36C25024R0034 SMALL REQUEST FOR LEASE PROPOSAL .docx

GSA REQUEST FOR LEASE PROPOSALS NO.36C25024R0034 Detroit/MI

Offers due by 04/30/2024 In order to be considered for award, offers conforming to the requirements of the RLP shall be received no later than 12:00PM Local Time on the date above. See “Receipt Of Lease Proposals” herein for additional information.

This Request for Lease Proposals ("RLP") sets forth instructions and requirements for proposals for a Lease described in the RLP documents. Proposals conforming to the RLP requirements will be evaluated in accordance with the Basis of Award set forth herein to select an Offeror for award. The Government will award the Lease to the selected Offeror, subject to the conditions herein.

The information collection requirements contained in this Solicitation/Contract, that are not required by regulation, have been approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned the OMB Control No. 3090-0086.

SMALL RLP

GSA TEMPLATE R103 (10/23)

RLP

NO.

36C25024R0034

PAGE

GSA

TEMPLATE

R103

(10/23)

RLP NO. 36C25024R0034, PAGE 1

GSA

TEMPLATE

R103

(10/23)

TABLE OF CONTENTS

SECTION 1 - STATEMENT OF REQUIREMENTS

1.01 GENERAL INFORMATION (SMALL) (OCT 2023)

A. This Request for Lease Proposals (RLP) sets forth instructions and requirements for proposals for a Lease described in the RLP documents. The Government will evaluate proposals conforming to the RLP requirements in accordance with the Basis of Award set forth below to select an Offeror for award. The Government will award the Lease to the selected Offeror, subject to the conditions below.

B. Included GSA Form 3516 modified with VA Provisions, GSA Form 3626 (U.S. GOVERNMENT LEASE FOR REAL PROPERTY (Short Form)) which serves as an offer form and lease contract award document, Supplemental Lease Requirements document, GSA Form 3517B (General Clauses) modified with VA Clauses, Agency Specific Requirements, GSA Form 12000, Seismic Forms A-F, FAR 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT AND 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION, and the Past Performance Questionnaire.

C. The Offeror's executed GSA Form 3626 shall constitute a firm offer. No Lease shall be formed until the Lease Contracting Officer (LCO) executes the GSA Form 3626 and delivers a signed copy to the Offeror.

D. Offeror may not use Federal agency name(s) and/or acronym(s), e.g., General Services Administration, GSA, in the entity name that owns and/or leases the Space to VA.

1.02 AMOUNT AND TYPE OF SPACE AND LEASE TERM (SLAT) (OCT 2020)

A. The Government requires 650 structured/inside parking spaces or surface/outside parking spaces, reserved for the exclusive use of the Government. These spaces must be secured and lit in accordance with the Security Requirements set forth in the Lease. Offeror shall include the cost of this parking as part of the rental consideration.

B. The Space shall be located in a modern quality Building of sound and substantial construction with a facade of stone, marble, brick, stainless steel, aluminum or other permanent materials in good condition and acceptable to the LCO. If not a new Building, the Space offered shall be in a Building that has undergone, or will complete by occupancy, modernization or adaptive reuse for the Space with modern conveniences.

C. The lease term shall be 10 Years, 5 Years Firm, with Government termination rights, in whole or in parts, effective at any time after the Firm Term of the Lease by providing not less than 120 days’ prior written notice. The Government reserves the right in the Lease to not include an option, or to reduce the length of an option, if inclusion of the option would cause the Lease to score as a capital lease, in accordance with the Budget Scorekeeping. Should the Government make the determination to modify the term or option(s), an amendment to the RLP will be issued.

D. The Lease Term Commencement Date will be on or about 05/15/2024, or upon acceptance of the Space, whichever is later.

East: St. Antoine South: Canfield St West: Cass Ave

RESERVED PARKING SPACES (SURFACE)

RESERVED PARKING SPACES (STRUCTURE)

ADDITIONAL REQUIREMENTS

1.03 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE AND SMALL BUSINESS SIZE STANDARD (OCT 2023)

A. The North American Industry Classification System (NAICS) code for this acquisition is 812930, Parking Lots and Garages.

B. The small business size standard for the applicable NAICS code is found at HTTPS://WWW.SBA.GOV/DOCUMENT/SUPPORT-TABLE-SIZE- STANDARDS

RLP

NO.

36C25024R0034

PAGE

GSA

TEMPLATE

R103

(10/23)

RLP NO. 36C25024R0034, PAGE 7

SECTION 2 - SOLICITATION PROVISIONS

2.01 PARTIES TO EXECUTE LEASE (APR 2015)

A. If the Lessor is an individual, that individual shall sign the lease. A lease with an individual doing business as a firm shall be signed by that individual, and the signature shall be followed by the individual's typed, stamped, or printed name and the words, “an individual doing business as .

B. If the Lessor is a partnership, the lease must be signed in the partnership name, followed by the name of the legally authorized partner signing the same, and a copy of either the partnership agreement or current Certificate of Limited Partnership shall accompany the lease.

C. If the Lessor is a corporation, the lease must be signed in the corporate name, followed by the signature and title of the officer or other person signing the lease on its behalf, duly attested, and, if requested by the Government, evidence of this authority to so act shall be furnished.

D. If the Lessor is a joint venture, the lease must be signed by each participant in the joint venture in the manner prescribed in paragraphs (a) through (c) of this provision for each type of participant. When a corporation is participating in the joint venture, the corporation shall provide evidence that the corporation is authorized to participate in the joint venture.

E. If the lease is executed by an attorney, agent, or trustee on behalf of the Lessor, an authenticated copy of the power of attorney, or other evidence to act on behalf of the Lessor, must accompany the lease.

2.02 FLOOD PLAINS (OCT 2022)

A. A Lease will not be awarded for any offered Property located within a 1-percent-annual-chance floodplain (formerly referred to as 100-year floodplain) unless the Government has determined that there is no practicable alternative. An Offeror may offer less than its entire site in order to exclude a portion of the site that falls within a floodplain, so long as the portion offered meets all the requirements of this RLP and does not impact the Government’s full use and enjoyment of the Premises. If an Offeror intends that the offered Property that will become the Premises for purposes of this Lease will be something other than the entire site as recorded in tax or other property records the Offeror shall clearly demarcate the offered Property on its site plan/map submissions and shall propose an adjustment to property taxes on an appropriate pro rata basis. For such an offer, the Government may determine that the offered Property does not adequately avoid development in a 1-percent- annual-chance floodplain.

B. In addition, a Lease will not be awarded for any offered Property adjacent to 1-percent-annual-chance floodplain, where such an adjacency would, as determined by the Government, restrict ingress or egress to the Premises in the event of a flood, unless there is no practicable alternative.

2.03 THE FOLLOWING CLAUSES ARE INCORPORATED BY REFERENCE:

A. 552.270-1 - INSTRUCTIONS TO OFFERORS – ACQUISITION OF LEASEHOLD INTERESTS IN REAL PROPERTY (JUN 2011) – ALTERNATE II (MAR 1998)

B. 52.215-5 - FACSIMILE PROPOSALS (OCT 1997) INTENTIONALLY DELETED

RLP NO. 36C25024R0034, PAGE 1 GSA TEMPLATE R103 (10/23)

RLP

NO.

36C25024R0034

PAGE

GSA

TEMPLATE

R103

(10/23)

SECTION 3 - ELIGIBILITY AND PREFERENCES FOR AWARD

3.01 BASIS OF AWARD (OCT 2023)

A. Best Value Tradeoff Approach. The Lease will be awarded to the responsible Offeror whose offer will be most advantageous to the Government.

1. The combination of factors below is approximately equal in importance to price. As proposals become more equal in price, their technical merit becomes more important. Likewise, as technical factors become more equalized, price becomes the most important component.

2. The following evaluation factor(s) will be considered: The factors are listed in descending order of importance.

Factor 1 Technical

a. Distance to the VAMC: The closer a parking location is to the VAMC the more consideration it will receive. Offeror shall provide the location distance to the VA facility.

b. Site Quality: Age of the pavement, last restriping, lighting and site security considerations. The offeror shall provide a site map and highlight the proposed VA Parking Spaces. Information provided shall include the Age of the pavement, date of last restriping, lighting and site security considerations. Newer pavement and more recent restriping shall receive more consideration.

Factor 2 Past Performance: Offerors shall provide up to three reference phone numbers and email addresses with current first-hand knowledge of offeror’s (within the last 3 years) performance with snow and ice removal on similar sized parking lots and who have knowledge of the firm’s management ability. Offeror may provide information on problems encountered on any contracts and include the corrective action taken to resolve those problems. References shall complete Exhibit H Past Performance survey and submit it directly to the LCS and LCO prior to the due date for receipt of offers. The more relevant and recent past performance information provided to or obtained by the Govt will be given greater evaluation consideration. The SSEB will conduct a structured Past Performance / Risk Assessment that examines an Offeror’s relevant present and past performance record to determine the performance risk associated with each proposal and the degree of confidence for successful performance based on the Offeror’s demonstrated record of performance on similar contracts. An Offeror’s past performance is important in determining its ability to successfully perform required services. The Government is especially interested in recent and relevant past performance that relates to the ability to provide quality construction contractors and providing and managing leased space. The Government will evaluate the Offeror’s previous performance in the following areas; 1) management of leased space, 2) customer satisfaction, and 3) timeliness. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror will not be evaluated favorably or unfavorably on past performance. Performance Confidence will be evaluated in accordance with FAR 15.305(a)(2). Performance confidence ratings assess the probability of the offeror successfully accomplishing the proposed effort based on the offerors past performance. In assessing past performance confidence, the evaluators will primarily rely on information provided by offerors completed past performance questionnaires. The Government may use data independently obtained from other government and commercial sources to be used in the evaluation process. Offerors shall provide a maximum of 5 references. Offeror may provide information on problems encountered on any contracts and include the corrective action taken to resolve those problems.

Factor 3– Veterans Involvement- Consistent with Department of Veteran Affairs (VA) policy, small business concerns owned and controlled by veterans shall have maximum practicable opportunity to participate in VA acquisitions, consistent with efficient contract performance and the priorities and preferences established under 38 U.S.C. 8127 and 8128. When technical factors become more equalized; veteran participation status becomes more relevant and may be given greater weight in the award decision process.

a) In order to receive full credit under this evaluation factor, the SDVOSB be registered and verified in the Veteran Small Business Certification (VetCert) at the time of submission of the offer and at the time of award at HTTPS://VETERANS.CERTIFY.SBA.GOV/ .

b) For Non-SDVOSBs/VOSBs: To receive some consideration under this evaluation factor, the Offeror must state in its proposal the names of SDVOSB(s) and/or VOSB(s) with whom it intends to subcontract, and provide a brief description and the approximate dollar values of the proposed subcontracts. Additionally, proposed SDVOSB/VOSB subcontractors must be registered and verified at the time of submission of the offer and at the time of award in the Veteran Small Business Certification (VetCert) HTTPS://VETERANS.CERTIFY.SBA.GOV/ in order to receive some consideration under this evaluation factor.

c) Past performance in meeting VA's department-wide SDVOSB subcontracting goals for 2022 and 2023: To receive some consideration under this evaluation factor, the Offeror shall submit information which evidences the offeror's past performance in meeting VA's department-wide SDVOSB subcontracting goals for 2022 and 2023. The SDVOSB subcontracts included in this past performance must have been performed by SDVOSB firms registered and verified in the Veteran Small Business Certification (VetCert) at HTTPS://VETERANS.CERTIFY.SBA.GOV/ prior to performance of the subcontract work in order to receive some consideration under this evaluation factor.

Factor 4 – Price: The offered price will be evaluated utilizing the gross rate per parking space. The Offeror shall submit the offer with the total “gross” annual price per parking space for services and utilities (operating expenses) to be provided by the Lessor, GSA Form 3626. The net (shell) and base prices combined are the total “gross” annual per parking space offered. The base price from which adjustments are made will be the base price for the term of the lease, including any firm and non-firm periods. The “gross” price shall include the “base” price.

B. See FAR Clause 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns, as listed under the attached GSA 3517A, General Clauses.

C. If an offer contains terms taking exception to or modifying any Lease provision, the Government will not be under any obligation to award a Lease in response to that offer.

3.02 SEISMIC SAFETY – MODERATE SEISMICITY (OCT 2023) INTENTIONALLY DELETED

3.03 SEISMIC SAFETY – HIGH SEISMICITY (OCT 2023) INTENTIONALLY DELETED

3.04 HISTORIC PREFERENCE (SMALL) (SEP 2015) INTENTIONALLY DELETED

3.05 ENERGY INDEPENDENCE AND SECURITY ACT (SMALL) (OCT 2023)

A. The Energy Independence and Security Act (EISA) establishes requirements for Government leases relating to energy efficiency standards and potential cost-effective energy efficiency and conservation improvements.

B. If the offered Space is not in a Building that has earned the ENERGY STAR® Label within one year prior to the due date for final proposal revisions, Offerors are required to include in their lease proposal an agreement to renovate the Building for all energy efficiency and conservation improvements that it has determined would be cost effective over the Firm Term of the Lease, if any, prior to acceptance of the Space

Note. Additional information can be found on HTTPS://WWW.GSA.GOV/REAL-ESTATE/REAL-ESTATE- SERVICES/LEASING/SUSTAINABILITY-POLICIES under “Sustainability Policies.”

C. The term "cost effective" means an improvement that will result in substantial operational cost savings to the landlord by reducing electricity or fossil fuel consumption, water, or other utility costs. The term "operational cost savings" means a reduction in operational costs to the landlord through the application of Building improvements that achieve cost savings over the Firm Term of the Lease sufficient to pay the incremental additional costs of making the Building improvements.

D. Instructions for obtaining an ENERGY STAR® Label are provided at HTTPS://WWW.ENERGYSTAR.GOV/BUILDINGS/BUILDING_RECOGNITION (use “Portfolio Manager” to apply). ENERGY STAR® tools and resources can be found at HTTPS://WWW.ENERGYSTAR.GOV/BUILDINGS/TOOLS-AND-RESOURCES. The ENERGY STAR® BUILDING UPGRADE MANUAL and BUILDING UPGRADE VALUE CALCULATOR are tools which can be useful in considering energy efficiency and conservation improvements to Buildings.

E. If the offered Space is not in a Building that has earned the ENERGY STAR® Label within one year prior to the due date for final proposal revisions, the successful Offeror will be excused from performing any agreed-to energy efficiency and conservation renovations if it obtains the Energy Star Label prior to the Government’s acceptance of the Space.

F. If no improvements are proposed, the Offeror must demonstrate to the Government using the ENERGY STAR® Online Tools why no energy efficiency and conservation improvements are cost effective. If such explanation is unreasonable, the offer may be rejected.

3.06 NATIONAL HISTORIC PRESERVATION ACT REQUIREMENTS – RLP (SMALL) (OCT 2023) INTENTIONALLY DELETED

3.07 HUBZONE SMALL BUSINESS CONCERN PRICE PREFERENCE WAIVER (SMALL) (OCT 2023) INTENTIONALLY DELETED

RLP

NO.

36C25024R0034

PAGE

GSA

TEMPLATE

R103

(10/23)

RLP

NO.

36C25024R0034

PAGE

GSA

TEMPLATE

R103

(10/23)

SECTION 4 - HOW TO OFFER

4.01 RECEIPT OF LEASE PROPOSALS (SMALL) (OCT 2023)

A. Offeror is authorized to transmit its lease proposal as an attachment to an email. Offeror's email shall include the name, address and telephone number of the Offeror, and identify the name and title of the individual signing on behalf of the Offeror. Offeror's signed Lease proposal must be saved in a generally accessible format (such as portable document format (pdf)), which displays a visible image of all original document signatures and must be transmitted as an attachment to the email. Only emails transmitted to, and received at, the VA email address identified in the RLP will be accepted. Offeror submitting a Lease proposal by email shall retain in its possession, and make available upon VA's request, its original signed proposal. Offeror choosing not to submit its proposal via email may still submit its lease proposal, by United States mail, or other express delivery service of Offeror's choosing.

B. In order to be considered for award, offers conforming to the requirements of the RLP shall be received no later than 12:00PM Local Time on the date specified below at the following designated office and address, or email address:

C. Offers sent by United States mail or hand delivered (including delivery by commercial carrier) shall be deemed late if delivered to the address of the office designated for receipt of offers after the date and time established for receipt of offers.

D. Offers transmitted through email shall be deemed late if received at the designated email address after the date and time established for receipt of offers unless it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one Working Day prior to the date specified for receipt of proposals.

E. Offers may be also deemed timely if there is acceptable evidence to establish that it was received at the Government installation designated for receipt of proposals and was under the Government’s control prior to the time set for receipt of proposals; or if it was the only proposal received.

F. There will be no public opening of offers, and all offers will be confidential until the Lease has been awarded. However, the Government may release proposals outside the Government such as to support contractors to assist in the evaluation of offers. Such Government contractors shall be required to protect the data from unauthorized disclosure.

4.02 PROPOSAL CONTENTS FOR SMALL LEASES (OCT 2023)

The proposal shall consist of the following documents:

The proposal shall consist of the following documents: DOCUMENT NAME OR DESCRIPTION

Exhibit A - U.S. Government Lease For Real Property (Short Form) (GSA Form 3626), completed and signed by Offeror

Exhibit B - Supplemental Lease Requirements

Exhibit C – 3517B - Modified with VA Clauses

Exhibit D - Agency Specific Requirements (ASR) Parking Lease Dated and initialed by Offeror

Exhibit E - Fire Protection and Life Safety information and documents (See applicable Fire Protection and Life Safety paragraphs)

Exhibit F-Past Performance Questionnaire

Exhibit G- FAR 52.204-24 and FAR 52.204-26

Exhibit H- GSA Form 3516

Auto CAD or scaled floor plans delineating the Premises proposed by the Offeror

Evidence of Registration in the System for Award Management (SAM) prior to the Lease Award Date, including completion of all required representations and certifications. This registration service is free of charge.

Evidence of ownership or control of Building or site, including a copy of the Property deed

Authorization from the ownership entity to submit an offer on the ownership entity’s behalf, if the offeror is not the owner of the Property

Proof of signing authority (see GSA Form 3516, Solicitation Provisions

4.03 FIRE PROTECTION AND LIFE SAFETY SUBMITTALS (SMALL) (OCT 2020)

A. The Offeror must submit the Fire Protection and Life Safety (FPLS) Submittal Information in A.1 through A.5, unless the Building meets either exemption in sub-paragraph B or C below.

1. Completed GSA Form 12000, Prelease Fire Protection and Life Safety Evaluation for an Office Building (Part A or Part B, as applicable).

2. A copy of the previous year’s fire alarm system maintenance record showing compliance with the requirements in NFPA 72 (if a system is installed in the Building).

3. A copy of the previous year’s automatic fire sprinkler system maintenance record showing compliance with the requirements in NFPA 25 (if a system is installed in the Building).

4. Computer generated plans set to 1/8" = 1'-0" (preferred). Plans submitted for consideration shall include floor plan(s) for which Space is being offered and floor plan(s) of the floor(s) of exit discharge (e.g., street level(s)). Each plan submitted shall include the locations of all exit stairs, elevators, and the Space(s) being offered to the Government. In addition, where Building exit stairs are interrupted or discontinued before the level of exit discharge, additional floor plans for the level(s) where exit stairs are interrupted or discontinued must also be provided.

5. A valid Building Certificate of Occupancy (C of O) issued by the local jurisdiction. If the Building C of O is not available or the local jurisdiction does not issue a Building C of O, provide a report prepared by a licensed fire protection engineer with their assessment of the Building regarding compliance with all applicable local Fire Protection and Life Safety-related codes and ordinances.

B. If the Space offered is 10,000 RSF or less in area and is located on the 1st floor of the Building, Offeror is not required to submit to VA the Fire Protection and Life Safety (FPLS) Submittal Information listed in A.1 through A.5 above.

C. If the Offeror provides a Building C of O obtained under any edition of the International Building Code (IBC), and the offered Space meets or will meet all the requirements of the Lease with regard to Means of Egress, Automatic Fire Sprinkler System, and Fire Alarm System prior to occupancy, then Offeror is not required to submit to VA the FPLS Submittal Information in A.1 through A.5 above.

4.04 EISA SUBMITTALS (SMALL) (SEP 2015)

No later than the due date for final proposal revisions, the Offeror must submit to the LCO:

A. Evidence of an Energy Star® label obtained within the 12 months prior to the due date of final proposal revisions, or

B. If the offered existing building will not have an ENERGY STAR® label by the date of final proposal revisions, a written statement addressing which energy efficiency and conservation improvements (can be made to the building must be submitted. If no cost-effective improvements can be made, the Offeror must demonstrate to the Government using the ENERGY STAR® Online Tools why no energy efficiency and conservation improvements are cost effective. This explanation will be subject to review by the LCO. If the explanation is considered unreasonable, the offer may be considered technically unacceptable.

4.05 SWING SPACE - RLP (OCT 2022) INTENTIONALLY DELETED

image1.png