36C25025B0013_1 Correction.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

Richard L. Roudebush, VA Medical Center

Indianapolis

1481 W. 10th St

Indianapolis, Indiana

CONTACT INFORMATION

Network Contracting Office 10 8888 Keystone Crossing Suite 325 Indianapolis IN 46240

POINT OF CONTACT*

Contract Specialist Eric Sweatt eric.sweatt@va.gov

ADDITIONAL INFORMATION

DESCRIPTION

Statement of Work Repair Steam Vents - 583-25-517

1. Introduction City steam is vented through a shallow concrete trench into risers from the main steam vault. Three vent pipes connected to relief valves ranging from 35 psi to 110 psi are located in the trench.

The three steam vent pipes have failed, leading to a critical situation where steam is backing up into the mechanical space, creating a hazardous work environment. Immediate action is required to prevent further risks. Steam is also venting openly through the concrete shallow trench, posing a potential threat to VA employees entering/exiting the Richard L. Roudebush Veterans Affairs Medical Center (VAMC) through the south basement entrance.

2. Objective The main objective of this project is to remove the three (3) failed steam vent pipes, merge the remaining sections of the three steam vent pipes into one main collector in the mechanical space, and connect the collector to an existing riser.

3. Period of Performance and Work Hours The contractor shall complete all the requirements described in this scope of work within 30 calendar days after the notice to proceed.

Maintaining the medical center's operational capability is paramount, and the contractor shall coordinate all activity schedules with the COR prior to execution and two weeks in advance. According to the nature of the work, this project can be conducted during regular business hours and/or after-hours/weekends. Regular business hours are 7 AM to 4 PM, Monday through Friday. Work requiring outages shall be completed after hours or on weekends as coordinated with the COR.

4. Scope of Work The contractor shall provide all necessary services, supervision, labor, transportation, supplies, equipment, tools, licenses, chemicals, and materials to execute the following:

a. All work shall be completed during the non-heating season to avoid or minimize medical center operational disruptions.

b. Work shall be phased based on the available shutdown time windows (five hours or less) and VA-approved shutdown dates.

c. c. Shutdowns proposed by the contractor shall be properly coordinated with the affected services in advance and approved by the VA.

d. Plan, implement, monitor, and adjust all the required site-specific safety measures to accomplish the work needed in compliance with OSHA.

e. The main steam vault is under high-temperature conditions, and the contractor must comply with the OSHA heat stress regulation.

f. The main steam vault is a permit-required confined space (PRCS), and the contractor must comply with the OSHA confined space regulation and VA PRCS program.

g. Plan, implement, monitor, and adjust all the required safety measures to accomplish the work in a PRCS under high-temperature conditions (i.e., organizational measures, collective and personal protective equipment, rescue team, air and temperature monitoring, trained personnel, etc., as needed).

h. Before the work starts, cordon off the work area and the steam vault entrance from the public with 6’ high chain link temporary fencing. Provide temporary fenced areas with warning and wayfinding signs.

i. Excavate and clean debris from the concrete shallow trench and remove it off-site.

j. Cut the three (3) failed vent pipes in the mechanical space and at the riser and remove them off-site. Vent pipe sizes are 10-inch, 8-inch, and 6-inch in diameter.

k. Remove the 8-inch and 6-inch risers off site.

l. Complete Non-Destructive Testing (i.e., X-ray inspection) to determine if the metal thickness of the existing 10-inch riser is enough to weld on.

m. Merge the remaining sections of the three (3) steam vent pipes into a 10-inch collector inside the steam vault.

n. Provide and install enough and appropriate pipe supports/stands for the new steam vent pipe system.

o. The new steam vent collector shall go through one of the existing wall penetrations and follow the path of the existing steam vent pipes up to the 10-inch riser.

p. Connect the steam vent collector to the existing 10-inch riser.

q. Pipe material shall be ASTM A106, Grade B, seamless carbon steel, schedule 40, butt weld. All pipe connections shall be welded.

r. Close the two (2) unused concrete wall penetrations on both sides of the wall with stainless-steel plates and stainless-steel anchors for corrosion resistance. A high-temperature resistance gasket shall be installed between the concrete wall and the stainless-steel plates.

s. Dimensions and details are based on the best available information. However, the contractor shall not strictly rely on the provided information. The contractor shall verify existing site conditions, locations, dimensions, quantities, and accuracy.

t. The contractor shall provide, maintain, and adjust safety equipment and measures to protect construction workers and the public. This shall include additional equipment and measures that may be required by the COR or the VA Safety Service during the contract.

u. The contractor shall obtain all necessary permits and licenses required to perform all work associated with the project. The contractor is responsible for compliance with federal, state, and local laws, regulations, codes, and standards.

v. All services provided under this contract must conform to the standards and specifications of the Occupational Safety and Health Administration (OSHA), NFPA, VA, and Original Equipment/Material Manufacturer.

5. Specific Tasks The contractor shall complete the following tasks during all phases of construction:

a. The contractor shall agree with and adhere to the VA requirements and pace of procedures or processes derived from all the involved services that may affect this project.

b. The contractor shall implement and follow all prescribed ILSM and/or ICRA measures and procedures during the performance of this project.

c. The Contractor shall be responsible for damages caused by its personnel and shall notify the COR promptly of any damages to government property.

d. The contractor shall remove all trash and debris upon completion of the work.

e. Upon completion of all the work items, the contractor shall conduct a walkthrough with the COR, noting all punch list items. The final invoice will be approved once all punch list items are completed.

6. Safety and Infection Prevention

a. The contractor is responsible for submitting a Site-Specific Safety Plan for the project, which must be approved before work can begin. The Safety Plan shall include Activity Hazard Analyses (AHA) as needed.

b. The contractor must submit a job-specific Heat Stress Plan, which must be approved before work begins.

c. c. The contractor is responsible for submitting a job-specific Confined Space Entry Plan for the project, which must be approved before work can begin.

d. Appropriate confined space training certification will be required for all involved workers.

e. The contractor shall be thoroughly familiar with safety rules and regulations. A 30-hour OSHA “Competent Person” shall be present for all work, and all additional workers shall have a minimum 10-hour OSHA Certification.

f. All “Skilled Trades” workers performing work for this project shall have a valid certification for the work and tasks being performed.

g. The contractor shall submit a hot work permit for any work that involves metal cutting, welding, brazing, grinding, soldering, or chemical welding. The contractor shall also establish barriers while conducting hot work in areas near pedestrian or vehicle traffic.

h. The contractor shall confine all operations (including storage/staging of materials) on government premises to areas authorized by the COR. The contractor cannot use interstitial spaces or mechanical rooms as storage space. Contractors are responsible for storing their tools, equipment, and materials either in Conex containers on the F lot or at the Cold Spring Road VA Facility.

i. The contractor must provide all safety measures to re-route/guide pedestrians and vehicles while restricting or blocking routes or entrances by means of signs, cones, fences, etc. Coordination with the COR and/or VA Police shall be required before restrictions or closures.

j. The Richard L. Roudebush VAMC is a smoke-free facility, and it is the contractor’s responsibility to maintain compliance with this policy at construction locations.

k. All work associated with this project shall be in compliance with all VA regulations concerning Safety, Infection Control, Interim Life Safety, personnel access, and proper removal/safe disposal of construction waste and debris.

l. The contractor shall provide a monthly waste report in compliance with VA policy requirements for recycling and waste disposal.

7. Security

a. The contractor, personnel, and subcontractors shall be subject to federal laws, regulations, standards, VA directives, and handbooks regarding information and information system security.

b. At least three (3) weeks before work starts, the contractor is responsible for submitting information about their employees and subcontractor employees who will be on-site for background checks and badging.

c. The contractor shall always wear a VA badge when they are on VA property.

d. The C&A requirements do not apply. A Security Accreditation Package is not required.

e. The building will remain fully occupied during this work. Temporary measures are required to maintain access to and security of the existing building.

f. The contractor shall report to the COR whenever contracted employees perform work on site.

g. All work performed outside of regular business hours of operation, which are 7:00 a.m. to 4:30 p.m. on weekdays (Monday through Friday), shall be coordinated with the COR.

h. The contractor is responsible for the physical security of job sites, materials, equipment, and tools and for daily inspections for organization and cleanliness prior to exiting the job site. The contractor shall secure all materials, equipment, and tools before, during, and after service. The government assumes no liability for loss or damage of contractor-owned property held on government premises.

i. The contractor is responsible for preventing unauthorized access to the work site during the project's duration.

j. All contractor-furnished materials, equipment, and tools used shall be standard products of manufacturers regularly engaged in the production of such items.

k. The contractor will coordinate all dumpster locations with the COR before the start of work.

l. The contractor shall reimburse the VA for any fines and costs incurred due to noncompliance by contractors.

m. The contractor shall limit the number of vehicles on-site during all project phases. The F-Lot is the dedicated contractor parking and mobile office staging area. This lot has limited space depending on the currently active projects. Contractors and contractor employees may be required to carpool and park at the VA’s Cold Springs Road facility located at 2669 Cold Springs Road, Indianapolis, IN 46222.

8. Documents

a. Employee information—The contractor shall provide information about their employees and subcontractor employees who will be on-site for background checks and badging at least three (3) weeks before work starts.

b. Safety Plan—The contractor shall provide a Site-Specific Safety Plan at least two (2) weeks before the work starts.

c. Heat Stress Plan—The contractor shall provide a job-specific Heat Stress Plan at least two (2) weeks before the work starts.

d. Confined Space Entry Plan—The contractor shall provide a job-specific Confined Space Entry Plan at least two (2) weeks before the work starts.

e. Schedule—The contractor shall provide a complete, detailed, and accurate project schedule at least two weeks before the work starts. The schedule will require the COR's approval. Changes to the schedule must be approved 48 hours prior to the change.

f. Submittals—The contractor shall submit all materials/products/prefabricated items for review and approval by the VA COR at least two (2) weeks before the work starts. The contractor shall also submit any alternate or replacement materials/products/prefabricated items with the corresponding specifications for review and approval by the VA COR.

g. Hot work permits - The contractor shall submit hot work permits at least two (2) weeks in advance.

h. Utility shutdown permits - The contractor shall submit utility shutdown permits at least two (2) weeks in advance.

i. Daily logs - The contractor shall submit daily logs to the COR daily.

j. Daily reports - The contractor shall provide a daily report at the conclusion before the next workday.

k. RFI - If the documents are unclear, submit an RFI for clarification or additional information.

Presolicitation Notice