36C25025Q0766 - Ready 2.0.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Furniture, Casework, Benches for Lab LTC Charles S Kettles VA Medical Center Ann Arbor, MI Small Business Set-Aside

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 43219-1834

SOLICITATION NUMBER* 36C25025Q0766

RESPONSE DATE/TIME/ZONE 08-29-2025 3:00 PM EASTERN TIME, NEW YORK, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* 7195

NAICS CODE* 337127

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Veterans Healthcare Administration Network Contracting Office (NCO) 10 2780 Airport Dr - Suite 340 Columbus OH 43219-1834

POINT OF CONTACT*

Contract Specialist Shelton Beasley shelton.beasley@va.gov 614-257-5829 N/A N/A

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Veterans Healthcare Administration LTC Charles S Kettles VA Medical Center 2215 Fuller Rd Ann Arbor MI

POSTAL CODE 48105

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/ URL DESCRIPTION VA Home Page AGENCY CONTACT’S EMAIL ADDRESS shelton.beasley@va.gov EMAIL DESCRIPTION Contract Specialist

DESCRIPTION

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04

– June 11, 2025.

This solicitation is set-aside for small business

The associated North American Industrial Classification System (NAICS) code for this procurement is 337127, with a small business size standard of 500 employees.

The FSC/PSC is 7195

VHA, Network Contracting Office (NCO) 10 is seeking to purchase laboratory furniture and furniture installation services.

All interested companies shall provide quotations for the following:

Supplies/Services

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB $__________ $__________

Effective Date: 04/18/2025 Revision: 02

(1) Lot of Fixed/Flexible Kewaunee Scientific Laboratory Casework/Benches Includes: Research Collection Fixed Steel Sink Stations, Enterprise Steel Flexible Lab Workstations (Power-Data Bar/AIR/NIT), Mobile Cabinet Work Stations (w/Resin Top), Black Kemresin Work Surfaces, Black Resin Sinks, Laboratory Fixtures (H/C - EW Drench Hose), Black Resin Pegboards+Drip Tray, Adjustable Steel Wall Shelving, Knee Space Modesty Panels, Filler Panels/Scribes, Ceiling Service Panels, 6' White Pigtails TAG: Building 22 JUSTIFICATION: Construction Project 506-21-102 LOCAL STOCK NUMBER: Lab Casework/Benches

GRAND TOTAL $_________

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 SHIP TO: LTC Charles S Kettles VA Medical Center

2215 Fuller Rd

Ann Arbor, MI 48105

USA

1.00

STATEMENT OF WORK

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement for laboratory casework for Ann Arbor VA Healthcare System to support Modernize Building 22 project.

This requirement includes casework specifications, design, drawings, project management, potential furniture warehousing, receipt and delivery, professional installation and maintenance/warranty services. The contact for this procurement is Shelton Beasley, Contract Specialist.

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of the Ann Arbor VA Medical Center (VAMC).

2.0 PERFORMANCE REQUIREMENTS

The contractor shall provide and be responsible for the technical assistance, development and generation for final specifications.

Manufacturing (not installation) should be phased to meet the below dates and to avoid any storage fees.

Located on the Ground and 1st floor, building 22 of the VA Medical Center, 2215 Fuller Rd, Ann Arbor, MI 48105. Includes the design, procurement, and installation of lab casework to outfit the renovation and modernization of Building 22. The rooms that will need these items are rooms G30, G36A, G36, 103, 104, 109, 118,120, 124, This includes outfitting various labs with casework and workstations. Basis of design is Kewaunee Scientific Product needed by 11/30/2025.

Installation shall be completed in one phase, will need items on site and ready for installation by 11/30/2025.

Successful project completion includes trash disposal from the constructing area, installing new furniture and furnishings, and a final terminal cleaning. It also includes, furniture drawings, specifications, delivery, receipt, and warehousing time.

a. Contractor is required to have on site staff supervisor with OSHA 10 certification

b. This procurement package includes PDF furniture plans for both phases of construction project. The furniture floor plans are already designed and approved. All furniture for this project is new. Manufacturer names and products likes were used as a “basis of design” for this project. Alternate products must meet minimal technical requirements listed under the “Products” section of this document.

c. Prepare and provide as built furniture drawings in PDF and AutoCAD, only as needed as the final deliverable before project completion.

d. Provide maintenance manuals for all products specified.

e.

3.0 KICKOFF MEETING

The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of contract/purchase order issuance, in person at the Ann Arbor VAMC, 2215 Fuller Road (138D) Ann Arbor, MI. 48105. The specific date and time and date will be determined by the VAMC.

4.0 SUBMISSION OF QUESTIONS

Questions: All questions must be received by 08-22-2025 at 3:00 PM. All questions submitted for this solicitation must be electronically sent to the following email address:

shelton.beasley@va.gov

Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer.

5.0 SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

a. drawings, (floorplans, isometrics, shop drawings, typicals etc.)

b. complete manufacturer’s product specifications

c. Bill of Materials tagged per CLIN/ floorplan department and room etc.

d. quantity of man hours for labor/installation

e. project management plan

f. product literature

g. project staffing plan

h. physical finish samples

i. sustainability certification documents

j. complete testing results / certificates

k. mockup samples (list any needed here)

l. warranty.

m. Self-certifying statement confirming ability to meet project deadlines

Volume 2: (pricing)

a. price quote with separate line for labor/installation

b. Bill of Materials with subtotals and tagged per CLIN/ floorplan mailto:shelton.beasley@va.gov

Submissions can be sent in multiple emails to avoid computer system email size limitation, to Shelton Beasley: shelton.beasley@va.gov Multiple emails should be numbered in the title line.

For example: “Modernize Building 22 – Research Casework - email 1 of X”

Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

6.0 EVALUATION CRITERIA - (The items submitted in section 5.0 will be utilized in the evaluation criteria below)

Offer will be evaluated on:

a. Bill of Materials with subtotals and tagged per CLIN / floorplan department and room etc.

b. PDFs of detailed and dimensioned: Plan, 2-D and 3-D drawings of each workstation

(and/or) products with multiple parts list to represent exactly what is being included in purchase order/contract and to determine accuracy.

c. Cut sheets with product detail for each line item.

d. Labor/Services appropriate to the scope of work. (no pricing included)

e. Project staffing plan appropriate to scope of work

f. Project management plan appropriate to scope of work

g. Sustainability Certification

7.0 PRODUCT

General

All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

Basis of Design: Kewaunee Scientific, Enterprise Modular Benching and Steel Lab Casework

Room G30 East Wall:

• (1) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1” o 2 shelves (1) 15” deep, (1) 12” deep

Room G36A

West Wall

2 door 2 drawer floor mounted base cabinet 42” wide with Black Kemresin top 1”

• Wall mounted shelf 36” w

East Wall

• (1) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o 1” Black Kemresin top, 5’ wide x 30”deep o

Room G36

West Wall

• (1) Wall mounted shelf 36” w

• 1) 2 door 2 drawer floor mounted base cabinet 36” wide o 1 “Black Kemresin top

East Wall

• (2) Wall mounted shelf 36” w

• (2) 2 door 2 drawer floor mounted base cabinet 42” wide o 1 “Black Kemresin o (8) enterprise benches o (6) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1”

36” height o 3 shelves, lowest: 9” wide, middle 15” wide, top 12”wide o (2) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1”

30” height o 3 shelves, lowest: 9” wide, middle 15” wide, top 12”wide

• (8) mobile cabinets for under benches o 18” wide, height will vary for based on locations above o Lockable o Configuration of unit TBD at award, should at least have one drawer

Room 103

East wall

• (1) Wall mounted shelf 36” w

• (1) 2 door 2 drawer floor mounted base cabinet 36” wide o 1 “Black Kemresin top

West Wall

• (2) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o 1” Black Kemresin top, 5’ wide x 30”deep

36” high o 3 shelves, lowest: 9” wide, middle 15” wide, top 12”wide

Center Island

• (6) enterprise benches o (4) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1”

36” height o 3 shelves, lowest: 9” wide, middle 15” wide, top 12”wide o (2) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1”

30” height o 3 shelves, lowest: 9” wide, middle 15” wide, top 12”wide

• (6) mobile cabinets for under benches o 18” wide, height will vary for based on locations above o Lockable o Configuration of unit TBD at award, should at least have one drawer

Room 104

East Island

• (3) enterprise benches o (2) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1”

36” height o 3 shelves, lowest: 9” wide, middle 15” wide, top 12”wide o (1) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1”

30” height

• (1) Wall mounted shelf 36” w

• 1) 2 door 2 drawer floor mounted base cabinet 30” wide, (1) 30” wide kneespace removable panel o 1 “Black Kemresin top

East Island

• (6) enterprise benches o enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1”

36” height o 3 shelves, lowest: 9” wide, middle 15” wide, top 12”wide

• (6) mobile cabinets for under benches o 18” wide, height will vary for based on locations above o Lockable o Configuration of unit TBD at award, should at least have one drawer

West Island

• (3) enterprise benches o (2) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1”

36” height o 3 shelves, lowest: 9” wide, middle 15” wide, top 12”wide o (1) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1”

30” height

Room 118

• (1) wall mounted shelf 36”

• (2) 2 door 2 drawer floor mounted base cabinet 42” wide, (1) 36” wide kneespace removable panel o 1 “Black Kemresin top

Room 120

West Island

• (7) enterprise benches o (6) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1”

36” height o (1) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1”

30” height

• (7) mobile cabinets for under benches o 18” wide, height will vary for based on locations above o Lockable o Configuration of unit TBD at award, should at least have one drawer

East Island

• (7) enterprise benches o (6) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1”

36” height o (1) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1”

30” height o 3 shelves, lowest: 9” wide, middle 15” wide, top 12”wide

• (7) mobile cabinets for under benches o 18” wide, height will vary for based on locations above o Lockable o Configuration of unit TBD at award, should at least have one drawer

East Wall

• (4) enterprise benches o (3) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1”

36” height o 3 shelves, lowest: 9” wide, middle 15” wide, top 12”wide o (1) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1”

30” height o 3 shelves, lowest: 9” wide, middle 15” wide, top 12”wide

• (4) mobile cabinets for under benches o 18” wide, height will vary for based on locations above o Lockable o Configuration of unit TBD at award, should at least have one drawer

West Wall

• (2) 36” wide wall shelves

• (2) 2 door 2 drawer floor mounted base cabinet 42” wide, (1) 36” wide kneespace removable panel o 1 “Black Kemresin top

Room 124

West Wall

• (4) enterprise benches o (3) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1”

36” height o 3 shelves, lowest: 9” wide, middle 15” wide, top 12”wide o (1) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1”

30” height o 3 shelves, lowest: 9” wide, middle 15” wide, top 12”wide

• (4) mobile cabinets for under benches o 18” wide, height will vary for based on locations above o Lockable o Configuration of unit TBD at award, should at least have one drawer

East Wall

• (4) enterprise benches o (3) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1”

36” height o 3 shelves, lowest: 9” wide, middle 15” wide, top 12”wide o (1) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1”

30” height o 3 shelves, lowest: 9” wide, middle 15” wide, top 12”wide

• (4) mobile cabinets for under benches o 18” wide, height will vary for based on locations above

East Island

• (7) enterprise benches o (6) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1”

36” height o (1) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1”

30” height o 3 shelves, lowest: 9” wide, middle 15” wide, top 12”wide

• (7) mobile cabinets for under benches o 18” wide, height will vary for based on locations above o Lockable o Configuration of unit TBD at award, should at least have one drawer

West Island

• (7) enterprise benches o (6) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1”

36” height o (1) enterprise bench 5’ wide x 90” high max – ceilings at 108” o Each bench to have 2 data, 1 circuit each, 4 white duplex o Black Kemresin top 1”

30” height o 3 shelves, lowest: 9” wide, middle 15” wide, top 12”wide

• (7) mobile cabinets for under benches o 18” wide, height will vary for based on locations above

• (1) 30x30 epoxy pegboard

• (2) Wall mounted shelf 36” w

• (1) 2 door casework sink unit 48” wide, (2) 2 door 2 drawer floor mounted base cabinet

42” wide, (1) removable kneespace panel 42”wide o 1 “Black Kemresin 176”w x 30” deep top with 2 holes (1 faucet, 1 eyewash) o Wrist blade faucet, backing breaker, barb connection o Undermount Sink o Strainer and Trap Assembly

Finishes/Selections:

• Steel Color, Steel Doors/Drawer Fronts: Amazon No.CC90

• 1” Kemresin tops and sinks in black

• Trim Color and Fillers: Amazon No. CC90

• Polished Chrome water fixtures

• Doors and Drawers :Square edge inset steel on steel – positive catch

• No label holders

• No locking bracket

• Pin Lock removable cores

• 100 lb. Full extension Slides

• Flush Aluminum Pull type

• Stainless steel hinge

• Standard Toe Space Only

8.0 SERVICES

Design Contract Tasks/Requirements

The contractor shall attend a minimum of three (3) in-person meetings at the at Ann Arbor VA Healthcare System, 2215 Fuller Road (138D) Ann Arbor, MI. 48105.

a. to review final award with VA Interior Designer and End Users and to make necessary revisions.

b. During first meeting the contractor shall provide the Interior Designer with the Auto-Cad drawings to [1/4” – 1/8”] scale drawings showing layouts of awarded product. The drawings may be in paper or electronic format.

c. The contractor shall allow for three (3) revisions per line item included in design services including updating Auto-Cad Drawings and PDFs as request by VA Interior Designer.

d. The contractor shall be responsible for taking and applying accurate field measurements to ordered product for verification of correct sizing. Auto-Cad drawings may not be accurate finished dimensions and may not be used in place of field measurements. The Vendor shall be liable for any incorrect field measurements leading to incorrect product order.

e. The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer.

f. The product must not be placed into production without clearance from the VA Interior Designer

g. The contractor shall provide final, clean [1/4” – 1/8”] scaled drawings of product layout for sign-off prior to scheduling manufacturing.

h. The contractor shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email.

i. The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to the VA Interior Designer a remediation plan within 5 business days.

j. The contractor shall provide 30 calendar days of storage at no additional expense to the Government.

The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.

Work Required by Others

All work required by other trades shall be identified by the offeror.

END OF STATEMENT OF WORK

Delivery shall be provided on 11/30/2025 with installation to be completed by 12/12/2025

Delivery terms are: FOB Destination

Place of Performance/Place of Delivery

Address: LTC Charles S Kettles VA Medical Center

2215 Fuller Rd

Ann Arbor, MI 48105

USA

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions apply to this acquisition:

52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

(a) Definitions. As used in this provision, Covered article, FASCSA order, Intelligence community, National security system, Reasonable inquiry, Sensitive compartmented information, Sensitive compartmented information system, and Source have the meaning provided in the clause 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition.

(b) Prohibition. Contractors are prohibited from providing or using as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the prohibition is set out in an applicable Federal Acquisition Supply Chain Security Act (FASCSA) order, as described in paragraph (b)(1) of FAR 52.204–30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(c) Procedures. (1) The Offeror shall search for the phrase ‘‘FASCSA order’’ in the System for Award Management (SAM)(https://www.sam.gov) for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (b)(1) of FAR 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition.

(2) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM, but are effective and do apply to the solicitation and resultant contract (see FAR 4.2303(c)(2)).

(3) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(d) Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (e).

(e) Disclosures. The purpose for this disclosure is so the Government may decide whether to issue a waiver. For any covered article, or any products or services produced or provided by a source, if the covered article or the source is subject to an applicable FASCSA order, and the Offeror is unable to represent compliance, then the Offeror shall provide the following information as part of the offer:

(1) Name of the product or service provided to the Government;

(2) Name of the covered article or source subject to a FASCSA order;

(3) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied the covered article or the product or service to the Offeror;

(4) Brand;

https://www.sam.gov/

(5) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(6) Item description;

(7) Reason why the applicable covered article or the product or service is being provided or used;

(f) Executive agency review of disclosures. The contracting officer will review disclosures provided in paragraph (e) to determine if any waiver may be sought. A contracting officer may choose not to pursue a waiver for covered articles or sources otherwise subject to a FASCSA order and may instead make an award to an offeror that does not require a waiver.

(End of Provision)

FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” (SEP 2023)

1. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services” (MAY 2024)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, “Offerors Representations and Certifications– Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

• Bill of Materials with subtotals and tagged per CLIN / floorplan department and room etc

• PDFs of detailed and dimensioned: Plan, 2-D and 3-D drawings of each workstation (and/or) products with multiple parts list to represent exactly what is being included in task order and to determine accuracy.

• Cut sheets with product detail for each line item.

https://sam.gov/

• Labor/Services appropriate to the scope of work. (no pricing included)

• Project staffing plan appropriate to scope of work

• Project management plan appropriate to scope of work

• Sustainability Certification

Technical and past performance, when combined, are approximately equal to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Shelton Beasley

Hand-Carried Address:

Department of Veterans Affairs Veterans Health Administration

Network Contracting Office (NCO) 10 2780 Airport Dr, Suite 340 Columbus, OH 43219

Mailing Address:

Department of Veterans Affairs

Veterans Health Administration Chalmers P. Wylie VA Ambulatory Care Center 420 N James Rd.

Columbus, OH 43219

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (NOV 2024)

FAR 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING

(AUG 2020)

FAR 52.204-20 PREDECESSOR OF OFFEROR (AUG 2020)

FAR 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

FAR 52.225-18 PLACE OF MANUFACTURE (AUG 2018)

VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (SEP 2018)

VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (SEP 2018)

VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES

INCORPORATED BY REFERENCE (JAN 2008)

The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer.

Copies of these provisions or clauses are available on the Internet at the Web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

[Contracting officer shall list all FAR and 48 CFR Chapter 8 (VAAR) provisions and clauses incorporated by reference that must be completed by the offeror or prospective contractor and submitted with the quotation or offer.]

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (NOV 2023) (No addenda to FAR 52.212-4)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (JAN 2025)

The following subparagraphs of FAR 52.212-5 are applicable: 52.203-6, 52.203-17, 52.204-27, 52.204–30, 52.209-6, 52.219-6, 52.219-8, 52.219-14, 52.219-28, 52.219-32, 52.219-33, 52.222-3, 52.222-19, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222- 50, 52.223-23, 52.225-1, 52.225-13, 52.226-8, 52.232-33, 52.240-1, 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

FAR 52.204-13 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE (AUG 2020)

FAR 52.223-5 POLLUTION PREVENTION AND RIGHT TO KNOW

INFORMATION (MAY 2024)

FAR 52.228-5 INSURANCE-WORK ON A GOVERNMENT INSTALLATION (JAN

1997)

CL-120 SUPPLEMENTAL INSURANCE REQUIREMENTS

FAR 52.229-3 FEDERAL, STATE AND LOCAL TAXES (FEB 2013)

FAR 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT

AND VEGETATION (APR 1984)

VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

VAAR 852.215-70 SERVICE DISABLED VETERAN-OWNED SMALL

BUSINESS EVALUATION FACTORS (JAN 2023)

(DEVIATION)

VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

VAAR 852.222-71 COMPLAINCE WITH EXECUTIVE ORDER 13899

(DEVIATION) (APR 2025)

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

VAAR 852.246-71 REJECTED GOODS (OCT 2018)

VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

VAAR 852.247.73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

All quoters shall submit the following: See section 5.0 of the Statement of Work

All quotes shall be sent to Shelton Beasley (shelton.beasley@va.gov) Network Contracting Office 10

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors: See section 6.0 of the Statement of Work

All offerors will be screened to determine if they have active account in the https://SAM.gov website. Non registered offerors may be determined non-responsive and have the offer removed from consideration.

https://sam.gov/

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits an quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified in this solicitation. Quotes may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotes must show—

(1) The solicitation number.

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Quotation Amendments;

(10) Past performance information will not be considered in simplified acquisition procurements.

(11) Quotes should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations, or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of Quotes. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_3

(e) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation.

Each quote submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes or revisions are due.

(2) Any quote received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the Request for Quote, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter’s initial quote should contain the best terms from a price and technical standpoint.

However, the Government may reject any or all quotes if such action is in the public’s best interest. In addition, the Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest quoted price.

(h) Multiple awards. The Government may accept issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the quotation, offers may not be submitted for quantities less than those specified in the RFQ. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quote.

https://www.acquisition.gov/far/part-4#FAR_Subpart_4_10

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the Request for Quote (RFQ) requires the Contractor to be registered in the System for Award Management (SAM).) The quoter shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Quoter's name and address. The Quoter also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Quoter does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Quoter should indicate that it is an planning to submit a quote for a Government Request for Quote (RFQ) when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

https://assist.dla.mil/ https://assist.dla.mil/ https://assist.dla.mil/feedback mailto:assisthelp@dla.mil https://www.acquisition.gov/far/part-32#FAR_Subpart_32_11 http://www.sam.gov/ http://www.sam.gov/

(k) [Reserved]

(l) Notification. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ).

(End of provision)

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 09-04-2025, 3:00 PM, ET at shelton.beasley@va.gov – Hand delivered offers will not be accepted.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Shelton Beasley - 614-257-5829 - shelton.beasley@va.gov

Notice

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.