36C25026Q0090 0003.docx

36C25026Q0090 0003

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 583-26-1-669-0010 None Department of Veterans Affairs Network Contracting Office (NCO) 10 6100 Oak Tree Blvd., Suite 490 Independence OH 44131 Department of Veterans Affairs Network Contracting Office (NCO) 10 6100 Oak Tree Blvd., Suite 490 Independence OH 44131 To all Offerors/Bidders

36C25026Q0090 11-03-2025

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 12-03-2025 12:00 PM EST 583-3660162-669-854100-2543 010055590 X One (1) The purpose of this amendment is to answer questions posed by a contractor. Please see starting on page two (2).

The date and time for offers due has been extended. Please see box eleven (11) above.

Kristina L. Peart Contracting Officer

CONTINUATION PAGE

Contractor Questions and Answers

1. Appendix B includes several inspection items marked as “MONTH,” while the SOW specifies testing only on a yearly and six-month basis. Please confirm whether monthly testing is required under this contract.

a. Appendix B has been updated to change any item marked only as “month” to 6 months.

2. The SOW states that VA personnel will provide escorts into facilities. Please confirm whether escort is required for the entire duration of the work or only at building entry.

a. The contractor will be escorted by VA personnel but may leave the contractor unattended if other duties are required.

3. Are there specific noise, odor, or operational limitations during boiler testing due to the buildings being fully occupied?

a. The work cannot disrupt patient care operations. The contractor should consider this and provide means to limit or divert the odors or noise to avoid disruptions.

4. The SOW requires scheduling both visits within the first week of contract start. If award occurs near the holidays, can this window be adjusted?

a. This window of time may be adjusted to accommodate VA and contractor availability but only at the VA’s discretion.

5. Please confirm what format of documentation is required to demonstrate QPI qualifications (licenses, resumes, company certification, etc.).

a. The form of documentation to prove QPI qualifications is specific to the type of QPI a contractor is intending to utilize and is listed in the SOW.

6. Are there any special or site-specific access procedures for the Veterans House at Cold Springs Road?

a. Yes but the procedures are minimal, mainly notification. This can be further discussed with the awardee at the kick-off meeting.

7. Appendix B shows “waterside cleaning” as a yearly requirement. Is a full descaling expected, or is this a cleaning/inspection only?

a. Full descaling.

8. Is there a VA-specific inspection report format, or may we submit our standard boiler inspection report?

a. A standard report will likely be sufficient. However, this the specific formatting of the report will be discussed with the awardee at the kick-off meeting.

9. Please confirm whether any boiler testing will require a utility shutdown and, if so, the process the VA prefers for coordinating the required 14-day notice.

a. A utility shutdown may be required and if it is then we would need notification with full details 14 days prior to the work beginning.

10.

A.1 STATEMENT OF WORK

BACKGROUND

The Richard L Roudebush VA Medical Center, (RLRVAMC) located at 1481 West 10th Street, Indianapolis, IN 46202 is required to have annual and bi-annual inspections of the operating and safety controls for three (3) hot water boilers.

SCOPE OF WORK

1. RLRVAMC requires Qualified Professional Inspectors (QPI) for the inspection and testing of its three (3) hot water boilers.

2. The RLRVAMC has two (2) condensing hot water boilers located in new Building 5 on campus. These two boilers are both manufactured by the Laars Heating Systems Company (LAARS). The boiler specifics are as follows:

a. Boiler #1: LAARS, NTH399NXX3, SN: G19458744, natural gas fired only, 399,000 BTUH (British Thermal Unit per Hour) input.

i. This boiler is not American Society of Mechanical Engineers - Controls and Safety Devices (ASME-CSD) 1 compliant.

b. Boiler #2: LAARS, NTH600NJX3, SN: G19458203, natural gas fired only, 600,000 BTUH input.

i. This boiler is ASME-CSD-1 compliant.

3. The third boiler is located at the Veteran’s House, 2669 Cold Springs Road, Indianapolis, IN 46222. This boiler’s details are as follows:

a. Boiler #3: Hydrotherm, KN6, SN: KN-H-NET-M-11NB, natural gas fired only, 510,000 BTUH input.

i. This boiler is not ASME-CSD-1 compliant.

4. Veterans Health Administration (VHA) Directive 1810(1), Inspection and Testing for Boiler Plant Operations details the required inspection and testing. These are attached at the end of this SOW.

5. Inspection and testing visits shall occur twice per contract year, first in the Winter (January - March) and second in the Summer (July - October).

6. Inspection and Testing items marked in Appendix B as Yearly shall occur during the Summer testing period

7. Inspection and Testing items marked in Appendix B as six (6) months shall occur during both Winter and Summer testing periods.

QUALIFIED PROFESSIONAL INSPECTOR

A QPI is required for these services per VA Directive 1810(1) Appendix B. Contractor shall provide evidence of their capabilities as a QPI. Per VHA Directive 1810(1) Appendix B, a QPI is any one or combination of the following:

1. A boiler inspector who has a valid and current certificate from the National Board of Boiler and Pressure Vessel Inspectors;

2. A boiler inspector who has qualified for licensure by passing a written examination under the laws, rules, and regulations of a jurisdiction of the State and holds a current State license;

3. A boiler inspector who is currently employed as a boiler inspector/testing by a jurisdiction that has adopted and administers one or more sections of the American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code as a legal requirement, and has a representative serving as a member of the ASME Conference Committee; or

4. A boiler inspector who is currently employed by an insurance company that has been licensed or registered by the appropriate authority of a State to write boiler and pressure vessel insurance.

APPLICABLE STANDARDS

All work shall be completed by a QPI in accordance with the following documents:

1. Boiler and Associated Plant Safety Device Testing Manual, Eighth Edition.

2. VHA Directive 1810(1), Boiler and Boiler Plant Operations, as Amended 09/11/2018.

3. National Boiler Code ASME-CSD-1, Controls and Safety Devices for Automatically Fired Boilers.

4. VA Specification Section 23 52 25, Low Pressure Water Heating Boilers.

5. VA Specification Section 01 35 26, Safety Requirements.

6. National Fire Protection Agency (NFPA) 85, Boiler and Combustion Systems Hazards Code.

All documents are available on-line at VA Technical Information Library – Office of Construction & Facilities Management – https://vatilms.va.gov/vatilms/landing-page.

DELIVERABLES

1. Contractor shall provide a report for each boiler indicating the equipment inspected and the pass/fail status of each component and a list of recommendations indicating which equipment may be acceptable but marginal and should be replaced.

2. These reports shall be provided to the (COR) within seven calendar (7) days of the date of testing.

SCHEDULING

1. Contractor shall schedule winter and summer visits with COR within the first week of the contract period of performance and within the first week of the period of performance of any ensuing option years, if exercised.

2. Contractor shall provide at least two weeks’ notice to the COR prior to the visit.

3. Work shall be conducted when the COR or his/her representative is available on site to monitor the work.

SITE ACCESS, PARKING, AND GENERAL REQUIREMENTS

1. The contractor and their personnel shall be subject to all Federal laws, regulations, standards, and VA directives and Handbooks regarding information and information systems security.

2. The contractor shall be escorted by VA personnel into and around buildings during their work.

3. The buildings housing the boilers shall be fully occupied during the work.

4. The contractor shall inform the Contracting Officer’s Representative (COR) anytime the contractor’s personnel are on site.

5. The contractor is responsible for the physical security of the job site, materials, tools and equipment as well as daily inspections and cleanliness of the work sites. The governments shall assume no liability for loss or damage of contractor’s owned property on governmental premises.

HOURS AND DAYS OF WORK

1. Hours of work are 8:00 am to 4:30 PM Monday through Friday not including Federal holidays.

2. The ten holidays observed by the Federal Government are New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Also, any other day declared by the President of the United States to be a national holiday.

SAFETY GUIDELINES

1. VA Specification Section 01 35 26 is the section that governs safety on the VA campus. The following information is intended to be complimentary to that Section. If there is a conflict between this document and that Section, the most stringent content prevails.

2. The Richard L. Roudebush VAMC is an occupied facility. The contractor shall be responsible for providing a safe work environment during the construction period. Every effort shall be made by the contractor to protect the occupants, visitors, and customers from construction hazards.

3. All work associated with this project shall follow all VA regulations concerning Safety, Infection Control, Interim Life Safety, parking, personnel access, and proper removal/safe disposal of waste and debris

4. The contractor shall be thoroughly familiar with the rules and regulations governing safety. A 30-Hour OSHA “Competent Person” shall be present for all work and all additional workers shall have a minimum 10-Hour OSHA Certification.

5. Only low odor/low Volatile Organic Compound (VOC) products are permitted to be used on the campus.

6. Any damage to site buildings or grounds caused by the contractor that occurs during services shall be repaired by the contractor to the original state prior to the damage occurring and at no cost to the government.

7. The Richard L. Roudebush VAMC is a smoke and vape free facility, and it is the contractor’s responsibility to maintain compliance with this policy at construction locations.

8. The contractor shall provide additional safety or infection prevention (IP) measures as directed by the COR, VA Safety, VA IP, and VA Police authorities.

9. Contractor shall follow all Lock Out Tag Out procedures (LOTO) and comply with the VA instructions and requirements for the process.

10. The COR shall be the primary point of contact for all project coordination.

11. Installation and components shall comply with all applicable International Building Code (IBC) standards, National Fire Protection Association (NFPA) standards, and the local Authorities Having Jurisdiction (AHJ). It is the responsibility of the Contractor to understand and comply with all applicable city, county, state, and federal codes, laws, ordinances, standards, rules, and regulations.

12. The contractor is expected to clean their work areas during and at the conclusion of work in an area daily. All relocated items shall be returned to their original locations once the contractor has completed the work in each area. Any damage to furnishings, equipment, etc. shall be promptly reported to the COR and damage must be repaired expeditiously by the contractor.

13. The contractor shall be aware that unforeseen hospital conditions may cause changes in PCRA, ILSM, and ICRA requirements. The contractor shall comply with all such changes as soon as the contractor is made aware of such changes.

14. The Contractor shall be responsible for complying with all requirements of working within an active Medical Center, including noise restrictions, equipment restrictions, hours restrictions, phase restrictions, infection prevention restrictions, etc.

15. The Contractor shall submit a list of all sub-contractors that will be working on the construction site.

16. The Contractor shall submit a list of all personnel planned to be onsite each visit, two weeks in advance.

17. The Contractor shall provide a minimum fourteen (14) day notice to the COR before any utility shutdowns are required to allow for proper scheduling and notification.

ASBESTOS AND OTHER HAZARDOUS MATERIALS

The VA shall provide copies of all asbestos and hazardous materials reports for the contractor’s use. It is not anticipated that the contractor will contact any hazardous materials during the pursuit of this project.

SECURITY REQUIREMENTS

Contractor shall not have access to VA Sensitive Information, patient records, or data. The Certification and Accreditation (C&A) requirements do not apply, and a Security Accreditation Package is not required.

GOVERNMENT-FURNISHED EQUIPMENT (GFE)/GOVERNMENT-FURNISHED INFORMATION (GFI)

The VAMC shall not furnish parts and/or any other test equipment for the performance of this contract. It is the responsibility of the contractor to bring the appropriate equipment; and/or supplies necessary to complete the work as required per this contract.

PERFORMANCE MONITORING

1. The government reserves the right to inspect services at any time

2. Failure to meet contract terms may result in re-performance or corrective actions

COR AUTHORITY

The COR is authorized to monitor all technical aspects of the contract. The COR shall not make any changes to the terms and conditions of the contract. Any changes shall be authorized via written modification by the Contracting Officer.

ATTACHMENTS

The contractor shall review and comply with all the requirements of the VHA Directive 1810 Appendix B (below). Items not applicable to this solicitation have been removed from the chart and items retain the same numbers as from the original chart.

VHA Directive 1810(1) Appendix B – Inspection and Testing for Boiler Plant Operations Frequency Chart

Boiler Plant Safety and Operational Duties

Indianapolis Boiler Control Testing and Inspection