S04 Pre-Bid Site Visit 506-24-102 - agenda and sign In - completed.pdf

PRE-BID SITE VISIT AGENDA

Date: July 9, 2026 Time: 10:00 AM

SOLICITATION NO. 36C25026B0028

Project: 506-24-102 Upgrade Elevators

1. Attendees to fill out the sign-in sheet. Introductions of VA personnel.

2. Contracting Specialist. Leland Ruedel will review the following:

• The solicitation, plans, and specifications are located at Contract Opportunities (sam.gov) and is the only official site to obtain these documents. Any amendments will also be posted here. Offerors are responsible for periodically checking for updates. All amendments shall be acknowledged with bid submission.

• The magnitude of project 506-24-102 Upgrade Elevators is between $5 Million and $10 Million. The completion time for the project is 399 calendar days from receipt of the Notice to Proceed.

• In accordance with VAAR clause 852.219-73 this is a Service Disabled Veteran Owned Small Business Set-Aside acquisition. All bidders are required to be certified in the Small Business Administration Veteran Small Business Certification (VetCert) registry prior to submitting a bid and shall also be certified at the time of award. Any bids received from companies not certified shall be rejected. A bidder whose certification expires between the date of bid receipt and contract award shall not be eligible for award.

• NAICS code 238290 Other Building Equipment Contractors applies with a Small Business Size Standard of $22 Million.

• ***BID SCHEDULE on pages 3 & 4. A Total of Three (3) Bid Items.

• Prospective bidders are advised that all questions must be submitted in writing utilizing the RFI form included as an attachment to the Solicitation to the Contract Specialist, email: Leland.Ruedel@va.gov. Any information provided by the VA during this pre-bid meeting and site visit in response to questions and clarifications is unofficial until it has been approved and provided in writing by the Contracting Officer. RFIs will be answered via an Amendment posted to Contract Opportunities. Deadline for submission of RFIs for this solicitation is Friday, July 17, 2026, at 4:30 PM, local time.

• FAR clause 52.229-3 applies. The contract price shall include all applicable Federal, State, and local taxes and duties. See other tax exemption information at the State level in the Important Bidder Information section of the solicitation.

• Annual Form VETS-4212 Federal Contracting Reporting must be on file with the Department of Labor before award. Award cannot be made to a company that does not have a current VET-4212 filing.

• Bids must be received by no later than August 4, 2026, at 1:00 PM. Bids received after that date and time, subject to Amendment, shall be considered late unless an exception applies.

• The Construction Wage Requirements (formerly Davis-Bacon Act) is applicable to the resulting contract; a Wage Determination is included with the Solicitation and may be updated by Amendment.

• The Buy American Act applies to the resulting contract. Reference FAR 52.225-9 and -10. Other Trade Agreement Acts may also apply – see the solicitation for details.

• Liquidated Damages do or do not apply to any resultant contract. See the solicitation for details if applicable.

mailto:kyle.lipper@va.gov

• The purpose of the site visit is for bidders to ascertain the nature and locations of the work and the conditions affecting the work or its cost.

3. COR will discuss the following items as needed:

• Scope of Work of the project

• General Requirements (Specification Section 01 00 00) – Parking, Dumpsters, Storage, Fencing, etc.

• Project Schedule Requirements (Specification Section 01 32 16.15) and VAAR clause 852.236-70 or 71.

• Specifications and Drawings

• Other items particular to the project

4. Site visit to follow, sign-in sheet is attached.

5. Nothing presented or uttered at the pre-bid conference supersedes any terms or conditions prescribed by the solicitation and any resultant contract. Offerors are cautioned to review the solicitation in its entirety and submit any questions that arise using the Request for Information process.

I conducted the Pre-Bid Conference on above date and time:

Contract Specialist

Cc: Solicitation file; COR