36C24W25Q0245 0002 Amendment.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

0002 08-22-2025 623-25-3-4455-0060 None

Department Of Veterans Affairs Regional Procurement Office West (RPOW) 3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652

To all Offerors/Bidders 36C24W25Q0245

08-22-2025 X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 09-03-2025 09:00 CDT

See CONTINUATION Page

X

The purpose of this amendment is to provide all offerors with the questions and answers.

This amendment is extending the due date for solicitation #36C24W25Q0245 in order to give all parties enough time to submit accurate and precise proposals.

The initial due date for quotes was 08/26/2025 @ 09:00AM CST. The new due date for this solicitation 36C24W25Q0251 is

09/03/2025 @ 09:00AM CST.

Complete Section 15A - C Below

///SEE CONTINUATIONPAGES///

Robert Clark Contracting Officer

36C24W25Q0245 – 0002 CONTINUATION PAGES

QUESTIONS WITH ANSWERS

1. Does this statement mean that the radio channels must be loaded into radios of both systems, and as long as both system use P25C or P25T, and radios in both facilities can be programmed with the respective systems/channels, alternative products/solutions are viable?

a. Radio system communication must be able to be seamlessly passed between Muskogee and Tulsa. In addition, GPS data and other life safety features must have demonstrated compatibility to ensure status of officers at both locations in readily accessible in an emergency.

2. To what sub-system will the GPS report from the radio? If it is CAD, to what CAD is it connecting?

a. Individual radio GPS data must be visible at Tulsa and Muskogee with demonstrated capability to perform.

3. Is this radio-level interoperability in which all radios have system programming in advance or can be programmed on-the-fly?

a. All radios will need to be pre-programmed by certified technicians.

4. Please provide more information on the building as in floorplans so bidders can quote the building more accurately.

a. Provide quote based off the building square footage in the SOW. Drawings will be made available to the awarded vendor.

5. Will the BDA exclude the band of the three radio repeaters? Or is the intent to couple coverage into the building from the roof-mounted repeaters?

a. Ensure system is functional throughout the entire facility and verify compatibility with other radio systems in the facility

6. What is the antenna system for these repeaters? It is listed as conventional operation.

Will all channels be P25C, or is the intent to use P25T on these repeaters?

a. An antenna system must be provided with channels programmed into the system.

36C24W25Q0245 – 0002 CONTINUATION PAGES

7. What is the main purpose of the MCG 8000? Will this allow for local mutual aid support to PD or FD channels? If so, can you provide the list of mutual aid channels with Tx and Rx frequencies

a. The system must be compatible with local OKWIN system and Muskogee system.

8. If the new equipment does not ever fail to conventional mode of operation, is the conventional gateway necessary to bid?

a. Conventional radio signals must be converted to digital for transmission over the data link for Muskogee and Tulsa to properly communicate all required data.

9. What is the nature of the cloud infrastructure to connect with the Muskogee Police Radio System to operate?

a. It is necessary for communication relay between both sites through data link as well as share GPS and other life safety data between systems.

10. If the new equipment does not need the ACS data link to operate, is it necessary to bid the data link as long as radios in both locations can operate on both systems?

a. It is necessary for communication relay between both sites through data link as well as share GPS and other life safety data between systems.

11. Does the VA have a preference as to the type of distributed antennas system (coaxial-based or fiber-optic based) that the bidders propose?

a. No preference but must be able to demonstrate proper operability

12. Can we coordinate a site walks with Tulsa VA? If so, can please provide point of contact details?

a. Due to the urgent need for this requirement and current construction going on with the building, we are unable to provide a site visit at this time.

13. What are the current frequencies used by VAPD?

a. Primary frequency is the 800MHz public safety band. All other frequencies listed by the sample APX Next radios are required for redundancy and will still need to be amplified by the BDA system.

(END OF QUESTIONS WITH ANSWERS)