Amendment 36C24W26Q0241 0002 .pdf

SUBJECT* 635|OKC| VA|OR/SICU- BEDS

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 95652

SOLICITATION NUMBER* 36C24W26Q0241

RESPONSE DATE/TIME/ZONE 09-11-2026 11AM CENTRAL TIME, CHICAGO, USA

ARCHIVE 90 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6530

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Regional Procurement Office West (RPOW) 3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652

POINT OF CONTACT*

Contract Specialist Mika Gant Mika.Gant@va.gov

(254) 778-4811 ext. 46287

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs ACE Relocations Systems 8120 Mid America Business Park Building 3, Suite #500 Oklahoma City OK 73135

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL http://www.va.gov URL DESCRIPTION Department Of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS Mika.Gant@va.gov

EMAIL DESCRIPTION

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 11

0002 09-03-2026

635-26-2-1515-0016

36C24W

Department of Veterans Affairs

Regional Procurement Office West (RPOW)

3237 Peacekeeper Way

Building 200 Suite 204

36C24W

Department of Veterans Affairs

Regional Procurement Office West (RPOW)

3237 Peacekeeper Way

Building 200 Suite 204

To all Offerors/Bidders

36C24W26Q0241

08-19-2026

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 09-11-2026 11AM CDT

X 1

1. The purpose of this Amendment removes FAR Provision 52.225-1 Buy American- Supplies.

2. The Amendment inserts FAR Provision 52.225-5 Trade Agreement.

3. The Amendment includes a Revised Statement of Work.

4. Answers questions received from Industry.

5. All other terms and conditions remain unchanged.

Robert M. Clark Jr

Contracting Officer

NOTICE FOR REQUEST FOR QUOTE AMENDMENT

SOLICITATION NUMBER: 36C24W26Q0241

AMENDMENT NUMBER: 0002

DATE: September 04, 2026

PROJECT NUMBER: N/A

PROJECT TITLE: OR/SICU Patient Beds

LOCATION: VA Medical Center, Oklahoma City, OK

REASON FOR AMENDMENT: Product Information, Review Process, and Provisions

AMENDMENT: 0002

Question: 1 – Documentation: (section g.) What documentation is required for vendors to demonstrate/prove that they have beds that can meet all 3 requirements of this section?

a. “Wireless capability supporting an open architecture approach”

b. “Cable free nurse call solution”

c. “Integration with nurses’ communication devices” (Vocera badges)

VA Response: Brochures or Product Spec sheets

Question: 2 – 149: Documentation: (section l.) What documentation is required for vendors to demonstrate/prove that they have the functionality to have a “monitoring system capable of displaying occupied/unoccupied status”?

a. Secondly, what is the expectation of this monitoring system? Is this in reference to a central hub that can view all beds on a floor/unit at a single time?

VA Response: See response to question 1

Question: 3 – Height Requirement: (section b.) In this section, if a vendor cannot meet the minimum height requirement of “less that 16 inches” and provide “dual wheel casters for ease of transport” will they be eliminated?

VA Response: See response to Q1.

Question: 4 – Caregiver Controls: (section d.) In this section, if a vendor cannot meet the requirement for “advanced caregiver controls must be accessible at the foot end), will they be eliminated?

VA Response: The technical aspects are evaluated in relation to the salient characteristics outlined in the Statement of Work. The Subject Matter Expert (SME) assesses whether the product specifications align with the requirements specifications.

1.) Question: 5 – Mattress: Does the bed or the mattress have to have a lateral turn feature.

VA Response: Please refer to section P on page 6 of the Revised Statement of Work.

STATEMENT OF WORK (SOW)

Oklahoma City, OK 73135

1. Contract Title: OR Patient Beds for Oklahoma City, OK 73135

2. Background: The new OR/SICU space is currently under construction. The existing ICU beds are demonstrating increasing mechanical and electrical malfunctions. All OR/SICU mattresses have already been replaced due to failure; however, despite mattress replacement, mechanical and electrical issues with the integrated systems exist.

Reported issues include failures of bed exit alarms, inaccuracies with integrated scales, malfunctioning positioning features, and electrical component breakdowns. Biomedical maintenance requests have increased, and repair costs continue to rise with diminishing return on investment. When beds are removed from service for repair. Staff report spending increased time troubleshooting equipment issues, diverting attention from direct patient care activities.

3. Scope: This contract covers the procurement of fully featured OR/SICU hospital beds meeting clinical, safety, technology, infection control, and training requirements as specified herein. The beds shall support use in operating room and surgical intensive care unit environments and must meet all functional, regulatory, and integration requirements outlined in the specific tasks below.

4. SITE VISIT: An organized site visit is scheduled for Wednesday August 26, 2026, at

11:00AM CT. Only one site visit will be conducted. Participants are to meet at 921

Northeast 13th Street, Oklahoma City, OK 73104 on the 4th floor waiting area Room

4F102 must use clinical elevators to access this area. The purpose of this site visit is to demonstrate that the proposed products meet key characteristics outlined in the

Statement of Work.

All vendors intending to attend the site visit are requested to RSVP to the Contract Specialist no later than Monday, August 24, 2026, at 12:00 PM CDT.

5. Salient Characteristics: Contractor must provide the equipment with associated components that meet or exceed the critical minimum requirements as well as the specification in the SOW.

a. The contractor shall provide beds with full electric adjustment for head, foot, and height positions. Beds shall support Trendelenburg and Reverse Trendelenburg positions, cardiac chair position, chair egress position, automatic contour positioning, Fowler's positioning with angle indicators, and lateral rotation therapy capability. A one-button CPR flattening feature should be included. Beds must have a removable foot bard to achieve the cardiac chair position and a chair egress position to assist patients out of bed, which is important to promote early mobility.

b. The contractor is encouraged to supply beds with a low-height capability to enhance fall-injury prevention. Proposals that include beds with a higher minimum height may still be evaluated, provided the offeror can demonstrate that patient safety will be fully upheld and not compromised. Ideally, the beds should feature double casters for improved transportability and provide adequate underbed clearance for lifts and overbed tables. Additionally, the beds should be designed to fit with-in standard hospital elevator dimensions and accommodate both head-first and feet-first transport orientations, while ensuring patient comfort, safety, and facilitating ease of movement for staff during transport.

c. Fall Prevention Bed Exit Alarm System. Must have audible and visual alerts and adjustable sensitivity settings.

d. The bed must have beds with headboard featuring a caregiver cut-out for improved head-end access. Advance caregiver controls must be accessible at the foot end. Beds must include a central locking braking and steering system, visible lock indicators, and removable head and foot boards.

e. The contractor shall provide beds with USB charging port and patient phone/device holder.

The footboard shall include an integrated pump rack for ancillary equipment and accessory outlets positioned away from patient egress points. Beds shall include an integrated beds extended, oxygen tank holder, IV pole integration, and compatibility with overbed tables.

f. The contractor shall provide beds with motorized drive systems to support caregivers' mobility and transport efficiency.

g. Beds shall fully integrate with the facility's existing nurse call system, enabling seamless, real time communication between patients and nursing staff, reliable alert transmission, and interoperability with the facility's current infrastructure without requiring additional hardware modifications.

h. The contractor shall provide beds with night lighting or underbed illumination to enhance visibility and patient safety during nighttime hours.

i. The contractor shall provide beds with turn assist features to aid caregivers in repositioning patients, and compatibility with lift equipment for safe patients transfers.

j. The contractor shall provide beds with a built-in scale accurate to ±1%. Beds shall include a weight trending display, the ability to zero out the weight of linens and equipment, and the capability to export patient weight data. The integrated scale shall support medication dosing accuracy.

k. The contractor shall provide beds that comply with FDA and IEC electrical safety standards and meet side rail entrapment regulations. Beds shall meet established pressure injury prevention standards.

l. The contractor shall provide beds with a visual head-of-bed angle display and a monitoring system capable of displaying occupied/unoccupied status.

m. The contractor shall provide beds with a minimum weight capacity of 500 lbs. An optional bariatric configuration shall be available

n. The contractor shall provide beds with sealed surfaces, minimal seams, and a cleanable architecture to facilitate infection control. Beds shall be compatible with hospital-grade disinfectants and allow for easy mattress removal and cleaning. Antimicrobial surface components are preferred.

o. The contractor shall provide beds compatible with pressure redistribution mattress systems and pressure injury risk reduction surfaces. Beds shall include a moisture vapor permeable cover and shear reduction properties. For OR/SICU use, beds shall include low air loss capability.

p. Replaceable cover options shall be available. Bed must have percussion and vibration therapy for continuous lateral rotation therapy (CLRT).

q. The contractor shall provide onsite clinical training for nursing and therapy staff prior to or concurrent with deployment of the beds. Super user training sessions shall be offered for advanced users. The contractor shall deliver comprehensive written user manuals and quick reference guides for all staff.

r. The contractor shall provide beds with a battery backup providing a minimum of 30 minutes of functionality during power outages. Beds shall include an expandable technology platform to accommodate future upgrades.

6. Performance Monitoring: The POC is responsible for certifying that all beds delivered meet the specifications outlined in the SOW. Inspection shall include verification of all required features, integration testing with the nurse call system, and confirmation of training delivery. A demo period or trial does not constitute inspection acceptance of product.

7. Security Requirements: The contractor employees shall not have access to VA sensitive or computer information and will not require routine access to the VA

Facilities. The contractor employees require intermittent access only and will be escorted by VA employees while at the VA Facilities office. No background investigation is required.

8. Inspection and Acceptance Criteria: All equipment shall be tested after installation.

Each resultant inspection shall be documented and provided to the LOCAL POC within 7 days of installation along with any inspection documentation or checklists required by the manufacturer. Any changes in inspection requirements during the period of installation will be communicated to the Contractor immediately.

9. Risk Control: Clinically, inaccurate patient weights may affect medication dosing and fluid management. Malfunctioning bed exit alarms increase fall risk, and compromised pressure redistribution surfaces elevate the risk of hospital-acquired pressure injuries. Equipment failures may delay critical interventions and limit safe management of bariatric or high-acuity patients. Operationally, reduced bed availability affects census management and throughput, particularly during high-volume periods. Repair expenses are increasing while equipment reliability continues to decline. Workforce risks include increased physical strain from malfunctioning positioning systems and decreased staff confidence in equipment safety and reliability. From a regulatory and quality perspective, unreliable equipment increases exposure during accreditation reviews and may negatively impact fall and pressure injury performance metrics as well as overall high reliability standards.

10. Place of Performance: Work will be performed at Oklahoma City VAMC, 921 NE 13th

St. Oklahoma City, OK 73104. No travel should be included other than delivery.

11. Period of Performance. ARO 60 days

Delivery Location:

Beds are to be delivered to:

ACE RELOCATION SYSTEMS

8120 Mid America Business Park

Building 3, Suite #500

Oklahoma City, OK 73135

STANDARD BUSINESS HOURS AND FEDERAL HOLIDAYS

Hours: Normal duty hours are between the hours of 0800 - 1500 CST, Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated LOCAL POC

New Year's Day January 1st

Martin Luther King's Birthday Third Monday in January

President's Day Last Monday in February

Juneteenth June 19th

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran's Day November 11th

In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute

Any other day designated by Executive Order

Any other day designated by the President of the United States to be a federal holiday.

Medical Center Policies:

Each VA Medical Center has policies that are updated from time to time. The LOCAL POC can provide more detailed information to the contractor of these upon commencement of the contract and throughout the term of the contract, as needed, especially policies regarding parking, possession of weapons, cell phone use and photography as well as smoking on VA property. Violations of such policies may result in individual fines or citation answerable in the

United States (Federal) District Court.

A.1 52.225-5 TRADE AGREEMENTS (NOV 2023)

(a) Definitions. As used in this clause.

"Caribbean Basin country end product"—

(1) Means an article that—

(i)(A) Is wholly the growth, product, or manufacture of a Caribbean Basin country; or

(B) In the case of an article that consists in whole or in part of materials from another country, has been substantially transformed in a Caribbean Basin country into a new and different article of commerce with a name, character, or use distinct from that of the article or articles from which it was transformed; and

(ii) Is not excluded from duty-free treatment for Caribbean countries under 19 U.S.C.

2703(b).

(A) For this reason, the following articles are not Caribbean Basin country end products:

(1) Tuna, prepared or preserved in any manner in airtight containers;

(2) Petroleum, or any product derived from petroleum;

(3) Watches and watch parts (including cases, bracelets, and straps) of whatever type including, but not limited to, mechanical, quartz digital, or quartz analog, if such watches or watch parts contain any material that is the product of any country to which the Harmonized

Tariff Schedule of the United States (HTSUS) column 2 rates of duty apply (i.e., Afghanistan, Cuba, Laos, North Korea, and Vietnam); and

(4) Certain of the following: textiles and apparel articles; footwear, handbags, luggage, flat goods, work gloves, and leather wearing apparel; or handloomed, handmade, and folklore articles;

(B) Access to the HTSUS to determine duty-free status of articles of these types is available at https://www.usitc.gov/tata/hts/index.htm. In particular, see the following:

(1) General Note 3(c), Products Eligible for Special Tariff treatment.

(2) General Note 17, Products of Countries Designated as Beneficiary Countries under the United States—Caribbean Basin Trade Partnership Act of 2000.

(3) Section XXII, Chapter 98, Subchapter II, Articles Exported and Returned, Advanced or

Improved Abroad, U.S. Note 7(b).

(4) Section XXII, Chapter 98, Subchapter XX, Goods Eligible for Special Tariff Benefits under the United States—Caribbean Basin Trade Partnership Act; and

(2) Refers to a product offered for purchase under a supply contract, but for purposes of calculating the value of the acquisition, includes services (except transportation services) incidental to the article, provided that the value of those incidental services does not exceed that of the article itself.

"Designated country" means any of the following countries:

(1) A World Trade Organization Government Procurement Agreement (WTO GPA) country

(Armenia, Aruba, Australia, Austria, Belgium, Bulgaria, Canada, Croatia, Cyprus, Czech

Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hong Kong, Hungary, Iceland, Ireland, Israel, Italy, Japan, Korea (Republic of), Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Moldova, Montenegro, Netherlands, New Zealand, North Macedonia, Norway, Poland, Portugal, Romania, Singapore, Slovak Republic, Slovenia, Spain, Sweden, Switzerland, Taiwan

(known in the World Trade Organization as "the Separate Customs Territory of Taiwan, Penghu, Kinmen and Matsu (Chinese Taipei)”), Ukraine, or United Kingdom);

(2) A Free Trade Agreement (FTA) country (Australia, Bahrain, Chile, Colombia, Costa Rica, Dominican Republic, El Salvador, Guatemala, Honduras, Korea (Republic of), Mexico, Morocco, Nicaragua, Oman, Panama, Peru, or Singapore);

(3) A least developed country (Afghanistan, Angola, Bangladesh, Benin, Bhutan, Burkina

Faso, Burundi, Cambodia, Central African Republic, Chad, Comoros, Democratic Republic of

Congo, Djibouti, Equatorial Guinea, Eritrea, Ethiopia, Gambia, Guinea, Guinea-Bissau, Haiti, Kiribati, Laos, Lesotho, Liberia, Madagascar, Malawi, Mali, Mauritania, Mozambique, Nepal, Niger, Rwanda, Samoa, Sao Tome and Principe, Senegal, Sierra Leone, Solomon Islands, Somalia, South Sudan, Tanzania, Timor-Leste, Togo, Tuvalu, Uganda, Vanuatu, Yemen, or

Zambia); or https://www.usitc.gov/tata/hts/index.htm

(4) A Caribbean Basin country (Antigua and Barbuda, Aruba, Bahamas, Barbados, Belize, Bonaire, British Virgin Islands, Curacao, Dominica, Grenada, Guyana, Haiti, Jamaica, Montserrat, Saba, St. Kitts and Nevis, St. Lucia, St. Vincent and the Grenadines, Sint Eustatius, Sint Maarten, or Trinidad and Tobago).

"Designated country end product" means a WTO GPA country end product, an FTA country end product, a least developed country end product, or a Caribbean Basin country end product.

"End product" means those articles, materials, and supplies to be acquired under the contract for public use.

"Free Trade Agreement country end product" means an article that—

(1) Is wholly the growth, product, or manufacture of a Free Trade Agreement (FTA) country;

or

(2) In the case of an article that consists in whole or in part of materials from another country, has been substantially transformed in an FTA country into a new and different article of commerce with a name, character, or use distinct from that of the article or articles from which it was transformed. The term refers to a product offered for purchase under a supply contract, but for purposes of calculating the value of the end product includes services, (except transportation services) incidental to the article, provided that the value of those incidental services does not exceed that of the article itself.

"Least developed country end product" means an article that—

(1) Is wholly the growth, product, or manufacture of a least developed country; or

(2) In the case of an article that consists in whole or in part of materials from another country, has been substantially transformed in a least developed country into a new and different article of commerce with a name, character, or use distinct from that of the article or articles from which it was transformed. The term refers to a product offered for purchase under a supply contract, but for purposes of calculating the value of the end product, includes services (except transportation services) incidental to the article, provided that the value of those incidental services does not exceed that of the article itself.

"United States" means the 50 States, the District of Columbia, and outlying areas.

"U.S.-made end product" means an article that is mined, produced, or manufactured in the

United States or that is substantially transformed in the United States into a new and different article of commerce with a name, character, or use distinct from that of the article or articles from which it was transformed.

"WTO GPA country end product" means an article that—

(1) Is wholly the growth, product, or manufacture of a WTO GPA country; or

(2) In the case of an article that consists in whole or in part of materials from another country, has been substantially transformed in a WTO GPA country into a new and different article of commerce with a name, character, or use distinct from that of the article or articles from which it was transformed. The term refers to a product offered for purchase under a supply contract, but for purposes of calculating the value of the end product includes services, (except transportation services) incidental to the article, provided that the value of those incidental services does not exceed that of the article itself.

(b) Delivery of end products. The Contracting Officer has determined that the WTO GPA and

FTAs apply to this acquisition. Unless otherwise specified, these trade agreements apply to all items in the Schedule. The Contractor shall deliver under this contract only U.S.-made or designated country end products except to the extent that, in its offer, it specified delivery of other end products in the provision entitled "Trade Agreements Certificate."

(End of Clause)