodate this work.

3. Coordinate with the VA-COR to schedule this work to be completed within 48 hours.

4. Nutrition & Food Service will provide alternate measures to clean their items in another location during the time the Triple Basin Sink area is being improved.

j. The Contractor shall remove and replace the existing ceiling tiles, grid and lighting:

i. Remove the existing ceiling and grid in the work area. The Dish Machine Site Prep and installation will be completed without a ceiling system in place. Remove the existing lighting and provide temporary lighting.

ii. After installation of the Dish Machine has been completed, provide new 2x2 grid with wash-rated ceiling tiles. Coordinate the grid layout with the VA-COR, centering the existing sprinkler heads in tiles and HVAC grilles in grid openings as closely as possible.

iii. Provide fourteen (14) flush mount 2x4 LED, Wet Label, 7000 lumens, 3500K CRI, MV ballast, frosted lens. Reconnect to the existing lighting circuits. The exact layout shall be coordinated with the VA-COR, and shall avoid existing overhead obstructions such as ductwork and piping. Provide separate independent supports for the lighting direct to the structure. The lighting shall not be supported by the ceiling grid.

iv. Coordinate the work around the Triple Basin Sink to allow for use of this sink concurrent with the work to replace the Dish Machine.

k. The Contractor shall provide the following site preparations for the Dish Machine Replacement. Refer to the Dish Machine Data sheet for additional requirements.

i. Electrical:

1. Demolition:

a. Remove the existing electrical power feed, back to existing power panel in Room 3455. Remove both conduit and wires.

b. Remove the existing 400A MCCB (located in room 3495A) and feed from DP-D2K (located in room 3455). Remove the conduit, pull box, patch the wall and apply paint/tile to match existing.

c. Provide plastic temporary barriers as described above. Work shall be performed nights from 8:30 pm–4:30 am. No weekend work will be allowed.

2. Remove the existing 400A SW/FU unit in DP-D2K. Provide twin 200A SW/FU units. Utilize custom switchgear manufacturer. Utility shutdown will be performed by VA upon prior request of Contractor. Work shall be performed nights from 8:30 pm–4:30 am. No weekend work will be allowed.

3. Provide 150A Fuse, 208Y/120V 3 phase 4 wire + GRD, 4#1/0, 1#6 GRD, CU, THWN, 2” Conduit electrical power feed. EMT above ceiling, threaded rigid where exposed. Provide NEMA 12 disconnect for the new Dish Machine. Power feed must terminate within 5 feet of the connection to the new Dish Machine.

ii. Prepare the existing 1-½” steam line to connect to the new Dish Machine. Provide and install new local steam-rated shut off ball valve, pipe insulation, and wash-down rated enclosure over the insulation. Make connections to the: tank heat, booster, and the blowoff dryer. Steam line must terminate within 5 feet of the connection to the new Dish Machine.

1. Remove the existing steam pressure reducing valve and bypass that is located in the mechanical room 2455 on the second floor.

2. Provide a new 1-½” pressure reducing valve (with bypass) and steam-rated ball valves.

3. The existing piping insulation has been abated. Remove only the insulation required to install the new pressure reducing system and bypass.

4. Reinsulate with cover the piping, valves, and reducing station.

iii. Prepare the existing ¾” steam condensate line to connect to the new Dish Machine. Provide and install new local steam-rated shut off ball valve, pipe insulation and wash-down rated enclosure over the insulation. Steam condensate line must terminate within 5 feet of the connection to the new Dish Machine.

iv. Prepare the existing 1” hot water line 30-35 PSI to connect to the new Dish Machine. Provide and install new local stainless ball shut off valve, pipe insulation, and wash-down rated enclosure over the insulation. Water line must terminate within 5 feet of the connection to the new Dish Machine.

1. Provide both a pressure reducer and a back-flow preventer on the hot water line serving the Dish Machine. Locate the unit near the Dish Machine. Coordinate with the VA-COR for exact position.

v. Prepare the existing 1” cold water line 30-35 PSI to connect to the new Dish Machine. Provide and install new local stainless ball shut off valve, pipe insulation and wash-down rated enclosure over the insulation. Water line must terminate within 5 feet of the connection to the new Dish Machine.

1. Provide both a pressure reducer and back-flow preventer on the cold water line serving the Dish Machine. Locate the unit near the Dish Machine. Coordinate with the VA-COR for exact position.

vi. Provide 2” copper extension from the bottom of the Dish Machine discharge to the open site drain.

vii. Prepare the existing exhaust ductwork to connect to the new Dish Machine plenum adapter. Provide and install exterior insulation and wash-down rated enclosure over the insulation for the new plenum adapter. (Dish Machine supplier will provide and install the new plenum adapter.) Coordinate with COR regarding size and configuration, estimated to be approximately 30” X 30”. VA will provide information when final design has been received from Dish Machine supplier.

viii. Provide and install new roof–mounted power exhauster as required per Dish Machine exhibits. This is to be located on the 3rd floor roof of the Damen Building overlooking to the Polk Street dock. (The roof is accessible from the 4th Floor through Room 4507). The exhaust fan shall be Aluminum or Stainless Steel, Mushroom type, 120V, ½ HP, direct drive, 3550 CFM at 0 static pressure, 2900 CFM at 0.5 static pressure. Provide roof flashing as required for a tight seal. Reconnect power to the existing 20A-1 Pole 120V Circuit Breaker. Provide manual motor starter with thermal overloads.

l. Fire seal all new and re-used existing penetrations and openings in all walls and ceilings. Coordinate inspection with the VA-COR.

m. Water/fire seal penetrations in the floor for all existing utilities to the Dish Machine.

n. Provide and install Cooper Atkins TempTrak temperature probe and transmitter kit into Dish Machine as shown on sketch, and per material cut sheet. This probe is used to transmit Dish Machine water temperature to the Medical Center’s temperature monitoring system. No power is required. The unit is battery operated.

o. Note: Receiving at the Polk Street Dock, transporting up the freight elevators to job site, uncrating and assembly of the Dish Machine shall be performed by the Dish Machine supplier.

p. The final connections of power, exhaust ductwork, steam and other the utilities listed above are by the Dish Machine supplier.

q. VA will re-energize all utilities when requested by Contractor and Dish Machine supplier, after inspection of connections.

2. Task 2 Tray Conveyor Replacement

a. The area for this work is Damen Rooms 3455 and 3495.

b. The expectation is that the installation of the new Tray Conveyor will take place after the Dish Machine has been installed and is operational. Installation of the new Tray Conveyor will be performed by the Tray Conveyor supplier and will not impact work by the Site Prep Contractor.

c. Site Prep Contractor shall provide all power and conduit work preparations concurrent with Task 1 to minimize impact to the work area.

i. VA will shut off water lines to existing Tray Conveyor.

ii. VA will shut off local electrical power.

iii. Contractor shall disconnect all water line connections to existing Tray Conveyor while performing hot water and cold water line replacements.

d. Contractor shall disconnect local electrical service. Contractor shall verify with VA that services have been shut off.

e. Disassemble, remove, and dispose of the existing Tray Conveyor.

f. Electrical:

i. Remove the power feed from the electrical power panel 2K4 complete. This panel is located in the elevator lobby 3455 just outside the work area.

ii. Provide 3#6, 1#10 GRD, CU, THWN, 1” Conduit. Provide 60A-3 pole 208V Circuit Breaker in the existing panel. Route conduit above the ceiling.

iii. At the Tray Conveyor, provide stainless steel WP disconnect 60A switch/60A fuse. Provide sealtite whip not exceeding 6 feet. Use EMT where concealed, threaded rigid where exposed.

g. Plumbing

i. Remove the existing ¾” hot water line, and replace with new 1” hot water line 30-35 PSI to connect to the new Tray Conveyor. Provide and install new local stainless ball shut off valve, pipe insulation, and wash-down rated enclosure over the insulation. Provide both a pressure reducing valve and a back-flow preventer on the hot water line serving the Tray Conveyor. Locate the unit near the Tray Conveyor. Coordinate with the VA-COR for exact position.

ii. Remove the existing ¾” cold water line, and replace with new 1” cold water line 30-35 PSI to connect to the new Tray Conveyor. Provide and install new local stainless ball shut off valve, pipe insulation, and wash-down rated enclosure over the insulation. Provide both a pressure reducing valve and a back-flow preventer on the cold water line serving the Tray Conveyor. Locate the unit near the Tray Conveyor. Coordinate with the VA-COR for exact position.

iii. Provide a temperature and pressure compensated balancing valve for control of the water temperature to the Tray Conveyor. Locate the valve adjacent to the Tray Conveyor and make final ¾” braided stainless flexible hose connection.

h. Note: Receiving at the Polk Street Dock, transporting up the freight elevators to job site, uncrating, assembly, and final connections of all utilities to the new Tray Conveyor will be performed by the Tray Conveyor supplier.

3. Task 3 Power for Induction Plate Heaters

a. The area for this work is Damen Room 3495. The existing panel and the outlets are in the existing free-standing counter.

b. Coordinate with the VA-COR to minimize down time to the Nutrition & Food Service. Work shall be performed nights from 8:30 pm–4:30 am. No weekend work will be allowed.

c. The existing panel is 100A, 208Y/120V labeled 2KR.

d. Provide two NEMA L6‐20P receptacles in a ‘WP while in use’ cover, on the counter. Coordinate the exact position with the VA-COR.

e. Provide sealtite not exceeding 6 feet and threaded rigid for conduit.

f. Provide two 20A-2 pole Circuit Breakers; 4#12, 1#12 GRD, CU THWN, ¾” Conduit.

g. Update the panel schedule.

h. This area will not be isolated during the performance of the work. The surrounding area must be made safe daily upon completion of that day’s work, and cleaned in anticipation of food preparation activities in that area.

4. Task 4 Vinyl Strip Curtain for temporary Cart Wash Area

a. The area for this work is Damen Room 3495. The existing space is unused, and unoccupied apart from a Single Basin Sink.

b. Coordinate with VA-COR to provide and install a vinyl strip curtain measuring 10’–5” wide by 9’–10” high, to isolate the temporary cart wash area from the food preparation area.

c. VA will remove and relocate the cart wash system (chemical feed system, hose, and other components) to the temporary cart wash area, and connect to water line prior to the start of floor tile work.

d. VA will remove and relocate the cart wash system (chemical feed system, hose, and other components) to the original cart wash area, and re-connect to original water line, upon completion of the activation of the Dish Machine.

Construction Progress Meetings: The Contractor’s Project Manager and Field Supervisor shall provide on-site weekly construction progress meetings with the VA-COR for the entire period of performance. Include minutes of the meeting and issue past minutes not later than 3 days after the meeting. Construction Progress Meetings Minutes shall contain: list of attendees, list any issues or concerns, indicate days remaining per the contract, detail any safety incidents, RFI log, Shop Drawing Log, detailed 2-week look ahead, and shutdown schedule.

Daily Report: The Contractor shall provide a Daily Report in compliance with VAAR 852.236-79 DAILY REPORT OF WORKERS AND MATERIAL. The Daily Report shall contain: list any issues or concerns, indicate days remaining per the contract, detail any safety incidents, detail daily construction safety inspections including items checked and corrective actions taken, and include relevant construction progress photo(s). Email the Daily Report to the VA-COR not later than 9:00 am the next working day.

Part 4: Submittals and Milestone Deliverables:

1. KICK-OFF MEETING with DOCUMENTATION:

a. The Contractor Project Manager and Field Supervisor shall attend a Preconstruction Safety Meeting, to discuss the project details.

b. Submit: Provide a FULLY LOADED COST SCHEDULE meeting the requirements of the VAAR 852.236-84 SCHEDULE OF WORK PROGRESS. Not less than 1 item per subcontractor. In addition, include any expected system shutdowns and off-hours work.

c. Submit: LIST OF ALL CONTRACTORS AND SUBCONTRACTORS: company names, office address, and main point of contact name with telephone number

d. Submit: CONSTRUCTION SAFETY PRECAUTIONS with project specific procedures, processes, analysis and details including but not limited to:

i. CONSTRUCTION SAFETY PLAN, LOCK OUT TAG OUT (LOTO), PERSONAL FALL ARREST SYSTEM, CONFINED SPACE PLAN

ii. ACCIDENT PREVENTION PLAN (APP) project specific

iii. ACTIVITY HAZARD ANALYSIS (AHA) project specific

e. Submit: CONSTRUCTION INFECTION CONTROL RISK ASSESSMENT/DUST CONTROL PRECAUTIONS including:

i. Utilize project specific details and assist the VA-COR in completing the VA’s Infection Control Risk Assessment documentation

f. Submit: SHOP DRAWINGS AND PRODUCT LOG:

i. List all shop drawings and products in the submittal log.

g. Submit: Scanned copy of all workers OSHA Construction Safety Training certificates.

2. SHOP DRAWINGS AND PRODUCT SUBMITTALS

a. The Contractor shall provide all shop drawings and product submittals by email to the VA-COR.

b. Allow 14 days for VA review.

3. MOBILIZATION ON SITE INCLUDING PERFORMANCE OF THE WORK

a. Contractor shall not mobilize on site until all KICK-OFF MEETING AND DOCUMENTATION and SHOP DRAWINGS AND PRODUCT SUBMITTALS are reviewed and accepted by the VA.

b. Approval to mobilize shall be in writing by the VA-COR.

c. Post and maintain emergency contact information, VA’s Infection Control Risk Assessment and other information required by the VA-COR, on the wall at all entry points to the worksite.

4. ACCEPTANCE AND CLOSE OUT

a. Acceptance Criteria for the work:

i. Demonstrate the operation of the Contractor-installed equipment and systems.

ii. Support factory startup and certification of all Vendor-provided equipment and systems.

iii. Newly installed piping and distribution system components shall be flushed and disinfected prior to being placed in service. Submit documentation upon completion.

iv. Schedule the demonstration with the VA-COR 21 days in advance.

b. Close Out Records: provide one printed set 34” X 22” paper copies and two compact discs with electronic files of the following:

i. As-Built record drawings of the installed condition. As-Built plans and risers are to be CAD drawn. Floor plan CAD files are available from JBVAMC Engineering.

ii. Approved shop drawings.

iii. Operating and Maintenance Manuals for all Contractor-provided equipment.

iv. Spare parts listing.

Part 5: Applicable Performance Standards

1. All work shall comply with

a. All VA Policies including but not limited to VA Construction Safety and VA Infection Control Policies.

b. Codes, Standards and Executive Orders (Topic 1) found http://www.cfm.va.gov/til/cPro.asp.

2. All construction personnel including subcontractors shall have completed the 30 Hour OSHA Construction Safety Training program.

3. The Prime Contractor shall have a Competent Supervisory Person on site at all times when any worker(s) or subcontractor(s) are present.

4. All construction personnel working on any electrical systems rated 50 Volts or more shall have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician. All activities shall follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

5. The Contractor shall provide mitigating activities as outlined in the CONSTRUCTION SAFETY PRECAUTIONS and CONSTRUCTION INFECTION CONTROL RISK ASSESSMENT/DUST CONTROL PRECAUTIONS including but not less than the following:

a. Fire extinguishers, pedestal mounted in the area of work

b. Walk off dust mats, inside and outside all entry and/or exit points to the workspace, changed not less than daily or more as required by the construction or VA-COR.

c. Block off all HVAC return ductwork and louvers so not to introduce dust into the HVAC system.

d. Provide dust-tight 1 hour rated temporary construction wall with locking door to isolate the area of work, finished with one coat of paint on the outside.

e. Provide a High-Efficiency Particulate Arresting/High-Efficiency Particulate Air Filtration (HEPA) recirculating air equipment inside the construction workspace. Fire seal any existing openings in area of work as needed to allow the HEPA exhaust equipment to make the area of work negative air pressure with respect to the surrounding area.

f. Including monitoring the negative pressure environment for the construction workspace:

i. Before the start of work provide pressure differential gage at the entry door to the construction area to prove that the construction area is under negative pressure. Maintain daily logs of reading and submit to the VA-COR weekly. Remove at the completion of construction.

6. All work shall be provided with one (1) year parts and labor guarantee from date of acceptance by JBVAMC.

Part 6: JBVAMC Additional Requirements

1. The Contractor shall include the project number and name in the subject line of all emails.

2. The Contractor shall comply with all JBVAMC site-specific requirements and SOP’s, including but not limited to Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy.

3. Normal construction work hours are stated in each task.

a. No work may be performed by the Contractor on Federal Holidays, including the weekend when the Federal Holiday occurs on the preceding Friday or the following Monday.

b. Work in public access areas such as stairs, corridors, cafeteria, and other areas shall be performed only between 6:00 pm through 6:00 am the following day.

c. Any work causing but not limited to noise, vibration, dust, or odors, such as core drilling, hammer drilling, saw cutting, moving tools or equipment through public corridors, or soil compaction shall be performed nights from 8:30 pm–4:30 am. No weekend work will be allowed.

d. The Contractor’s Supervisor shall check in (in person) with the Administrative Officer of the Day (AOD) for any work performed between 6:00 pm through 6:00 am the following day, or at any time on weekends. The Contractor’s Supervisor shall provide his/her name and cell phone number to the AOD. At the completion of the work, the Contractor’s Supervisor shall check out with the AOD. The AOD’s desk is located in Patient Admitting in Room 1400.

e. Work specific to this project will be performed nights from 8:30 pm–4:30 am. No weekend work will be allowed. Exceptions to this limitation will only be allowed upon receiving written permission from both the VA-COR and the Contracting Officer.

4. All building systems will be maintained in full operation at all times:

a. Request system shutdowns in writing not less than 14 calendar days in advance. Show all required system shutdowns on the project schedule.

5. The Contractor shall fire-seal all penetrations through any walls or floors with UL-Listed fire-rated assemblies or materials.

6. Deliveries, Parking, and Elevators:

a. The Contractor shall schedule deliveries only at the Polk Street dock, and coordinate time with the VA-COR. At time of delivery, the Contractor shall provide vehicle information to the JBVAMC Police, and remove the vehicle as soon as delivery is complete. The Contractor shall move materials through public corridors during low patient times daily from 8:30 pm–4:30 am.

b. JBVAMC provides no on-site parking. Contractor shall utilize street parking, or park in the Cook County Juvenile Detention Center Parking Garage (S. Hamilton Ave. at Roosevelt Rd.) at their daily rate. The existing JBVAMC parking garage is at capacity and is reserved for patients and staff.

c. The Contractor shall use Freight Elevators. The Contractor shall not transport materials or personnel in passenger elevators unless given written approval by the VA-COR.

7. The Contractor shall provide construction dumpster with a surrounding safety fence. Pavement is to be protected from damage from delivery and pickup of the dumpster, and dumpster weight. VA-COR and VA Police will coordinate location of the dumpster with the Contractor. Contractor shall provide recycling and receipts from the salvage/disposal service, in compliance with VA’s GEMS Policy.

a. The Contractor shall allow the Dish Machine supplier, at no cost to VA or the Dish Machine supplier, to dispose of construction debris related to the installation of the new Dish Machine in this dumpster. This debris shall not include any waste or debris related to the removal of the existing Dish Machine.

8. No on-site office or on-site storage/office container will be allowed. Contractor is to schedule ‘just in time’ delivery. Coordinate with VA-COR for staging materials within the area of work.

9. No music radios are allowed. Two-way communications radios are allowed where broadcast frequency is approved by VA-COR and VA Police.

10. All work in the crawl spaces shall be planned and carried out as OSHA Permit Required Confined Space.

11. Contractor shall immediately stop work and notify the VA-COR if asbestos is identified or suspected in the area of the work.

12. Sole Source Procurement: The Contractor shall provide fully functional complete systems. However, the Contractor is to include sole source procurement for the following special system:

a. Cooper Atkins TempTrak probe and transmitter (Part # 10080-10140-DW) shall be purchased and installed into the new Dish Machine by the Contractor.

Part 7: Security & Safety Requirements The Contractor and Contractor’s personnel must check-in with the COR upon arrival at the VA, prior to beginning any work and prior to departing the facility/property after the work is completed.

The Contractor and Contractor’s personnel shall follow all VA policies, standard operating procedures, applicable laws and regulations while on VA property. Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

The VA does not provide parking spaces at the work site; the Contractor must obtain parking at the work site if needed. It is the responsibility of the Contractor to park in the appropriate designated parking areas. The VA will not validate or make reimbursement for parking violations of the Contractor or Contractor’s personnel under any conditions.

1. Contractors’ personnel shall comply with VA Security Management program and be identified by the Contractor, upon request.

1. Contractor shall require all of its employees, including supervisors, to wear distinctive uniforms or clothing and shall wear visible identification at all times for easy identification while on VA premises.

0. The Contractor shall assure that every employee is in uniform or clothing when they appear/report for service on VA premises.

0. The uniform or clothing shall have the Contractor's name, be easily identifiable, and be affixed thereon in a permanent or semi-permanent manner, such as a badge or monogram.

1. If required, Access badges will be given to Contractor’s employees upon entrance into VA buildings.

i. Contractor’s employees must safeguard the access badges and must immediately report any lost, stolen or destroyed badges to the COR.

ii. Contractor’s personnel must properly display their access badges at all time on the VA premises.

iii. Access badges must be worn at or above the waist (facing forward).

iv. Contractor’s employees must return the access badges to the COR upon leaving the VA and at the completion of each day.

1. The Contractor shall not employ any person who is an employee of the United States Government if that employment would appear to cause a Conflict of Interest.

1. Smoking is not prohibited inside/outside any building other than the designated smoking areas.

1. It is the responsibility of the Contractor to park in the appropriate designated parking areas, the VA does not provide parking spaces at the work site.

i. The Contractor must obtain parking at the work site if needed.

ii. It is the responsibility of the Contractor to park in the appropriate designated parking areas.

iii. The VA will not invalidate or make reimbursement for parking violations under any conditions.

1. Possession of weapons of any kind is prohibited.

1. The Contractor shall obtain all necessary licenses and/or permits required to perform the work in accordance with this requirements document.

1. The Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

Any violation of VA Safety Rules, Regulations and Policies may result in citation and disciplinary measures for persons violating the law.

1. Any provision or partial provision of this notice that is not consistent with the contract specifications shall be null and void only to the extent of the inconsistency; all other provisions or partial provisions of this notice shall remain in full force and effect.

2. The Contractor shall comply with all JBVA site specific requirements and Standard Operating Procedures (SOP’s) including but not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy.

3. The Contractor and Contractor’s personnel shall follow all VA policies, standard operating procedures, applicable laws and regulations while on VA property. Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

4. The Contractor, Contractor’s employees and sub-contractors shall comply with the VA Security Management Program and obtain permission of the VA Police to gain access to restrictive or unauthorized areas, be identified by the contract and employer, and restricted from unauthorized access. This will be coordinated with the VA Police by the COR.

5. The Contractor and Contractor’s personnel must check-in with the COR upon arrival at the VA, prior to beginning any work and prior to departing the facility/property after the work is completed. Contractor’s employees shall not enter the work site without appropriate badge.