36C25023R0032 0005.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300 Independence OH 44131 36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300 Independence OH 44131 To all Offerors/Bidders

36C25023R0032 02-14-2023

X X X

See CONTINUATION Page The question period has closed all questions received before the cutoff have been answered in this amendment.* As a result of the questions and answers the Schedule and PWS have changed

A new schedule is included in this amendment as well a conformed copy of the PWS has been attached . These changes have also resulted in an increase in the maximum Ceiling Value of the Requirement which has been include in the schedule. *********************************************** The response date remains 04/14/2023 at 1500 EST. No other changes have been made to the solicitation.*

Jason E. Lawson Division Chief

A.1 PRICE/COST SCHEDULE

Contractor shall provide DME in accordance with the Performance Work Statement for a period of one (1) base year and four (4) option years; which may be exercised at the discretion of the Government.

The guaranteed minimum only applies to the Federal Government Fiscal Year in which the contract is awarded. The total minimum amount, or guaranteed minimum of this contract is $10,000.00. The minimum guaranteed amount shall be expended in the initial fiscal year in which this contract is awarded. The maximum total value of the contract, inclusive of the base year and all options exercised, shall not exceed $40,000,000.00.

All payments will be made by VA staff utilizing a Government issued Purchase Card (GPC).

ITEM INFORMATION

NSP (Not Separately Priced) Delivery, set-up, educate patient, fit (if applicable), and pick-up Contract Period: Base POP Begin:

POP End:

0001AA

Chillicothe

Contract Period: Base

0001AB

Dayton

Contract Period: Base

0001AC

Cincinnati

Contract Period: Base

0001AD

Columbus

Contract Period: Base

0001AE

Cleveland

Contract Period: Base

NSP (Not Separately Priced) Assistive Technology Professional (ATP) Deliveries Contract Period: Base

0002AA

Chillicothe

Contract Period: Base

0002AB

Dayton Assistive Technology Professional (ATP) Deliveries Contract Period: Base

0002AC

Cincinnati Assistive Technology Professional (ATP) Deliveries Contract Period: Base

0002AD

Columbus

Contract Period: Base

0002AE

Cleveland

Contract Period: Base

NSP (Not Separately Priced) Emergency Repair/Delivery (to be used in conjunction with CLIN 1 or CLIN 2) Contract Period: Base

0003AA

Chillicothe Emergency Delivery (to be used in conjunction with CLIN 1 or CLIN 2) Contract Period: Base

0003AB

Dayton

Contract Period: Base

0003AC

Cincinnati

Contract Period: Base

0003AD

Columbus

Contract Period: Base

0003AE

Cleveland

Contract Period: Base

NSP (Not Separately Priced) Level 1 Repair- Simple repairs that routinely take under 1 hour to complete.

Contract Period: Base

0004AA

Chillicothe

Contract Period: Base

0004AB

Dayton

Contract Period: Base

0004AC

Cincinnati

Contract Period: Base

0004AD

Columbus

Contract Period: Base

0004AE

Cleveland

Contract Period: Base

NSP (Not Separately Priced) Level 2 Repair- Moderately Complex repairs that routinely take under 2 hours to complete.

Contract Period: Base

0005AA

Chillicothe

Contract Period: Base

0005AB

Dayton

Contract Period: Base

0005AC

Cincinnati

Contract Period: Base

0005AD

Columbus

Contract Period: Base

0005AE

Cleveland

Contract Period: Base

NSP (Not Separately Priced) Level 3 Repair- Highly Complex repairs that routinely take greater than 2 hours to complete.

Contract Period: Base

0006AA

Chillicothe

Contract Period: Base

0006AB

Dayton

Contract Period: Base

0006AC

Cincinnati

Contract Period: Base

0006AD

Columbus

Contract Period: Base

0006AE

Cleveland

Contract Period: Base

NSP (Not Separately Priced) Emergency Repair in conjunction with CLINS 4-6 Contract Period: Base

0007AA

Chillicothe

Contract Period: Base

0007AB

Dayton

Contract Period: Base

0007AC

Cincinnati

Contract Period: Base

0007AD

Columbus

Contract Period: Base

0007AE

Cleveland

Contract Period: Base

NSP (Not Separately Priced)

Contract Period: Option 1

1001AA

Chillicothe

Contract Period: Option 1

1001AB

Dayton

Contract Period: Option 1

1001AC

Cincinnati

Contract Period: Option 1

1001AD

Columbus

Contract Period: Option 1

1001AE

Cleveland

Contract Period: Option 1

NSP (Not Separately Priced)

Contract Period: Option 1

1002AA

Chillicothe

Contract Period: Option 1

1002AB

Dayton Assistive Technology Professional (ATP) Deliveries Contract Period: Option 1

1002AC

Cincinnati Assistive Technology Professional (ATP) Deliveries Contract Period: Option 1

1002AD

Columbus

Contract Period: Option 1

1002AE

Cleveland

Contract Period: Option 1

NSP (Not Separately Priced)

Contract Period: Option 1

1003AA

Chillicothe

Contract Period: Option 1

1003AB

Dayton

Contract Period: Option 1

1003AC

Cincinnati

Contract Period: Option 1

1003AD

Columbus

Contract Period: Option 1

1003AE

Cleveland

Contract Period: Option 1

NSP (Not Separately Priced)

Contract Period: Option 1

1004AA

Chillicothe

Contract Period: Option 1

1004AB

Dayton

Contract Period: Option 1

1004AC

Cincinnati

Contract Period: Option 1

1004AD

Columbus

Contract Period: Option 1

1004AE

Cleveland

Contract Period: Option 1

NSP (Not Separately Priced)

Contract Period: Option 1

1005AA

Chillicothe

Contract Period: Option 1

1005AB

Dayton

Contract Period: Option 1

1005AC

Cincinnati

Contract Period: Option 1

1005AD

Columbus

Contract Period: Option 1

1005AE

Cleveland

Contract Period: Option 1

NSP (Not Separately Priced)

Contract Period: Option 1

1006AA

Chillicothe

Contract Period: Option 1

1006AB

Dayton

Contract Period: Option 1

1006AC

Cincinnati

Contract Period: Option 1

1006AD

Columbus

Contract Period: Option 1

1006AE

Cleveland

Contract Period: Option 1

NSP (Not Separately Priced)

Contract Period: Option 1

1007AA

Chillicothe

Contract Period: Option 1

1007AB

Dayton

Contract Period: Option 1

1007AC

Cincinnati

Contract Period: Option 1

1007AD

Columbus

Contract Period: Option 1

1007AE

Cleveland

Contract Period: Option 1

NSP (Not Separately Priced)

Contract Period: Option 2

2001AA

Chillicothe

Contract Period: Option 2

2001AB

Dayton

Contract Period: Option 2

2001AC

Cincinnati

Contract Period: Option 2

2001AD

Columbus

Contract Period: Option 2

2001AE

Cleveland

Contract Period: Option 2

NSP (Not Separately Priced)

Contract Period: Option 2

2002AA

Chillicothe

Contract Period: Option 2

2002AB

Dayton Assistive Technology Professional (ATP) Deliveries Contract Period: Option 2

2002AC

Cincinnati Assistive Technology Professional (ATP) Deliveries Contract Period: Option 2

2002AD

Columbus

Contract Period: Option 2

2002AE

Cleveland

Contract Period: Option 2

NSP (Not Separately Priced)

Contract Period: Option 2

2003AA

Chillicothe

Contract Period: Option 2

2003AB

Dayton

Contract Period: Option 2

2003AC

Cincinnati

Contract Period: Option 2

2003AD

Columbus

Contract Period: Option 2

2003AE

Cleveland

Contract Period: Option 2

NSP (Not Separately Priced)

Contract Period: Option 2

2004AA

Chillicothe

Contract Period: Option 2

2004AB

Dayton

Contract Period: Option 2

2004AC

Cincinnati

Contract Period: Option 2

2004AD

Columbus

Contract Period: Option 2

2004AE

Cleveland

Contract Period: Option 2

NSP (Not Separately Priced)

Contract Period: Option 2

2005AA

Chillicothe

Contract Period: Option 2

2005AB

Dayton

Contract Period: Option 2

2005AC

Cincinnati

Contract Period: Option 2

2005AD

Columbus

Contract Period: Option 2

2005AE

Cleveland

Contract Period: Option 2

NSP (Not Separately Priced)

Contract Period: Option 2

2006AA

Chillicothe

Contract Period: Option 2

2006AB

Dayton

Contract Period: Option 2

2006AC

Cincinnati

Contract Period: Option 2

2006AD

Columbus

Contract Period: Option 2

2006AE

Cleveland

Contract Period: Option 2

NSP (Not Separately Priced)

Contract Period: Option 2

2007AA

Chillicothe

Contract Period: Option 2

2007AB

Dayton

Contract Period: Option 2

2007AC

Cincinnati

Contract Period: Option 2

2007AD

Columbus

Contract Period: Option 2

2007AE

Cleveland

Contract Period: Option 2

NSP (Not Separately Priced)

Contract Period: Option 3

3001AA

Chillicothe

Contract Period: Option 3

3001AB

Dayton

Contract Period: Option 3

3001AC

Cincinnati

Contract Period: Option 3

3001AD

Columbus

Contract Period: Option 3

3001AE

Cleveland

Contract Period: Option 3

NSP (Not Separately Priced)

Contract Period: Option 3

3002AA

Chillicothe

Contract Period: Option 3

3002AB

Dayton Assistive Technology Professional (ATP) Deliveries Contract Period: Option 3

3002AC

Cincinnati Assistive Technology Professional (ATP) Deliveries Contract Period: Option 3

3002AD

Columbus

Contract Period: Option 3

3002AE

Cleveland

Contract Period: Option 3

NSP (Not Separately Priced)

Contract Period: Option 3

3003AA

Chillicothe

Contract Period: Option 3

3003AB

Dayton

Contract Period: Option 3

3003AC

Cincinnati

Contract Period: Option 3

3003AD

Columbus

Contract Period: Option 3

3003AE

Cleveland

Contract Period: Option 3

NSP (Not Separately Priced)

Contract Period: Option 3

3004AA

Chillicothe

Contract Period: Option 3

3004AB

Dayton

Contract Period: Option 3

3004AC

Cincinnati

Contract Period: Option 3

3004AD

Columbus

Contract Period: Option 3

3004AE

Cleveland

Contract Period: Option 3

NSP (Not Separately Priced)

Contract Period: Option 3

3005AA

Chillicothe

Contract Period: Option 3

3005AB

Dayton

Contract Period: Option 3

3005AC

Cincinnati

Contract Period: Option 3

3005AD

Columbus

Contract Period: Option 3

3005AE

Cleveland

Contract Period: Option 3

NSP (Not Separately Priced)

Contract Period: Option 3

3006AA

Chillicothe

Contract Period: Option 3

3006AB

Dayton

Contract Period: Option 3

3006AC

Cincinnati

Contract Period: Option 3

3006AD

Columbus

Contract Period: Option 3

3006AE

Cleveland

Contract Period: Option 3

NSP (Not Separately Priced)

Contract Period: Option 3

3007AA

Chillicothe

Contract Period: Option 3

3007AB

Dayton

Contract Period: Option 3

3007AC

Cincinnati

Contract Period: Option 3

3007AD

Columbus

Contract Period: Option 3

3007AE

Cleveland

Contract Period: Option 3

NSP (Not Separately Priced)

Contract Period: Option 4

4001AA

Chillicothe

Contract Period: Option 4

4001AB

Dayton

Contract Period: Option 4

4001AC

Cincinnati

Contract Period: Option 4

4001AD

Columbus

Contract Period: Option 4

4001AE

Cleveland

Contract Period: Option 4

NSP (Not Separately Priced)

Contract Period: Option 4

4002AA

Chillicothe

Contract Period: Option 4

4002AB

Dayton Assistive Technology Professional (ATP) Deliveries Contract Period: Option 4

4002AC

Cincinnati Assistive Technology Professional (ATP) Deliveries Contract Period: Option 4

4002AD

Columbus

Contract Period: Option 4

4002AE

Cleveland

Contract Period: Option 4

NSP (Not Separately Priced)

Contract Period: Option 4

4003AA

Chillicothe

Contract Period: Option 4

4003AB

Dayton

Contract Period: Option 4

4003AC

Cincinnati

Contract Period: Option 4

4003AD

Columbus

Contract Period: Option 4

4003AE

Cleveland

Contract Period: Option 4

NSP (Not Separately Priced)

Contract Period: Option 4

4004AA

Chillicothe

Contract Period: Option 4

4004AB

Dayton

Contract Period: Option 4

4004AC

Cincinnati

Contract Period: Option 4

4004AD

Columbus

Contract Period: Option 4

4004AE

Cleveland

Contract Period: Option 4

NSP (Not Separately Priced)

Contract Period: Option 4

4005AA

Chillicothe

Contract Period: Option 4

4005AB

Dayton

Contract Period: Option 4

4005AC

Cincinnati

Contract Period: Option 4

4005AD

Columbus

Contract Period: Option 4

4005AE

Cleveland

Contract Period: Option 4

NSP (Not Separately Priced)

Contract Period: Option 4

4006AA

Chillicothe

Contract Period: Option 4

4006AB

Dayton

Contract Period: Option 4

4006AC

Cincinnati

Contract Period: Option 4

4006AD

Columbus

Contract Period: Option 4

4006AE

Cleveland

Contract Period: Option 4

NSP (Not Separately Priced)

Contract Period: Option 4

4007AA

Chillicothe Emergency Repair (to be used in conjunction with CLINS 4-6) Contract Period: Option 4

4007AB

Dayton

Contract Period: Option 4

4007AC

Cincinnati

Contract Period: Option 4

4007AD

Columbus

Contract Period: Option 4

4007AE

Cleveland

Contract Period: Option 4

CONTINUATION PAGE

1. Prior Question - JB Units - Job “JB” Units are listed for each item number. It is our understanding that in the current contract, a Repair line item included a “Trip Fee” and an “Hourly Rate.” How are trip fees/travel time and labor to be reimbursed on this contract?

Prior Answer - Proposed pricing should include the estimated trip fee/travel time and hourly rate for the job, the line-item pricing will be fix price per job.

3/2/23- Please verify, our job rate for repair should reflect what our cost for multiple trips/travel time and labor, see below. Why must we get permission for a second trip as stated below if multiple trips are included in the job rate?

Current Response

3.5.5 The VA will place an order to initiate the evaluation and repair of equipment. This order will be inclusive of all labor related to the repair, including, but not limited to, travel time, repair time, and multiple trips. When possible, repair or replacement of items shall be done on the initial visit. If more than one trip is required, the contractor shall provide to the COR or designee written documentation as to the rationale of any additional trips, and the local area COR or designee will approve the additional trips, if warranted. Additional trips will be billed in 15-minute increments.

3.5.5 The VA will place an order to initiate the evaluation and repair of equipment. This order will be inclusive of all labor related to the repair, including, but not limited to, travel time, repair time, and multiple trips. When possible, repair or replacement of items shall be done on initial visit. If more than one (1) trip is required, the contractor shall provide written documentation as the rational of such trips to the local area COR or designee, and the local area COR or designee will approve if warranted. Repairs will be billed as a level 1, 2 or 3 repair based on the estimated level of complexity and resources required for completion of the repair.

The purchase order will allow for additional authorized job without the requirement for a new/additional PO. Vendors will be compensated based on the number of job/s and repair level rate required to complete the repair.

CLIN 0001 Standard Delivery CLIN 0002 ATP Deliveries CLIN 0003 Emergency Repair/Delivery Upcharge (to be used in conjunction with CLIN1 or CLIN2) CLIN 0004 Level 1 Repair- Simple repairs that routinely take under 1 hour to complete.

CLIN 0005 Level 2 Repair- Moderately Complex repairs that routinely take under 2 hours to complete.

CLIN 0006 Level 3 Repair- Highly Complex repairs that routinely take greater than 2 hours to complete.

CLIN 0007 Emergency Repair Upcharge in conjunction with CLINS 4-6

3/2/23-The bid is based on a flat fee per job, how are we to determine a rate based on time (15-minute increments)? The only way to create a 15-minute increment price is if the initial rate is an hourly rate.

Current Response Repairs will be billed in accordance with the CLINs and the service repair level identified to complete the repair.

2. Prior Question - Emergency Deliveries – There does not appear to be an Emergency Delivery line item. How are Emergency Deliveries going to be reimbursed since they often entail after hours care, overtime, etc. and are not a “standard delivery”?

Prior Answer - CLIN 0004 and subsequent option years line items shall encompass delivery, set-up, and patient education of standard and high-end specialty DME as well as Repairs.

3/2/23- Please clarify, this response infers that we are to create an emergency job which would be all inclusive of travel time, labor, etc. We believe that CLIN 0004 should be a line item charge that should be billed in addition to CLIN 1, 2, or 3 when an emergency arises.

(Scenario) We receive an emergency High End Specialty repair. Our understanding of the response above, we would bill one line item CLIN 0004 which is all inclusive. According to the current contract this scenario would be billed on two different line items, the emergency hourly rate and the High End Specialty Trip/Job rate.

Current Response Emergency deliveries will include CLIN 0003, emergency delivery, in addition to CLIN 0001, standard delivery fee.

3. Prior Question - Additionally, Section 3.5.3 indicates that parts for repairs are to be billed separately. Are you stating that labor and trip fees be billed separate from parts? Please explain in more detail.

Prior Answer - Proposed pricing should include the estimated trip fee/travel time and hourly rate for the job, the line item pricing will be fix price per job.

3/2/23- Please clarify, Section 3.5.3 indicates that parts for repairs are to be billed separately. Will a separate purchase order be issued for parts outside of the job purchase order? Meaning we will have two purchase orders for every repair that requires parts to complete the job?

Current Response Parts are separate from this requirement. Parts must be submitted for approval by the COR and will be acquired as it is deemed appropriate by the COR.

4. Section 3.5.5 states that additional trips will be billed in 15 minute increments. What is the 15 minute increment be based on? Are you stating that Drive Time and/or Labor should be billed in 15 minute increments? ( or is this meant for labor & the second/return trip is being funded by the “JB”amount)?

Current Response Repairs will be billed as a level 1, 2 or 3 repair based on the estimated level of complexity and resources required for completion of the repair. See revised paragraph 3.5.5 and the new schedule of line items. 15 minutes increments has also been removed.

5. Could you give me some direction on what equipment supplies you will be needing for the state of Ohio? I also understand that you will be needing these supplies contained in a specific storage area and maintaining, is that correct?

All DME will be government owned equipment.

6. Please clarify the requirement in the solicitation document 36C25023R0032, specifically regarding Factor 3 part g (page 70), which is related to Signed Attachments located within Section D.

Current Response Only the documents that require a signature, the QASP and Past Performance Questionnaire.

7. Please clarify whether the contractor is required to sign and attach each document in the list of Section D, or whether we can submit a signed statement that includes the list from Section D.

Current Response The required documents must be signed. ( QASP and Past Performance Questionnaires )

8. The solicitation, QAs posted 02/28/23 state that Factor 4 (Veteran’s Preference) is to be included in Part 2. According to QAs, subcontractor names are to be redacted in Part 2. Factor 4 states the following:

“Non-SDVOSBs/VOSBs: To receive partial consideration (PC) under this evaluation factor, the offeror must state in its proposal the names of the SDVOSBs and/or VOSBs with whom it intends to subcontract….”

Please address this discrepancy?

Current Response Redacted and unredacted are necessary. The redacted versions are necessary for fair evaluations. If you are in doubt submit a redacted and unredacted version. The redactions are to ensure a fair process.

See attached document: P09- PWS (FINAL).