02 Cadillac MI RLP Questions.pdf

Department of Veterans Affairs RLP No. 36C25021R0029

Community Based Outpatient Clinic Cadillac, MI Questions and Answers - Issued 06/14/2021

# Interest Party Questions Department of Veterans Affairs Responses

The Program for Design lists 4 “Consult, Patient Aligned Care Team” rooms but the provided bridging plan does not show these rooms. Please verify if these rooms are required. Please reference floor plan for rooms required.

The Program for Design lists 2 “Women’s Health” rooms and 1 “Toilet, Women’s Health” room, while the provided plan shows each “Women’s Health” room having its own toilet room. Please verify if 1 or 2 Women’s Health Toilets are required.

2 WH toilets are required, please reference floor plan.

The provided floor plan shows a storage room in the audiology department that is not accounted for in the Program for Design. Please verify if this 65 SF room is required.

Yes, it is required.

4 The provided floor plan shows 2 “Storage/Office” rooms at 80 SF each that are not included in the Program for Design. Please verify is these rooms are required.

Yes, it is required.

Waiting area was not included in the Program of Design as we have seen in other RLP’s. Does this area and circulation space in the lobby count towards the ABOA SF?

Yes - it also counts as RSF

6 What are the loading area or loading dock requirements for this facility?

No Loading Dock. Double door or 40” door access. Drop off parking area near entrance for deliveries.

7 Will the reused audio booths be installed by the contractor or by the VA? Removed and installed by lessors contractor, certified by lessors contractor 8 Please provide dimensions, cutsheets, and other relevant information about the audio booths to be relocated to the new clinic.

Acoustic Systems Model RE-245 OTOMETRICS

AUDIO BOOTH

MODEL# GN-205 - Attached Cut shets

9 Exhibit J - Facility Security Level II indicates both “no countermeasures are required for baseline standard” and “shatter resistant window protection.” Please verify which is correct.

Shatter resistant window protection is required.

If window film is required per Exhibit J - FSL II, window film often voids the warranty of glass in new windows. Please confirm if laminated insulated glass may be used in lieu of window film is acceptable, as they provide the same protection as antifragmentation film.

Yes, laminated insulated glass can be used.

11 Are vending facilities required? No - the Randolph Shephard act will not be a part of RLP 12 3.06.T requests Green Globes SI. If we are pursuing a new build, should this be GG NC?

Yes new Builds should be Green Globes New Construction (NC).

13 Forms for 3.06.AA were not provided Excluded from this RLP Forms for 3.06.AB were not provided Included in Amendment - Exhibit V

14 Is the following to be considered part of the conditional commitment of funds section and being requested in this submittal? “The Offeror shall submit a financial plan that shows how it will reduce risk and meet contractual deliverables on time and on budget. VA will evaluate the Offeror’s capability to perform financially immediately after award, throughout the post-award design and construction period, and during the term of the lease

Please refer to pg 27-28 Section Financial Resources

4.05.E.A & B requests a lists of projects our team anticipates to be working on at lease award. No lease award date is included in the RLP. Should we estimate this date?

Estimate September 30 2021

Lessor: _____Government:_____

Department of Veterans Affairs RLP No. 36C25021R0029

Community Based Outpatient Clinic Cadillac, MI Questions and Answers - Issued 06/14/2021

# Interest Party Questions Department of Veterans Affairs Responses 16 4.05 Factor 2 requested a list of references for the Offeror (firm and key personnel). Is this in addition to the three most current contract leases and references requested for volume 5 in the matrix in Section 3?

Yes, required see section 4.05, paragraph 1, 2 and 5. Volume 5 of Matrix.

17 1.02.G lists the lease term commencement date as 8/15/2021. That is only two months out. Is this date correct?

No, Lease Term Commencement date will be based on when the lease is awarded and length of build out required - Estimated at August 2022

18 Section 4 of the lease does not indicate durations for design or construction. Please advise. 60 day design and 300 days construction.

19 This RLP seems to be written with a renovation in mind. Is new construction acceptable to the VA/

GSA?

Yes New Construction is acceptable.

20 Does VA currently have a CBOC facility in Cadillac, MI? If so, can you please share the size of the current facility.

Yes, 8,414 Net Usable Square feet

21 Has a date for the pre-proposal conference been set? The RLP says “around the 9th” but we have not seen a notice of the event.

Yes, was posted on Exhibit S - Pre-Proposal Conference Registration

22 The ASR (Exhibit B) document references a “loading area”, is this area to be a loading dock or simply a designated area for unloading deliveries?

Designated area for unloading. No Loading Dock

23 Other discrepancies on the Program for Design (PFD, starting on Page 7 of Exhibit B) and the sample floor plan provided on PDF Page 5 of Exhibit B; does one supersede the other?

Please reference floor plan for actual layout.

24 Admin work area on plan says 120 SF but scales 272 SF Please reference floor plan for actual layout.

PFD program calls for (2) Audiology Exams, but plan shows (3) Audiology Exams in proximity to audiology - delta of 120 SF

Please reference floor plan for actual layout.

26 PFD program calls for (4) Med Alcoves, but plan shows (0) Med Alcoves - delta of 200 SF Med Alcoves are located in PACT Team Team rooms (4)

27 PFD program calls for (1) Wheelchair Alcove, but plan shows (0) Wheelchair Alcove Reference the floor plan, can be removed.

28 PFD program calls for (4) Consult PACT Rooms, but plan shows (0) Consult PACT Rooms - delta of 500 SF?

Reference the floor plan, can be removed.

29 PFD program calls for (1) Women's Health Toilet, but plan shows (2) Women's Health Toilet - delta of 68 SF?

1 women’s health toilet shall be attached to each Women’s health exam room.

30 PFD program calls for (1) Hearing Aid Fitting Room, but plan does not appear to show a Hearing Aid Fitting Room - delta of 150 SF?

Reference the floor plan, can be removed.

31 PFD program calls for (1) HAC, but plan shows (0) HAC Rooms Storage/JC located in the center of the building on the floor plan 32 PFD program calls for (1) Kiosk Patient Check-in, but plan does not appear to show a Kiosk

Patient Check-in Kiosks shown by front door

33 PFD program calls for (2) Shared Medical Appointment Rooms, but plan does not appear to show any Shared Medical Appointment Rooms - delta of 500 SF

SMA Rooms were replaced with Group Rooms, reference the floor plan for room sizing, location and adjacency.

34 PFD program calls for (3) Social Work/MH Offices, but plan shows (2) Social Work/MH Offices -delta of 125 SF

Reference the floor plan, can be removed

35 PFD program calls for (4) Patient Toilets, but plan shows (3) Patient Toilets - delta of 77 SF Reference the floor plan

36 PFD program calls for (1) Medication Storage, but plan shows (0) Medication Storage - delta of

115 SF

Med Room located in center of the building as shown on floor plan

37 PFD & Plan do not note Soiled Utility/Linen - 80 SF? Soiled room located on north east corner of building adjacent fire/mech

Lessor: _____Government:_____