36C25026Q0813 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

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6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

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Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

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Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

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Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

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ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 539-26-4-6072-0052 36C250 Department of Veterans Affairs Network Contracting Office 10 260 E University Avenue Cincinnati

OH

45219-2356 36C250 Department of Veterans Affairs Network Contracting Office 10 260 E University Avenue Cincinnati

OH

45219-2356 To all Offerors/Bidders

36C25026Q0813 08-10-2026

X X X 539-3660162-6072-854100-3223 010050190 X This amendment is issued to provide the following information:

-Post the Government's response to the RFI's (see page 2)

Ronald Heidemann Contracting Officer

NCO1015L3-0502

CONTINUATION PAGE

INTERACTIVE WAYFINGING MAPS

FOR THE

CINCINNATI VAMC

QUESTIONS AND ANSWERS (RFIs)

TO REQUEST FOR QUOTE (RFQ) NUMBER

36C25026Q0813

QUESTIONS AND ANSWERS

1. RFI #1 Question: They reference Qty 12 but it's unclear what those 12 items are since hardware (like digital interactive wall-mount displays) isn't referenced. I'm wondering if it's simply a digital QR code solution - 12 strategically placed QR codes throughout facility where one can scan and can select from their phone where they want to go and obtain step-by-step directions. Can you have them clarify that with requestor? We can offer both hardware and QR codes; we simply need to know in order to price.

Answer: The Qty 12 represents 12 months (MO) of service, not 12 hardware units, maps, or QR codes. The requirement is for a web-based interactive mapping platform and digital “You Are Here” wall map files; wall-mounted displays or kiosks are not required. QR codes may be used as part of the contractor’s technical approach but are not specifically required. The interactive mapping platform must support access from personal computers, tablets, and mobile devices and allow users to search approved destinations and receive point-to-point route guidance.

2. RFI #2 Question: What are the timeframes associated with this proposal?

Answer: These timeframes can be found in page 5 of the RFQ and on page 1 of the PWS.

The Base Period is September 29, 2026, through September 28, 2027.

The solicitation also includes four one-year option periods

· Option Period 1: September 29, 2027 – September 28, 2028

· Option Period 2: September 29, 2028 – September 28, 2029

· Option Period 3: September 29, 2029 – September 28, 2030

· Option Period 4: September 29, 2030 – September 28, 2031

Following award, the contractor shall work to establish a mutually agreed implementation schedule for development, review, testing, and go-live.

3. RFI #3 Question: Attachment 4 (VA Handbook 6500.6, Appendix C, paragraph b) requires Assessment and Authorization of contractor systems in accordance with VA Handbook 6500. Based on the PWS, the interactive mapping platform hosts public wayfinding content only — campus and floor plan geometry, destination names, entrances, parking, and route guidance. It requires no user accounts and would store, process, and transmit no VA sensitive information, PII, or PHI.

Whether a VA Authority to Operate is required for this effort, and if so, whether it must be in place prior to award or prior to the 09/29/2026 period of performance start date.

Answer: No Authority to Operate is required.

4. RFI #4 Question: The security categorization (FIPS 199 impact level) VA has assigned to this system.

Answer: As no Authority to Operate is required. No FIPS categorization level will be needed.

5. RFI #5 Question: Please provide the square footage of the areas the Cincinnati VAMC would like covered with Wayfinding Mapping, both inside and out. We assume that restricted staff areas would be excluded from the wayfinding maps, but please confirm.

Answer: BLDG 1 BASEMENT – 90,964 SF

BLDG 1 FIRST FLOOR – 116,821 SF

BLDG 1 SECOND FLOOR – 103,554 SF

BLDG 1 THIRD FLOOR – 94,793 SF

BLDG 1 FOURTH FLOOR – 44,397 SF

BLDG 1 FIFTH FLOOR – 40,343 SF

BLDG 1 SIXTH FLOOR – 38,267 SF

BLDG 1 SEVENTH FLOOR – 21,430 SF

BLDG 1 EIGHT FLOOR – 25,716 SF

BLDG 1 NINTH FLOOR – 18,601 SF

BLDG 2 BASEMENT – 27,438 SF

BLDG 2 FIRST FLOOR – 35,518 SF

BLDG 2 SECOND FLOOR – 31,604 SF

6. RFI #6 Question: Please provide a floor plan for each floor of the VAMC and specify each location where the wall mounted digital wayfinding map displays will be installed.

Question: Floor plans and specific wall-mounted digital wayfinding map locations will not be provided during the pre-bid phase due to floor plans being proprietary and VA sensitive information. This information will be made available to the successful contractor after award, as necessary to support site verification, map development, and implementation.

7. RFI #7 Question: Is there a minimum size specification for the wall mounted wayfinding map displays?

Answer: Size will be dependent on available wall space per location. Contractor is to provide digital formats only and the Cincinnati VAMC will print off maps.

8. RFI #8 Question: Does the Cincinnati VAMC want the wall mounted wayfinding map displays to have interactive touch screen capability?

Answer: No.

9. RFI #9 Question: Does Cincinnati VAMC want the wayfinding app to integrate with the VA mobile app, or are you looking for a White Label system which only provides wayfinding but will not interact with any VA app?

Answer: Cincinnati VAMC is seeking a standalone, web-based wayfinding platform that does not integrate with or exchange data with the VA mobile app or any other VA application. Users shall access the platform through a standard web browser using a dedicated URL. The Cincinnati VAMC must be able to place a hyperlink or redirect on its VA website that directs users to the wayfinding platform.

10. RFI #10 Question: Is real time positioning a requirement? (i.e "Blue-Dot" Navigation vs Maps/Kiosk only)

Answer: Real time positioning is NOT required.

11. RFI #11 Question: Do you intend to offer a site visit of the facility?

Answer: No

12. RFI #12 Question: What is the total square footage to be mapped for each building?

Answer: See question # 5

13. RFI 13 Question: How many buildings and floors are included in the mapping scope?

Answer: Two (2) buildings (10 floors for the 1st building and 2 floors for the 2nd building).

14. RFI #14 Question: Are current floor plans available, and if so, in what format (CAD, Revit, PDF, etc.)?

Answer: See question #6

15. RFI #15 Question: Are there any existing digital wayfinding maps or GIS assets that will be provided to the contractor?

Answer: No. There are no existing digital wayfinding maps or GIS assets available.

16. RFI #16 Question: How many "You are Here" maps are required?

Answer: Minimum of 15.

17. RFI #17 Question: Is indoor turn-by-turn navigation required, or are static route displays sufficient? PWS requires route guidance but does not define the level of navigation functionality.

Answer: Turn-by-turn navigation is required. Static route displays are not required.

18. RFI #18 Question: Are there Section 508 accessibility requirements for the public-facing interactive map?

Answer: The 508 accessibility requirements are required by law.

19. RFI #20 Question: Is any equipment required for this solicitation to display the electronic maps in the hospital?

Answer: No. The Government is not requiring the contractor to provide or install electronic display equipment, monitors, kiosks, tablets, or other hardware under this solicitation.