36C25022B0068_ Renovate Auditorium _ Room C-1202.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 64

36C25022B0068 X

08-19-2022

583-22-3-650-0044

583-22-509

36C250

Department of Veterans Affairs Network Contracting Office (NCO) 10 Dayton VA Medical Center 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409

Bid will be submitted, via email, to Calvin Courtney, at calvin.courtney@va.gov, AND Luke Turner, at luke.turner@va.gov.

Calvin L. Courtney (937) 268-6511

Renovate Auditorium & Room C-1202 - 583-22-509

**AWARD DEPENDENT UPON AVAILABILITY OF FUNDS**

The Contractor shall furnish all labor, materials, tools, equipment, permits and supervision necessary to Renovate the Auditorium and Room C-1202 at the Indianapolis VA Medical Center, 1481 W. 10th Street in Indianapolis, IN. The contractor shall install new dedicated circuits. The contractor shall provide and install all the required components for the new dedicated circuits from the panel designated by the VA to the outlets. This includes, but not limited to, panel breakers, wires, conduits, outlets, boxes and covers.

An organized pre-bid site visit is scheduled, see provision52.236-27, contained herein, for details.

This solicitation is 100% set aside for a Service Disabled Veteran Owned Small Business.

Period of Performance is 90 calendar days from issuance of the Construction Notice to Proceed.

NAICS Code 236220; Size Standard $39,500,000.00

Magnitude of Construction: Between $250,000 and $500,000.

Bids will be submitted, by electronic means only, to calvin.courtney@va.gov AND luke.turner@va.gov. Bid opening will take place at the date and time specified in block 13A via telephone using Microsoft TEAMS. The call-in number will be 1-872-701-0185, Phone Conference ID: 789 879 59#.

Only bids from VA verified SDVOSBs in the Department of Veterans Affairs, Office of Small and Disadvantaged Business Utilization Vendor Information Pages (VIP) database (https://www.vip.vetbiz.gov/) at the time of bid submission and prior to award will be eligible for award.

Joint Ventures (JV) are also subject to the same same SDVOSB, VetBiz, etc. requirements as regular SDVOSBs are.

Moreover, the prime venture partner must be the SDVOSB partner used to create the JV.

Each Bidder shall sign VAAR 852.219-77 and return with the proposal to be considered a complete/responsible proposal.

10 90

X X 52.211-10

X 10

0 14:00 EST

09-19-2022

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Bid (See Bid Schedule to Complete)

Federal Tax ID Number:

SAM UEI #:

Email Address:

583-3620162-650-854200-3223 23NRNR000

36C250

Department of Veterans Affairs Network Contracting Office (NCO) 10 Dayton VA Medical Center 3140 Governors Place Blvd. Suite 210 Kettering OH 45409-1337

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

Luke Turner

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION, ALTERATION, OR

REPAIR)– BACK

A.3 BID SCHEDULE

A.4 STATEMENT OF WORK

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS

REPRESENTATIONS AND CERTIFICATIONS

GENERAL CONDITIONS

VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

ATTACHMENTS

A.3 BID SCHEDULE

Renovate Auditorium & Room C-1202 (Indy) Project No. 583-22-509

BASE BID

ITEM I, GENERAL CONSTRUCTION:

(Base) The Contractor shall provide all necessary services (i.e., labor, materials, tools, equipment, and competent supervision) to perform all work as noted in the Statement of Work (SOW) to meet the scope objectives and requirements, and to provide the required outcome in terms of overall quality, timeliness, and documentation. The Contractor shall be responsible for obtaining and coordinating the services of all third-party subcontractors performing services on site as part of the contract to accomplish the required work included in the SOW, drawings and/or specifications.

Period of Performance: 90 calendar days from the date the Notice to Proceed (NTP) is issued.

A.4 STATEMENT OF WORK

Renovate Auditorium and C-1202 Project Number 583-22-509

General Information:

A. Introduction

Richard L. Roudebush VA Medical Center (RLR VAMC) has a requirement to Renovate the Auditorium and Room C1202 at its facility in Indianapolis, IN.

The justification for Renovating the two rooms is to accommodate the purchase of new AV equipment that will be installed in the Auditorium and Room C1202.

B. Scope

Contractor shall furnish all supervision, labor, transportation, supplies, equipment, licenses, chemicals, and materials necessary for the accomplishment of the project.

Work Requirements

A. Technical Requirements:

The Contractor shall provide all necessary services (i.e., labor, materials, tools, equipment, and competent supervision) to perform all work as noted below to meet the scope objectives and requirements, and to provide the required outcome in terms of overall quality, timeliness, and documentation. The Contractor shall be responsible for obtaining and coordinating the services of all third-party subcontractors performing services on site as part of the contract to accomplish the following:

a. The contractor shall perform in accordance with all the supplied schematic drawings and this SOW for the Auditorium and Room C1202.

b. For Electrical work, the contractor shall comply with the most up to date National Electrical Code (NEC), all other National Fire Protection Association (NFPA) codes, VA, City, County, State and Federal Codes.

c. As shown on the supplied schematic drawing, the contractor shall install some new dedicated circuits. The contractor shall provide and install all the required components for the new dedicated circuits from the panel designated by the VA to the outlets. This includes, but is not limited to, panel breakers, wires, conduits, outlets, boxes, and covers. The contractor shall determine the work needed for the electrical work during the pre-bid walkthrough, and provide any needed RFIs before submitting their bid, so they have full understanding of the requirements and deliverables.

d. Electrical SOURCE for the new Dedicated circuits:

1- Auditorium: Contractor shall install a new sub-panel in the auditorium electric room A-B016 to feed the new dedicated circuits. The new sub panel shall be fed from panel ABLNDP1 in Electrical room A-B153. The contractor shall be responsible for providing and installing all needed materials and labor for the new run from the main panel to the new sub- panel to the dedicated circuit.

2- Room C1202: New dedicated circuits in this room will get fed from Panel C1LN2 in Room C-1183. The contractor shall be responsible for providing and installing all needed materials and labor for the new run/s.

e. The contractor shall relocate an existing sprinkler head(s) in the Auditorium (stage area), as indicated on the drawings. New sprinkler heads shall be added in the Auditorium and the new sprinkler heads shall match the type and rating of the existing ones. The new sprinkler head installation shall comply with the most up to date NFPA 13, VA design manuals, Federal, State, County, and local code.

f. Contractor shall CONCEAL all exposed conduits that feed the utilities (Data, Electrical, controllers or any conduit) within each column in the auditorium. Each column shall have a smooth surface to be ready for the new finish. Contractor shall modify the ceiling grid system around the column to accommodate the required work.

g. Contractor shall paint the ramp’s handrail inside the Auditorium. Color shall be identified by the COR.

h. All utilities on the walls shall be retained and shall be reinstalled at the same exact location.

i. As indicated on the schematic drawing, the contractor shall install a new indoor outdoor slim unit (Heating and cooling) in the new media room inside the Auditorium. The outdoor unit will be installed in the patient parking garage and the location will be identified in the Pre-bid walkthrough; contractor shall install metal cage around the outdoor unit to protect it. The indoor unit shall be 4-way cassette ceiling unit, contractor shall be responsible for making sure it will fit on the ceiling properly. Contractor shall be responsible for all necessary connections which includes but not limited to Electrical, HVAC piping, and drain between the indoor and outdoor unit as well as installing the electric switch and controller for the unit.

j. The new acoustical ceiling tiles in the auditorium shall be Flush lay-in type. Storage room A-B066B was not indicated in the drawing, however contractor shall remove existing ceiling tiles and replace it with new required ceiling tiles as the rest of the Auditorium.

k. If fire alarm system is out of service for more than 4 hours, or sprinklers are disabled for more than 10 hours, contractor shall provide a fire watch to check the area every 30 minutes 24hours/7days until the system(s) are restored.

l. If ceiling tiles are out of place, Contractor shall install two heat detectors in each space, integrate them and connect them to the Fire Alarm System.

m. Contractor shall move, disconnect connect and reconnect any Fire alarm system component to accomplish the requested deliverables if necessary.

n. The contractor shall provide a two-week shutdown notice PRIOR TO working on the sprinkler system and directly after finishing work to allow the shop to drain and refill the system. Contractor shall be responsible that sprinkler system is working efficiently in the room after doing the work.

o. The work shall be completed during regular business hours which are 7:00 am to 4:30 pm, Monday through Friday, excluding Federal holidays. EXCEPT for conduits and wire pull/s in hallways as well as shutdowns shall all be done after hours to minimize operational impacts to the hospital.

p. Any Penetration through fire or smoke walls shall be Fire Stopped.

q. Auditorium shall be done prior to Room C-1202.

r. The contractor SHALL NOT perform any energized (electric) work in this project. When connecting to existing energized electric panel, the contractor shall shut down the energized panel. Before shutting down the panel, contractor shall perform inform the COR with all affected service connected to this panel. Contractor shall provide a two-week schedule in advance prior to shutting down any panel. It is understood, to minimize the impact to the services in the facility, that shutting down any energized panel may require after hours work. Prior APPROVAL by the COR for the shutdown is required, and the shutdown may take place at any time in First, Second or Third shift as decided by the COR.

s. The contactor shall provide a work schedule to the COR within seven (7) business days upon contract award. The contractor shall provide an updated schedule every week.

t. Contractor shall protect the existing floor during construction. The contractor shall cover the floor prior to starting construction. Contractor shall be responsible for any damage to the existing floor.

u. The COR shall be the primary point of contact for all project coordination.

v. The contractor shall complete a final deep site cleaning after each phase and once all the work is complete. The site shall be vacuumed and mopped as needed, and all horizontal and vertical surfaces shall be dust free. Site will not be approved and released until they are completely clean and free of dust.

w. Contractor shall have at least two fire extinguishers hanging on two 6 ft stands inside the Auditorium and C1202 for the period of construction. Monthly inspection shall occur for the fire extinguishers.

x. Contractor shall clean existing grid system and wipe it properly.

y. Contractor shall be responsible for removing, storing (if needed), and reinstalling all the existing furniture and equipment.

z. The provided drawings are not to scale and only for reference. The contractor shall verify field verify drawings with the COR prior to starting the work.

aa. Prior to starting the work, the contractor shall be responsible for verifying existing conditions. The contractor shall maintain existing conditions of the VAMC during and following work completion.

bb. The contractor shall be responsible for keeping the construction areas clean and the surrounding areas free from damage. The Contractor will be responsible for repairing/replacing any damaged items in the work area or surrounding areas.

cc. The contractor shall follow the VA specifications on the Technical Information Library (TIL) and you can find it through this link: MASTER CONSTRUCTION SPECIFICATIONS (PG-18-1) - Office of Construction & Facilities Management (va.gov) and any applicable federal, state, and local codes and standards.

dd. The contractor shall submit all the submittals to the COR for approval Within fifteen (15) business days upon awarding the contract. If any submittal is rejected, the contractor shall immediately revise and re-submit them to have all submittals sent to the COR during the described 15-business-day period.

ee. The period of performance is 90 days FROM THE notice to proceed.

ff. The Auditorium construction work will happen during the construction of another project in the same area. The contractor shall understand they will be working inside another contractor’s barriers, and they shall work and communicate with the other contractor to avoid affecting or interfering their work. The contractor shall follow and implement their specific ICRA and ILSM specifications prepared by the VA. The work the Room C1202 shall be completed in ten (10) business days or less.

gg. Contractor shall coordinate the construction with the COR, perform inspection by Infection Control and not affecting other work at near rooms.

hh. The contractor shall clean and remove from work area all dust, debris and work materials, and coordinate clinic turn over with the COR and Infection Control personnel upon the project completion.

ii. Contractor’s proposal shall indicate the third-party name of sound proof wall panels and the specifications of the materials that will be using as well as the some proposed ideas for the lay out as well as colors.

jj. Contractor shall use their own dumpster and shall not use the VA’s.

B. ICRA Requirements:

The project is considered Class III. Negative air flow and HEPACART®, (or similar) will be necessary, as well as solid barriers.

The contractor shall implement all ICRA precautions as determined at any time by the Infection Prevention Service. ICRA precautions shall include but are not limited to:

1. Isolating (blocking) the HVAC supply and return.

2. Installation of anterooms, temporary interior containment rooms, or the use of containment carts with negative air pressure (HEPACART®, or similar) for work as specified and approved by Infection Prevention.

3. Using temporary containment rooms, containment carts or containment carts with negative air pressure (HEPACART®, or similar) for work in high risk and/or congested areas, as needed and approved by Infection Prevention.

4. Installation of sticky mats and replacement as soon as they get dirty and therefore are ineffective.

5. Contractor shall use HEPACART whiling installing conduits and wires through the hallways.

6. Installation of negative air machines with HEPA filters in the construction location/s.

7. Installation of properly calibrated air pressure gages (Magnehelic®, or similar) to monitor negative air pressure in the required rooms or areas. Particular counts shall be monitored by Safety Personnel and Infection Control Personnel.

8. Achieving and maintaining VA standard for negative air pressure inside the clean rooms, temporary interior containment rooms and/or containment carts with negative air pressure (HEPACART®, or similar). This is required for the entire duration of the project until approval by Infection Prevention. The contractor shall be responsible to make corrective actions to achieve and maintain the VA negative air pressure requirements, to include, but not limited to wall penetrations, windows, HVAC system, etc.

9. Covering with plastic any pieces of furniture, equipment and medical supplies that must remain in the rooms or areas during construction, as well as existing secondary doors.

New and clean plastic sheets are required for each use. The plastic sheets shall be completely sealed with tape.

10. No work will be allowed until the ICRA precautions are inspected and authorized by the Infection Prevention Service.

11. Upon work completion and before the ICRA precautions are removed, the site shall be inspected and approved by Infection prevention personnel and the COR.

12. Contractor will replace the ceiling tiles in this project, and they shall understand that It is their responsibility to do all precautions and all necessary work to keep the space under a negative pressure 24/7 during construction as well as following ILSM requirements.

General Requirements:

1. All contractor furnished materials, equipment and tools used shall be standard products of manufacturers regularly engaged in the production of such items. The Contractor shall secure all materials before, during and after service. The Government assumes no liability for loss of or damage of Contractor owned property held on Government premises.

2. RLR VAMC is a federal facility. RLR VAMC, its Contractors and subcontractors shall comply with all Federal, State, and local laws. The most stringent law shall apply regardless of agency hierarchy. Contractor shall comply with all UP TO DATE codes as well as specific codes applied in VA construction jobs such as NEC, NFPA, OSHA, VA Design Guides and Manuals.

3. The Contractor shall reimburse the VA for any fines and costs incurred due to noncompliance by the Contractor.

4. The Contractor shall obtain all necessary licenses and/or permits required to perform this work.

Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. The contractor shall be responsible for any injury to the contractor and employees, as well as for any damage to personal or public property that occurs during the performance of this contract due to fault or negligence and shall maintain personal liability and property damage insurance having coverage for a limit as required by laws of the State of Indiana.

5. The contractor shall follow all the Interim Life Safety Measures (ILSM) requirements. Contractor shall use any additional firefighting equipment required by the Safety Engineer. Contractor shall not store any Combustible materials inside the work location during at any time.

6. All materials and equipment shall be removed from the facility and stored properly at the end of the workday and secured during the workday.

7. All tasks accomplished by the Contractor’s personnel shall preclude damage or disfigurement of government owned furnishing, fixtures, equipment, and architectural or building structures.

Contractor shall report immediately any damage or disfigurement of these items when caused by the Contractor’s personnel and shall perform repairs or replace government owned equipment, fixtures, furnishings, grounds and architectural or building structures to their previously existing condition at the cost of the contractor. Contractor shall report any damage to the COR or to the appointed alternative to the COR immediately.

8. Conservation of Utilities:

a. The contractor shall instruct personnel in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities, which shall include but not necessarily be limited to:

i. Lights shall be used only in areas where and at the time when work is being performed unless otherwise directed.

ii. Mechanical controls for heating, proper ventilation and air conditioning systems during operation shall be adjusted by contractor’s personnel as stipulated with

iii. Water faucets or valves shall be turned off after use.

9. Interference with Normal Function:

a. The Contractor’s personnel shall interrupt their work at any time to avoid interference with the normal functioning of the facility, including utility services, fire protection system, and passage of facility patients, personnel, equipment, and carts.

10. Contracting Officer Representative (COR):

a. A COR shall be designated by the Chief of Engineering unit. The Contracting Officer

(CO) shall delegate limited authority to the COR to generally direct the work of the contract, including but not limited to, work schedules, inspection of services, acceptance of services, and certification of payments. The COR shall coordinate access to required areas in a timely manner and report to the CO problems resolving performance issues or other problems encountered.

b. The Contractor shall notify the COR in a timely manner of any area(s) they are unable to access, and any other problems encountered which prevent the satisfactory performance of any part of the work specified herein. The Contractor shall be responsible for damages caused by its personnel and shall notify the COR promptly of any damages to government property.

c. Contractor shall provide all technical literature and/or descriptions of all materials, equipment and tools proposed for used by the Contractor and shall be submitted to the Contracting Officer representative (COR) or employee designee for approval prior to contract start and whenever a change is requested.

d. Contractor shall provide a proposed daily time schedule indicating where and when they will be performing services. The daily time schedule shall be submitted prior to commencing any work.

e. The Contractor shall submit a daily progress report to the COR at the completion of the daily routine.

f. All materials shall meet or exceed VA Design and construction requirement for use in a patient treatment area for the required work.

Supporting Information and documents:

1. Place of Performance

a. Auditorium and Room C-1202, at RLR VAMC, 1481 W 10th Street, Indianapolis IN

46202.

2. Period of Performance

a. Ninety (90) calendar days

3. Qualifications of Key Personnel

a. Contractor employees shall be trained in safety procedures.

Materials and Submittals

1. Acoustical Ceiling tiles shall be Flush lay-in type - manufacturer is USG Radar™ Ceiling Panels, Mineral Fiber, White or equivalent. Acoustical Ceiling tiles Shall fit on the existing ceiling grid system.

2. For sprinkler heads, sprinkler system pipes, electrical wires, electrical conduits, and light switches, contractor shall match existing materials, including but not limited to material type, manufacture, color, size…etc.

3. Paint should be Sherwin Williams or equivalent. The contractor shall use the colors identified by

4. The new ductless air conditioning split system with heat that will be used in the media room shall be 12,00O BTU, and the indoor unit shall be 4way cassette ceiling unit. Preferred manufacturer is Mitsubishi or similar units that was used in the facility before.

5. Can lights shall be Cree Lighting LR6XTM LED DOWN LIGHT -6 “, see attached Specs.

6. Wood doors shall have Plain Sliced Red Oak black stain finish.

7. The VA will identify the requested Acoustical wall panels in the pre-bid walk through. The requested acoustical wall panels shall meet or exceed the attached GS Acoustic pdf. The exact colors and layout will be approved by VA through the submittal process.

Documents

1. Submittals- The contractor shall submit all products used to the COR for approval before beginning construction.

2. Schedule- The contractor shall provide the phase plan and schedule after 7 business day from awarding the contract.

3. Safety Plan- The contractor shall provide a job specific Safety Plan within one week after contract award.

4. Daily logs- The contractor shall submit daily logs to the COR daily.

5. Daily reports- The contractor shall provide a daily report at the conclusion prior to the next workday.

6. If the RFIs are not clear, submit an RFI for clarification or additional information.

***Notes***

1. The Provided Schematic Drawings are not to scale.

SAFETY

1. The Contractor shall be thoroughly familiar will all rules and regulations governing safety. A 30-hour OSHA “Competent Person” shall be permanently present during all work to be performed, and all additional workers shall have a minimum of a 10-hour OSHA Certification. All welders, pipefitters, carpenters, electricians, etc. performing work must present a valid certification for their respectable trade.

2. All work associated with this project shall follow the VA regulations concerning Safety, Infection Control Requirements, Interim Life Safety Measure Requirements, Parking, Personnel Access, and proper removal/safe disposal of construction waste and debris, as listed in the specifications and drawings. The Contractor shall abide by all ICRA requirements that are put into place by the VA infections prevention team. The COR shall provide requirements and forms to Contractor.

3. All work will be performed in accordance with ICRA, but it will be the responsibility of the Contractor to keep the construction areas clean and to not damage the existing equipment. If during the work, equipment is damaged, the Contractor will be responsible for any repairs/replacements that are required.

4. COVID-19 policies: All individuals, including staff, volunteers, contractors, Veterans, and visitors, are required to wear a face covering when entering a Veteran Health Indiana facility.

Individuals may bring their own surgical mask or be provided a surgical mask by VHI for the duration of their time on campus. All personnel are required to enter VAMC via the Atrium entrance in A-Wing and be screened.

5. The Contractor cannot use interstitial spaces or mechanical rooms as storage space.

Contractors are responsible for storing their materials either in Conex containers on the F-lot or at the Cold Spring Road VA Facility.

6. The Contractor is responsible for insuring all their employees.

SECURITY

1. The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

2. The C&A requirements do not apply, and that a Security Accreditation Package is not required!”

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

BIDDING MATERIALS: Bidding materials consisting of drawings, specifications, contract forms and any issued Amendments will be posted at www.sam.gov, enter 36C25022B0068 into the search box to access the bid materials. This is the only official online location where these documents can be obtained. No ‘hard copy’ bidding materials are available.

BID SUBMISSION: The following documents are to be included in the bid submission: one (1) original fully completed and signed SF 1442 Offer page (‘wet ink signature’), acknowledgment of all amendments either via entering data in block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the SF 1442 Offer page; one (1) original completed bid schedule; one (1) original completed/signed SF 24 Bid Bond and one (1) completed Representations and Certifications section; and any other documents referenced in the solicitation to be provided and not specifically mentioned here. Bidders are responsible for insuring and verifying their offer and all required bid documents are received via the email referenced in block 10 of the SF 1442 Solicitation and by the date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment).

PROJECT INFORMATION

PROJECT TITLE AND NUMBER: Renovate Auditorium & Room C-1202 – 583-22-509 PROJECT LOCATION: Indianapolis VA Medical Center, Indianapolis, IN MAGNITUDE OF CONSTRUCTION: Between $250,000 and $500,000 TYPE CONSTRUCTION: Renovation

NAICS CODE: 236220

PERIOD OF PERFORMANCE: 90 calendar days from receipt of Notice to Proceed

WAGE DETERMINATION: Department of Labor General Decision Number IN20220002 August 12, 2022 is included as an attachment to solicitation and is applicable to any resultant contract. If necessary, subsequent revisions will be posted to the solicitation via amendment prior to bid opening.

Wage decisions are available at http://www.sam.gov.

REQUESTS FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, specifications and/or drawings, submit a written RFI utilizing the RFI Form attached to this Solicitation, via email to calvin.courtney@va.gov.

The subject line of the email must read ‘RFI – 36C25022B0068’. RFI’s must be specific identifying section, paragraph, page, and must be in question format. All RFI’s submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s). RFI responses will be posted to www.sam.gov as necessary in amendment format. Deadline for submission of RFI’s for this solicitation is 2:00 PM EDT, 30 August 2022. No questions will be answered after this date unless determined to be in the best interest of the Government as deemed by the Contracting Officer.

Telephone requests for information will not be accepted or returned.

TYPE OF SET-ASIDE

THIS SOLICITATION IS A 100% SET-ASIDE FOR SERVICE DISABLED VETERAN OWNED SMALL

BUSINESSES, SEE THE SOLICITATION FOR ELIGIBILITY REQUIREMENTS

DATABASE REGISTRATION INFORMATION

SYSTEM FOR AWARD MANAGEMENT REGISTRATION: The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Registrations require that federal contractors register in SAM at www.sam.gov and enter all mandatory information into the system.

Warning: Award cannot be made to unregistered contractors. If not registered, you are advised to do so immediately. If registration is not active before the date bids are opened, the bid may be considered non-responsive and thereafter rejected.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit an annual Form VETS- 4212A, Federal Contractor Veterans' Employment Report (VETS-4212 Report) in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, you may check the following website:

https://www.dol.gov/agencies/vets/programs/vets4212. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (JUN 2020) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (JUN 2020) under the General Conditions.

BONDING INFORMATION

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000.00. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be provided in original (no white outs, faxed or copied signatures, seals) with `wet ink' signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties have to be acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety. Other forms of bid security are acceptable as denoted in FAR Part 28.204.

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $30,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no white outs or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

If the project requires that workers require un-supervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation is required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

If the project requires that workers have un-supervised, full-time, logical, and/or physical access for more than 6 months or more than 180 aggregate days in a one year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract to recoup the investigation costs. Current cost for a SAC is $25.00 per employee and the current cost for a NACI check is $122.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on your person and your vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone use or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

FLU VACCINATION INFORMATION

The Construction Contractors representatives performing construction activities on the Cincinnati VA campus must validate the following additional requirements are in place before starting construction activities on campus:

1. Daily visit at check-in station for COVID and temperature screening.

a. Sticker/device must be worn visibly

2. Annual influenza shot is required for all staff performing work on the Cincinnati VA campus.

3. Contractor badge must be obtained and worn by contractor or representative at all times while on campus.

The contractor will validate in writing via signed memo to the Contracting Officer that the above items are being done as part of the bid package. No Personally Identifiable Information (PII) will be collected.

The temperature checks are performed on the Cincinnati VA campus and must be performed immediately when the contractor arrives on site. Temperature checks are currently performed at the Cincinnati VA Medical Center. If at any time an employee of the Construction Contractor is found in deficiency of the listed, a stop work order will be issued for safety of Cincinnati VAMC patients and staff. Any further questions please refence the below document.

▪ Seasonal influenza with Vaccines (VHA Directive 1192.01)

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

OTHER IMPORTANT BIDDER INFORMATION

OSHA SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION

RATE: Prior to award, the apparently successful offeror shall be required to provide the following information pertaining to their past Safety and Environmental record: (1) Certification that the business has had no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years (a form will be provided for this purpose);

(2) Certification (provided by the business’s insurance carrier) that the offeror’s Experience Modification Rate (EMR) is equal to or less than 1.0.

Self-insured contractors or other contractors that cannot provide their EMR rating from an insurance carrier must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing and submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating from their insurance carrier from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and Puerto Rico shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

Having an EMR greater than 1.0 or the non-provision of EMR rating certification as described above could result in the apparently successful offeror being found non-responsible and thus ineligible for contract award.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion of (Specification Section 01 45 29-3) in the contract, the Contracting Officer's Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER,

OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or their abbreviations are to be replaced with “Contracting Officer’s Representative

(COR)”.

PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract.

SCHEDULE OF MATERIAL SUBMITTALS: The submittals contemplated by FAR 52.236-5, Material and Workmanship, are listed on the attached Schedule of Material Submittals.

PROGRESS SCHEDULE: The progress schedule contemplated by FAR 52.236-15 Schedules for Construction Contracts and VAAR 852.236-84 Schedule of Work Progress shall be provided within 10 calendar days after receipt of the Notice to Proceed. Be advised, contracts that contain any of the following specification sections contain specific schedule requirements above and beyond those cited in the contract clauses: 01 32 16.13 and 01 32 16.15.

NOTICE: VA and/or a third party (support contractor) will require access to VA contractor records to assess contractor compliance with the limitations on subcontracting requirement included at VAAR 852.219-10. See Limitations on Subcontracting - Monitoring and Compliance (JUN 2011) located in the General Conditions section of this Solicitation.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK

(MAY 2014)

(a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL

EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

Goals for minority participation for each trade

Goals for female participation for each trade

12.5 % 6.9 %

These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance Programs office.

(c) The Contractor's compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause, (2) specific affirmative action obligations required by the clause entitled "Affirmative Action Compliance Requirements for Construction," and (3) its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade. The Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor, or from project to project, for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, Executive Order 11246, as amended, and the regulations in 41 CFR 60-4.

Compliance with the goals will be measured against the total work hours performed.

(d) The Contractor shall provide written notification to the Deputy Assistant Secretary for Federal Contract Compliance, U.S. Department of Labor, within 10 working days following award of any construction subcontract in excess of $10,000 at any tier for…