36C25025Q0903.docx
DOCX document 103 KB Posted
- Solicitation number
- 36C25025Q0903
About this file
This is a Request for Quote (RFQ) for wall-to-wall pharmacy inventory services across multiple Veterans Affairs (VA) medical centers and community-based outpatient clinics (CBOCs) in Veterans Integrated Service Network 10 (VISN 10). The solicitation is a small business set-aside with a NAICS code of 561990, seeking a contractor to perform annual comprehensive pharmacy inventories at 22 locations across Ohio, Michigan, Indiana, and Kentucky from December 2025 to December 2030. The contract has a base year and four one-year option periods, with a guaranteed minimum of $20,000 and a maximum total value of $400,000.
The inventory services will be conducted annually between January and February at facilities including VA medical centers in Ann Arbor, Detroit, Indianapolis, Cleveland, Cincinnati, and other regional locations. The contractor will be responsible for comprehensive inventory counting of pharmacy supplies, drugs, and equipment, utilizing their own technology and equipment to generate detailed reports. Key requirements include providing a project plan, quality control procedures, security protocols, and sample reports. Pricing will be evaluated using a present value assessment, with the government comparing quotes based on total contract value and considering factors such as technical capability, past performance, and price.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 36C25025Q0903 0001.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
SUBJECT*
VHA VISN 10 - Wall to Wall Inventory (Pharmacy)
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 45409-1337 |
| SOLICITATION NUMBER* |
| 36C25025Q0903 |
| RESPONSE DATE/TIME/ZONE |
| 09-16-2025 13:30 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SBA |
| PRODUCT SERVICE CODE* |
| R702 |
| NAICS CODE* |
| 561990 |
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs Network Contracting Office (NCO 10) 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337
POINT OF CONTACT*
Contracting Officer Josh Kovar Joshua.Kovar@VA.gov
All Questions shall be emailed to POC above
PLACE OF PERFORMANCE
| ADDRESS |
| US Department of Veterans Affairs |
VHA VISN 10 Pharmacy Operations
Multiple Locations/Sites; Please see PWS
POSTAL CODE
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 25-12.
This solicitation is set-aside for Small Businesses (SBA), and will be competed in accordance with FAR 13, Simplified Acquisition Procedures.
Offerors are to submit all items located in the Quote Preparation Instructions / Instructions to offerors.
The associated North American Industrial Classification System (NAICS) code for this procurement is 561990 - All Other Support Services, with a small business size standard of $16.5 Million Dollars. The FSC/PSC is R702 - Support - Management: Data Collection.
The Network Contracting Office (NCO-10) is seeking to purchase Wall to Wall Inventory Services within the VHA VISN 10 Catchment area.
All interested companies shall provide quotations for the following:
Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice
| *= Required Field |
| Combined Synopsis/Solicitation Notice |
Combined Synopsis/Solicitation Notice
ITEM INFORMATION
The guaranteed minimum only applies to the Federal Government Fiscal Year in which the contract is awarded. The guaranteed minimum of this contract is $20,000.00. The guaranteed amount shall be expended in the initial fiscal year in which this contract is awarded. The maximum total value of the contract, inclusive of the base year and all options exercised, shall not exceed $400,000.00.
Individual task orders shall be funded annually. The Contracting Officer is the only authorized individual that can place annual task orders against this contract for the estimated amount of services for the specific timeframe, and the task orders shall be issued to the contractor. Offerors shall offer pricing for the entire estimated quantity for each CLIN.
Task order minimums and maximums are addressed in clause 52.216-19.
Some items listed below are estimated quantities, these are potential CLINS that are not presently required but are priced in order to provide for possible future need: (CLINS/SLINS 0001-AS, 0001-AT, 0001-AU) including subsequent option year CLINS/SLINS.
Vendor shall invoice upon completion of inventory for either completed sites or for entire project, however, for ONLY actual services rendered. DO NOT perform other than those identified, unless the ACO has issued a modification to the contract to add a CLIN for that specific action. Contractor shall invoice for actual performance and shall indicate CLINs/SLINS on all Tungsten Network invoices.
Items below which are listed as NSP do not need priced.
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| ESTIMATED QUANTITY |
| UNIT |
| UNIT PRICE |
| ESTIMATED AMOUNT |
| 0.00 |
| JB |
| ________NSP______ |
| _________NSP____ |
VHA VISN 10 - Pharmacy Inventory Services Annual Inventory Contract Period: Base POP Begin: 12-08-2025 POP End: 12-07-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R702 - Support - Management: Data Collection
0001AA
| 1.00 |
| JB |
| __________________ |
| __________________ |
Ann Arbor VA Medical Center Contract Period: Base POP Begin: 12-08-2025 POP End: 12-07-2026
0001AB
| 1.00 |
| JB |
| __________________ |
| __________________ |
Toledo CBOC
POP Begin: 12-08-2025 POP End: 12-07-2026
0001AC
| 1.00 |
| JB |
| __________________ |
| __________________ |
Battle Creek VA Medical Center
POP Begin: 12-08-2025 POP End: 12-07-2026
0001AD
| 1.00 |
| JB |
| __________________ |
| __________________ |
Wyoming Healthcare Center Annual Pharmacy Inventory Contract Period: Base POP Begin: 12-08-2025 POP End: 12-07-2026
0001AE
| 1.00 |
| JB |
| __________________ |
| __________________ |
Chillicothe VA Medical Center
Contract Period: Base POP Begin: 12-08-2025 POP End: 12-07-2026
0001AF
| 1.00 |
| JB |
| __________________ |
| __________________ |
Cincinnati VA Medical Center
Contract Period: Base POP Begin: 12-08-2025 POP End: 12-07-2026
0001AG
| 1.00 |
| JB |
| __________________ |
| __________________ |
Ft Thomas Domiciliary
Contract Period: Base POP Begin: 12-08-2025 POP End: 12-07-2026
0001AH
| 1.00 |
| JB |
| __________________ |
| __________________ |
Cleveland VA Medical Center
Contract Period: Base POP Begin: 12-08-2025 POP End: 12-07-2026
0001AJ
| 1.00 |
| JB |
| __________________ |
| __________________ |
Akron VA Outpatient Medical Center
Contract Period: Base POP Begin: 12-08-2025 POP End: 12-07-2026
0001AK
| 1.00 |
| JB |
| __________________ |
| __________________ |
Canton CBOC
Contract Period: Base POP Begin: 12-08-2025 POP End: 12-07-2026
0001AL
| 1.00 |
| JB |
| __________________ |
| __________________ |
Kent CBOC
Contract Period: Base POP Begin: 12-08-2025 POP End: 12-07-2026
0001AM
| 1.00 |
| JB |
| __________________ |
| __________________ |
Parma CBOC
Contract Period: Base POP Begin: 12-08-2025 POP End: 12-07-2026
0001AN
| 1.00 |
| JB |
| __________________ |
| __________________ |
Youngstown CBOC
Contract Period: Base POP Begin: 12-08-2025 POP End: 12-07-2026
0001AP
| 1.00 |
| JB |
| __________________ |
| __________________ |
Columbus VAACC
Contract Period: Base POP Begin: 12-08-2025 POP End: 12-07-2026
0001AQ
| 1.00 |
| JB |
| __________________ |
| __________________ |
Dayton VA Medical Center
POP Begin: 12-08-2025 POP End: 12-07-2026
0001AR
| 1.00 |
| JB |
| __________________ |
| __________________ |
Detroit VA Medical Center
POP Begin: 12-08-2025 POP End: 12-07-2026
0001AS
| 1.00 |
| JB |
| __________________ |
| __________________ |
Richard E Roudebush VA Medical Center (Indianapolis, In)
Estimated Quantity, Not to Exceed, Bill for actual usage Contract Period: Base POP Begin: 12-08-2025 POP End: 12-07-2026
0001AT
| 1.00 |
| JB |
| __________________ |
| __________________ |
Brownsburg CBOC
Estimated Quantity, Not to Exceed, Bill for actual usage Contract Period: Base POP Begin: 12-08-2025 POP End: 12-07-2026
0001AU
| 1.00 |
| JB |
| __________________ |
| __________________ |
Terre Haute CBOC
Estimated Quantity, Not to Exceed, Bill for actual usage Contract Period: Base POP Begin: 12-08-2025 POP End: 12-07-2026
0001AV
| 1.00 |
| JB |
| __________________ |
| __________________ |
Marion VA Medical Center
Contract Period: Base POP Begin: 12-08-2025 POP End: 12-07-2026
0001AW
| 1.00 |
| JB |
| __________________ |
| __________________ |
Ft Wayne VA Medical Center
Contract Period: Base POP Begin: 12-08-2025 POP End: 12-07-2026
0001AX
| 1.00 |
| JB |
| __________________ |
| __________________ |
Saginaw VA Medical Center
Contract Period: Base POP Begin: 12-08-2025 POP End: 12-07-2026
| 0.00 |
| JB |
| ________NSP______ |
| _________NSP____ |
VHA VISN 10 - Pharmacy Inventory Services
Contract Period: Option 1 POP Begin: 12-08-2026 POP End: 12-07-2027
1001AA
| 1.00 |
| JB |
| __________________ |
| __________________ |
Ann Arbor VA Medical Center Contract Period: Option 1 POP Begin: 12-08-2026 POP End: 12-07-2027
1001AB
| 1.00 |
| JB |
| __________________ |
| __________________ |
Toledo CBOC
POP Begin: 12-08-2026 POP End: 12-07-2027
1001AC
| 1.00 |
| JB |
| __________________ |
| __________________ |
Battle Creek VA Medical Center
POP Begin: 12-08-2026 POP End: 12-07-2027
1001AD
| 1.00 |
| JB |
| __________________ |
| __________________ |
Wyoming Healthcare Center
Contract Period: Option 1 POP Begin: 12-08-2026 POP End: 12-07-2027
1001AE
| 1.00 |
| JB |
| __________________ |
| __________________ |
Chillicothe VA Medical Center
Contract Period: Option 1 POP Begin: 12-08-2026 POP End: 12-07-2027
1001AF
| 1.00 |
| JB |
| __________________ |
| __________________ |
Cincinnati VA Medical Center
Contract Period: Option 1 POP Begin: 12-08-2026 POP End: 12-07-2027
1001AG
| 1.00 |
| JB |
| __________________ |
| __________________ |
Ft Thomas Domiciliary
Contract Period: Option 1 POP Begin: 12-08-2026 POP End: 12-07-2027
1001AH
| 1.00 |
| JB |
| __________________ |
| __________________ |
Cleveland VA Medical Center
Contract Period: Option 1 POP Begin: 12-08-2026 POP End: 12-07-2027
1001AJ
| 1.00 |
| JB |
| __________________ |
| __________________ |
Akron VA Outpatient Medical Center
Contract Period: Option 1 POP Begin: 12-08-2026 POP End: 12-07-2027
1001AK
| 1.00 |
| JB |
| __________________ |
| __________________ |
Canton CBOC
Contract Period: Option 1 POP Begin: 12-08-2026 POP End: 12-07-2027
1001AL
| 1.00 |
| JB |
| __________________ |
| __________________ |
Kent CBOC
Contract Period: Option 1 POP Begin: 12-08-2026 POP End: 12-07-2027
1001AM
| 1.00 |
| JB |
| __________________ |
| __________________ |
Parma CBOC
Contract Period: Option 1 POP Begin: 12-08-2026 POP End: 12-07-2027
1001AN
| 1.00 |
| JB |
| __________________ |
| __________________ |
Youngstown CBOC
Contract Period: Option 1 POP Begin: 12-08-2026 POP End: 12-07-2027
1001AP
| 1.00 |
| JB |
| __________________ |
| __________________ |
Columbus VAACC
Contract Period: Option 1 POP Begin: 12-08-2026 POP End: 12-07-2027
1001AQ
| 1.00 |
| JB |
| __________________ |
| __________________ |
Dayton VA Medical Center
POP Begin: 12-08-2026 POP End: 12-07-2027
1001AR
| 1.00 |
| JB |
| __________________ |
| __________________ |
Detroit VA Medical Center
POP Begin: 12-08-2026 POP End: 12-07-2027
1001AS
| 1.00 |
| JB |
| __________________ |
| __________________ |
Richard E Roudebush VA Medical Center (Indianapolis, In)
Estimated Quantity, Not to Exceed, Bill for actual usage Contract Period: Option 1 POP Begin: 12-08-2026 POP End: 12-07-2027
1001AT
| 1.00 |
| JB |
| __________________ |
| __________________ |
Brownsburg CBOC
Estimated Quantity, Not to Exceed, Bill for actual usage Contract Period: Option 1 POP Begin: 12-08-2026 POP End: 12-07-2027
1001AU
| 1.00 |
| JB |
| __________________ |
| __________________ |
Terre Haute CBOC
Estimated Quantity, Not to Exceed, Bill for actual usage Contract Period: Option 1 POP Begin: 12-08-2026 POP End: 12-07-2027
1001AV
| 1.00 |
| JB |
| __________________ |
| __________________ |
Marion VA Medical Center
Contract Period: Option 1 POP Begin: 12-08-2026 POP End: 12-07-2027
1001AW
| 1.00 |
| JB |
| __________________ |
| __________________ |
Ft Wayne VA Medical Center
Contract Period: Option 1 POP Begin: 12-08-2026 POP End: 12-07-2027
1001AX
| 1.00 |
| JB |
| __________________ |
| __________________ |
Saginaw VA Medical Center
Contract Period: Option 1 POP Begin: 12-08-2026 POP End: 12-07-2027
| 0.00 |
| JB |
| ________NSP______ |
| _________NSP____ |
VHA VISN 10 - Pharmacy Inventory Services
Contract Period: Option 2 POP Begin: 12-08-2027 POP End: 12-07-2028
2001AA
| 1.00 |
| JB |
| __________________ |
| __________________ |
Ann Arbor VA Medical Center Contract Period: Option 2 POP Begin: 12-08-2027 POP End: 12-07-2028
2001AB
| 1.00 |
| JB |
| __________________ |
| __________________ |
Toledo CBOC
POP Begin: 12-08-2027 POP End: 12-07-2028
2001AC
| 1.00 |
| JB |
| __________________ |
| __________________ |
Battle Creek VA Medical Center
POP Begin: 12-08-2027 POP End: 12-07-2028
2001AD
| 1.00 |
| JB |
| __________________ |
| __________________ |
Wyoming Healthcare Center
Contract Period: Option 2 POP Begin: 12-08-2027 POP End: 12-07-2028
2001AE
| 1.00 |
| JB |
| __________________ |
| __________________ |
Chillicothe VA Medical Center
Contract Period: Option 2 POP Begin: 12-08-2027 POP End: 12-07-2028
2001AF
| 1.00 |
| JB |
| __________________ |
| __________________ |
Cincinnati VA Medical Center
Contract Period: Option 2 POP Begin: 12-08-2027 POP End: 12-07-2028
2001AG
| 1.00 |
| JB |
| __________________ |
| __________________ |
Ft Thomas Domiciliary
Contract Period: Option 2 POP Begin: 12-08-2027 POP End: 12-07-2028
2001AH
| 1.00 |
| JB |
| __________________ |
| __________________ |
Cleveland VA Medical Center
Contract Period: Option 2 POP Begin: 12-08-2027 POP End: 12-07-2028
2001AJ
| 1.00 |
| JB |
| __________________ |
| __________________ |
Akron VA Outpatient Medical Center
Contract Period: Option 2 POP Begin: 12-08-2027 POP End: 12-07-2028
2001AK
| 1.00 |
| JB |
| __________________ |
| __________________ |
Canton CBOC
Contract Period: Option 2 POP Begin: 12-08-2027 POP End: 12-07-2028
2001AL
| 1.00 |
| JB |
| __________________ |
| __________________ |
Kent CBOC
Contract Period: Option 2 POP Begin: 12-08-2027 POP End: 12-07-2028
2001AM
| 1.00 |
| JB |
| __________________ |
| __________________ |
Parma CBOC
Contract Period: Option 2 POP Begin: 12-08-2027 POP End: 12-07-2028
2001AN
| 1.00 |
| JB |
| __________________ |
| __________________ |
Youngstown CBOC
Contract Period: Option 2 POP Begin: 12-08-2027 POP End: 12-07-2028
2001AP
| 1.00 |
| JB |
| __________________ |
| __________________ |
Columbus VAACC
Contract Period: Option 2 POP Begin: 12-08-2027 POP End: 12-07-2028
2001AQ
| 1.00 |
| JB |
| __________________ |
| __________________ |
Dayton VA Medical Center
POP Begin: 12-08-2027 POP End: 12-07-2028
2001AR
| 1.00 |
| JB |
| __________________ |
| __________________ |
Detroit VA Medical Center
POP Begin: 12-08-2027 POP End: 12-07-2028
2001AS
| 1.00 |
| JB |
| __________________ |
| __________________ |
Richard E Roudebush VA Medical Center (Indianapolis, In)
Estimated Quantity, Not to Exceed, Bill for actual usage Contract Period: Option 2 POP Begin: 12-08-2027 POP End: 12-07-2028
2001AT
| 1.00 |
| JB |
| __________________ |
| __________________ |
Brownsburg CBOC
Estimated Quantity, Not to Exceed, Bill for actual usage Contract Period: Option 2 POP Begin: 12-08-2027 POP End: 12-07-2028
2001AU
| 1.00 |
| JB |
| __________________ |
| __________________ |
Terre Haute CBOC
Estimated Quantity, Not to Exceed, Bill for actual usage Contract Period: Option 2 POP Begin: 12-08-2027 POP End: 12-07-2028
2001AV
| 1.00 |
| JB |
| __________________ |
| __________________ |
Marion VA Medical Center
Contract Period: Option 2 POP Begin: 12-08-2027 POP End: 12-07-2028
2001AW
| 1.00 |
| JB |
| __________________ |
| __________________ |
Ft Wayne VA Medical Center
Contract Period: Option 2 POP Begin: 12-08-2027 POP End: 12-07-2028
2001AX
| 1.00 |
| JB |
| __________________ |
| __________________ |
Saginaw VA Medical Center
Contract Period: Option 2 POP Begin: 12-08-2027 POP End: 12-07-2028
| 0.00 |
| JB |
| ________NSP______ |
| _________NSP____ |
VHA VISN 10 - Pharmacy Inventory Services
Contract Period: Option 3 POP Begin: 12-08-2028 POP End: 12-07-2029
3001AA
| 1.00 |
| JB |
| __________________ |
| __________________ |
Ann Arbor VA Medical Center Contract Period: Option 3 POP Begin: 12-08-2028 POP End: 12-07-2029
3001AB
| 1.00 |
| JB |
| __________________ |
| __________________ |
Toledo CBOC
POP Begin: 12-08-2028 POP End: 12-07-2029
3001AC
| 1.00 |
| JB |
| __________________ |
| __________________ |
Battle Creek VA Medical Center
POP Begin: 12-08-2028 POP End: 12-07-2029
3001AD
| 1.00 |
| JB |
| __________________ |
| __________________ |
Wyoming Healthcare Center
Contract Period: Option 3 POP Begin: 12-08-2028 POP End: 12-07-2029
3001AE
| 1.00 |
| JB |
| __________________ |
| __________________ |
Chillicothe VA Medical Center
Contract Period: Option 3 POP Begin: 12-08-2028 POP End: 12-07-2029
3001AF
| 1.00 |
| JB |
| __________________ |
| __________________ |
Cincinnati VA Medical Center
Contract Period: Option 3 POP Begin: 12-08-2028 POP End: 12-07-2029
3001AG
| 1.00 |
| JB |
| __________________ |
| __________________ |
Ft Thomas Domiciliary
Contract Period: Option 3 POP Begin: 12-08-2028 POP End: 12-07-2029
3001AH
| 1.00 |
| JB |
| __________________ |
| __________________ |
Cleveland VA Medical Center
Contract Period: Option 3 POP Begin: 12-08-2028 POP End: 12-07-2029
3001AJ
| 1.00 |
| JB |
| __________________ |
| __________________ |
Akron VA Outpatient Medical Center
Contract Period: Option 3 POP Begin: 12-08-2028 POP End: 12-07-2029
3001AK
| 1.00 |
| JB |
| __________________ |
| __________________ |
Canton CBOC
Contract Period: Option 3 POP Begin: 12-08-2028 POP End: 12-07-2029
3001AL
| 1.00 |
| JB |
| __________________ |
| __________________ |
Kent CBOC
Contract Period: Option 3 POP Begin: 12-08-2028 POP End: 12-07-2029
3001AM
| 1.00 |
| JB |
| __________________ |
| __________________ |
Parma CBOC
Contract Period: Option 3 POP Begin: 12-08-2028 POP End: 12-07-2029
3001AN
| 1.00 |
| JB |
| __________________ |
| __________________ |
Youngstown CBOC
Contract Period: Option 3 POP Begin: 12-08-2028 POP End: 12-07-2029
3001AP
| 1.00 |
| JB |
| __________________ |
| __________________ |
Columbus VAACC
Contract Period: Option 3 POP Begin: 12-08-2028 POP End: 12-07-2029
3001AQ
| 1.00 |
| JB |
| __________________ |
| __________________ |
Dayton VA Medical Center
POP Begin: 12-08-2028 POP End: 12-07-2029
3001AR
| 1.00 |
| JB |
| __________________ |
| __________________ |
Detroit VA Medical Center
POP Begin: 12-08-2028 POP End: 12-07-2029
3001AS
| 1.00 |
| JB |
| __________________ |
| __________________ |
Richard E Roudebush VA Medical Center (Indianapolis, In)
Estimated Quantity, Not to Exceed, Bill for actual usage Contract Period: Option 3 POP Begin: 12-08-2028 POP End: 12-07-2029
3001AT
| 1.00 |
| JB |
| __________________ |
| __________________ |
Brownsburg CBOC
Estimated Quantity, Not to Exceed, Bill for actual usage Contract Period: Option 3 POP Begin: 12-08-2028 POP End: 12-07-2029
3001AU
| 1.00 |
| JB |
| __________________ |
| __________________ |
Terre Haute CBOC
Estimated Quantity, Not to Exceed, Bill for actual usage Contract Period: Option 3 POP Begin: 12-08-2028 POP End: 12-07-2029
3001AV
| 1.00 |
| JB |
| __________________ |
| __________________ |
Marion VA Medical Center
Contract Period: Option 3 POP Begin: 12-08-2028 POP End: 12-07-2029
3001AW
| 1.00 |
| JB |
| __________________ |
| __________________ |
Ft Wayne VA Medical Center
Contract Period: Option 3 POP Begin: 12-08-2028 POP End: 12-07-2029
3001AX
| 1.00 |
| JB |
| __________________ |
| __________________ |
Saginaw VA Medical Center
Contract Period: Option 3 POP Begin: 12-08-2028 POP End: 12-07-2029
| 0.00 |
| JB |
| ________NSP______ |
| _________NSP____ |
VHA VISN 10 - Pharmacy Inventory Services
Contract Period: Option 4 POP Begin: 12-08-2029 POP End: 12-07-2030
4001AA
| 1.00 |
| JB |
| __________________ |
| __________________ |
Ann Arbor VA Medical Center Contract Period: Option 4 POP Begin: 12-08-2029 POP End: 12-07-2030
4001AB
| 1.00 |
| JB |
| __________________ |
| __________________ |
Toledo CBOC
POP Begin: 12-08-2029 POP End: 12-07-2030
4001AC
| 1.00 |
| JB |
| __________________ |
| __________________ |
Battle Creek VA Medical Center
POP Begin: 12-08-2029 POP End: 12-07-2030
4001AD
| 1.00 |
| JB |
| __________________ |
| __________________ |
Wyoming Healthcare Center
Contract Period: Option 4 POP Begin: 12-08-2029 POP End: 12-07-2030
4001AE
| 1.00 |
| JB |
| __________________ |
| __________________ |
Chillicothe VA Medical Center
Contract Period: Option 4 POP Begin: 12-08-2029 POP End: 12-07-2030
4001AF
| 1.00 |
| JB |
| __________________ |
| __________________ |
Cincinnati VA Medical Center
Contract Period: Option 4 POP Begin: 12-08-2029 POP End: 12-07-2030
4001AG
| 1.00 |
| JB |
| __________________ |
| __________________ |
Ft Thomas Domiciliary
Contract Period: Option 4 POP Begin: 12-08-2029 POP End: 12-07-2030
4001AH
| 1.00 |
| JB |
| __________________ |
| __________________ |
Cleveland VA Medical Center
Contract Period: Option 4 POP Begin: 12-08-2029 POP End: 12-07-2030
4001AJ
| 1.00 |
| JB |
| __________________ |
| __________________ |
Akron VA Outpatient Medical Center
Contract Period: Option 4 POP Begin: 12-08-2029 POP End: 12-07-2030
4001AK
| 1.00 |
| JB |
| __________________ |
| __________________ |
Canton CBOC
Contract Period: Option 4 POP Begin: 12-08-2029 POP End: 12-07-2030
4001AL
| 1.00 |
| JB |
| __________________ |
| __________________ |
Kent CBOC
Contract Period: Option 4 POP Begin: 12-08-2029 POP End: 12-07-2030
4001AM
| 1.00 |
| JB |
| __________________ |
| __________________ |
Parma CBOC
Contract Period: Option 4 POP Begin: 12-08-2029 POP End: 12-07-2030
4001AN
| 1.00 |
| JB |
| __________________ |
| __________________ |
Youngstown CBOC
Contract Period: Option 4 POP Begin: 12-08-2029 POP End: 12-07-2030
4001AP
| 1.00 |
| JB |
| __________________ |
| __________________ |
Columbus VAACC
Contract Period: Option 4 POP Begin: 12-08-2029 POP End: 12-07-2030
4001AQ
| 1.00 |
| JB |
| __________________ |
| __________________ |
Dayton VA Medical Center
POP Begin: 12-08-2029 POP End: 12-07-2030
4001AR
| 1.00 |
| JB |
| __________________ |
| __________________ |
Detroit VA Medical Center
POP Begin: 12-08-2029 POP End: 12-07-2030
4001AS
| 1.00 |
| JB |
| __________________ |
| __________________ |
Richard E Roudebush VA Medical Center (Indianapolis, In)
Estimated Quantity, Not to Exceed, Bill for actual usage Contract Period: Option 4 POP Begin: 12-08-2029 POP End: 12-07-2030
4001AT
| 1.00 |
| JB |
| __________________ |
| __________________ |
Brownsburg CBOC
Estimated Quantity, Not to Exceed, Bill for actual usage Contract Period: Option 4 POP Begin: 12-08-2029 POP End: 12-07-2030
4001AU
| 1.00 |
| JB |
| __________________ |
| __________________ |
Terre Haute CBOC
Estimated Quantity, Not to Exceed, Bill for actual usage Contract Period: Option 4 POP Begin: 12-08-2029 POP End: 12-07-2030
4001AV
| 1.00 |
| JB |
| __________________ |
| __________________ |
Marion VA Medical Center
Contract Period: Option 4 POP Begin: 12-08-2029 POP End: 12-07-2030
4001AW
| 1.00 |
| JB |
| __________________ |
| __________________ |
Ft Wayne VA Medical Center
Contract Period: Option 4 POP Begin: 12-08-2029 POP End: 12-07-2030
4001AX
| 1.00 |
| JB |
| __________________ |
| __________________ |
Saginaw VA Medical Center
Contract Period: Option 4 POP Begin: 12-08-2029 POP End: 12-07-2030
| GRAND TOTAL |
| __________________ |
A.1 PERFORMANCE WORK STATEMENT
VA Healthcare System (VISN 10) - Pharmacy Wall to Wall Inventory Services Updated 7/24/2025
Background:
An annual physical wall-to-wall pharmacy inventory is required per VHA Directive 1761, Supply Chain Inventory Management. The purpose of the inventory is to provide a snapshot of overall inventory management and to calculate the annual pharmacy inventory turn rate or approximately how many times per year the entire on-hand inventory is replenished. The turn rate is the total annual purchases divided by the total inventory value of items on hand.
Scope:
The selected contractor will perform the annual wall-to-wall inventory for the following pharmacy locations within VISN 10 between the first day of January and the last day of February each contract year. Inventory is considered all drug and supplies stored in the pharmacy. The estimated number of line items does not include anything that is provided to the contractor via a report.
***NOTE: The Government reserves the right to add or remove any additional Medical Centers, CBOC’s or other facilities to the contract as they become available. Furthermore, the Government reserves the right to add, increase, or decrease the number of facilities to allow for fluctuations of client demand that are otherwise unknown at time of solicitation. The total contract value may increase up to 20% of the base award.
*Please note the following: Indianapolis VA Medical Center, or Terre Haute CBOC may not have a need for the inventory for one or more years. They are included for pricing purposes. If a need exists they will be added with a task order prior to any performance. Brownsburg CBOC is scheduled to close in 2025 and will be included in case the facility remains open and the need exists.
| Location |
| Address |
| Sections |
| Estimated Number of Line Items Scanned During the Inventory |
VA Ann Arbor Healthcare System
| Ann Arbor VA Medical Center |
| 2215 Fuller Road |
Ann Arbor, Michigan 48105
| Inpatient and Outpatient Pharmacies |
| 2,630 |
| Toledo CBOC |
| 1200 South Detroit Avenue |
Toledo, Ohio 43614
| Outpatient Pharmacy |
| 1,650 |
VA Battle Creek Healthcare System
| Battle Creek VA Medical Center |
| 5500 Armstrong Road |
Battle Creek, Michigan 49037
| Inpatient and Outpatient Pharmacies |
| 4,041 |
| Wyoming Healthcare Center |
| 5838 Metro Way |
Wyoming, Michigan 49519
| Outpatient Pharmacy |
| 1,923 |
VA Chillicothe Healthcare System
| Chillicothe VA Medical Center |
| 17273 State Route 104 |
Chillicothe, Ohio 45601
| Inpatient and Outpatient Pharmacies |
| 2,147 |
VA Cincinnati Healthcare System
| Cincinnati VA Medical Center |
| 3200 Vine Street, |
Cincinnati, Ohio 45220 Inpatient and Outpatient Pharmacies Community Living Center 4,000
| Ft. Thomas |
| 1000 South Ft. Thomas Avenue |
Ft. Thomas, Kentucky 41075
| Domiciliary |
| 400 |
VA Northeast Ohio Healthcare System
| Wade Park (WP) VA Medical Center |
| 10701 East Boulevard |
Cleveland, Ohio 44106
| Inpatient and Outpatient Pharmacies |
| 3,851 |
| Akron VA Outpatient Clinic |
| 55 West Waterloo |
Akron, Ohio 44319
| Outpatient Pharmacy |
| 944 |
| Canton CBOC |
| 733 Market Avenue South |
Canton, Ohio 44702
| Outpatient Pharmacy |
| 650 |
| Kent |
| 3838 Cascades Boulevard |
Kent, OH 44240
| Inpatient Pharmacy |
| 300 |
Parma CBOC
8787 Brookpark Road Parma, Ohio 44126
| Outpatient Pharmacy |
| 1,292 |
| Youngstown CBOC |
| 1815 Belmont Avenue |
Youngstown, Ohio 44504
| Outpatient Pharmacy |
| 875 |
VA Central Ohio Healthcare System
| Columbus VA Ambulatory Care Clinic |
| 420 North James Road |
Columbus, Ohio 43219
| Outpatient Pharmacy |
| 2,500 |
VA Dayton Healthcare System
| Dayton VA Medical Center |
| 4100 West Third Street |
Dayton, Ohio 45428
| Inpatient and Outpatient Pharmacies |
| 2,400 |
VA Detroit Healthcare System
| Detroit VA Medical Center |
| 4646 John R Street |
Detroit, Michigan 48201
| Inpatient and Outpatient Pharmacies |
| 3,300 |
VA Indiana Healthcare System
| *Indianapolis VA Medical Center |
| 1481 West 10th Street |
Indianapolis, Indiana 46202
| Inpatient and Outpatient Pharmacies |
| 2,500 |
| *Brownsburg CBOC |
| 557 Pit Road |
Brownsburg 46112
| Outpatient Pharmacy |
| 1,000 |
| *Terre Haute CBOC |
| 5080 East Bill Farr Drive |
Terre Haute 47803
| Outpatient Pharmacy |
| 500 |
VA Northern Indiana Healthcare System
| Marion VA Medical Center |
| 1700 East 38th Street |
Marion, Indiana 46953
| Inpatient and Outpatient Pharmacies |
| 1,600 |
| Fort Wayne VA Medical Center |
| 2121 Lake Avenue |
Fort Wayne, Indiana 46805
| Inpatient and Outpatient Pharmacies |
| 1,800 |
VA Saginaw Healthcare System
| Saginaw VA Medical Center |
| 1500 Weiss Street |
Saginaw, Michigan 48602
| Inpatient and Outpatient Pharmacies |
| 2,200 |
1. The inventory will be scheduled for a date and time approved by the Chief, Pharmacy Service, or their designee, at each location approximately 3-4 months in advance. The days and hours will vary per location and may fall on a weekend.
2. Prior to the service being conducted, the contractor will work directly the pharmaceutical prime vendor (PPV), McKesson Pharmaceutical, to obtain the required reports with pricing information from the previous 12 months. For example, if the inventory is being conducted in January 2025 for the prior year, the pricing obtained should be from 2024. The reports obtained from the pharmaceutical prime vendor will be provided to the VISN points of contact to review before the inventory is conducted at any VISN 10 location.
3. The contractor will be bonded and insured.
4. The contractor will reach out to the VISN, and facility point(s) of contact a week to 10 days in advance of the scheduled inventory to confirm the location, date, time of arrival, and number of inventory specialists that will be in attendance.
5. The contractor staff shall look professional. No hooded garments may be worn inside a pharmacy.
6. No backpacks or personal bags may be brought into a pharmacy area. The contractor or employees of the contractor will be given access to an area for the storage of their personal effects such as coats and/or purses.
7. Contractor employees will wear identification in addition to the VA visitor badge obtained from checking in with VA Police and Security service.
8. Personal items brought into the pharmacy are subject to search at the discretion of police and security service.
9. The contractor will provide all equipment deemed necessary to properly complete inventory (i.e., handheld scanners, computers, software to run the required reports, etc.).
10. The inventory must be completed the day the inventory was started. The contractor will provide a sufficient number of experienced inventory specialists to complete the inventory in this timeframe.
11. Pharmacy will label all areas to be inventoried prior to the arrival of contractor. Pharmacy will also provide a brief tour of the pharmacy areas pointing out any areas that should and should not be inventoried.
12. Pharmacy will print internal inventory reports for any automation within the pharmacy and the controlled substance vault. A copy should be provided to the contractor and a copy maintained for the internal pharmacy files.
13. Pharmacy will provide pricing information on any items including supplies purchased outside of the PPV so that it can be included in the required reports. This should be completed prior to the inventory. This can be accomplished by placing pricing information on the items via a post-it note or label.
14. Pharmacy staff should randomly audit the report for each completed area to confirm accuracy of the count. No less than 25 line items should be audited. Provide audit and review results to the VISN facility points of contact for the contractor file.
15. The contractor will provide a Microsoft Excel spreadsheet for each location serviced within seven (7) business days following the inventory. These reports shall be sent via e-mail attachment to the Chief of Pharmacy Service, facility POC, VISN 10 Pharmacy Executive, VISN Pharmacy Procurement and Inventory Program Manager, and Contracting Officer’s Representative (COR). In addition to a report for each location, a consolidated report that contains data for all locations will be compiled for each main VA facility. The Excel spreadsheet will include the following elements:
a. generic name (name and strength – i.e., ibuprofen 800 mg)
b. package description (ml, bottle, tablet)
c. NDC or UPC/UPN
d. total quantity
e. current package price
f. total replacement cost per item
g. total replacement cost of all items
16. Prior to the completion of on-site inventory, the contractor will verify that all counts have been done, adjustments have been completed, and any inventory tags/markers have been removed.
| VISN Pharmacist Executive |
| Contracting Officer’s Representative (COR)/VISN Point of Contact |
| VISN 10 Pharmacy Procurement and Inventory Program Manager |
| Provided upon award |
| Provided upon award |
| Provided upon award |
17. The wall-to-wall inventory will include the following items.
a. Inventory of drugs and supplies inside the pharmacy, satellites, and clinics. Inventory stored at outpatient clinics to be counted only when the site has a separate McKesson account number, has a pharmacist on site, and receives deliveries directly.
b. All products purchased from the pharmaceutical prime vendor (McKesson), including supplies that can be dispensed directly to the patient.
c. Direct buy drugs and medications that are dispensed directly to the patient (i.e., catheters, diapers, etc.) only when the total value in stock in the pharmacy is greater than $50.
d. All unit dose medication packaged in the manufacturer’s original container.
e. Partial/Opened bottles of medication (e.g., capsules, tablets, liquid), other than what is used for compounding. The count must be estimated to the nearest tenth (10th) of a bottle based upon original quantity by the contractor.
f. Drugs stored in automated equipment in the pharmacy. The count of these may be estimated to the nearest 10th. Most unit dose packaging equipment and outpatient dispensing robots have reports that can be printed and use to key inventory numbers into the inventory device/scanner.
g. Intravenous solutions as specified by the Pharmacy Service.
h. The count of controlled substances will be provided by Pharmacy Service for inclusion in the required reports. The vendor is not expected to physically enter the vault and count the items on-hand.
18. The wall-to-wall inventory will not include the following items. Items that are not to be counted will not be included in the required reports unless other specified.
a. Medications that have left the pharmacy and are stored on wards and/or units.
b. Partial bottles of intravenous medications, creams, and ointments.
c. Items not packaged in manufacturer’s original container.
d. Items in the Emergency Pharmaceutical Cache.
e. Consumables that are not dispensed to Veterans such as vials/bottles, labels, mailing bags etc.
f. Direct buy products with an on-hand value less than $50
g. Research medications.
Period of Performance:
The period of performance for this requirement is 1 12-Month Base and four (4) 1 Year Option periods exercisable at the Government’s discretion.
· BASE: 12/8/2025 – 12/7/2026
· Option 1: 12/8/2026 – 12/7/2027
· Option 2: 12/8/2027 – 12/7/2028
· Option 3: 12/8/2028 – 12/7/2029
· Option 4: 12/8/2029 – 12/7/2030
RATES:
Contractor will provide firm-fixed price rates for each designated period. No pass-through costs due to disposal, fuel, or host site increases will be passed on to the Government. All Labor, Equipment, management, disposal, or travel fees for this contract shall be included in the scheduled line item cost provided to the Government.
INVOICES:
· Payment shall be made in arrears upon completion of the inventory by way of a properly prepared detailed invoice validated by the VISN POC.
· Invoices may be submitted individually or all at once when all inventories have been performed. Under no circumstances will the Government pre-pay for services rendered.
· Invoices must be sent electronically through VA Tungsten Network Portal.
· https://www.tungsten-network.com/customer-campaigns/veteransaffairs/
· ALL Invoices shall be delivered to Tungsten Network within 15 days of completion of the inventory
· A PROPERLY PREPARED INVOICE SHALL CONTAIN:
· Invoice Number and Date services were provided
· Contract Number
· Contractor’s Name and Address
· Accurate Purchase Order Number
· CLIN & Date of service/period of supply
· Description of Supply or Service provided Broken Down by site
· Total amount due
PAYMENTS:
Payments will be made monthly in arrears in accordance to FAR Clause 52.232.25, Prompt Payment Act. Payments will be based on the rates established during the solicitation phase, provided the requirements listed in Section B are fully met. Contractor must include contract number, purchase order number and period of service on each invoice.
SPECIAL CONTRACT REQUIREMENTS:
PER REVIEW OF VA HANDBOOK 6500.6, CONTRACT SECURITY, APPENDIX A- INFORMATION SECURITY AND PRIVACY CHECKLIST:
· “The C&A requirements do not apply, and a Security Accreditation Package is not required.”
· Acquisition of this service does not involve the storage, generating, transmitting, or exchanging of PHI/PII of patients or other sensitive information to the vendor. A formal BAA is not required; however, any vendor that is named the apparent awardee will need to complete and sign an Authority to Operate prior to any performance taking place.
· There may exist exposure to VA sensitive information, to sensitive personal information (SPI) while implementing contractual services
VA INFORMATION AND INFORMATION SYSTEM SECURITY AND PRIVACY LANGUAGE
1. GENERAL
This entire section applies to all acquisitions requiring any Information Security and Privacy language. Contractors, contractor personnel, subcontractors, and subcontractor personnel will be subject to the same federal laws, regulations, standards, VA directives, and handbooks, as VA personnel regarding information and information system security and privacy.
2. VA INFORMATION CUSTODIAL LANGUAGE
This entire section applies to all acquisitions requiring any Information Security and Privacy language.
a. The Government shall receive unlimited rights to data/intellectual property first produced and delivered in the performance of this contract or order (hereinafter “contract”) unless expressly stated otherwise in this contract. This includes all rights to source code and all documentation created in support thereof. The primary clause used to define Government and Contractor data rights is FAR 52.227-14 Rights in Data – General. The primary clause used to define computer software license (not data/intellectual property first produced under this contractor or order) is FAR 52.227-19, Commercial Computer Software License.
b. Information made available to the contractor by VA for the performance or administration of this contract will be used only for the purposes specified in the service agreement, SOW, PWS, PD, and/or contract. The contractor shall not use VA information in any other manner without prior written approval from a VA Contracting Officer (CO). The primary clause used to define Government and Contractor data rights is FAR 52.227-14 Rights in Data – General.
c. VA information will not be co-mingled with any other data on the contractor’s information systems or media storage systems. The contractor shall ensure compliance with Federal and VA requirements related to data protection, data encryption, physical data segregation, logical data segregation, classification requirements, and media sanitization.
d. VA reserves the right to conduct scheduled or unscheduled audits, assessments, or investigations of contractor Information Technology (IT) resources to ensure information security is compliant with Federal and VA requirements. The contractor shall provide all necessary access to records (including electronic and documentary materials related to the contracts and subcontracts) and support (including access to contractor and subcontractor staff associated with the contract) to VA, VA's Office Inspector General (OIG), and/or Government Accountability Office (GAO) staff during periodic control assessments, audits, or investigations.
e. The contractor may only use VA information within the terms of the contract and applicable Federal law, regulations, and VA policies. If new Federal information security laws, regulations or VA policies become applicable after execution of the contract, the parties agree to negotiate contract modification and adjustment necessary to implement the new laws, regulations, and/or policies.
f. The contractor shall not make copies of VA information except as specifically authorized and necessary to perform the terms of the contract. If copies are made for restoration purposes, after the restoration is complete, the copies shall be destroyed in accordance with VA Directive 6500, VA Cybersecurity Program, and VA Information Security Knowledge Service.
g. If a Veterans Health Administration (VHA) contract is terminated for default or cause with a business associate, the related local Business Associate Agreement (BAA) shall also be terminated and actions taken in accordance with VHA Directive 1605.05, Business Associate Agreements. If there is an executed national BAA associated with the contract, VA will determine what actions are appropriate and notify the contactor.
h. The contractor shall store and transmit VA sensitive information in an encrypted form, using VA-approved encryption tools which are, at a minimum, Federal Information Processing Standards (FIPS) 140-2, Security Requirements for Cryptographic Modules (or its successor) validated and in conformance with VA Information Security Knowledge Service requirements. The contractor shall transmit VA sensitive information using VA approved Transport Layer Security (TLS) configured with FIPS based cipher suites in conformance with National Institute of Standards and Technology (NIST) 800-52, Guidelines for the Selection, Configuration and Use of Transport Layer Security (TLS) Implementations.
i. The contractor’s firewall and web services security controls, as applicable, shall meet or exceed VA’s minimum requirements.
j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor may use and disclose VA information only in two situations:
Unknown
1. In response to a qualifying order of a court of competent jurisdiction after notification to VA CO.
2. With written approval from the VA CO. The contractor shall refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA CO for response.
k. Notwithstanding the provision above, the contractor shall not release VA records protected by Title 38 U.S.C. § 5705, Confidentiality of medical quality assurance records and/or Title 38 U.S.C. § 7332, Confidentiality of certain medical records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse or infection with Human Immunodeficiency Virus (HIV). If the contractor is in receipt of a court order or other requests for the abovementioned information, the contractor shall immediately refer such court order or other requests to the VA CO for response.
l. Information made available to the contractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract will be protected and secured in accordance with VA Directive 6500 and Identity and Access Management (IAM) Security processes specified in the VA Information Security Knowledge Service.
m. Any data destruction done on behalf of VA by a contractor shall be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management, VA Handbook 6300.1, Records Management Procedures, and applicable VA Records Control Schedules.
n. The contractor shall provide its plan for destruction of all VA data in its possession according to VA Directive 6500 and NIST 800-88, Guidelines for Media Sanitization prior to termination or completion of this contract. If directed by the COR/CO, the contractor shall return all Federal Records to VA for disposition.
o. Any media, such as paper, magnetic tape, magnetic disks, solid state devices or optical discs that is used to store, process, or access VA information that cannot be destroyed shall be returned to VA. The contractor shall hold the appropriate material until otherwise directed by the Contracting Officer’s Representative (COR) or CO. Items shall be returned securely via VA-approved methods. VA sensitive information must be transmitted utilizing VA-approved encryption tools which are validated under FIPS 140-2 (or its successor) and NIST 800-52. If mailed, the contractor shall send via a trackable method (USPS, UPS, FedEx, etc.) and immediately provide the COR/CO with the tracking information. Self-certification by the contractor that the data destruction requirements above have been met shall be sent to the COR/CO within 30 business days of termination of the contract.
p. All electronic storage media (hard drives, optical disks, CDs, back-up tapes, etc.) used to store, process, or access VA information will not be returned to the contractor at the end of lease, loan, or trade-in. Exceptions to this paragraph will only be granted with the written approval of the VA CO.
3. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS
This section applies when any person requires access to information made available to the contractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract.
a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees and subcontractors only to the extent necessary to perform the services specified in the solicitation or contract. This includes indirect entities, both affiliate of contractor/subcontractor and agent of contractor/subcontractor.
b. Contractors and subcontractors shall sign the VA Information Security Rule of Behavior (ROB) before access is provided to VA information and information systems (see Section 4, Training, below). The ROB contains the minimum user compliance requirements and does not supersede any policies of VA facilities or other agency components which provide higher levels of protection to VA’s information or information systems. Users who require privileged access shall complete the VA elevated privilege access request processes before privileged access is granted.
c. All contractors and subcontractors working with VA information are subject to the same security investigative and clearance requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors shall be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office of Human Resources and Administration/Operations, Security and Preparedness (HRA/OSP) is responsible for these policies and procedures. Contract personnel who require access to classified information or information systems shall have an appropriate security clearance. Verification of a Security Clearance shall be processed through the Special Security Officer located in HRA/OSP. Contractors shall conform to all requirements stated in the National Industrial Security Program Operating Manual (NISPOM).
d. All contractors and subcontractors shall comply with conditions specified in VAAR 852.204-71(d); Contractor operations required to be in United States. All contractors and subcontractors working with VA information must be permanently located within a jurisdiction subject to the law of the United States or its Territories to the maximum extent feasible. If services are proposed to be performed abroad the contractor must state where all non-U.S. services are provided. The contractor shall deliver to VA a detailed plan specifically addressing communications, personnel control, data protection and potential legal issues. The plan shall be approved by the COR/CO in writing prior to access being granted.
e. The contractor shall notify the COR/CO in writing immediately (no later than 24 hours) after personnel separation or occurrence of other causes. Causes may include the following:
Unknown
1. Contractor/subcontractor personnel no longer has a need for access to VA information or VA information systems.
2. Contractor/subcontractor personnel are terminated, suspended, or otherwise has their work on a VA project discontinued for any reason.
3. Contractor believes their own personnel or subcontractor personnel may pose a threat to their company’s working environment or to any company owned property. This includes contractor-owned assets, buildings, confidential data, customers, employees, networks, systems, trade secrets, and/or VA data.
4. Any previously undisclosed changes to contractor/subcontractor background history are brought to light, including but not limited to changes to background investigation or employee record.
5. Contractor/subcontractor personnel have their authorization to work in the United States revoked.
6. Agreement by which contractor provides products and services to VA has either been fulfilled or terminated, such that VA can cut off electronic and/or physical access for contractor personnel.
f. In such cases of contract fulfillment, termination, or other causes; the contractor shall take the necessary measures to immediately revoke access to VA network, property, information, and information systems (logical and physical) by contractor/subcontractor personnel. These measures include (but are not limited to): removing and then securing Personal Identity Verification (PIV) badges and PIV – Interoperable (PIV-I) access badges, VA-issued photo badges, credentials for VA facilities and devices, VA-issued laptops, and authentication tokens. Contractors shall notify the appropriate VA COR/CO immediately to initiate access removal.
g. Contractors/subcontractors who no longer require VA accesses will return VA issued property to VA. This property includes (but is not limited to): documents, electronic equipment, keys, and parking passes. PIV and PIV-I access badges shall be returned to the nearest VA PIV Badge Issuance Office. Once they have had access to VA information, information systems, networks and VA property in their possessions removed, contractors shall notify the appropriate VA COR/CO.
4. TRAINING
This entire section applies to all acquisitions which include section 3.
a. All contractors and subcontractors requiring access to VA information and VA information systems shall successfully complete the following before being granted access to VA information and its systems:
Unknown
1. VA Privacy and Information Security Awareness and Rules of Behavior course (Talent Management System (TMS) #10176) initially and annually thereafter.
2. Sign and acknowledge (electronically through TMS #10176) understanding of and responsibilities for compliance with the Organizational Rules of Behavior, relating to access to VA information and information systems initially and annually thereafter; and
3. Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system or information access [to be defined by the VA program official and provided to the VA CO for inclusion in the solicitation document – i.e., any role-based information security training].
b. The contractor shall provide to the COR/CO a copy of the training certificates and certification of signing the Organizational Rules of Behavior for each applicable employee within five days of the initiation of the contract and annually thereafter, as required.
c. Failure to complete the mandatory annual training is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the required training is complete.
5. SECURITY INCIDENT INVESTIGATION
This entire section applies to all acquisitions requiring any Information Security and Privacy language.
a. The contractor, subcontractor, their employees, or business associates shall immediately (within one hour) report suspected security / privacy incidents to the VA OIT’s Enterprise Service Desk (ESD) by calling (855) 673-4357 (TTY: 711). The ESD is OIT’s 24/7/365 single point of contact for IT-related issues. After reporting to the ESD, the contractor, subcontractor, their employees, or business associates shall, within one hour, provide the COR/CO the incident number received from the ESD.
b. To the extent known by the contractor/subcontractor, the contractor’s/subcontractor's notice to VA shall identify the information involved and the circumstances surrounding the incident, including the following:
Unknown
1. The date and time (or approximation of) the Security Incident occurred.
2. The names of individuals involved (when applicable).
3. The physical and logical (if applicable) location of the incident.
4. Why the Security Incident took place (i.e., catalyst for the failure)
5. The amount of data belonging to VA believed to have been compromised.
6. The remediation measures the contractor is taking to ensure no future incidents of a similar nature.
c. After the contractor has provided the initial detailed incident summary to VA, they will continue to provide written updates on any new and relevant circumstances or facts they discover. The contractor, subcontractor, and their employees shall fully cooperate with VA or third-party entity performing an independent risk analysis on behalf of VA. Failure to cooperate may be deemed a material breach and grounds for contract termination.
d. VA IT…
This is the start of the file's text. The full file is on GovTribe.
File details come from the government source that posted it. Updated .