02 Cadillac MI PreBid Presentation.pdf

Department of Veterans Affairs Cadillac, MI

Outpatient Clinic RLP No. 36C25021R0028

Pre-Bid Conference

June 7, 2021

WELCOME

PROJECT TEAM

Lisa Newlin – Leasing Contracting Specialist, VHA – NCO 10 Theodore Posuniak – Leasing Contracting Specialist, VHA – NCO 10 William Merrill – Chief, Leasing Management Service, VHA Jennifer Richardson – Interior Designer, Leasing Management Service, VHA

Sandra Ortiz – Leasing Program Analyst, Leasing Management Service, VHA

Justin Habina – IT Specialist, Development, Security, and Operations, VHA

WELCOMING REMARKS

PURPOSE OF MEETING

AGENDA

VHA NCO

WELCOME

- INTRODUCTION OF PROJECT TEAM 1:00 PM

Leasing Mgmt

OVERVIEW/AGENDA

- OVERVIEW OF FACILITY & AGENDA

1:10 PM

NCO10

PROCUREMENT OVERVIEW/CRITICAL ISSUES

- OPEN MARKET PROCUREMENT

1:25 PM

NCO 10

REQUEST FOR LEASE PROPOSAL OVERVIEW

REQUEST FOR LEASE PROPOSAL

- HOW TO OFFER

- SITE CRITERIA

- SUMMARY OF OPERATING EXPENSES

- FORMS

- POST AWARD

- EVALUATION OF OFFERS

REQUEST FOR LEASE PROPOSALS OVERVIEW (CONTINUED)

- KEY LEASE TERMS

- GSA FORM 1364

- GSA FORM 1217 1:30 PM

Project Team QUESTIONS & ANSWERS / WRAP-UP 2:00 PM

PROCUREMENT

OVERVIEW

Set Aside Procurement

Procurement is being competed as Open MArket.

To be considered for award Offerors must meet the requirements outlined in detail in the RLP.

REQUEST FOR LEASE

PROPOSALS

Key Lease Terms (RLP 1.02)

A. The Government is seeking 16,000 ABOA Square Feet not to exceed 21,600 (RSF) Rentable Square Footage of contiguous office space within the Area of Consideration set forth below. See Section 2 of the Lease for applicable ANSI/BOMA standards.

C. The Government requires 106 parking spaces, of which, 10 is for reserved for handicap use only.

These spaces must be secured and lit in accordance with the Security Requirements set forth in the Lease.

Offeror shall include the cost of this parking as part of the rental consideration.

F. The lease term shall be up to 20 years, inclusive of all options. The Offeror must submit price proposals for each of the following scenarios:

Alternative A) 10-year Firm Term.

Alternative B) 15-year Term; 10-year firm, with one 5-year option, and Alternative C) 20-year Term; 15-year firm, with one 5-year option, and Alternative D) 20-year Firm Term

The LCO reserves the right to award a lease based on any alternate lease term listed above, and may select the number of option years, in the best interest of the Government. For instance, the CO could elect to award 10-year firm term, 15-year Term; 10-year firm, with one 5-year option; 20-year term 15-year firm, with one 5-year option, or 20-year firm term. All the terms and conditions contained herein shall prevail throughout the term of the lease, including all renewal options. The Offeror is advised that it must submit pricing for all alternates listed above to be considered acceptable. An Offeror submitting different or fewer pricing alternates may be rejected as unacceptable by the Lease Contracting Officer.

Area of Consideration (RLP 1.03)

Buildings that have frontage on the boundary streets are deemed to be within the delineated Area of Consideration.

Bounded on the North: E Boon Road Bounded on the South: Sunnside Dr / Granite St/ Paluster St / 40-1/2 Mile Rd Bounded on the East: HWY 131 Bounded on the West: HWY 115/ HWY 55

Unique Requirements (RLP 1.04) At issuance of the RLP, market survey letters were provided to each interested party that submitted a property. These letters detailed areas of weakness or deficiency in meeting the requirements outlined in the advertisement. These same requirements are included in Section 1.04 of the RLP – each offeror must demonstrate compliance with each of the requirements.

Additional Requirements for Submissions:

(1) Offered Space must be located on first floor (not basement level).

(2) Bifurcated sites, inclusive of parking, are not permissible.

(3) The following space configurations will not be considered: Space with atriums, extremely long or narrow runs of space (more than twice as long as wide), irregularly shaped space configurations or other unusual building features adversely affecting usage.

(4) Column size cannot exceed two (2) feet square and space between columns and/or walls cannot be less than twenty (20’) feet

(5) Offered space cannot be in the FEMA 100-year flood plain.

(6) Offered space must be zoned for VA’s intended use by the time initial offers are due.

(7) Offered space will not be considered if located in close proximity to property with incompatible uses, including but not limited to the following uses: liquor establishments, dispensaries, treatment centers, correctional facilities, where firearms are sold/discharged.

(8) Offered space will not be considered if located in close proximity to residential or industrial areas.

(9) Space will not be considered where apartment space or other living quarters are located within the same building.

(10) Offered space must be located in close proximity to amenities including but not limited to restaurants, hotels, pharmacy and shopping.

(11) Offered space must be easily accessible to multiple highways which provide multiple routes of travel;

(12) Structured parking under the space is not permissible.

(13) Offered space must meet Federal and Local Government requirements for fire safety, physical security, accessibility, seismic, and sustainability standards per the terms of the solicitation for offers or request for proposals.

(14) A fully serviced lease is required.

(15) Offered space must be compatible for VA’s intended use.

RLP Documents (RLP 1.06)

DOCUMENT NAME

NO.

OF

PAGES

EXHIBIT

Lease No. 36C25021L0008 (Form L100) 68 A Agency Specific Requirements (conceptual drawing, security, special Items for the entire clinic, low voltage for clinic & OI&T requirements)

336 B

JWOD - AbilityOne Certification Form & Janitorial Services - Requirements 14 C GSA Form 3516, Solicitation Provisions 6 D GSA Form 3517B, General Clauses, (Modified) 19 E GSA Form 1364 Proposal to Lease Space 3 F GSA Form 1364, Attachment, Proposal to Lease Space Excel G GSA Form 1217, Lessor's Annual Cost Statement 3 H GSA Form 12000 for Prelease Fire Protection and Life Safety Evaluation for an Office Building (Part A or Part B) (See Section 3 for applicable requirements)

6 I

FSC Level II Security Requirements and Price List 9 J Tenant Improvements Cost Summary TICS (Build Out) 27 K VA6500.6 Contractor Security IT Handbook - Appendix D 5 L DOL Wage Determination WD# MI20210154 (01/01/2021) 8 M Certification of Building Energy Performance 1 N Offering Entity Acknowledgement Form 1 O Contractor Confidentiality Certificate 1 P SF330 Architect-Engineer Qualifications 14 Q GSA527-15b Contractor's Qualifications and Financial Information 6 R Pre-Proposal Conference Registration 1 S Past Performance Questionnaire (For References) 6 T Certificate of Current Cost or Pricing Data 1 U Appendix - Applicable Codes and Standards 1

Receipt of Proposals (RLP 3.02) What to Submit and Where to Deliver

Offers are due on July 1, 2021.

Submittals must be properly signed, initialed and bookmarked in adobe.

8 Volumes – Outlined in RLP Section 3.02 (Chart)

Refer to Section 3.02 for additional submittal documents and information

1. No later than 1:00 PM Local Time on the following date at the following email addresses:

Date: JULY 1, 2021 Email LISA.NEWLIN@VA.GOV; LEE.GRANT@VA.GOV;

THEODORE.POSUNIAK@VA.GOV

Refer to Section 3.02 for additional submittal documents and information

Volume Header Required Document/Response

Technical Response - Building, Architectural & Design Concept (Subfactor A)

Building Design: Plans, written narratives, design concept, calculations, mechanical and electrical systems, and energy efficiency of the proposed building Building Drawings: All applicable drawings to include floor plan, adjacencies and existing ABOA and rentable square footage of proposed space Green Globes Scoresheet & Sustainability Approach Narrative Priced TICS Table Priced FSC Level II Security Price List GSA Form 12000 for Prelease Fire Protection and Life Safety Evaluation for an Office Building (Part A or Part B) (See Section 3.06J for applicable requirements) Additional Submittals: Any additional applicable technical submittal requirements which are listed in Sections 1.06 and 3.06 of the RLP

Volume Header Required Document/Response

Site Information Site Development (Subfactor B)

Site Plans: Site plan depicting the property boundaries, building, landscaping, parking, ingress/egress and pedestrian circulation FEMA Map: FEMA map, clearly illustrating the specific site location, and evidencing that the property lies outside the 100-year floodplain Location Map: Location on map, demonstrating the building or land lies within the delineated area Public Transportation: Narrative and map describing proximity of the building or land to the nearest bus and/or train stop, and major transportation routes Adjacent Uses: Description of the uses of adjacent property(ies) Ownership/Control: Documentation of ownership or control of the property and evidence of signature authority of the party(ies) who will sign lease documents and ability to meet the minimum site requirements (addressed to and signed by Offering Entity) Current Title: A current title report for each property or properties being offered which should include a chain of title including all deeds referenced in the chain of title (current within 60 days). Copies of all instruments associated with the title commitment, which created rights, interests or encumbrances on the proposed easement property, and disclose the names of each person with the interest in the property Zoning: A letter/letters from the AHJ providing evidence of current zoning of the property/properties being offered at time of initial proposal submission that the property/properties as zoned meets VA’s intended use Utilities & Emergency Services: A letter/letters from the local Authority Having Jurisdiction (AHJ) and/or local utilities indicating that there are adequate public services - fire, police, emergency services – serving the subject property to support VA’s proposed use Certification of Building Energy Performance (If any) Phase I: Phase I Environmental Site Assessment & any additional site due diligence

Volume Header Required Document/Response

Experience – Capability to Perform (Subfactor C)

GSA Form 527

SF-330

A/E Firm Experience Narrative Design Team Key Personnel Experience GC Experience Narrative GC Key Personnel Resumes A/E State Licensure: Proof of Architect/Engineering firm’s state license GC State Licensure: Proof of General Contracting firm’s state license Teaming Agreements: Fully executed Teaming Agreements with Architect/Engineering firm and General Contracting firm Organizational Chart: Organizational Chart Illustrating Key Personnel and Major Subcontractors Small Business Subcontracting Plan (requirement for large businesses offerors) Conditional Commitment of Funds

Volume Header Required Document/Response

Operations and Maintenance Plan Project Management Plan (Subfactor D&E)

Detailed Operations and Maintenance Plan

Detailed Project Management Plan

Volume Header Required Document/Response

5 Past Performance (Factor 2)

Past Performance List of Stated Similar Projects Provide three of the most current contracts leases and references Past Performance Questionnaire (returned to LCS) May Include: letters of recommendation or commendation awards or certifications that indicate Offeror possesses a high-quality process for developing and providing the final project or service

Volume Header Required Document/Response

SOCIO-ECONOMIC

STATUS

(Factor 3)

SAM Printout: Beta.SAM.gov electronic printout demonstrating applicable size standard and associated North American Industry Classification System (NAICS) code. To be considered for the small business evaluation criteria, small businesses must have an active registration in the (SAM) System, available at https://beta.sam.gov/, at the time of initial offer submission. Beta.SAM.gov electronic printout demonstrating applicable size standard and associated North American Industry Classification System (NAICS) code (reps and certs section) Operating Agreement: Must define individual authorized to represent the entity, which aligns with Offering Entity Acknowledgment Form VETBIZ Printout: To be considered as SDVOSB or VOSB, IAW VAAR 819.7003(b), the offeror must be registered and verified in Vetbiz at the time of submission of the offer and prior to award of any contract; to be eligible for any award. (https://vetbiz.va.gov). Provide proof of verification

Volume Header Required Document/Response

RLP Forms-RLP (Completed/Initialed/Signe d)

RLP

RLP Amendments (if any) RLP Clarifications (if any) Lease No. 36C25021L0008 (Form L201) Agency Specific Requirements VA Conceptual Floor Plan Wage Determination VA Handbook 6500.6 (Appendix D) – Contractor Rules of Behavior GSA Form 3516 – Solicitation Provisions GSA Form 3517B – General Clauses/Modified General Clauses Pre-Proposal Conference Registration Contractor Confidentiality Certificate

Volume Header Required Document/Response

8 Pricing Forms

Offering Entity Acknowledgement Form GSA Form 1217 – Lessor's Annual Cost Statement GSA Form 1364 – Proposal to Lease Space Certificate of Current Cost or Pricing Data Priced TICS and FSC II

Scoring & Prospectus

(RLP 3.04)

Additional Submittals (RLP 3.06)

Refer to Section 3.06 for complete list of additional submittal documents and information

ADDITIONAL SUBMITTALS (OCT 2020)

Offeror shall also submit with its offer the following:

A. If the offeror is not the owner of the Property, authorization from the ownership entity to submit an offer on the ownership entity’s behalf.

B. Satisfactory evidence of at least a conditional commitment of funds in an amount necessary to prepare the

Space. Such commitments shall be signed by an authorized bank officer, or other legally authorized financing official, and at a minimum shall state the: amount of loan, term in years, annual percentage rate, and length of loan commitment.

C. Evidence that the Property is zoned in compliance with local zoning laws, including evidence of variances, if any, approved by the proper local authority. If the current zoning is not in compliance, the Offeror must submit a plan and time schedule outlining how they will obtain all necessary zoning approvals prior to construction and how long the necessary zoning approvals will take.

D. Evidence of ownership or control of Building or site. If the Offeror owns the Property being offered or has a long-term leasehold interest, the deed or lease must be submitted to the LCO evidencing the Offeror's stated interest in the Property and any encumbrances on the Property.

E. If the Offeror does not yet have a vested interest in the Property, but rather has a written agreement to acquire an interest, then the Offeror shall submit a fully executed copy of the written agreement with its offer, together with a statement from the current owner that the agreement is in full force and effect and that the Offeror has performed all conditions precedent to closing, or other form of documentation satisfactory to the LCO prior to award. These submittals must remain current. The Offeror is required to submit updated documents as required.

F. Required Proof of Signing Authority: As a condition of lease award, the Government will require one of the following forms of proof of signing authority before the Government executes the Lease:

1. Corporation – Copy of Articles of Incorporation and bylaws. In addition, a copy of the resolution, signed by the necessary directors of the corporation authorizing the corporate officer who will sign the lease to bind the corporation to the Lease.

2. Partnership -- Copy of Partnership Agreement, Statement of Partnership, or Statement of Limited Partnership and evidence of authority of signatory to bind the partnership if not expressly authorized by the Partnership Agreement.

3. Limited Liability Company – Copy of the Articles of Organization and Operating Agreement, Also, evidence of the authority of the signing manager (if company is manager owned) or member (if the company is member managed) to sign, if not expressly authorized by the Articles of Organization and/or Operating Agreement.

4. Joint Venture -- Copy of Joint Venture Agreement and evidence of authority of signatory to bind the Joint Venture to the Lease.

Additional Submittals (cont.)

G. If claiming an historic preference in accordance with the Historic Preference paragraph in RLP Section 2, Eligibility and Preferences for Award, Offeror must submit one of the following as documentation that the Property is historic or the site of the offered Property is within a Historic District: a letter from the National Park Service stating that the Property is listed in the National Register of Historic Places (NRHP) or eligible for listing, with a date of the listing/decision; a letter from the State Historic Preservation Office stating that the Property is listed in the NRHP, or on a statewide register, or eligible for inclusion, with a date of the listing/decision; or, the NRHP Identification Number and date of listing available from the NRHP Database found at www.nps.gov/nr.

H. If there is a potential for conflict of interest because of a single agent representing multiple owners, present evidence that the agent disclosed the multiple representation to each entity and has authorization from each ownership entity offering in response to this RLP package. Owners and agents in conflicting interest situations are advised to exercise due diligence with regard to ethics, independent pricing, and Government procurement integrity requirements. In such cases, the Government reserves the right to negotiate with the owner directly.

I. The Offeror must have an active registration in the System for Award Management (SAM), via the

Internet at https://beta.sam.gov/ prior to the Lease Award Date. Offerors must be registered for purposes of “All Awards,” including completion of all required representations and certifications within SAM. This registration service is free of charge.

J. The Offeror must submit the Fire Protection and Life Safety (FPLS) Information in subparagraph 1, unless the Building meets either exemption in subparagraphs 2 or 3 below.

1. FPLS Submittal Information

a. Completed GSA Form 12000, Prelease Fire Protection and Life Safety Evaluation for an

Office Building (Part A or Part B, as applicable).

b. A copy of the previous year’s fire alarm system maintenance record showing compliance with the requirements in NFPA 72 (if a system is installed in the Building).

c. A copy of the previous year’s automatic fire sprinkler system maintenance record showing compliance with the requirements in NFPA 25 (if a system is installed in the Building).

d. A valid Building Certificate of Occupancy (C of O) issued by the local jurisdiction. If the

Building C of O is not available or the local jurisdiction does not issue a Building C of O, a report prepared by a licensed fire protection engineer with their assessment of the offered Space regarding compliance with all applicable local Fire Protection and Life Safety-related codes and ordinances must be provided.

2. If the Space offered is 10,000 RSF or less in area and is located on the 1st floor of the Building, Offeror is not required to submit to VA the Fire Protection and Life Safety (FPLS) Submittal Information listed in 1a through 1d above.

3. If the Offeror provides a Building C of O obtained under any edition of the International Building Code

(IBC), and the offered Space meets or will meet all the requirements of the Lease with regard to Means of Egress, Automatic Fire Sprinkler System, and Fire Alarm System prior to occupancy, then the Offeror is not required to submit to VA the FPLS Submittal Information listed in 1 above.

K. The legal description of the Property and tax ID number associated with the Property, copies of prior year tax notices and prior year tax bills, as well as any other information (such as a fact sheet, 5” wide x 3” high or larger color photograph, site plan, location map, and tax parcel map) in case of multiple tax parcels for an offered Building, or multiple buildings on a tax parcel, and any other information that may affect the assessed value, in order for the Government to perform a complete and adequate analysis of the offered Property. The Offeror is to provide a detailed overview and documentation of any Tax Abatements on the Property as outlined in the “Real Estate Tax Adjustment” paragraph of the Lease.

L. A plan and short narrative as necessary to explain how the Offeror will meet the parking requirements.

M. The architectural plans for modernization, if the offered Building is not a modern office Building.

N. An asbestos management plan, if the offered Building contains asbestos-containing materials.

O. First generation plans scaled at a minimum of 1/8" = 1'-0" (preferred) shall be submitted for review and consideration and meet 1 through 5 noted below.

1. All plans submitted for consideration shall include floor plan(s) for which Space is being offered and floor plan(s) of the floor(s) of exit discharge (e.g., street level(s)). Each plan submitted shall include the locations of all exit stairs, elevators, and the Space(s) being offered to the Government. In addition, where Building exit stairs are interrupted or discontinued before the level of exit discharge, additional floor plans for the level(s) where exit stairs are interrupted or discontinued must also be provided.

2. All plans submitted for consideration shall have been generated by a Computer Aided Design (CAD) program which is compatible with the latest release of AutoCAD. The required file extension is .DWG.

Clean and purged files shall be submitted on CD-ROM. Plans shall include a proposed corridor pattern for typical floors and/or partial floors. The CAD file showing the offered Space should show the Polyline utilized to determine the square footage on a separate and unique layer. All submissions shall be accompanied with a written matrix indicating the layering standard to verify that all information is recoverable. All architectural features of the Space shall be accurately shown.

3. Photostatic copies are not acceptable. All architectural features of the Space shall be accurately shown. If conversion or renovation of the Building is planned, alterations to meet this RLP shall be indicated.

4. Plans shall reflect corridors in place or the proposed corridor pattern for both a typical full (single tenant) floor and/or partial (multi-tenant) floor. The corridors in place or proposed corridors shall meet local code requirements for issuance of occupancy permits.

5. VA will review all plans submitted to determine if an acceptable level of safety is provided. In addition, VA will review the common corridors in place and/or proposed corridor pattern to determine whether these achieve an acceptable level of safety as well as to verify that the corridors provide public access to all essential Building elements. The Offeror will be advised of any adjustments that are required to the corridors for determining the ABOA Space. The required corridors may or may not be defined by ceiling-high partitions. Actual corridors in the approved layout for the successful Offeror's Space may differ from the corridors used in determining the ABOA square footage for the lease award. Additional egress corridors required by the tenant agency’s design intent drawings will not be deducted from the ABOA square footage that the most efficient corridor pattern would have yielded.

P. As provided in the “Amount and Type of Space, Lease Term, and Occupancy Date” paragraph in the

RLP, advise whether there are existing vending facilities in the offered Building which have exclusive rights in the Building.

Q. Provide evidence demonstrating amenities do or will exist by the Government’s required occupancy date. Such evidence shall include copies of signed leases, construction contracts, or other documentation as deemed acceptable by the LCO.

R. No later than the due date for final proposal revisions, the Offeror must submit to the LCO:

1. Evidence of an Energy Star® label obtained within the 12 months prior to the due date of final proposal revisions,

2. Offerors falling under a statutory exception must also indicate by the due date for final proposal revisions what cost effective energy efficiency and conservation improvements they are proposing to make.

3. If no cost-effective improvements can be made, the Offeror must demonstrate to the Government using the ENERGY STAR® Online Tools referenced in the RLP paragraph, entitled “ENERGY INDEPENDENCE AND SECURITY ACT,” why no energy efficiency and conservation improvements are cost effective. This explanation will be subject to review by the LCO. If the explanation is considered unreasonable, the offer may be considered technically unacceptable.

4. If the Offeror is claiming eligibility for additional time to obtain the Energy Star® label per sub-paragraph B of the RLP paragraph entitled “Energy Independence and Security Act,” then the Offeror shall provide such indication with its initial offer and also must provide by the due date for final proposal revisions evidence substantiating their claim for additional time to obtain the Energy Star® label and substantiating their capability of earning the Energy Star®.

5. For new construction, the Offeror need not submit anything regarding compliance with EISA by the date of final proposal revisions, but shall be required to produce prior to the issuance of a permit for building construction a Statement of Energy Design Intent (SEDI) using Energy Star’s® Target Finder online tool reflecting an Energy Star® benchmark score of 75 or higher and a certification from EPA of being Designed to Earn the Energy Star®.

S. INTENTIONALLY DELETED

T. The Offeror must provide a Green Globes for Sustainable Interiors project checklist documenting the proposed criteria and points to meet Green Globes certification (at the minimum One Green Globes level).

Along with the proposed Green Globes SI checklist, the Offeror shall submit a brief statement outlining how each of the Credits proposed on the scorecard or checklist will be achieved. The Offeror may add GBI Green GlobesProfessionals (GGPs) to the project team, but it is not required. If one or more GGPs are added, the Offeror must identify any GGPs as team members, including their roles throughout the project.

U. Evidence of seismic safety compliance as required in Section 2 of this RLP.

V. Information required under paragraph entitled “DUE DILIGENCE AND NATIONAL ENVIRONMENTAL

POLICY ACT REQUIREMENTS - RLP.”

W. Information required under paragraph entitled “NATIONAL HISTORIC PRESERVATION ACT

REQUIREMENTS - RLP.”

X. If the Offeror requests any deviations, all deviations must be documented on Form 1364 in block labeled “Additional Remarks or Conditions with Respect to this Offer.” VA at its sole discretion will make the decision whether or not to accept the deviation. Any deviations must be requested prior to the request for final proposal revisions. If the Offeror requests any deviations, VA at its sole discretion will make the decision whether to accept the deviation.

Y. If more than 5,000 square feet of land area is to be disturbed in order to meet the Government’s requirements, (as more fully described in the lease paragraph named ENERGY INDEPENDENCE AND SECURITY ACT, sub-paragraph (B)(1)(b)), a statement from Offeror that the Offeror is aware of and will comply with the specific lease requirements concerning maintenance and restoration of the real property’s hydrology.

Z. INTENTIONALLY DELETED

AA. Foreign Ownership and Financing Representation. - INTENTIONALLY DELETED

AB. Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Acquisitions of Leasehold Interests in Real Property). (FAR 52.204-24)

Tenant Improvements (RLP 3.07)

Note: The Department of Veterans Affairs (VA) may pay for all, none, or a portion of the Tenant Improvement (TI) in lump sum.

3.07 TENANT IMPROVEMENTS INCLUDED IN OFFER (OCT 2020)

A. TENANT IMPROVEMENT TURNKEY PRICING

An Agency Specific Requirements (ASR) package is provided with this RLP to all Offerors upon which to base their TI pricing. (TIs are the finishes and fixtures that typically take Space from the “shell” condition to a finished, usable condition.) All TIs required by the Government for occupancy shall be performed by the successful Offeror as part of the rental consideration and all improvements shall meet the quality standards and requirements of this RLP and its attachments.

B. The Tenant Improvements shall include all the Offeror’s administrative costs, general contractor fees, subcontractor’s profit and overhead costs, Offeror's Project Management fee, design costs, and other associated project fees necessary to prepare construction documents and to complete the TIs. It is the successful Offeror’s responsibility to prepare all documentation (working/construction drawings, etc.) required to receive construction permits. NO COSTS

ASSOCIATED WITH THE BUILDING SHELL SHALL BE INCLUDED IN THE TI PRICING.

Operating Costs Included in Offer (3.11)

3.11 OPERATING COSTS REQUIREMENTS INCLUDED IN OFFER (JUN 2012)

The Government requires a fully serviced Lease as part of the rental consideration. The base for the operating costs adjustment will be established during negotiations based upon rentable SF. The proposed methodology for operating costs adjustment shall include all items specified in the attached Lease document. The minimum requirements for normal hours, utilities, and janitorial services are specified in the attached Lease document. The offer shall clearly state whether the rental is firm throughout the term of the Lease or if it is subject to annual adjustment of operating costs as indicated above. If operating costs will be subject to adjustment, those costs shall be specified in the proposal.

Other Award Factors

(RLP 4.04)

A. The Lease will be awarded to the responsible Offeror whose offer conforms to the requirements of this RLP package and will be most advantageous to the Government will base its award on all factors considered listed below. The best value tradeoff process permits tradeoffs among price and technical factors, allowing the Government to make an award to other than the lowest priced Offeror or other than the highest technically rated Offeror. The combination of factors below is significantly more important than price. As proposals become more equal in price, their technical merit becomes more important. Likewise, as technical factors become more equalized, price becomes the most important component.

B. The following award factor(s) will be considered and are listed in descending order of importance.

FACTOR 1: TECHNICAL QUALITY

SUB FACTOR A: BUILDING, ARCHITECTURAL AND DESIGN CONCEPT

SUB FACTOR B: SITE DEVELOPMENT

SUB FACTOR C: EXPERIENCE - CAPABILITY TO PERFORM

SUB FACTOR D: OPERATIONS AND MAINTENANCE PLANS

SUB FACTOR E: PROJECT MANAGEMENT PLAN

FACTOR 2: PAST PERFORMANCE

FACTOR 3: VETERANS INVOLVEMENT SOCIO-ECONOMIC STATUS - SDVOSB/VOSB

FACTOR 4: PRICE

C. If an offer contains terms taking exception to or modifying any Lease provision, the Government will not be under any obligation to award a Lease in response to that offer.

Technical Award Factors (Descriptions)

Factors are listed in descending order of importance. Areas of Consideration are not listed in order of importance and are not assigned a specific rating.

Factor No. 1 – Technical Quality

A. Building, Architectural, & Design Concept B. Site Development C. Experience – Capability to Perform D. Operations & Maintenance Plans E. Project Management Plans

Factor No. 2 – Past Performance

Factor No. 3 – Socio-Economic Status

Factor No. 4 – Price

Descriptions of Space Measurement Section 2.0 of the Lease GSA FORM L100 (10/17)

Summary of Operating Expenses (Lease Section 6)

FULL SERVICE LEASE

All utilities and cost outlined in Line 27 of GSA Form 1217 will be the responsibility of the Lessor.

Cost on GSA Form 1217 (above Line 27) will receive a CPI – or fixed price increase.

Taxes increased from base year. (with proof of paid tax bill) Exterior janitorial/maintenance to be provided by the Lessor.

Interior janitorial as outlined in Section 6.07 of the Lease and Exhibit C shall be provided by the Lessor throughout term of the lease.

GSA FORM 1364

Exhibit G

GSA Form 1364

GSA FORM 1217

Exhibit H

GSA FORM 1217

QUESTIONS & ANSWERS

o Final questions will be due no later than April 3, 2019.

o All questions must be submitted in writing via e-mail to the

Contracting Officer with a copy to Public Properties.

o Answers to all questions to be posted on FBO by April 8, 2019.

Department of Veterans Affairs Outpatient Clinic

Cadillac, MI

Pre-Bid Conference

THANK YOU

FOR ATTENDING