36C25023Q0920 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 09/02/2023 36C250 Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105 Y Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105 To all Offerors/Bidders

36C25023Q0920 08-21-2023

X X X 3:00 PM EST, September 7, 2023 See CONTINUATION Page X The purpose of this amendment to solicitation 36C25023Q0920 is for the following.

1. To answer questions submitted to the Contracting Officer. See Paragraph A.2. No more questions will be accepted as publishing of this amendment.

2. To extend turn in of the solicitation. New time and date for all offers due is 3:00 PM EST, September 7, 2023.

3. Publish updated Price/Cost Schedul

e. See paragraph A.1.

. Publish updated Statement of Work correcting months to Specification #2 within the Frequency of Services.

Christopher D. Gundy Contracting Officer

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

52.00

WK

Specification #1 of SOW: Entrance and Garage door entrance cleaning shall be done weekly after normal business hours for the facility. This includes the interior of all garage entrances within the Blue and Red building garages from the lower levels up to level 5; the breezeways; lobby glass; glass block and glass in the bank and Starbucks walls, surrounding the canteen store, the cafeteria entrance, door and internal and external window wall glass, glass doors at all of the entrances and side entrances in the yellow, red and blue buildings. Yellow, Blue, and Red building Interior public side atrium glass on all floors looking out to the atrium. Interior round glass in garage. (52 cleanings annually) Contract Period: Base POP Begin: 09-15-2023 POP End: 09-14-2024 PRINCIPAL NAICS CODE: 561720 - Janitorial Services PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

2.00

JB

Specification #2 of SOW: Internal and Exterior Windows within the Atrium Skylight Cleaning shall be completed in October and April during the period of performance. (2 cleanings annually)

POP Begin: 09-15-2023 POP End: 09-14-2024

4.00

Specification #3 from SOW: Interior and exterior Atrium Windows shall be cleaned quarterly during the following months: August, November, February, and May (4 annually)

POP Begin: 09-15-2023 POP End: 09-14-2024 PRINCIPAL NAICS CODE: 561720 - Janitorial Services

LOCAL STOCK NUMBER: spec 3

Specification #4 of SOW: Glass chapel shall be cleaned semi-annually once November before the Thanksgiving Holiday and once in February (2 annually)

POP Begin: 09-15-2023 POP End: 09-14-2024

Specification #5 of SOW: Interior building rooftops shall be cleaned on a semiannual basis in November and February during period of performance (2 annually)

POP Begin: 09-15-2023 POP End: 09-14-2024

Specification #6 of SOW: All exterior glass including the garage tower glass in red and blue garage shall be cleaned two times per year, November, and May of each year.

Contract Period: Option 5 POP Begin: 09-15-2023 POP End: 09-14-2024 LOCAL STOCK NUMBER: spec 6

Specification #1 of SOW: Entrance and Garage door entrance cleaning shall be done weekly after normal business hours for the facility. This includes the interior of all garage entrances within the Blue and Red building garages from the lower levels up to level 5; the breezeways; lobby glass; glass block and glass in the bank and Starbucks walls, surrounding the canteen store, the cafeteria entrance, door and internal and external window wall glass, glass doors at all of the entrances and side entrances in the yellow, red and blue buildings. Yellow, Blue, and Red building Interior public side atrium glass on all floors looking out to the atrium. Interior round glass in garage. (52 cleanings annually) Contract Period: Option 1 POP Begin: 09-15-2024 POP End: 09-14-2025

Specification #2 of SOW: Internal and Exterior Windows within the Atrium Skylight Cleaning shall be completed in October and April during the period of performance. (2 cleanings annually)

POP Begin: 09-15-2024 POP End: 09-14-2025

Specification #3 from SOW: Interior and exterior Atrium Windows shall be cleaned quarterly during the following months: August, November, February, and May (4 annually)

POP Begin: 09-15-2024 POP End: 09-14-2025

Specification #4 of SOW: Glass chapel shall be cleaned semi-annually once November before the Thanksgiving Holiday and once in February (2 annually)

POP Begin: 09-15-2024 POP End: 09-14-2025

Specification #5 of SOW: Interior building rooftops shall be cleaned on a semiannual basis in November and February during period of performance (2 annually)

POP Begin: 09-15-2024 POP End: 09-14-2025

Specification #6 of SOW: All exterior glass including the garage tower glass in red and blue garage shall be cleaned two times per year, November, and May of each year.

POP Begin: 09-15-2024 POP End: 09-14-2025

Specification #1 of SOW: Entrance and Garage door entrance cleaning shall be done weekly after normal business hours for the facility. This includes the interior of all garage entrances within the Blue and Red building garages from the lower levels up to level 5; the breezeways; lobby glass; glass block and glass in the bank and Starbucks walls, surrounding the canteen store, the cafeteria entrance, door and internal and external window wall glass, glass doors at all of the entrances and side entrances in the yellow, red and blue buildings. Yellow, Blue, and Red building Interior public side atrium glass on all floors looking out to the atrium. Interior round glass in garage. (52 cleanings annually) Contract Period: Option 2 POP Begin: 09-15-2025 POP End: 09-14-2026

Specification #2 of SOW: Internal and Exterior Windows within the Atrium Skylight Cleaning shall be completed in October and April during the period of performance. (2 cleanings annually)

POP Begin: 09-15-2025 POP End: 09-14-2026

Specification #3 from SOW: Interior and exterior Atrium Windows shall be cleaned quarterly during the following months: August, November, February, and May (4 annually)

POP Begin: 09-15-2025 POP End: 09-14-2026

Specification #4 of SOW: Glass chapel shall be cleaned semi-annually once November before the Thanksgiving Holiday and once in February (2 annually)

POP Begin: 09-15-2025 POP End: 09-14-2026

Specification #5 of SOW: Interior building rooftops shall be cleaned on a semiannual basis in November and February during period of performance (2 annually)

POP Begin: 09-15-2025 POP End: 09-14-2026

Specification #6 of SOW: All exterior glass including the garage tower glass in red and blue garage shall be cleaned two times per year, November, and May of each year.

POP Begin: 09-15-2025 POP End: 09-14-2026

Specification #1 of SOW: Entrance and Garage door entrance cleaning shall be done weekly after normal business hours for the facility. This includes the interior of all garage entrances within the Blue and Red building garages from the lower levels up to level 5; the breezeways; lobby glass; glass block and glass in the bank and Starbucks walls, surrounding the canteen store, the cafeteria entrance, door and internal and external window wall glass, glass doors at all of the entrances and side entrances in the yellow, red and blue buildings. Yellow, Blue, and Red building Interior public side atrium glass on all floors looking out to the atrium. Interior round glass in garage. (52 cleanings annually) Contract Period: Option 3 POP Begin: 09-15-2026 POP End: 09-14-2027

PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial

Specification #2 of SOW: Internal and Exterior Windows within the Atrium Skylight Cleaning shall be completed in October and April during the period of performance. (2 cleanings annually)

POP Begin: 09-15-2026 POP End: 09-14-2027

Specification #3 from SOW: Interior and exterior Atrium Windows shall be cleaned quarterly during the following months: August, November, February, and May (4 annually)

POP Begin: 09-15-2026 POP End: 09-14-2027

Specification #4 of SOW: Glass chapel shall be cleaned semi-annually once November before the Thanksgiving Holiday and once in February (2 annually)

POP Begin: 09-15-2026 POP End: 09-14-2027

Specification #5 of SOW: Interior building rooftops shall be cleaned on a semiannual basis in November and February during period of performance (2 annually)

POP Begin: 09-15-2026 POP End: 09-14-2027

Specification #6 of SOW: All exterior glass including the garage tower glass in red and blue garage shall be cleaned two times per year, November, and May of each year.

Contract Period: Option 6 POP Begin: 09-15-2026 POP End: 09-14-2027

Specification #1 of SOW: Entrance and Garage door entrance cleaning shall be done weekly after normal business hours for the facility. This includes the interior of all garage entrances within the Blue and Red building garages from the lower levels up to level 5; the breezeways; lobby glass; glass block and glass in the bank and Starbucks walls, surrounding the canteen store, the cafeteria entrance, door and internal and external window wall glass, glass doors at all of the entrances and side entrances in the yellow, red and blue buildings. Yellow, Blue, and Red building Interior public side atrium glass on all floors looking out to the atrium. Interior round glass in garage. (52 cleanings annually) Contract Period: Option 4 POP Begin: 09-15-2027 POP End: 09-14-2028

Specification #2 of SOW: Internal and Exterior Windows within the Atrium Skylight Cleaning shall be completed in October and April during the period of performance. (2 cleanings annually)

POP Begin:

POP End:

Specification #3 from SOW: Interior and exterior Atrium Windows shall be cleaned quarterly during the following months: August, November, February, and May (4 annually)

POP Begin: 09-15-2027 POP End: 09-14-2028

Specification #4 of SOW: Glass chapel shall be cleaned semi-annually once November before the Thanksgiving Holiday and once in February (2 annually)

POP Begin: 09-15-2027 POP End: 09-14-2028

Specification #5 of SOW: Interior building rooftops shall be cleaned on a semiannual basis in November and February during period of performance (2 annually)

POP Begin: 09-15-2027 POP End: 09-14-2028

Specification #6 of SOW: All exterior glass including the garage tower glass in red and blue garage shall be cleaned two times per year, November, and May of each year.

POP Begin: 09-15-2027 POP End: 09-14-2028

GRAND TOTAL

A.2 QUESTIONS AND ANSWERS

Question 1: What is the date for questions to be submitted and date for bids to be due?

Answer: Questions to be submitted are now closed as of SEP 2, 2023. Responses due is extended to 3:00 PM EST Thursday SEP 7, 2023.

Questions 2: Pricing break down, do you want a break down, or just an annual price? In my years on other RFQ’s, a work sheet has been provided as to how the quote would be broken down.?

Answer: Use the Price/Cost Schedule under paragraph B.3.

Question 3: Can you provide any load testing information on roof top anchorages?

Answer 3: In accordance with OSHA requirements Require all façade access equipment be load-tested to satisfy OSHA requirements prior to initial use. The initial use of this equipment was in 1990 and was certified at that time under the requirements of that age. No additional testing has been conducted as it is not required by OSHA regulation.

Question 4: Are there any floor weight restrictions on atrium floors for lift usage? Is there a requirement to use plywood on floors under lift?

Answer 4: Answer. No Question 5: I have attached a photo, on the left in the photo and on lower level. Under the windows are colored panels and awning, According to RFQ spec, All exterior trim and flashing surrounding windows ( no panels), and approved sealant. Are the panels included and lower awning for washing and or sealing? Not sure what that surface is painted or otherwise?

Answer 5: The bricks are sealed. The contract doesn’t include cleaning the bricks only the windows but not allowing run off down the façade. If run off occurs, it is expected that the spillage would be cleaned up to dry without streaks.

Question 6: The dates for atrium washings, is this correct? June & October? Seems very close together (90 days?). Is this directly for Skylight glass In & Out?

Answer 6: SOW is now updated to April and October. Wording has been added that the month of cleaning may be changed to a different month at the discretion of the Contracting Officer Representative. Cleaning does inside both and out.

Question 7: Specification #3? Quarterly washing of glass surfaces looking into atrium?

Answer 7: Yes, this includes both sides of glass.

Question 8: Under the weekly, it states “interior round glass in garage”. Is this correct? Weekly? Is this all levels and all garage interior round windows/stairwells?

Answer 8: Yes. Weekly cleaning for Specification #1 of the Statement of Work.

Question 9: Page 6 Specifications, are much different than bid sheet form B.3. Specification #1 weekly require cleaning of (these items are not under description in B.3) “glass block and glass in the bank and Starbuck walls, Surrounding the canteen store, the Cafeteria entrance, door and internal and external window wall glass, glass doors at all entrances and side entrances in the yellow, red and Blue buildings. Yellow, Blue, and Red Building Interior public side atrium glass all floors looking out to the atrium. Interior round glass in garage.” The B.3 PRICE/COST SCHEDULE Item #0001 does not include the above in the description. Do we quote to Specification, or to description on B.3 form?

Answer 9: Price/Cost schedule is revised in wording to include specification number. Specification in the Statement of Work is the full wording of each specification and must be followed.

Questions 10: How does one get a lift into the atrium?

Answer 10: Through the Red blue or yellow door entrances. Contractor has must select a lift that fits through those doors; or the rear dock doors and into the service elevator. If the elevator route is used, it must be under 5000lbs and coordination with the COR is required.

A.3 STATEMENT OF WORK

WINDOW & ATRIUM CLEANING SERVICES

JOHN D. DINGELL VA MEDICAL CENTER (JDDVAMC), DETROIT, MI

The John D. Dingell VAMC Environmental Management Service has a requirement for Window Cleaning of the Main Campus building located at 4646 John R St., Detroit, Michigan 48201.

The campus building has three (3) sections; Blue, Yellow and Red.

· The Blue section has seven (7) stories of windows

· The Yellow section has five (5) stories of windows

· The Red section has five (5) stories of windows

· Between the three sections, there are approximately 556 exterior windows and 1 atrium skylight approximately 300 ft. x 50 ft. which require professional cleaning.

Each section of the building has five (5) stories of interior atrium windows.

· The first-floor entrances/exits included are the Emergency Department entrance/exit doors and windows.

· Blue building main entrance/exit and breezeway

· Blue garage has five (5) stories with rounded glass and glass doors on each level.

· Yellow section main entrance/exit has five (5) doors on the exterior wall and a full glass interior wall.

· The section includes three separate entrances/exits to the exterior of the building and an internal glass wall.

· The Red garage has five (5) stories of curved glass with glass doors on each level.

Atrium cleaning will include:

· Cleaning the glass block chapel from top to bottom for the interior and exterior

· Cleaning of the wooden roof chapel to include polishing.

· Glass roof over the Starbucks building in the atrium.

· Glass block surrounding the canteen store and glass block and glass in the bank and Starbucks building.

· Dusting and cleaning the three (3) other interior roof tops, and atrium catwalks, leaving everything free of dust, dirt, and debris

Note: the atrium has manual catwalks inside and one powered catwalk outside. There are roofing davits on the roof for window washing rigging. The highest point from floor to ceiling inside is approximately 92 feet high.

GENERAL REQUIREMENTS:

The contractor shall furnish all necessary labor, equipment, tools, and materials for cleaning all windows and glass doors within the JDDVAMC listed in these specifications. Washing of windows and glass doors shall be for both inside and outside surfaces and are expected to be left clean, free of discoloration, streaks, dust, stains, or other condition beyond the natural color of the glass. Glass is clean when all window surfaces are without streaks, film, deposits, stains and have a uniform bright appearance, without any dirt, dust, hard water stains, calcium, rust, lime scale or other deposits on glass and frames, inside and outside the facility. All glass must be streak free. Windows shall be cleaned in such a manner as to cause a minimum amount of inconvenience and/or disturbance to building occupants. Work shall be subject to inspection and approval of the Contracting Officer Representative (COR).

SCOPE OF WORK:

Glass washing shall be done with clean water and necessary equipment and supplies to remove all dirt, grease, or stains, and shall be left dry. The use of ammonia or other cleaning agents shall be allowed in solution with the water, but only such materials will be allowed that are not injurious to painted, varnished, or building surfaces. All work shall be done in a workmanlike manner. Premises in the vicinity of the work shall be left clean. Cleaning of the windows includes cleaning of the window ledges, frames, and sills. Which will be left free of dirt, debris, stains, and smudges. Windowsills, ledges, and frames shall be left clean and dry. Vendor is to clean excess cleaning solution off window ledge and sills and building surfaces.

All external and internal atrium Window cleaning shall be completed prior to moving onto the next section of the building, the contractor shall finish all glass in the building with no absences from the job unless due to weather. Exterior and Interior windows shall be completed no later than 30 days from start of the first cleaning.

All exterior aluminum trim/flashing surrounding windows and structural glass in curtain walls shall be cleaned with an approved solution, necessary to remove all dirt, grease, or stains, that is not injurious to the finish, and an approved sealant applied. No leaching or streaking will be allowed on any surfaces including surrounding painted, varnished, or other non-window surfaces.

Glass chapel shall be cleaned with a solution that does not damage the interior garden or trees in the atrium and in a way that does not cause damage to the garden areas. Small chapel roof and dome shall be cleaned and will be free of dust and debris. The small chapel roof will be polished with an approved wood polish.

FREQUENCY OF SERVICES

· Specification #1: Entrance and Garage door entrance cleaning shall be done weekly after normal business hours for the facility. This includes the interior of all garage entrances within the Blue and Red building garages from the lower levels up to level 5; the breezeways; lobby glass; glass block and glass in the bank and Starbucks walls, surrounding the canteen store, the cafeteria entrance, door and internal and external window wall glass, glass doors at all of the entrances and side entrances in the yellow, red and blue buildings. Yellow, Blue, and Red building Interior public side atrium glass on all floors looking out to the atrium. Interior round glass in garage. (52 cleanings annually)

· Specification #2: Internal and exterior window within the atrium skylight shall be cleaned in April and October of each year.

· Specification #3: Interior external Atrium Windows shall be cleaned quarterly during the following months:

· August, November, February, and May (Four cleanings annually).

· Specification #4: Glass chapel exterior and interior. Must be cleaned in April and in November before the Thanksgiving holiday(Two cleanings annually).

· Specification #5: Interior building rooftops shall be cleaned and where applicable polished on a semiannual basis in November and February of each year (Two cleanings annually).

· Specification #6: All exterior glass including the garage tower glass in red and blue garage shall be cleaned two times per year, November, and May of each year.

The Contracting Officer Representative may authorize changes to the scheduled month based on weather conditions and safety.

PERSONNELL:

· QUALIFYING EXPERIENCE REQUIREMENTS: The Company shall have experience in managing and performing a window cleaning program as described in this statement of work for at least 24 months during the past three years. This experience must have been gained as a result of the company being regularly engaged in the business of providing commercial Highrise and atrium cleaning services in the state of Michigan.

· The contractor shall ensure all employees are qualified to perform the requirements of the contract. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Contracting officer or Contracting Officer Representative (COR) as a potential threat to the health, safety, security, general well-being, or operational mission of the facility and its population.

· The ability to read, understand and discuss safety and environmental warnings are an integral part of the contract.

· All workers on-site must be able to understand, read, write, and speak English.

· The contractor shall be responsible for ensuring that all employees receive training appropriate for work in a production setting and for maintaining patient privacy PRIOR to beginning work at the JDDVAMC.

· A daily huddle shall be conducted for all company staff that work at the JDDVAMC. This huddle will cover the work promised for the day, safety and defects found. The results of these huddles will be collected and submitted to the COR at the end of each working day.

· At all times when work is being conducted the contractor shall have a site supervisor and enough safety staff to ensure safe operations. The site supervisor shall be the day to day point of contact for the COR.

SECRUITY:

The VA will conduct background investigations which are commensurate with a position’s risk or sensitivity level. Contract personnel are subject to the same investigative requirements as regular VA appointees and employees.

The level of background investigation commensurate with the required level of access is National Agency Check with Written Inquiries (NACI) which includes a check of Federal Bureau of Investigation (FBI) fingerprint files, with written inquires to former employers and supervisors, references, and schools attended by the person under investigation.

The contractor shall bear the expense of obtaining background investigations. At this time, the current estimated cost of such investigations are as follows: *Low Risk Local and State Background checks $250-$1,500.00 *The services under this contract have been rate “Low Risk Level”.

The contractor shall prescreen all personnel to ensure they have no felony convictions within the past 10 years.

If a background investigation has been completed and is still valid, the investigation must be validated by the Health Revenue Center (HRC) and accepted by the Office of Personnel Management (OPM).

New contract personnel must complete and submit the background investigation documents prior to the date of appointment or at least within fourteen (14) calendar days of appointment. If the required documentation is not received with in the stated time frame, the Administrative/Human Resources (HR) liaison and facility Information Security Officer (ISO) will be notified. The contractor, when notified of an unfavorable determination by the Government shall withdraw the employee from consideration from working under the contract.

Failure to comply with the contractor personnel security requirements may result in termination of the contract for default.

36C25023Q0920 Page 16 of 16 This requirement is for window cleaning services for the John D Dingell VA Medical Center located in Detroit, MI.

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