36C25025Q0416_1.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 66

36C25025Q0416

04-04-2025

583-25-3-650-0021

583-25-505

36C250

Network Contracting Office (NCO) 10 Department of Veterans Affairs

3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

Email Only. Send to contract specialist:

Brian.Rosciszewski@VA.gov

NO physical documents will be accepted.

Brian Rosciszewski (937) 268-6511 ext 4421

Upgrade Patient Parking Garage Sump Pumps - No. 583-25-505 Richard L Roudebush Veterans Affairs Medical Center - 1481 W 10 St, Indianapolis IN 46202.

The chosen contractor shall provide complete construction services including labor, materials, equipment, and the supervision necessary to complete the requirement.

An organized site visit is scheduled (subject to amendment). Please see provision 52.236-27 Alt I for details.

The magnitude of construction for this project is estimated between $25,000 and $100,000.

The NAICS Code is 236220 with a size standard of $45 million.

NOTICE: this solicitation is subject to FAR Clause 52.228-13 Alternative Payment Protections. No bid guarantee is required; however, awardee must comply with the terms of this clause following award.

Requests for Information (RFI) are due by 4/22/25 (subject to amendment). See Offeror Information for add'l details.

Quotes will be accepted, via email only, if received before the date/time in block 13a below. They shall be sent to the recipient identified in block 8 above.

This solicitation is 100% set aside for a Service-Disabled Veteran Owned Small Business. Only quotes from VA-certified SDVOSBs in the Veterans Small Business Certification (VetCert) database (https://veterans.certify.sba.gov/) at the time of quote submission and prior to award will be eligible for award.

NOTICE: The VA and/or a third party (support contractor) will require access to the VA contractor records to assess contractor compliance with the limitations on subcontracting requirement included in VAAR 852.219-75 VA Notice of Limitations on Subcontracting (JAN 2023)(Deviation) located in the General Condition Section of this solicitation.

10 60

X X FAR 52.211-10

X 10

1 12:00 PM EDT

05-07-2025

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

UEI:

Tax ID:

Email:

Quoted Amount:

583-3650162-650-854200-3223 23NRNR000

36C250

Network Contracting Office (NCO) 10 Department of Veterans Affairs Department of Veterans Affairs 3140 Governors Place Blvd. Suite 210 Kettering OH 45409-1337

Department of Veterans Affairs Financial Services Center Invoices To Be Submitted Electronically https://www.ob10.com/us/en/veterans-affairs// Invoice Setup Info Phone 877 353 9791 512 460 5429

Luke Turner

VA-VHA-RPOC-2024-0076

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

STATEMENT OF WORK

OFFEROR INFORMATION

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

2.2 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.5 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.6 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

2.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.8 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.4 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020)

GENERAL CONDITIONS

4.1 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (NOV 2021)

4.2 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.3 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(JAN 2025)

4.4 52.223-20 AEROSOLS (MAY 2024)

4.5 52.223-21 FOAMS (MAY 2024)

4.6 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.7 52.228-13 ALTERNATIVE PAYMENT PROTECTIONS (JULY 2000)

4.8 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

4.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.10 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.11 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.12 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.13 VAAR 852.204-71 INFORMATION AND INFORMATION SYSTEMS SECURITY

(FEB 2023)

4.14 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.15 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.16 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.17 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.18 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.19 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.20 VAAR 852.239-76 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY (FEB 2023)

4.21 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.22 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..64

4.23 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

ATTACHMENTS

STATEMENT OF WORK

Upgrade Patient Parking Garage Sump Pumps

4/3/2025

1. Introduction The Richard L. Roudebush Veterans Affairs Medical Center (VAMC) is in need of replacing two (2) failed sump pumps and the associated system components.

2. Location The sump pumps to be replaced are located at the Richard L. Roudebush VA Medical Center, 1481 W. 10th Street Indianapolis, IN 46202, in a wet well next to the south stairs of the patient parking garage. The sump pump control panel is located on Level C of the patient parking garage, next to the stairs.

3. Objective The objective of this project is to safely remove the two (2) existing sump pumps, control panel, and all the required associated electrical and mechanical components, replace them with new, properly sized and functioning components as detailed thereafter, and complete testing and verification of proper operation of the entire new sump pump system.

4. Period of Performance and Work Hours The contractor shall complete all the requirements described in this statement of work within 60 calendar days after the notice to proceed. Work during this project can be conducted during normal business hours and/or after hours/weekends according to the nature of the work. Normal business hours are defined as 7:00 am to 4:30 pm Monday through Friday.

Work requiring outages shall be completed after hours or on weekends as coordinated with the COR.

5. Scope of Work The contractor shall provide all necessary services, supervision, labor, transportation, supplies, equipment, tools, licenses, chemicals, and materials to execute the following:

a. Plan, implement, monitor and adjust all the required site-specific safety measures to accomplish the required work in compliance with OSHA.

b. The wet well associated with this project is a Permit Required Confined Space (PRCS) and the contractor must comply with the OSHA confined space regulation and VA PRCS program. The wet well is approximately 30 feet deep and has a diameter of approximately 6 feet. See attached Specs Section 01 35 26 “Safety Requirements”.

c. Plan, implement, monitor and adjust all the required safety measures to accomplish the work in a PRCS (i.e., organizational measures, collective and personal protective equipment, rescue team, air monitoring, trained personnel, etc., as needed).

d. Cordon off the work areas (lift station, control panel, and the areas in between) with 6’ high chain link temporary fencing before the beginning of work. Provide temporary fenced areas with warning and wayfinding signs.

e. Verify that all electrical power to the submersible pumps and control panel have been disconnected using lockout/tagout procedures.

f. Remove any existing water or debris as necessary to access the pumps and level sensors.

g. Complete a detailed inspection and photographical report of the existing sump pump system before beginning of any demolition work. The detailed inspection and photographical report shall focus on the wet well, pumps, automatic coupling system, guide rails, level sensors and outlet pipes. The inspection and photographical report shall be provided to the COR for approval. The COR will require additional inspections and photographs if the report provided by the contractor does not contain detailed and accurate information of the sump pump system existing conditions.

h. Disconnect and remove the following electrical and mechanical components of the submersible pump system:

i. All electrical connections.

ii. Level sensors.

iii. Power and signal wires between the control panel and the pumps and level sensors. The power wires feeding the existing pump control panel from the distribution panel shall not be removed.

iv. Control panel.

v. Submersible pumps. The pumps are stuck at the bottom of the wet well as the existing automatic coupling systems do not work.

vi. Guide rails. The guide rail pipes shall not be disposed of.

vii. Automatic coupling systems.

viii. Electrical box located on the outside wall of the parking garage south stairs.

ix. Entire section of underground electrical conduit between the lift station and the stairs wall. This task requires trenching.

x. Entire section of electrical conduit between the control panel and the stairs deck on level C.

xi. Entire section of corroded electrical conduit below the control panel up to a location that ensures sound conduit connection. This conduit holds the power wires feeding the existing pump control panel from the distribution panel.

xii. Entire section of electrical conduit and associated signal/data cables between the control panel and the exhaust fan space on Level C.

xiii. Any other unneeded components associated with the existing submersible pump system.

i. Dispose off site the removed components that will not be reused as previously described, in accordance with the applicable environmental regulations. No abandonment in place of any unneeded existing components of the submersible pump system is allowed.

j. Provide and install two (2) new automatic coupling system sets (quick pump disconnect assemblies) compatible with the two (2) new submersible pumps and outlet pipes.

Reinstall the existing guide rail pipes using new rail support brackets. The new pumps shall be removable without the need to enter into the confined space. The existing outlet pipes shall be reused and adjusted as needed.

k. Provide and install two (2) new heavy duty/industrial grade, 3-phase, submersible pumps. The minimum discharge capacity of each new pump shall be 15 gallons per minute (gpm) at 30 feet (ft) of head within the manufacturer Recommended Operating Range and near their best efficiency point (BEP). The submittal for the proposed pumps shall include the manufacturer Recommended Operating Range and the best efficiency point (BEP).

l. The pump material shall be suitable for the existing environment. The new pumps shall not overload the existing electrical breaker on the distribution panel, which shall be reused.

m. Provide and install all the necessary hardware to secure the pumps, automatic coupling system and guide rail system in the lift station.

n. Adjust and install the existing lifting chains.

o. Replace the following electrical box and conduits meeting the National Electric Code

(NEC):

i. Electrical box located on the outside wall of the stairs.

ii. Section of electrical conduit between the lift station and the stairs; the contractor shall back fill the trench meeting the specifications and applicable codes.

iii. Section of electrical conduit between the control panel and the stairs deck on level C.

iv. Section of electrical conduit below the control panel that holds the power wires from the distribution panel; the contractor shall ensure a sound conduit connection and repair the concrete slab as needed.

p. Provide and install new power and signal wires of appropriate type and size for the new pumping system and environmental and work conditions meeting the NEC.

q. Provide and install new level sensors to allow the submersible pumps to start and stop the pumps at the same elevations as the existing system and for a high-water level alarm. The level sensors shall be float type switches.

r. Provide and install a new control panel at the same location as the existing one. The new control panel shall, in combination with the level sensors, automatically start and stop the pumps. The control panel shall comply with NEMA Type 3X standards, be lockable, allow manual operation of the pumps from the inside of the panel, display the active pump(s) and high-water level visual alarm(s) on the panel cover. The control panel shall have the capability to automatically activate the two pumps alternatively (i.e., using an alternating relay). The control panel shall be fed by the existing power wiring coming from the distribution panel.

s. Connect all power and signal wiring, and all the mechanical components to the pump, level sensors, and control panel, ensuring compliance with the applicable codes.

t. Energize the new sump pump system and conduct electrical and functional testing to ensure proper operation of the new pumps, level sensors, electrical system, control panel and any components required. The testing shall confirm that all control functions, including automatic start/stop features, alternating pump activation and alarm, are functioning correctly.

u. Upon completion of the installation, ensure that the worksite is cleaned and restored to its original condition. All debris and waste shall be disposed of. Mulch shall be added around the lift station to restore the affected area.

v. Dimensions and details are based on the best available information. However, the contractor shall not strictly rely on the provided information. The contractor shall be responsible for field verifying existing site conditions, locations, dimensions, quantities, and accuracy.

w. Upon completion of all the work items, the contractor shall conduct a walkthrough with the COR noting all punch list items. Once all punch list items are completed, the final invoice will be approved.

6. Specific Tasks

The contractor shall complete the following tasks during all phases of construction:

a. The contractor shall provide, maintain, and adjust safety equipment and measures to protect construction workers and the public. This shall include additional equipment and measures that may be required by the COR or the VA Safety Service during the contract.

b. All services provided under this contract must be performed in conformance with the Occupational Safety and Health Administration (OSHA), NFPA, VA and Original Equipment/material manufacturer standards and specifications.

c. The contractor shall obtain all necessary permits and licenses required to perform all work associated with the project. The contractor is responsible for compliance with federal, state, and local laws, regulations, codes and standards.

d. The contractor shall agree with and adhere to the VA requirements and pace of procedures or processes derived from all the involved services that may affect this project.

e. All prescribed ILSM and/or ICRA measures and procedures shall be implemented and followed by the contractor during the performance of this project.

f. The Contractor shall be responsible for damages caused by its personnel and shall notify the COR promptly of any damages to government property.

g. All contractor furnished materials, equipment and tools used shall be standard products of manufacturers regularly engaged in the production of such items.

7. Quality Assurance The contractor must ensure that the new submersible pumps and all the required electrical and mechanical components meet industry standards and project specifications. All work must be inspected and approved by the designated VA COR.

8. Warranty

The contractor shall provide a minimum one-year warranty on all parts, labor, and workmanship associated with the installation of the new submersible pump.

9. Safety and Infection Prevention

a. The contractor is responsible for submitting a Site-Specific Safety Plan for the project, which must be approved before work can begin. The Safety Plan shall include Activity Hazard Analyses (AHA) as needed.

b. The contractor is responsible for submitting a job specific Confined Space Entry Plan for the project, which must be approved before work can begin.

c. Appropriate confined space training certification will be required for all involved workers.

d. The contractor shall be thoroughly familiar with the rules and regulations governing safety. A 30-Hour OSHA “Competent Person” shall be present for all work and all additional workers shall have a minimum 10-Hour OSHA Certification.

e. All “Skilled Trades” workers performing work for this project shall have a valid certification for the work and tasks being performed.

f. The contractor shall submit a hot work permit for any work that involves metal cutting, welding, brazing, grinding, soldering or chemical welding. The contractor shall also establish barriers while conducting hot work in areas near pedestrian or vehicle traffic.

g. The contractor shall confine all operations (including storage/staging of materials) on government premises to areas authorized by the COR. The contractor cannot use interstitial spaces or mechanical rooms as storage space.

h. The contractor is required to provide all safety measures to re-route/guide pedestrians and vehicles while restricting or blocking routes or entrances by means of signs, cones, fences, etc. Coordination with the COR and/or VA Police shall be required prior to restrictions or closures.

i. The Richard L. Roudebush VAMC is a smoke-free facility, and it is the contractor’s responsibility to maintain the compliance to this policy at construction locations.

j. All work associated with this project shall be in compliance with all VA regulations concerning Safety, Infection Control, Interim Life Safety, personnel access, and proper removal/safe disposal of construction waste and debris.

10. Security

a. The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security.

b. At least three (3) weeks before the beginning of work, the contractor is responsible for submitting information about their employees and subcontractor employees that will be on site, for background checks and badging.

c. The contractor shall wear a VA badge at all times when they are on VA property.

d. The C&A requirements do not apply. A Security Accreditation Package is not required.

e. The building will remain fully occupied during this work. Temporary measures are required to maintain access to and security of the existing building.

f. The contractor shall report to the COR anytime contracted employees are performing work on site.

g. All work performed outside of regular business hours of operation which are 7:00 am to 4:30 pm on weekdays (Monday through Friday) shall be coordinated with the COR.

h. The contractor is responsible for the physical security of job sites, materials, equipment and tools, as well as daily inspections for organization and cleanliness prior to exiting the job site. The contractor shall secure all materials, equipment and tools before, during and after service. The government assumes no liability for loss or damage of contractors owned property held on government premises.

i. The contractor is responsible for preventing unauthorized access to the work site during the duration of the project.

j. Contractor to coordinate all dumpster locations with the COR prior to start of work.

k. The contractor shall reimburse the VA for any fines and costs incurred due to noncompliance by contractors.

l. No permits will be issued for General Contractor and its employees for parking at the VA

Medical Center Facility.

11. Documents

a. Employee information - The contractor shall provide information about their employees and subcontractor employees that will be on site, for background checks and badging, at least three (3) weeks before the beginning of work.

b. Safety Plan - The contractor shall provide a Site-Specific Safety Plan at least two (2) weeks before the beginning of work.

c. Confined Space Entry Plan - The contractor shall provide a job specific Confined Space Entry Plan, at least two (2) weeks before the beginning of work.

d. Schedule - The contractor shall provide a complete, detailed and accurate project schedule at least two weeks before the beginning of work. The detailed schedule shall include the timeline for preparation, removal, installation, testing, and commissioning.

The project schedule will require the COR approval. Changes to the project schedule must be approved 48 hours prior to the change.

e. Submittals - The contractor shall submit all materials/products/components/prefabricated items for review and approval by the VA COR at least two (2) weeks before the work start. Any alternate or replacement materials/products/components/prefabricated items shall be submitted by the contractor with the corresponding specifications for review and approval by the VA COR.

f. Hot work permits - The contractor shall submit hot work permits at least two (2) weeks in advance.

g. Utility shutdown permits - The contractor shall submit utility shutdown permits at least two (2) weeks in advance.

h. Detailed report – The contractor shall provide a detailed report of the submersible pump replacement, including photographs, functional test results, verification of successful operation, and inspection findings.

i. Monthly waste report - The contractor shall provide a monthly waste report in compliance with VA policy requirements for recycling and waste disposal.

j. Daily reports - The contractor shall provide a daily report at the conclusion prior to the next workday.

k. O&M manuals - The contractor shall submit O&M manuals for content review as part of the close-out documents.

l. RFI - If the documents are not clear, submit a RFI for clarification or additional information.

OFFEROR INFORMATION

MATERIALS: Offeror materials consist of request for quote or proposal forms and any issued amendments which will be published on SAM.gov or provided via email.

SUBMISSION REQUIREMENT: The following documents must be included in the submission:

digital copy of original signed SF 1442 Offer page; acknowledgment of all amendments either via entering data in block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment(s) and attaching to the original SF 1442 Offer page; digital copy of original signed VAAR 852.219-75. Offerors are responsible for ensuring and verifying their quote and all required documents are received at the email designated in SF1442 block 8 by the date and time specified in SF1442 block 13A (subject to amendment).

PROJECT INFORMATION

PROJECT TITLE AND NUMBER: Upgrade Parking Garage Sump Pumps – No. 583-25-505

PROJECT LOCATION: Richard L. Roudebush VAMC, 1481 W 10th St, Indianapolis IN 46202

PROJECT SCOPE OF WORK: The contractor shall perform all work as described by the statement of work, drawings and specifications. Contractor will provide all labor, materials, and equipment required to complete the subject project. Statement of work and specifications are included as attachments to the solicitation.

MAGNITUDE OF CONSTRUCTION: per FAR 36.204 the estimated range of this project is -

(b) Between $25,000 and $100,000.

TYPE CONSTRUCTION: Commercial and Institutional Building Construction

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 236220

SMALL BUSINESS SIZE STANDARD: $45M

LIQUIDATED DAMAGES: (__) YES or (X) NO (reference Contract Clause FAR 52.211-12)

RESTRICTION ON SUBMISSION AND USE OF EQUAL PRODUCTS: ( ) YES or (X) NO (Reference VAAR 852.236-90)

WAGE DETERMINATION: The Davis-Bacon Act wage determination (WD) for this project may be found at https://sam.gov/content/home. See Attachment I.

PERFORMANCE PERIOD: As stated in SF 1442 block 11, the contractor shall (a) commence work under this contract after receiving the notice to proceed within the days specified, (b) prosecute the work diligently, and (c) complete the work, clean the work site completely and return the premises to the VA ready for us within the number of days specified.

RESPONSIBILITY REQUIREMENTS: A responsibility check will be accomplished for the apparent awardee prior to award. Checks of the VetCert database (https://veterans.certify.sba.gov/ to verify Service-Disabled Veteran Owned Small Business), System for Award Management (SAM) database, Online Representations and Certifications, and Excluded Parties List System will be conducted to ensure registrations are current, valid, and no debarment records exist. Further, Experian may be queried (to check Intelliscore plus score to ensure it is below a risk value of four). Any information retrieved or received by the Government that would be cause for negative or unsatisfactory responsibility rating may result in the offeror being determined ineligible for award.

REQUESTS FOR INFORMATION (RFI)

To obtain clarifications and/or additional information concerning the project requirements, specifications and/or drawings, submit a query using the RFI Form attached to this solicitation. RFIs shall be sent via email to Brian.Rosciszewski@VA.gov. RFIs must be specific identifying section, paragraph and page number of the specifications or cite the drawing number and must be in question format. All RFIs submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s). All RFIs must be received by the deadline published in block 10 of the SF1442 (subject to amendment). Late RFIs will be answered at the agency’s discretion. RFI responses will be posted to SAM.gov.

ALTERNATIVE PAYMENT PROTECTIONS

A bid guarantee is not required. Rather, FAR Clause 52.228-13 Alternative Payment Protections (July 2000) applies to this solicitation. Upon award, the contractor must submit one of the payment protections listed at (a) that complies with: the amount indicated (b), within the timeline required (c), and for the duration indicated (d). See the full text of FAR 52.228-13 in the clauses section for additional information.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as Dept of Veterans Affairs (VA) employees who have access to sensitive information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

• If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

• If the project requires that workers require un-supervised, logical and/or physical access for 180- consecutive or aggregate days in a 365-day period, over a three-year period, a Special Agency Check (SAC) background investigation is required which must be completed prior to being allowed access.

• If the project requires workers have un-supervised, full-time, logical, and/or physical access for more than six months or more than 180 aggregate days in a one-year period, a SAC and National Agency Check with Written Inquiries (NACI) background investigation is required; access is not allowed until a favorable SAC completion.

Supplemental Influenza Information

Seasonal influenza with Vaccines (see VHA Directive 1192.01, dated 8/10/2020). The influenza season is generally considered to span the four-month period from December 1 through March

31; however, it can vary from one season or geographic location to another. Individual VHA facilities may expand (but not reduce) this time period based on local influenza activity and other epidemiological circumstances.

Health Care Personnel (HCP). HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties.

VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

2.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

(a) All actual and potential offerors are encouraged to provide feedback on the preaward and debriefing processes, as applicable. Feedback may be provided to agencies up to 45 days after award. The feedback is anonymous, unless the participant self-identifies in the survey. Actual and potential offerors can participate in the survey by selecting the following link: https:// www.acquisition.gov/360.

(b) The Contracting Officer will not review the information provided until after contract award and will not consider it in the award decision. The survey is voluntary and does not convey any protections, rights, or grounds for protest. It creates a way for actual and potential offerors to provide the Government constructive feedback about the preaward and debriefing processes, as applicable, used for a specific acquisition.

(End of Clause)

2.2 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO

ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION

(FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

Goals for minority participation for each trade

Goals for female participation for each trade

0 % 0 %

These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance Programs office.

(c) The Contractor's compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause, (2) specific affirmative action obligations required by the clause entitled "Affirmative Action Compliance Requirements for Construction," and (3) its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade. The Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor, or from project to project, for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, Executive Order 11246, as amended, and the regulations in 41 CFR 60-4. Compliance with the goals will be measured against the total work hours performed.

(d) The Contractor shall provide written notification to the Deputy Assistant Secretary for Federal Contract Compliance, U.S. Department of Labor, within 10 working days following award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the—

(1) Name, address, and telephone number of the subcontractor;

(2) Employer's identification number of the subcontractor;

(3) Estimated dollar amount of the subcontract;

(4) Estimated starting and completion dates of the subcontract; and

(5) Geographical area in which the subcontract is to be performed.

(e) As used in this Notice, and in any contract resulting from this solicitation, the "covered area" is not applicable.

(End of Provision)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—

SECONDARY SITE OF THE WORK (MAY 2014)

(a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—

CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

2.5 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I

(FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) An organized site visit has been scheduled for—

April 16, 2025 @ 1230pm (local time)

(c) Participants will meet at—

Meet at Bldg 5 (Engineering) Lobby.

(d) Parking is a challenge at this facility—

Allocate plenty of time to find parking; paid parking is available at adjacent facilities.

(End of Provision)

2.6 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any VAAR Acquisition Regulation (48 CFR Chapter FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Provision)

2.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT NOV 2024

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING

AUG 2020

52.204-22 ALTERNATIVE LINE ITEM PROPOSAL JAN 2017

52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE APR 1991

52.214-35 SUBMISSION OF OFFERS IN U.S. CURRENCY APR 1991

2.8 VAAR 852.239-75 INFORMATION AND COMMUNICATION

TECHNOLOGY ACCESSIBILITY NOTICE (FEB 2023)

(a) Any offeror responding to this solicitation must comply with established VA Information and Communication Technology (ICT) (formerly Electronic and Information (EIT)) accessibility standards. Information about Section 508 is available at http://www.section508.va.gov/.

(b) The Section 508 accessibility standards applicable to this solicitation are stated in the clause at 852.239–75, Information and Communication Technology Accessibility. In order to facilitate the Government’s determination whether proposed ICT supplies meet applicable Section 508 accessibility standards, offerors must submit appropriate VA Section 508 Checklists, in accordance with the checklist completion instructions. The purpose of the checklists is to assist VA acquisition and program officials in determining whether proposed ICT supplies, or information, documentation and services conform to applicable Section 508 accessibility standards. The checklists allow offerors or developers to self-evaluate their supplies and document—in detail—whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues.

(c) Respondents to this solicitation must identify any exception to Section 508 requirements. If an offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the described accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

http://www.section508.va.gov/

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN

2025) (a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 236220.

(2) The small business size standard is $45 Million.

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (d) applies.

[ ] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.204-26, Covered Telecommunications Equipment or Services—Representation. This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations— Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(x) 52.214-14, Place of Performance—Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(xi) 52.215-6, Place of Performance.