36C25023Q1188 0003.docx
DOCX document 24 KB Posted
- Solicitation number
- 36C25023Q1188
About this file
This is an amendment to a previous combined solicitation for laundry services at the Cincinnati VA Medical Center Fisher House. The Department of Veterans Affairs is seeking laundry services for bed linens and bath linens, including items such as sheets, towels, and comforters. Estimated annual quantities are provided for the base period and four option years. Offerors should submit pricing for all contract line item numbers on the attached revised price schedule by the response date of October 6, 2023 at 1:30 PM Eastern Time. The total minimum guaranteed amount is $10,000 for the initial fiscal year and the maximum total contract value is $249,000 over the five-year period. The amendment provides answers to industry questions and a revised price schedule with updated language regarding task order minimums and maximums.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C25023Q1188 0005.docx | DOCX document | |
| 36C25023Q1188 0004.docx | DOCX document | |
| 36C25023Q1188 0002.docx | DOCX document | |
| Price-Cost Schedule - 23Q1188 - V2.xlsx | XLSX spreadsheet | |
| 36C25023Q1188 0001.docx | DOCX document | |
| 36C25023Q1188.docx | DOCX document | |
| Cost Price Schedule - 23Q1188.xlsx | XLSX spreadsheet |
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Text version
Amendment to a Previous Combined Solicitation
Amendment to a Previous Combined Solicitation
| SUBJECT* |
| Laundry Services - Cincinnati VA Medical Center, Fisher House |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 45409-1337 |
| SOLICITATION NUMBER* |
| 36C25023Q1188 |
| RESPONSE DATE/TIME/ZONE |
| 10-06-2023 13:30 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SBA |
| PRODUCT SERVICE CODE* |
| S209 |
| NAICS CODE* |
| 812332 |
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs Network Contracting Office (NCO-10) 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337
POINT OF CONTACT*
Contract Specialist Josh Kovar Joshua.Kovar@VA.gov
All Questions shall be emailed to POC above
PLACE OF PERFORMANCE
| ADDRESS |
| US Department of Veterans Affairs |
Cincinnati VA Medical Center
Cincinnati VA Fisher House
3200 Vine St
Cincinnati OH
| POSTAL CODE |
| 45220-2637 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
The purpose of this solicitation amendment is to provide answers to questions posed by industry and to provide an Price-Cost Schedule with revised IDIQ language..
1. I wanted to get some clarification on the pricing sheet and the Item Information award totals that were disclosed. It is stated "Task order minimum is $10,000.00. The base period contract maximum is $40,000.00 and the contract maximum for each possible option year is $40,000.00. The total contract maximum, base and all possible option years included, is $249,000.00." This would make the total contract price $200,000 vice $249,000. Also, with the quantities of laundered items significantly increasing during the option years we're finding it very hard to stay under the $40,000 threshold per year. I just wanted to clarify that this information posted was accurate.
Answer to Question 1:
The minimum and maximum language will not be applicable to Task orders.
The language is hereby revised to state “The guaranteed minimum only applies to the Federal Government Fiscal Year in which the contract is awarded. The total minimum amount, or guaranteed minimum of this contract is $10,000.00. The minimum guaranteed amount shall be expended in the initial fiscal year in which this contract is awarded. The maximum total value of the contract, inclusive of the base year and all options exercised, shall not exceed $249,000.00. Individual task orders shall be funded annually. The Contracting Officer is the only authorized individual that can place annual task orders against this contract for the estimated amount of services for the specific timeframe, and the task orders shall be issued to the contractor. Offerors shall offer pricing for the entire estimated quantity for each CLIN.”
Please see REVISED – Price Cost Schedule – 9-21-23 for updated language below.
2. I do not see a quantity for the following items on the price schedule.
Shower Curtains – Internally Cleaned Mattress protectors all sizes – Internally Cleaned Pillow protectors – Internally Cleaned Blankets all sizes – Internally Cleaned Duvet covers all sizes – Do not use at this facility.
Comforters all sizes – Comforters are on the schedule (Queen and Twin) CLIN/SLIN X001AB, and X001AF are for comforters (Queen and Twin).
Pillow shams – Do not use at this facility.
Not sure if they are laundering these in house?
Please see Question #2 answers in red.
3. Repairs or zipper replacement, is that something the vender is interested in and should be included in the bid? – We have no use for Zipper Replacements, Please see below regarding repairs.
Per the PWS “The contractor shall be fully responsible for any repairs and all damage to VA property, which results from the activities, negligence, or carelessness of its employees or subcontractors. All damages shall be immediately brought to the attention of the COR by the end of the workday of occurrences. If damage is not discovered on the day the work is performed, it shall be repaired within 72 hours of notification of the contractor by the VA.
In addition, Per the PWS. Unserviceable and non-repairable articles no longer usable for the purpose intended shall be returned by the contractor to the Fisher House Manager in a separately marked bundle, prior to mending or patching, for directions and approval.
ITEM INFORMATION
The guaranteed minimum only applies to the Federal Government Fiscal Year in which the contract is awarded. The total minimum amount, or guaranteed minimum of this contract is $10,000.00. The minimum guaranteed amount shall be expended in the initial fiscal year in which this contract is awarded. The maximum total value of the contract, inclusive of the base year and all options exercised, shall not exceed $249,000.00. Individual task orders shall be funded annually. The Contracting Officer is the only authorized individual that can place annual task orders against this contract for the estimated amount of services for the specific timeframe, and the task orders shall be issued to the contractor. Offerors shall offer pricing for the entire estimated quantity for each CLIN. Task order minimums and maximums are addressed in clause 52.216-19.
All items listed below are estimated quantities (CLINS 0001AA – 0002AD) and subsequent option years (1-4).
Vendor shall invoice monthly, for ONLY actual services rendered.
DO NOT perform other than those identified, unless the ACO has issued a modification to the contract to add a CLIN for that specific action.
Contractor shall invoice for actual performance and shall indicate CLINs/SLINS on all Tungsten Network invoices.
Please fill out Cost-Price Schedule_23Q1188-V2.xls and return with your quote submission.
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
0.00
| __________________ |
| __________________ |
Cincinnati VA Medical Center Fisher House - Bed Linens Government Owned Items Contract Period: Base POP Begin: 11-01-2023 POP End: 10-31-2024
0001AA
| 360.00 |
| EA |
| __________________ |
| __________________ |
Top Coverlets - Queen Estimated Quantity, Not to Exceed, Bill for actual usage Contract Period: Base
0001AB
| 360.00 |
| EA |
| __________________ |
| __________________ |
Comforters - Queen
Contract Period: Base
0001AC
| 360.00 |
| EA |
| __________________ |
| __________________ |
Fitted Sheets - Queen
Contract Period: Base
0001AD
| 360.00 |
| EA |
| __________________ |
| __________________ |
Flat Sheets - Queen
Contract Period: Base
0001AE
| 720.00 |
| EA |
| __________________ |
| __________________ |
Pillow Cases - Queen
Contract Period: Base
0001AF
| 60.00 |
| EA |
| __________________ |
| __________________ |
Comforters - Twin
Contract Period: Base
0001AG
| 60.00 |
| EA |
| __________________ |
| __________________ |
Fitted Sheets - Twin
Contract Period: Base
0001AH
| 60.00 |
| EA |
| __________________ |
| __________________ |
Flat Sheets - Twin
Contract Period: Base
0001AJ
| 60.00 |
| EA |
| __________________ |
| __________________ |
Pillow Cases - Twin
Contract Period: Base
0.00
| __________________ |
| __________________ |
Cincinnati VA Medical Center Fisher House - Bath Linens Government Owned Items Contract Period: Base
0002AA
| 720.00 |
| EA |
| __________________ |
| __________________ |
Bath Towels
Contract Period: Base
0002AB
| 720.00 |
| EA |
| __________________ |
| __________________ |
Hand Towels Estimated Quantity, Not to Exceed, Bill for Actual Usage Contract Period: Base
0002AC
| 720.00 |
| EA |
| __________________ |
| __________________ |
Wash Towels
Contract Period: Base
0002AD
| 360.00 |
| EA |
| __________________ |
| __________________ |
Bath Mats
Contract Period: Base
0.00
| __________________ |
| __________________ |
Cincinnati VA Medical Center
Government Owned Items Contract Period: Option 1 POP Begin: 11-01-2024 POP End: 10-31-2025
1001AA
| 600.00 |
| EA |
| __________________ |
| __________________ |
Top Coverlets - Queen
Contract Period: Option 1
1001AB
| 600.00 |
| EA |
| __________________ |
| __________________ |
Comforters - Queen
Contract Period: Option 1
1001AC
| 600.00 |
| EA |
| __________________ |
| __________________ |
Fitted Sheets - Queen
Contract Period: Option 1
1001AD
| 600.00 |
| EA |
| __________________ |
| __________________ |
Flat Sheets - Queen
Contract Period: Option 1
1001AE
| 1,200.00 |
| EA |
| __________________ |
| __________________ |
Pillow Cases - Queen
Contract Period: Option 1
1001AF
| 60.00 |
| EA |
| __________________ |
| __________________ |
Comforters - Twin
Contract Period: Option 1
1001AG
| 60.00 |
| EA |
| __________________ |
| __________________ |
Fitted Sheets - Twin
Contract Period: Option 1
1001AH
| 60.00 |
| EA |
| __________________ |
| __________________ |
Flat Sheets - Twin
Contract Period: Option 1
1001AJ
| 60.00 |
| EA |
| __________________ |
| __________________ |
Pillow Cases - Twin
Contract Period: Option 1
0.00
| __________________ |
| __________________ |
Cincinnati VA Medical Center
Government Owned Items Contract Period: Option 1
1002AA
| 1,200.00 |
| EA |
| __________________ |
| __________________ |
Bath Towels
Contract Period: Option 1
1002AB
| 1,200.00 |
| EA |
| __________________ |
| __________________ |
Hand Towels
Contract Period: Option 1
1002AC
| 1,200.00 |
| EA |
| __________________ |
| __________________ |
Wash Towels
Contract Period: Option 1
1002AD
| 600.00 |
| EA |
| __________________ |
| __________________ |
Bath Mats
Contract Period: Option 1
0.00
| __________________ |
| __________________ |
Cincinnati VA Medical Center
Government Owned Items Contract Period: Option 2 POP Begin: 11-01-2025 POP End: 10-31-2026
2001AA
| 900.00 |
| EA |
| __________________ |
| __________________ |
Top Coverlets - Queen
Contract Period: Option 2
2001AB
| 900.00 |
| EA |
| __________________ |
| __________________ |
Comforters - Queen
Contract Period: Option 2
2001AC
| 900.00 |
| EA |
| __________________ |
| __________________ |
Fitted Sheets - Queen
Contract Period: Option 2
2001AD
| 900.00 |
| EA |
| __________________ |
| __________________ |
Flat Sheets - Queen
Contract Period: Option 2
2001AE
| 1,800.00 |
| EA |
| __________________ |
| __________________ |
Pillow Cases - Queen
Contract Period: Option 2
2001AF
| 60.00 |
| EA |
| __________________ |
| __________________ |
Comforters - Twin
Contract Period: Option 2
2001AG
| 60.00 |
| EA |
| __________________ |
| __________________ |
Fitted Sheets - Twin
Contract Period: Option 2
2001AH
| 60.00 |
| EA |
| __________________ |
| __________________ |
Flat Sheets - Twin
Contract Period: Option 2
2001AJ
| 60.00 |
| EA |
| __________________ |
| __________________ |
Pillow Cases - Twin
Contract Period: Option 2
0.00
| __________________ |
| __________________ |
Cincinnati VA Medical Center
Government Owned Items Contract Period: Option 2
2002AA
| 1,800.00 |
| EA |
| __________________ |
| __________________ |
Bath Towels
Contract Period: Option 2
2002AB
| 1,800.00 |
| EA |
| __________________ |
| __________________ |
Hand Towels
Contract Period: Option 2
2002AC
| 1,800.00 |
| EA |
| __________________ |
| __________________ |
Wash Towels
Contract Period: Option 2
2002AD
| 900.00 |
| EA |
| __________________ |
| __________________ |
Bath Mats
Contract Period: Option 2
0.00
| __________________ |
| __________________ |
Cincinnati VA Medical Center
Government Owned Items Contract Period: Option 3 POP Begin: 11-01-2026 POP End: 10-31-2027
3001AA
| 900.00 |
| EA |
| __________________ |
| __________________ |
Top Coverlets - Queen
Contract Period: Option 3
3001AB
| 900.00 |
| EA |
| __________________ |
| __________________ |
Comforters - Queen
Contract Period: Option 3
3001AC
| 900.00 |
| EA |
| __________________ |
| __________________ |
Fitted Sheets - Queen
Contract Period: Option 3
3001AD
| 900.00 |
| EA |
| __________________ |
| __________________ |
Flat Sheets - Queen
Contract Period: Option 3
3001AE
| 1,800.00 |
| EA |
| __________________ |
| __________________ |
Pillow Cases - Queen
Contract Period: Option 3
3001AF
| 60.00 |
| EA |
| __________________ |
| __________________ |
Comforters - Twin
Contract Period: Option 3
3001AG
| 60.00 |
| EA |
| __________________ |
| __________________ |
Fitted Sheets - Twin
Contract Period: Option 3
3001AH
| 60.00 |
| EA |
| __________________ |
| __________________ |
Flat Sheets - Twin
Contract Period: Option 3
3001AJ
| 60.00 |
| EA |
| __________________ |
| __________________ |
Pillow Cases - Twin
Contract Period: Option 3
0.00
| __________________ |
| __________________ |
Cincinnati VA Medical Center
Government Owned Items Contract Period: Option 3
3002AA
| 1,800.00 |
| EA |
| __________________ |
| __________________ |
Bath Towels
Contract Period: Option 3
3002AB
| 1,800.00 |
| EA |
| __________________ |
| __________________ |
Hand Towels
Contract Period: Option 3
3002AC
| 1,800.00 |
| EA |
| __________________ |
| __________________ |
Wash Towels
Contract Period: Option 3
3002AD
| 900.00 |
| EA |
| __________________ |
| __________________ |
Bath Mats
Contract Period: Option 3
0.00
| __________________ |
| __________________ |
Cincinnati VA Medical Center
Government Owned Items Contract Period: Option 3
4001AA
| 1,000.00 |
| EA |
| __________________ |
| __________________ |
Top Coverlets - Queen
Contract Period: Option 3
4001AB
| 1,000.00 |
| EA |
| __________________ |
| __________________ |
Comforters - Queen
Contract Period: Option 4 POP Begin: 11-01-2027 POP End: 10-31-2028
4001AC
| 1,000.00 |
| EA |
| __________________ |
| __________________ |
Fitted Sheets - Queen
Contract Period: Option 4
4001AD
| 1,000.00 |
| EA |
| __________________ |
| __________________ |
Flat Sheets - Queen
Contract Period: Option 4
4001AE
| 2,000.00 |
| EA |
| __________________ |
| __________________ |
Pillow Cases - Queen
Contract Period: Option 4
4001AF
| 60.00 |
| EA |
| __________________ |
| __________________ |
Comforters - Twin
Contract Period: Option 4
4001AG
| 60.00 |
| EA |
| __________________ |
| __________________ |
Fitted Sheets - Twin
Contract Period: Option 4
4001AH
| 60.00 |
| EA |
| __________________ |
| __________________ |
Flat Sheets - Twin
Contract Period: Option 4
4001AJ
| 60.00 |
| EA |
| __________________ |
| __________________ |
Pillow Cases - Twin
Contract Period: Option 4
0.00
| __________________ |
| __________________ |
Cincinnati VA Medical Center
Government Owned Items Contract Period: Option 4
4002AA
| 2,000.00 |
| EA |
| __________________ |
| __________________ |
Bath Towels
Contract Period: Option 4
4002AB
| 2,000.00 |
| EA |
| __________________ |
| __________________ |
Hand Towels
Contract Period: Option 4
4002AC
| 2,000.00 |
| EA |
| __________________ |
| __________________ |
Wash Towels
Contract Period: Option 4
4002AD
| 1,000.00 |
| EA |
| __________________ |
| __________________ |
Bath Mats
Contract Period: Option 4
| GRAND TOTAL |
| Please fill out Cost-Price Schedule_23Q1188.V2xls and return with your quote submission. |
| *= Required Field |
| Amendment to a Previous Combined Solicitation |
Page 1 of
Amendment to a Previous Combined Solicitation
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