36C25025B0013.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATIONSOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 62

36C25025B0013 X 01-14-2025

583-25-2-650-0009 583-25-517

36C250

Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 325 Indianapolis IN 46240

Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 325 Indianapolis IN 46240

Eric Sweatt 3179881511

Repair Steam Vents - 583-25-517 Contractor will provide all labor, equipment, materials and supervision necessary for the accomplishment of the improvement. All work to take place at Richard L. Roudebush VA Medical Center, 1481 W, 10th Street, Indianapolis, IN 46202. See Statement of Work for further details.

Site Visit Information:

Date: Friday, 31 January 2025 at 10:30 am Location: Richard L. Roudebush VA Medical Center, 1481 West 10th Street Bldg. 5, Indianapolis, IN 46202

Period of Performance: 30 Calendar Days from receipt of Notice to Proceed Magnitude of Construction: Between $25,000 and $100,000.

NAICS: 238220 - Plumbing, Heating, and Air-Conditioning Contractors Small Business Size Standard: $19.0 Million

This solicitation is 100% set-aside for a Service-Disabled Veteran-Owned Small Business (SDVOSB)

Bid Opening will be held via phone conference at the time specified in block 13 unless otherwise stated via amendment.

Call in information will be provided via amendment prior to bid opening.

NOTICE: The VA and/or a third party (support contractor) will require access to the VA contractor records to assess contractor compliance with the limitations on subcontracting requirement included in VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING - CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) DEVIATION) located in the General Conditions Section of this Solicitation.

NOTES: (1) Failure to provide all documentation required by this solicitation may be grounds to deem your offer nonresponsive.

Bids are to be mailed to 8888 Keystone Crossing, Suite 325, Indianapolis, IN 46240 to the attention of Eric Sweatt and include the project number with the solicitation number on the envelope. PLEASE DO NOT REQUEST SIGNATURE UPON RECIEPT OF PACKAGE, because it will delay your submission. Electronic bids will not be accepted.

0 30

X X 52.211-10

X 10

1 Original 13:00 EST

02-19-2025

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

BID: ________________________________________

SAM UEI:_______________________________

TAX ID:_____________________________

eMAIL:______________________________

583-3650162-650-854200-3220 23NRNR000

36C250

Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 325 Indianapolis IN 46240

Department of Veterans Affairs Financial Management System P O Box 149971 Austin TX 78714-9971 512-242-7300 N/A

Jeffery D. Hairston Contracting Officer

ALL

36C25025B0013

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

STATEMENT OF WORK

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.4 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.5 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

2.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2024)...20

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

3.5 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020)

GENERAL CONDITIONS

4.1 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (NOV 2021)

4.2 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.3 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2020)

4.4 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022)

4.5 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(FEB 2024)

4.6 52.223-20 AEROSOLS (MAY 2024)

4.7 52.223-21 FOAMS (MAY 2024)

4.8 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.9 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

4.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.11 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.12 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.13 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.14 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.15 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

4.16 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.17 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.18 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.19 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.20 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.21 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.22 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..60

4.23 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

ATTACHMENTS:

STATEMENT OF WORK

Repair Steam Vents - 583-25-517

1. Introduction City steam is vented through a shallow concrete trench into risers from the main steam vault. Three vent pipes connected to relief valves ranging from 35 psi to 110 psi are located in the trench.

The three steam vent pipes have failed, leading to a critical situation where steam is backing up into the mechanical space, creating a hazardous work environment.

Immediate action is required to prevent further risks. Steam is also venting openly through the concrete shallow trench, posing a potential threat to VA employees entering/exiting the Richard L. Roudebush Veterans Affairs Medical Center (VAMC) through the south basement entrance.

2. Objective The main objective of this project is to remove the three (3) failed steam vent pipes, merge the remaining sections of the three steam vent pipes into one main collector in the mechanical space, and connect the collector to an existing riser.

3. Period of Performance and Work Hours The contractor shall complete all the requirements described in this scope of work within 30 calendar days after the notice to proceed.

Maintaining the medical center's operational capability is paramount, and the contractor shall coordinate all activity schedules with the COR prior to execution and two weeks in advance. According to the nature of the work, this project can be conducted during regular business hours and/or after-hours/weekends. Regular business hours are 7 AM to 4 PM, Monday through Friday. Work requiring outages shall be completed after hours or on weekends as coordinated with the COR.

4. Scope of Work The contractor shall provide all necessary services, supervision, labor, transportation, supplies, equipment, tools, licenses, chemicals, and materials to execute the following:

a. All work shall be completed during the non-heating season to avoid or minimize medical center operational disruptions.

b. Work shall be phased based on the available shutdown time windows (five hours or less) and VA-approved shutdown dates.

c. c. Shutdowns proposed by the contractor shall be properly coordinated with the affected services in advance and approved by the VA.

d. Plan, implement, monitor, and adjust all the required site-specific safety measures to accomplish the work needed in compliance with OSHA.

e. The main steam vault is under high-temperature conditions, and the contractor must comply with the OSHA heat stress regulation.

f. The main steam vault is a permit-required confined space (PRCS), and the contractor must comply with the OSHA confined space regulation and VA PRCS program.

g. Plan, implement, monitor, and adjust all the required safety measures to accomplish the work in a PRCS under high-temperature conditions (i.e., organizational measures, collective and personal protective equipment, rescue team, air and temperature monitoring, trained personnel, etc., as needed).

h. Before the work starts, cordon off the work area and the steam vault entrance from the public with 6’ high chain link temporary fencing. Provide temporary fenced areas with warning and wayfinding signs.

i. Excavate and clean debris from the concrete shallow trench and remove it off-site.

j. Cut the three (3) failed vent pipes in the mechanical space and at the riser and remove them off-site. Vent pipe sizes are 10-inch, 8-inch, and 6-inch in diameter.

k. Remove the 8-inch and 6-inch risers off site.

l. Complete Non-Destructive Testing (i.e., X-ray inspection) to determine if the metal thickness of the existing 10-inch riser is enough to weld on.

m. Merge the remaining sections of the three (3) steam vent pipes into a 10-inch collector inside the steam vault.

n. Provide and install enough and appropriate pipe supports/stands for the new steam vent pipe system.

o. The new steam vent collector shall go through one of the existing wall penetrations and follow the path of the existing steam vent pipes up to the 10-inch riser.

p. Connect the steam vent collector to the existing 10-inch riser.

q. Pipe material shall be ASTM A106, Grade B, seamless carbon steel, schedule

40, butt weld. All pipe connections shall be welded.

r. Close the two (2) unused concrete wall penetrations on both sides of the wall with stainless-steel plates and stainless-steel anchors for corrosion resistance. A high-temperature resistance gasket shall be installed between the concrete wall and the stainless-steel plates.

s. Dimensions and details are based on the best available information. However, the contractor shall not strictly rely on the provided information. The contractor shall verify existing site conditions, locations, dimensions, quantities, and accuracy.

t. The contractor shall provide, maintain, and adjust safety equipment and measures to protect construction workers and the public. This shall include additional equipment and measures that may be required by the COR or the VA Safety Service during the contract.

u. The contractor shall obtain all necessary permits and licenses required to perform all work associated with the project. The contractor is responsible for compliance with federal, state, and local laws, regulations, codes, and standards.

v. All services provided under this contract must conform to the standards and specifications of the Occupational Safety and Health Administration (OSHA), NFPA, VA, and Original Equipment/Material Manufacturer.

5. Specific Tasks The contractor shall complete the following tasks during all phases of construction:

a. The contractor shall agree with and adhere to the VA requirements and pace of procedures or processes derived from all the involved services that may affect this project.

b. The contractor shall implement and follow all prescribed ILSM and/or ICRA measures and procedures during the performance of this project.

c. The Contractor shall be responsible for damages caused by its personnel and shall notify the COR promptly of any damages to government property.

d. The contractor shall remove all trash and debris upon completion of the work.

e. Upon completion of all the work items, the contractor shall conduct a walkthrough with the COR, noting all punch list items. The final invoice will be approved once all punch list items are completed.

6. Safety and Infection Prevention

a. The contractor is responsible for submitting a Site-Specific Safety Plan for the project, which must be approved before work can begin. The Safety Plan shall include Activity Hazard Analyses (AHA) as needed.

b. The contractor must submit a job-specific Heat Stress Plan, which must be approved before work begins.

c. c. The contractor is responsible for submitting a job-specific Confined Space Entry Plan for the project, which must be approved before work can begin.

d. Appropriate confined space training certification will be required for all involved workers.

e. The contractor shall be thoroughly familiar with safety rules and regulations. A 30-hour OSHA “Competent Person” shall be present for all work, and all additional workers shall have a minimum 10-hour OSHA Certification.

f. All “Skilled Trades” workers performing work for this project shall have a valid certification for the work and tasks being performed.

g. The contractor shall submit a hot work permit for any work that involves metal cutting, welding, brazing, grinding, soldering, or chemical welding. The contractor shall also establish barriers while conducting hot work in areas near pedestrian or vehicle traffic.

h. The contractor shall confine all operations (including storage/staging of materials) on government premises to areas authorized by the COR. The contractor cannot use interstitial spaces or mechanical rooms as storage space. Contractors are responsible for storing their tools, equipment, and materials either in Conex containers on the F lot or at the Cold Spring Road VA Facility.

i. The contractor must provide all safety measures to re-route/guide pedestrians and vehicles while restricting or blocking routes or entrances by means of signs, cones, fences, etc. Coordination with the COR and/or VA Police shall be required before restrictions or closures.

j. The Richard L. Roudebush VAMC is a smoke-free facility, and it is the contractor’s responsibility to maintain compliance with this policy at construction locations.

k. All work associated with this project shall be in compliance with all VA regulations concerning Safety, Infection Control, Interim Life Safety, personnel access, and proper removal/safe disposal of construction waste and debris.

l. The contractor shall provide a monthly waste report in compliance with VA policy requirements for recycling and waste disposal.

7. Security

a. The contractor, personnel, and subcontractors shall be subject to federal laws, regulations, standards, VA directives, and handbooks regarding information and information system security.

b. At least three (3) weeks before work starts, the contractor is responsible for submitting information about their employees and subcontractor employees who will be on-site for background checks and badging.

c. The contractor shall always wear a VA badge when they are on VA property.

d. The C&A requirements do not apply. A Security Accreditation Package is not required.

e. The building will remain fully occupied during this work. Temporary measures are required to maintain access to and security of the existing building.

f. The contractor shall report to the COR whenever contracted employees perform work on site.

g. All work performed outside of regular business hours of operation, which are 7:00 a.m. to 4:30 p.m. on weekdays (Monday through Friday), shall be coordinated with the COR.

h. The contractor is responsible for the physical security of job sites, materials, equipment, and tools and for daily inspections for organization and cleanliness prior to exiting the job site. The contractor shall secure all materials, equipment, and tools before, during, and after service. The government assumes no liability for loss or damage of contractor-owned property held on government premises.

i. The contractor is responsible for preventing unauthorized access to the work site during the project's duration.

j. All contractor-furnished materials, equipment, and tools used shall be standard products of manufacturers regularly engaged in the production of such items.

k. The contractor will coordinate all dumpster locations with the COR before the start of work.

l. The contractor shall reimburse the VA for any fines and costs incurred due to noncompliance by contractors.

m. The contractor shall limit the number of vehicles on-site during all project phases.

The F-Lot is the dedicated contractor parking and mobile office staging area. This lot has limited space depending on the currently active projects. Contractors and contractor employees may be required to carpool and park at the VA’s Cold Springs Road facility located at 2669 Cold Springs Road, Indianapolis, IN 46222.

8. Documents

a. Employee information—The contractor shall provide information about their employees and subcontractor employees who will be on-site for background checks and badging at least three (3) weeks before work starts.

b. Safety Plan—The contractor shall provide a Site-Specific Safety Plan at least two

(2) weeks before the work starts.

c. Heat Stress Plan—The contractor shall provide a job-specific Heat Stress Plan at least two (2) weeks before the work starts.

d. Confined Space Entry Plan—The contractor shall provide a job-specific Confined Space Entry Plan at least two (2) weeks before the work starts.

e. Schedule—The contractor shall provide a complete, detailed, and accurate project schedule at least two weeks before the work starts. The schedule will require the COR's approval. Changes to the schedule must be approved 48 hours prior to the change.

f. Submittals—The contractor shall submit all materials/products/prefabricated items for review and approval by the VA COR at least two (2) weeks before the work starts. The contractor shall also submit any alternate or replacement materials/products/prefabricated items with the corresponding specifications for review and approval by the VA COR.

g. Hot work permits - The contractor shall submit hot work permits at least two (2) weeks in advance.

h. Utility shutdown permits - The contractor shall submit utility shutdown permits at least two (2) weeks in advance.

i. Daily logs - The contractor shall submit daily logs to the COR daily.

j. Daily reports - The contractor shall provide a daily report at the conclusion before the next workday.

k. RFI - If the documents are unclear, submit an RFI for clarification or additional information.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

**NOTE**

The Construction Contractors' representatives performing construction activities on the VA Northern Indiana Health Care System, Marion Campus, must validate the following additional requirements are in place before starting construction activities on campus:

1. Daily visit at check-in station for COVID and temperature screening. Sticker/device must be worn visibly.

2. All staff performing work at the Richard L. Roudebush Veterans’ Administration Medical Center in Indianapolis, IN, are required to receive an annual influenza shot.

3. The contractor or representative must obtain and wear a contractor badge at all times while on campus.

The contractor will validate in writing via a signed memo to the Contracting Officer that the above items are being done as part of the bid package. No Personally Identifiable Information (PII) will be collected.

The temperature checks are performed at the Richard L. Roudebush Veterans’ Administration Medical Center in Indianapolis, IN, and must be performed immediately when the contractor arrives on site.

Temperature checks are currently performed at the Richard L. Roudebush Veterans' Administration Medical Center. If an employee of the Construction Contractor is found to be deficient in any of the listed, a stop-work order will be issued for the safety of the Richard L.

Roudebush Veterans' Administration Medical Center patients and staff. If you have any further questions, please reference the document below.

▪ Seasonal influenza with Vaccines (VHA Directive 1192.01)

IMPORTANT BIDDER INFORMATION

BIDDING MATERIALS: Bidding materials consisting of drawings, specifications, contract forms, and any issued amendments will be posted at www.sam.gov. Enter 36C25025B0013 into the search box to access the bid materials. This is the only official location where these documents can be obtained and where official amendments and updates are posted. No ‘hard copy’ bidding materials are available.

BID SUBMISSION: This solicitation is an Invitation for Bids (IFB) and will utilize sealed bidding IAW FAR Part 14 Sealed Bidding. A Public Bid Opening will be conducted by the Contracting Specialist, Eric Sweatt on February 19, 2025, at 1:00 PM (EST) at the Network Contracting Office 10 (NCO 10), 8888 Keystone Crossing., Suite 325, Indianapolis, IN 46240.

Electronic bids shall not be accepted. Offerors are responsible for ensuring hard copy bids delivered via US Mail or by Commercial Delivery are received by the Contracting Officer no later than February 19, 2025, at 1:00 PM (EST). See BLOCK 8 of the SF 1442 for address (dates and times are subject to amendment). Hand-delivered bids will be accepted by the Contracting Officer on-site at the public bid opening for bids submitted no later than 1:00 PM (EST).

The following documents are to be included in the bid submission: (1) One original, fully completed and signed SF 1442 Offer page (‘wet ink signature’). (2) Acknowledgment of any amendments issued either via completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the SF 1442 Offer page. (3) One original fully completed bid schedule. The Base Bid amount for the entire project is entered in block 17 of the SF1442 Offer page. (4) One original, completed and signed SF 24 Bid Bond. (5) Completed Representations and Certifications section (FAR 52.204-8, 52.209-5 (Deviation), and 52.209-7) and any fill-in information asked of the contractor therein. (6) Any other documents referenced in the solicitation that are to be provided and not specifically mentioned here.

PROJECT INFORMATION

PROJECT TITLE AND NUMBER: Repair Steam Vents - 583-25-517 PROJECT LOCATION: Richard L. Roudebush Veterans' Administration Medical Center

(VAMC)

MAGNITUDE OF CONSTRUCTION: Between $25,000 and $100,000.

TYPE CONSTRUCTION: Plumbing, Heating, and Air-Conditioning Contractors

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 238220

SMALL BUSINESS SIZE STANDARD: $19.0 Million PERIOD OF PERFORMANCE: 30 calendar days from receipt of Notice to Proceed

WAGE DETERMINATION: Department of Labor General Decision Number IN20230002 are included as an attachment in this solicitation and is applicable to any resultant contract. If necessary, subsequent revisions will be posted to the solicitation via amendment prior to bid opening. Revision may also be applicable prior to any contract award. Wage decisions are available at: https://sam.gov

REQUESTS FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, specifications, and/or drawings, submit a written RFI utilizing the RFI Form attached to this Solicitation, send via email to eric.sweatt@va.gov. The subject line of the email must read ‘RFI – 36C25025B0013’. RFIs must be specific, identifying section, paragraph, and page no.

of the specifications or cite the drawing number and must be in question format. All RFIs submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s). RFI responses will be posted to www.sam.gov as necessary in amendment format. The deadline for submission of RFIs for this solicitation is close of business (COB 4:00 PM) February 5, 2025. No questions will be answered after this date unless determined to be in the government's best interest as deemed by the Contracting Officer. Telephone requests for information will not be accepted or returned.

TYPE OF SET-ASIDE

THIS SOLICITATION IS A 100% SET-ASIDE FOR:

SERVICE-DISABLED VETERAN OWNED SMALL BUSINESSES

SEE THE SOLICITATION FOR ELIGIBILITY REQUIREMENTS

DATABASE REGISTRATION INFORMATION

SYSTEM FOR AWARD MANAGEMENT REGISTRATION: The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Registrations require that federal contractors register in SAM at www.sam.gov and enter all mandatory information into the system.

Warning: Award cannot be made to unregistered contractors. Registration must be active at time of bid opening and award. Bid(s) received by any unregistered offeror(s) shall be rejected.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 FEDERAL CONTRACTING REPORTING SYSTEM: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $100,000 or more in any fiscal year. Report submission link:

https://www.dol.gov/agencies/vets/programs/vets4212. The rules and regulations can be found here: https://www.dol.gov/agencies/vets/programs/vets4212. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S. Code, Section 4212, codified at 41 CFR Section 61-300. If not already submitted, submit this report as soon as possible to ensure the contract award process is completed on time. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (JUNE 2020) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (JUNE 2020) under the General Conditions.

BONDING INFORMATION

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount by the time set for opening of bids shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be provided in original (no white outs, faxed or copied signatures, seals) with ‘wet ink’ signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties have to be acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety.

Other forms of bid security are acceptable as denoted in solicitation provision FAR Part 28.204.

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $30,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due by 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no white outs or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information.

The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

If the project requires that workers require un-supervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation is required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

If the project requires that workers have un-supervised, full-time, logical, and/or physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

The contractor bears all costs for SAC and NACI checks. The VA may, at its discretion, make deductions against the contract to recoup the investigation costs. The current cost for a SAC check is $25.00 per employee, and the current cost for a NACI check is $177.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on your person and your vehicle must be properly registered and insured.

Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in Federal Facilities).

Handheld cellphone use or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers, regardless of project length, must take VA Privacy Training, which will be coordinated after project award with the Contracting Officer’s Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all of their new hires and employees directly working on federal contracts are legally authorized to work in the United States. E-Verify is an Internet-based system that allows an employer to use information reported on an employee's Form I-9 to determine the eligibility of that employee to work in the United States. There is no charge to employers for using E-Verify. (FAR 52.222-54).

ADDITIONAL PRIME CONTRACTOR INFORMATION - Safety or Environmental Violations and Experience Modification Rating Information

1.) All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

2.) All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidder’s/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

3.) Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

4.) If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead, and include a letter from the NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0.

5.) The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

6.) This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT

ENGINEER, OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or there abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract.

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE

ASSESSMENT SYSTEM (CPARS)

(a) As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $700,000 and shares those evaluations with other Federal Government contract specialists and procurement officials.

The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS.

CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

(b) Each contractor whose contract award is estimated to exceed $150,000 is required to register with CPARS database at the following web address:

www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk at DSN: 684-1690 or COMM: 207-438-1690.

Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor's registered representative.

(c) For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually.

Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the contractor failed to respond.”

(REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—

SECONDARY SITE OF THE WORK (MAY 2014)

(a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—

CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.4 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I

(FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) An organized site visit has been scheduled for—

31 January 2025 at 10:30 am

(c) Participants will meet at—

Roudebush VAMC, Building 5, Indianapolis, IN 46202

(End of Provision)

2.5 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any VAAR Acquisition Regulation (48 CFR Chapter FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Provision)

2.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING

AUG 2020

52.204-22 ALTERNATIVE LINE ITEM PROPOSAL JAN 2017

52.214-3 AMENDMENTS TO INVITATIONS FOR BIDS DEC 2016

52.214-4 FALSE STATEMENTS IN BIDS APR 1984

52.214-5 SUBMISSION OF BIDS DEC 2016

52.214-6 EXPLANATION TO PROSPECTIVE BIDDERS APR 1984

52.214-7 LATE SUBMISSIONS, MODIFICATIONS, AND

WITHDRAWALS OF BIDS

NOV 1999

52.214-18 PREPARATION OF BIDS—CONSTRUCTION APR 1984

52.214-19 CONTRACT AWARD—SEALED BIDDING—

CONSTRUCTION

AUG 1996

52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE APR 1991

52.214-35 SUBMISSION OF OFFERS IN U.S. CURRENCY APR 1991

52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION

TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR

CONSTRUCTION

FEB 1999

52.228-1 BID GUARANTEE SEP 1996

852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE

FEB 2023

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY

2024) (a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 238220.

(2) The small business size standard is $19 Million.

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price…