36C25218B0731-004.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under $150K

VHAPM Part 813.106 Page 1 of 2 Original Date: 08/30/17

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106‐1 For

Over Micro‐Purchase Threshold but Not Exceeding the SAT ($150K)

Acquisition Plan Action ID: VA252‐18‐AP‐4112

1. Contracting Activity: Department of Veterans Affairs, Great Lakes Acquisition Center, NCO

12, 115 South 84th Street, Milwaukee, WI 53214. Requesting Activity: Department of

Veterans Affairs, VISN 12, Clement J. Zablocki Medical Center, 5000 W. National Avenue, Milwaukee, WI. Purchase Request (2237) number: 695‐18‐3‐6997‐0025

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Tormax 1301 Super HD Automatic Door Operator (Mechanical, Low Energy, Electronic

Hold‐Open, Electromagnetic) and the Tormax TX9300AC Automatic Sliding Door System.

The estimated expected cost of Tormax swing/sliding operators on this contract is

$13,500.00.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

It would be extremely cumbersome to maintain separate automatic door operator systems for low energy swing auto operators and sliding operators. This reduces spare parts inventory. It also ensures better service from a local distributor. The medical center requires all construction incorporate Tormax automatic door operators for both swing doors (low energy closers) and sliding doors (motion sensing). Experience with other vendors and distributors has proven that approve equals are not equal in quality or equipment service and support. It is also important to note that the previous sole sourced vendor for low energy swing operators (LCN) did not allow for the replacement of parts, was cumbersome for our facilities personnel to troubleshoot and repair, and the cost of the

LCN automatic door operator was 2‐3 times more than the cost of the Tormax 1301 Super

HD Automatic Door Operator. LCN did not allow the facility to maintain bench stock parts for future repairs and or maintenance. Tormax will allow the facility to maintain bench stock for the parts. Use of another brand would require duplicating efforts in training and double the stock on hand for replacement parts for another type of automatic door operator. These items are competitively priced and are widely available. The other products on the market are not equal in quality and availability of replacement parts to the

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under $150K

VHAPM Part 813.106 Page 2 of 2 Original Date: 08/30/17

Tormax 1301 automatic door closures and would require additional cost to maintain within the facility.

4. Description of market research conducted and results or statement why it was not conducted:

We have conducted research into other hardware and have found that it is inferior and not compatible with our standard. The other products on the market would require additional cost to maintain within the facility.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106‐

1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jerrod Schleis Date Contracting Officer

VHAMIWSchleJ Typewritten Text 16 March 2018