Sole Source Justification - Avigilon CCTV.pdf

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

AVIGILON CLOSED CIRCUIT TELEVISION VIDEO SERVERS AND CAMERAS

Acquisition Plan Action ID: 36C250-20-AP-2347

1. Contracting Activity: Department of Veterans Affairs, VISN 10, Cincinnati Medical Center.

Purchase Request 539-21-1-2001-0006.

2. Nature and/or Description of the Action Being Processed:

Engineering Service is requesting approval to use other than full and open competition to solicit a Brand Name Only for Closed Circuit Television Video Servers an Cameras manufactured by Avigilon for use on all CCTV equipment for Project 539-333, Construct 3rd Floor Bldg. #2 and Renovate 1st Floor. This project will be awarded as a new Firm-Fixed Price contract. This Justification and Approval (J&A) is submitted pursuant to the authority of 10 U.S.C. 2304(c)(1) or 41 U.S.C. 253(c)(1), which provides that full and open competition need not be obtained where there is “only one responsible source and no other supplies or services will satisfy agency requirements.” Federal Acquisition Regulation (FAR) Part 6.302- 1(c) “Only one responsible source and no other supplies or services will satisfy agency requirements.”

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The subject project renovates 4,000 SF of space on the first floor building 1 to create additional Primary Care space and construct 20,000 SF of administrative space creating a 3rd floor on the CLC building. This project will free up space on the first floor of the Medical Center than can be used for direct patient care consisting of video servers and cameras.

The estimated value of the CCTV system $16,800. The estimated cost of the Construct 3rd Floor Bldg. #2 and Renovate 1st Floor project is $7,965,638.00.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or

Expert Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

VHACOSDEMORY1

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5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The CCTV system devices that are to be installed as parts of this project represent an extension of the existing CCTV System at our facility. As such, each new device must tie into and communicate with the existing Facility CCTV System, which is manufactured by Avigilon.

The system is designed to provide unified interface, recording, archiving, and management of all CCTV system cameras from a single software platform throughout the CIN VAMC campus.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: The Avigilon system which has been established on the CIN VAMC campus is available to multiple integrators and contractors which serve the area.

This solicitation will be publicized via beta.SAM.gov. The approved J&A for Avigion system will be posted with the solicitation.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Determination of fair and reasonableness of cost will be based upon a complete price analysis and Independent Government Cost Estimate. The anticipated cost will be considered fair and reasonable. This project will be issued as an Invitation for Bid (IFB). Tradeoffs and Evaluation Factors are not applicable for this project.

8. Description of the Market Research Conducted and the Results, or a Statement of the

Reasons Market Research Was Not Conducted:

Market Research has been conducted for prior projects, concerning this subject. The Avigilon system is currently located throughout the entire hospital.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: The use of the common Avigilon platform allows for the live and recorded video to all be stored and processed through a single user management platform. Maintenance and system familiarity are other important factors to consider. VA Police is charged with maintaining this system, and responding appropriately. Attempting to introduce a CCTV system different manufacture with different software would no doubt compromise the ability of VA Police to respond to their tasks efficiently.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: See Item 6 above.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Solicitations for future requirements will utilize “brand name or equal” language, if it is in the Government’s best interest to do so. The current requirement must be solicited using a brand name description because the Government needs to create an exact copy of a system/item that is currently in use.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Justin Beaudoin Date Project Engineer, Engineering Service VAMC – Cincinnati, OH

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Yvonne Demorest Date NCO 10 Contracting Officer https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx