36C25026Q7575 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority)

THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 08-26-2025 Department of Veterans Affairs Dayton VA Medical Center 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337 36C250 Network Contracting Office (NCO) 10 Department of Veterans Affairs 3140 Governors Place Blvd. Suite 210 Kettering OH 45409-1337 To all Offerors/Bidders

36C25026Q7575

X X X X The Purpose of this Amendment is as follows:

1) Respond to question asked by interested parties by question due date.

2) Re-issue RFQ with correction on due date in section E.9 (pg. 47)

All other terms and conditions remain unchanged.

***ALL VENDORS SHALL USE RE-ISSUE RFQ AND SIGN ALL AND ACKNOWLEDGE ALL AMENDMENTS, FAILURE TO DO SO WILL RESULT IN

THE ELIMINATION IN CONSIDERATION FOR THIS AWARD***

Robert J. Bolcavage Contracting Officer

VA-VHA-RPOC-2024-0084

Questions and Responses

1. Is there a current Collective Bargaining Agreement (CBA) in place with any unions for the Parking Management Contract?

Response: No, there is no CBA for Columbus VAACC to provide Valet Services.

1. Does the hospital currently own any valet-related equipment (e.g., podium, radios, umbrellas, etc.) that will be available to awardee?

Response: The Government owns a prefabricated control booth with 30Amp electric service. See PWS Section 10.

1. Are there any electric outlets available for valet equipment, and are these outlets protected from fire hazards such as rain or snow?

Response: Any power receptacles will be in the vicinity of the prefabricated control booth.

1. Is there a covered office or valet booth provided that includes heating and air conditioning?

Response: there is a prefabricated control booth available.

1. Is there a covered office or valet booth provided that includes heating and air conditioning?

Response: there is a prefabricated control booth available.

1. Is there a golf cart available for valet operations? If so, who owns it—the hospital (e.g., the VA) or the current operator?

Response: No, the Government does not have golf carts for valet operations.

1. Are valet employees allowed to park in the same lot where they work, or is there a designated employee parking area?

Response: There is designated employee parking.

1. Do valet operator employees have to pay for parking, or is it provided free of charge?

Response: No, parking is free.

1. Where should patient vehicles be left after valet service hours or after the operation closes?

Response: Current operation parks and locks the patient vehicle in the valet lane only and transfer key control to VA Police dispatch.

1. Who assumes responsibility if a vehicle key goes missing after valet hours?

Response: That’s situationally dependent and will be investigated as such.

1. What is the average daily number of valet vehicles handled?

Response: A historical valet parking intake log has been submitted with this solicitation. See attachment D.4.

1. What is the current number of valet runners employed?

Response: Numbers vary based on need. Please reference attachment D.4.

1. Is the solicitation a new requirement set by the government or is this a contract currently being performed that the government is renewing. If this is a renewal, do you have the contract number associated with the old contract?

1. Past performance will be for PCS M1LZ as stated. What is PCS M1LZ?

Response: PCS is the abbreviation for Product Service Code. M1LZ is the PSC code with the description of “Operation of Parking Facilities”.

1. Is there a page limit for each submitted volume?

Response: No, but please keep in mind the 9mb max email limitation. If the quote is exceeding 9mb please consider multiple emails with number emails (i.e.… 1 of 2)

1. What is the anticipated award date for this contract? In Section B.3, Performance Work Statement (p. 6), it is stated that the contractor “shall provide enough staff to meet the needs of the VA.” To avoid fluctuations in price and the risk of bidders underestimating staffing (potentially leading to performance issues), would the Government consider specifying the exact minimum number of valet personnel required during operating hours? This would help ensure consistency across proposals and enable more accurate pricing.

Response: No. the Government provided the estimated vehicle traffic and the vendor shall take the risk of providing the proper number of attendants to handle the traffic.

1. While Section D.4 (Historical Estimated Workload Data, p. 35) provides historic figures for vehicles parked/assisted, these numbers could be interpreted in various ways regarding staffing needs (e.g., one proposer may assume one fewer or one more attendant per shift). Would the Government consider specifying a required or recommended minimum staffing level to reduce ambiguity in proposal preparation and ensure bidders are pricing adequately for the Veterans’ needs?

Response: No. the Government provided the estimated vehicle traffic, and the vendor shall take the risk of providing the proper number of attendants to handle the traffic.

1. What is the anticipated award date for this contract?

Response: October 1st is the anticipated award date.

1. In Section B.3, Performance Work Statement (p. 6), it is stated that the contractor “shall provide enough staff to meet the needs of the VA.” To avoid fluctuations in price and the risk of bidders underestimating staffing (potentially leading to performance issues), would the Government consider specifying the exact minimum number of valet personnel required during operating hours? This would help ensure consistency across proposals and enable more accurate pricing.

Response: No. the Government provided the estimated vehicle traffic, and the vendor shall take the risk of providing the proper number of attendants to handle the traffic.

1. While Section D.4 (Historical Estimated Workload Data, p. 35) provides historic figures for vehicles parked/assisted, these numbers could be interpreted in various ways regarding staffing needs (e.g., one proposer may assume one fewer or one more attendant per shift). Would the Government consider specifying a required or recommended minimum staffing level to reduce ambiguity in proposal preparation and ensure bidders are pricing adequately for the Veterans’ needs?

Response: No. the Government provided the estimated vehicle traffic, and the vendor shall take the risk of providing the proper number of attendants to handle the traffic.

1. The solicitation references past performance as an evaluation factor (Section E.9, p. 46) and requests past performance for the past three years related to PCS M1LZ. Is there a required minimum number of past performance references or contracts that offerors must submit with their proposal? If so, how many are required

Response: No. the Government would like to have at least 3 if 3 are available. If the offeror has not performed at least 3 past performances within the past 3 years of similar size and scope, then the Government will accept as many as the offeror can provide.

1. Will the Government consider conducting a virtual site visit (such as a video walkthrough or remote meeting) in lieu of or in addition to an in-person site visit for prospective offerors?

Response: A virtual site visit cannot be considered at this time.

1. The due date in the 1449 states 29 August, page 47 of the RFP states 31 August. Which date is correct?

Response: 8/29/2025 at 1:00 pm Eastern Standard Time.

CO’s 2 cents: If times ever a time conflict. The time on SF1449 takes precedence. But to be safe always use the earliest date. I apologize for the mix up I attached an re-issued RFQ to correct it. INTERSTED PARTIES SHALL USED RE-ISSUE SF1449 TO SUBMIT OFFER. Not doing so will eliminate from competition for award.

1. What time does the valet stop accepting vehicles into the valet system?

Response: Our core hours are Monday - Friday 0730-1800. Be prepared to accept vehicles until 1800

See attached document: S02 36C25026Q7575 RFQ Re-Issue.